RESO 1982-03 - Policies AmendmentsRESOLUTION 82-3
A RESOLUTION OF THE CITY OF HUNTSVILLE, TEXAS,
AMENDING AND ADOPTING PERSONNEL POLICIES; AND
MAKING OTHER PROVISIONS RELATED THERETO.
WHEREAS, City Council did establish certain personnel
policies by Resolution 80-30; and
WHEREAS, City Council now desires to amend said policies in
the following particulars;
BE IT RESOLVED by the City Council of the City of
Huntsville, Texas that:
Section 1. The Personnel Policies of the City of
Huntsville, Texas are hereby amended by the repeal of
Chapter 3, Section 6. Medical Examinations as presently
constituted, and by the addition of a new Chapter 3, Section
6 that shall read:
Section 6. Medical Examinations
A person selected for initial appointment or
reinstatement shall undergo a thorough medical
examination by the City's physician at City expense.
Employment shall be contingent upon successful
completion of the medical examination and determination
by the City that the person meets the standards of
fitness required for the job position involved.
With the approval of the City Manager, a
Department Director may require that a current employee
successfully undergo a medical examination to determine
fitness for continued employment, promotion, or other
personnel action.
Section 2. The said Personnel Rules shall be further
amended by the repeal of Chapter 4, Section 1. Probationary
Period as presently constituted, and by the addition of a
new Chapter 4, Section 1 that shall read:
Section 1. Probationary Period
Every person initially appointed to or promoted in
the City personnel system under a regular appointment
below Pay Grade IX shall be required to successfully
complete a probationary period of six (6) months.
Every person initially appointed to or promoted in
the City personnel system under a regular appointment
in Pay Grade IX or above shall be required to
successfully complete a probationary period of twelve
(12) months.
Section 3. The said Personnel Rules shall be further
amended by the repeal of Chapter 7, Section 3. Overtime and
Chapter 7, Section 4. Compensatory Time as presently
constituted, and by the addition of new sections 3 and 4 in
Chapter 4 that shall read:
Section 3. Overtime
a. Regular Employees
Overtime, when ordered, shall be allocated as
evenly as possible among all employees qualified to do
the work. Employees will work overtime only at the
direction of the supervisor or Department Director.
Overtime work shall include only that work performed by
an employee that exceeds the normal earned time of a
work week. Overtime shall be compensated by pay at one
and one —half (1.5) times the employee's regular hourly
pay rate. Management shall not require an employee to
take time off from his regular work schedule due to his
having worked overtime.
b. Certain Administrative E o ees
(See Chart 7.3 attached)
Exempt employees (executive, administrative,
supervisory, and professional status employees) who are
not in open salaried positions shall, at the Department
Director's discretion, be compensated for overtime by
pay at the employees regular hourly pay rate. See
Chart 7.3, Exempt Employees.
c. en Salaried Employees
Exempt employees who are in open salaried
positions do not receive any compensation for overtime.
They are expected to work as many hours as necessary to
complete their work. See Chart 7.3, Exempt Employees.
Section 4. Compensatory Time
a. Regular Employees
A regular employee qualified to receive extra pay
for overtime may, only with approval of the Department
Director, elect to receive compensatory time off in
lieu of extra pay. All compensatory time for more than
forty hours in one week will be accrued at a rate of
time and one —half. Compensatory time cannot be accrued
unless the person works more than forty hours in one
2
week.
b. Certain Administrative Employees
Exempt employees qualified to receive pay for
overtime may, only with approval of the Department
Director, elect to receive compensatory time off in
lieu of pay. All compensatory time for more than forty
hours in one week will be accrued at a rate of straight
time; compensatory time cannot be accrued unless the
person works for more than forty hours in one week.
c. Open Salaried Employees
Exempt employees who are in open salaried
positions may not accrue compensatory time.
d. Limitation on Compensatory Time
If any employee requests and accrues compensatory
time, the employee cannot under any circumstances later
receive pay for that accrued time. An employee must
use all compensatory time within the fiscal year that
it is accrued. An employee forfeits all accrued
compensatory time not used before October 1. Use of
all compensatory time must be approved in advance by
the Department Director. An employee forfeits all
accrued compensatory time upon termination by the City
or notice of resignation to the City.
Section 4. The said Personnel Rules shall be further
amended by the repeal of Chapter 7, Section 7. Longevity as
presently constituted, and by the addition of a new Chapter
7, Section 7 that shall read:
Section 7. Longevity
All Police Officers will be paid $4 per month per
year of service. All other employees will be paid $4
per month per year of service if at the top of their
pay scale.
Section 5. The said Personnel Rules shall be further
amended by the repeal of Chapter 7, Section 8. Social
Security as presently constituted, and by the adoption of a
new Section 8 that shall read:
Section 8. Social Security
The City does not participate in Social Security
and City employees are not covered by Federal Insurance
Contribution Act (F.I.C.A.). Full —time employees must
participate in a mandatory retirement plan.
Section 6. The said Personnel Rules shall be further
amended by the repeal of Chapter 8, Section 1. Holidays,
subsection d. as presently constituted, and by the adoption
of a new Chapter 8, Section 1, subsection d. that shall
read:
Section 1. Holidays
d. A regular employee who works on an official holiday
as directed shall be paid for the time worked at his
regular hourly pay rate and shall either
(1). be compensated by additional pay at one and
one —half (1.5) times the employee's regularly hourly
pay rate or
(2). with permission of the Department Director,
accrue a day of holiday leave.
An exempt salaried employee who works on an
official holiday as directed shall be paid for the time
worked at his regular hourly pay rate and shall either
(1). be paid additional time at their regular
hourly pay rate or
(2). with permission of the Department Director,
accrue a day of holiday leave.
An open salaried exempt employee who works on an
official holiday gets nothing.
Section 7. The said Personnel Rules shall be further
amended by the repeal of Chapter 8, Section 4. Military
Leave as presently constituted, and by the addition of a new
Chapter 8, Section 4 that shall read:
Section 4. Military Leave
Military leave with pay of up to 15 days per year
shall be granted in accordance with Texas and Federal
laws. Military leave without pay shall be granted in
accordance with Texas and Federal laws. Employees
preparing to take authorized Military leave shall
furnish their Department Directors with copies of their
military orders or other appropriate certification.
(See Texas Revised Civil Statute article 5765).
Section 8. The said Personnel Rules shall be further
amended by the repeal of Chapter 8, Section 5. Death Leave
as presently constituted, and by the addition of a new
Chapter 8, Section 5 that shall read:
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Section 5. Emergency Leave
Department Directors, after ascertaining the exact
circumstances, may grant a regular employee up to three
working days per calendar year of said emergency leave
in the event of a death, serious injury, or serious
illness within the employee's family.
Temporary or part—time employees may be granted
unpaid emergency leave in the above circumstances.
Section 9. The said Personnel Rules shall be further
amended by the repeal of Chapter 11, Section 3. Incapacity
as presently constituted, and by the addition of a new
Chapter 11, Section 3 that shall read:
Section 3. Incapacity
An employee may be separated for incapacity for
medical reasons when the employee as an individual no
longer meets the standards of fitness required for the
position. A finding of incapacity shall be made
through individual medical determination by competent
authority as prescribed by the Personnel Division.
Separation for incapacity shall not be considered
disciplinary action and shall not operate to deny an
employee the use of any accrued illness, injury,
disability, or other benefits.
The City will continue to pay medical and life
insurance permiums for the employee for a period of up
to 24 months after the separation for incapacity;
provided, however, that the City will discontinue such
benefits if the employee is hired by another person or
the employee establishes meaningful employment.
Section 10. This Resolution shall take effect immediately
from and after its passage.
PASSED UNANIMOUSLY ON THIS THE 9th day of MARCH, 1982.
CITY OF HUNTSVILLE
BY:
ATTEST:
40,1' hieza•
u h DeShaw, City Secretary
William V. Nash, Mayor
APPROVED AS TO FORM:
ao-ti )1?&.L,—
Scott Bounds, City Attorney
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Chart 7.3 Exempt Employees
Salaried Employees
Superintendent I
(except Fire Department)
Supervisor IV
Supervisor V
Inspector III
Librarian
Project Coordinator
Open — Salaried Employees
City Attorney
City Secretary
Municipal Court Judge
City Manager
Director of Planning
Director of Internal Services
Director of Public Works
Director of Community Development
City Engineer
Director of Public Safety
Assistant Police Chief
Director of Public Utilities
Director of Engineering Design