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Ordinance 2016-07 - CIP budget amendment for TxDoT TAP grant sidewalks - 11-17-15ORDINANCE NO. 2016-07 AN ORDINANCE OF THE CITY OF HUNTSVILLE, TEXAS, AMENDING THE 2015- 2016 ANNUAL BUDGET AND CAPITAL IMPROVEMENTS PROJECTS (CIP) BUDGETS, ORDINANCE NO. 2015 -43 TO AMEND ADOPTED EXPENDITURES OF THE BUDGET; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the 2015 -2016 Annual Budget and CIP Budgets were adopted by Ordinance 2015 -43 on September 15, 2015; WHEREAS, various unforeseen circumstances affecting the City have presented themselves during the course of the fiscal year; WHEREAS, the City Council considered the circumstances independently, deliberating appropriately on the associated revenues and expenditures and the overall impact on the general financial status of the City; WHEREAS, pursuant to the laws of the State of Texas and the City Charter of the City of Huntsville, Texas, the City Council has determined that it will be beneficial and advantageous to the citizens of the City of Huntsville to amend the FY 2015 -2016 Annual Budget and the Capital Improvements Projects (CIP) budget as set forth herein; and WHEREAS, this ordinance combines the independent Council actions into one budget amendment document; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS, that: Section 1. The findings set forth above are incorporated into the body of this ordinance. Section 2. The annual budget for fiscal year 2015 — 2016 is hereby amended to include the expenditures and revenues in Exhibit "A" and the Capital Improvements Projects budget is hereby amended to include the expenditures described in Exhibit "A" attached hereto and made a part of this ordinance as if set out verbatim herein. Section 3. All ordinances of the City in conflict with the provisions of this ordinance are hereby repealed, and all other ordinances of the City not in conflict with the provisions of this ordinance shall remain in full force and effect. Section 4. Should any section, portion, sentence, clause or phrase of this ordinance be declared unconstitutional or invalid for any reason, it shall not invalidate or impair the force or effect of any other section or portion of this ordinance. Section 5. The necessity for amending the FY 2015 -2016 annual budget and the budget for the Capital Improvements Projects, as required by the laws of the State of Texas, requires that this ordinance shall take effect immediately from and after its passage, as the law in such cases provides. Section 6. This ordinance shall take effect immediately after its passage. PASSED AND APPROVED on this the 17th day of November 2015. THE CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayo APP ' OVED AS TO FORM: nar. chneider, City Attorney Exhibit Increase: TAP Grant Sidewalks CIP $ 833,691 Increase: Transfer to Sidewalks CIP -TAP Grant- using Gen Fd Unalloc Rsv $ 551,911 Increase: Transfer to Sidewalks CIP -TAP Grant- using Street CIP Unalloc Bdgt $ 116,935 Increase: Transfer to Sidewalk CIP -TAP Grant- using Sidewalks CIP Unalloc Bdgt $ 164,845 Explanation: In order to increase the City's chances of receiving the TAP grant the Council approved budgeting $94,000 for Engineering and Surveying costs in FY 14 -15 in the Street Special Revenue Fund. The City expended $44,600 for Design Engineering and $22,120 for Surveying in FY 14-15 from the Street Special Revenue Fund. The TAP Grant has been awarded to the City and City Council approved acceptance of the Grant at its October 20, 2015 meeting. It is now appropriate to create a Project and budget for expenditures for the City's match. The City is responsible for the remaining Engineer Design and some Engineering Construction Support costs (included in the amended agreement with Gessener Engineering) and "cash match" to be paid to TXDOT. This Budget Amendment puts $833,691 in a TAP Grant Sidewalk CIP project to cover remaining City cost responsibilities. Budget amounts are coming from General Fund Unallocated Reserve in the amount of $551,911, Sidewalks CIP Unallocated Budget in the amount of $116,935, and from Street CIP Unallocated Budget in the amount $164,845. These amounts were discussed with the Finance Committee at their November 2, 2015 meeting with the amounts being part of the City Manager's "Assigned" balances for Unallocated Reserves and CIP Unallocated Budget.