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Monthly Posted Agenda - 9/1/2014 CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem IJoe Emmett,Ward 1 Andy Brauninger,Position 1 4�7eft Tish Humphrey,Ward 2 Lydia Montgomery, Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, SEPTEMBER 2, 2014 6:00 P.M. MEETING COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. l pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS 4. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on August 19,2014. [Lee Woodward, City Secretary] b. Approve Resolution 2014-14 designating The Huntsville Item as the official newspaper for the City of Huntsville for FY 2014-15, annual item. [Lee Woodward, City Secretary] 5. PUBLIC HEARING City Council will hold a public hearing to receive citizen input regarding the Fiscal Year 2014-2015 Annual Budget. 6. STATUTORY AGENDA a. Presentation, discussion, and possible action to approve decision packages for the FY14-15 budget. [Matt Benoit, City Manager](page numbers given are behind tab 5 in the budget notebook) 1. Proposed Uses of Unallocated Reserves from each fund(p. 5-1 to 5-3). 2. City-wide additions and deletions to positions(p.5-4). 3. Proposed funding sources and levels of various employee benefits(p.5-5 to 5-6). 4.General Fund Capital Improvement Projects(p.5-7 to 5-8). 5. Space Needs Assessments for City Hall, Service Center/Garage and Warehouse, Police Department and Fire Station #2(p. 5-9 to 5-10). 6.Water Fund Capital Improvement Projects(p.5-11 to 5-14). 7.Wastewater Fund Capital Improvement Projects(p. 5-15 to 5-17). 8. Solid Waste Transfer Station Replacement Design and Partial Construction Funding(p. 5-18). 9. Street Condition Assessment Study(p. 5-19). 7. MAYOR/CITY COUNCIUCITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, public comment, discussion, and possible action to approve nominations for City boards, committees, and commissions.[Mayor Woodward] b. City Manager's Report 1. Updates on City construction,grants,studies, City projects,City purchases,and economic development. a. TRA update b. Phase I proposal for sewer design c. 7'"Street engineering contract d. Smith Hill water line bid 8. REQUESTS FOR CITIZEN PARTICIPATION No requests were received by noon on Tuesday,August 26, 2014. 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 11. ADJOURNMENT `If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the September 2,2014 City Council Agenda was osted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's website,www. ntsvilletx.gov,in compliance with Chapter 551,Texas Go ernme t Code. DATE OF POSTING: jg% TIME OF POSTING: C) /pm oodward,City Secretary TAKEN DOWN: am m i CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Position 4,Mayor Pro Tem Joe Emmett,Ward 1 Andy Brauninger,Position 1 Tish Humphrey,Ward 2 Lydia Montgomery,ry,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, SEPTEMBER 2, 2014 6:00 P.M. MEETING COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00 P.M.) 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. /pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS 4. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on August 19,2014. [Lee Woodward, City Secretary] b. Approve Resolution 2014-14 designating The Huntsville Item as the official newspaper for the City of Huntsville for FY 2014-15, annual item. [Lee Woodward, City Secretary] 5. PUBLIC HEARING City Council will hold a public hearing to receive citizen input regarding the Fiscal Year 2014-2015 Annual Budget. 6. STATUTORY AGENDA a. Presentation, discussion, and possible action to approve decision packages for the FY14-15 budget. [Matt Benoit, City Manager](page numbers given are behind tab 5 in the budget notebook) 1. Proposed Uses of Unallocated Reserves from each fund(p. 5-1 to 5-3). 2. City-wide additions and deletions to positions(p.5-4). 3. Proposed funding sources and levels of various employee benefits(p. 5-5 to 5-6). 4. General Fund Capital Improvement Projects(p. 5-7 to 5-8). 5. Space Needs Assessments for City Hall, Service Center/Garage and Warehouse, Police Department and Fire Station #2(p. 5-9 to 5-10). 6.Water Fund Capital Improvement Projects(p. 5-11 to 5-14). 7.Wastewater Fund Capital Improvement Projects(p. 5-15 to 5-17). 8. Solid Waste Transfer Station Replacement Design and Partial Construction Funding(p. 5-18). 9. Street Condition Assessment Study(p. 5-19). 7. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, public comment, discussion, and possible action to approve nominations for City boards, committees, and commissions. [Mayor Woodward] b. City Manager's Report 1. Updates on City construction,grants,studies, City projects, City purchases, and economic development. a. TRA update b. Phase I proposal for sewer design c. 7`"Street engineering contract d. Smith Hill water line bid 8. REQUESTS FOR CITIZEN PARTICIPATION No requests were received by noon on Tuesday, August 26, 2014. 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 11. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE 1,Lee Woodward,City Secretary,do hereby certify that a copy of the September 2,2014 City Council A e a was poste on the Cr Hall bulletin board,a place convenient and readily accessible to the general public at all times,ItheCity's w sit www.hun villetx.gov,i compliance with Chapter 551,Texas governtnent Code. DATE OF POSTING: I i TIME OF POSTING: a Ipm LeS retary TAKEN DOWN: am/ m o CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor I I Keith D.Olson,At-Large Position 4,Chair Andy Brauninger,At-Large Position 1 Don H.Johnson,At-Large Position 3 Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, SEPTEMBER 4, 2014-8:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget Amendments c. Discussion of Fiscal and Budget Policies 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the September 4, 2014, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 651,Texa Government Code. DATE OF POSTING. TIME OF POSTING: IQ L Woodward,City Sec DATE TAKEN DOWN: 'q CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,At-Large Position 4,Chair Andy Brauninger,At Large Position 1 OVA Don H.Johnson,At-Large Position 3 Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, SEPTEMBER 4, 2014-8:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget Amendments c. Discussion of Fiscal and Budget Policies 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the September 4, 2014, Finance Committee Meeting ends was posted on the City Hall bulletin board, a place convenient and readily accessible t th general pu is t all times, and to the City's website,www.huntsvilletxx.gov,in compliance with Chapter 551, x Gover e DATE OF POSTING: <Zbo l I� TIME OF POSTING: 1b ' , L oodward,City Secretary DATE TAKEN DOWN: 51 4 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H.Johnson,Chair ` Mac Woodward Lydia Montgomery Joe Emmett OPEB/GASB-45 AD HOC COMMITTEE MEETING AGENDA THURSDAY, SEPTEMBER 4, 2014-10:00 A.M. CITY HALL CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE, TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary(936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approval of minutes from last meeting b. Overview of GASB-45 liability related to OPEB and presentation and discussion of other plans and options 3. ADJOURNMENT I CERTIFICATE 1 hereby certify that a copy of the September 4, 2014, OPEB/GASB-45 Ad Hoc Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the enoral l public at all times, and to the City's website,www.huntsvilleb(.gov,in compliance with C pter 551,T a ov ment Code. DATE OF POSTING: -61ao1!� TIME OF POSTING: odward,City Sec DATE TAKEN DOWN: J CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H.Johnson,Chair Ok Mac Woodward Lydia Montgomery Joe Emmett OPEB/GASB-45 AD HOC COMMITTEE MEETING AGENDA THURSDAY, SEPTEMBER 4, 2014-10:00 A.M. CITY HALL CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approval of minutes from last meeting b. Overview of GASB-45 liability related to OPEB and presentation and discussion of other plans and options 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the September 4, 2014, OPEB/GASB-45 Ad Hoc Committee Meeting Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the ge ral public at all times, and to the City's website,www.huntsvilletK.gov,in compliance with C apter 551,Te ove ment Code. DATE OF POSTING. 0-4 r TIME OF POSTING: arC-, Le o war ,City Secretary DATE TAKEN DOWN:/ 1 " 1 �I/1 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Position 4,Mayor Pro Tem IL 4 Joe Emmett,Ward 1 Andy Brauninger,Position 1 Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 NOTICE OF POSSIBLE QUORUM TUESDAY, SEPTEMBER 9, 2014-5:30-7 P.M. Huntsville Citv Hall. 1212 Avenue M, Huntsville, Texas, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM Members of the City Council may attend the Service Recognition Reception. No deliberation or formal action will be taken by the City Council. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the September 9,2014,Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: cA/3 //q TIME OF POSTING: / L5 TAKEN DOWN: jj(0 S L oodward,alSec-retary CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Position 4,Mayor Pro Tem IL Joe Emmett,Ward 1 Andy Brauninger,Position 1 4Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 � Ronald Allen,Ward 3 Don H.Johnson, Position 3 Joe Rodriquez,Ward 4 NOTICE OF POSSIBLE QUORUM TUESDAY, SEPTEMBER 9, 2014-5:30-7 P.M. Huntsville Citv Hall. 1212 Avenue M, Huntsville, Texas, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM Members of the City Council may attend the Service Recognition Reception. No deliberation or formal action will be taken by the City Council. CERTIFICATE 1,Lee Woodward,City Secretary,do hereby certify that a copy of the September 9,2014, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551, exas Government Code. DATE OF POSTING: �! TIME OF POSTING: `J 1" TAKEN DOWN: oodward,City Secretary Q%� ry,,(�� CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Dan Jones,Chair Matt Benoit,City Manager,Ex-Officio Reggie Lepley David Zeller,Ex-Officio James Patton G °� Jordan Herrin NATURAL PRESERVATION AD HOC COMMITTEE WEDNESDAY, SEPTEMBER 10,2014—5:00 P.M. CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291-5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[5:00PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Discuss Committee objectives and projects. c. Discussion of Committee direction. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE—I hereby certify that a copy of the September 10,2014,Natural Preservation Ad Hoc Committee Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all time and to the City's website, www.huntsvilletx.gov,in c pliance with Chapter 551,Texas Government Code. $ dol I I DATE OF POSTING: TIME OF POSTING: (' an TAKEN DOWN: cin l Le4eoeo dward,4ity Secretary CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Dan Jones,Chair Matt Benoit,City Manager,Ex-Officio Reggie Lepley David Zeller,Ex-Officio James Patton * lip & °� Jordan Herrin NATURAL PRESERVATION AD HOC COMMITTEE WEDNESDAY, SEPTEMBER 10, 2014—5:00 P.M. CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291-5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[5:00PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Discuss Committee objectives and projects. c. Discussion of Committee direction. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE—I hereby certify that a copy of the September 10,2014,Natural Preservation Ad Hoc Committee Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: 1 I C� I L( TIME OF POSTING: b uy I TAKEN DOWN: Lee od r ,City Secretary CITY OF HUNTSVILLE, TEXAS Mayor.Mac Woodward Cheryl Spencer, Chair 4 Helen Belcher Ariel Traub �� % Robert Ernst Sam Moak Laura Bruns Gaye Clements Karl Collins Ferne Frosch Linda Pease,Ex-Officio MAIN STREET ADVISORY BOARD Thursday,September 11th,2014 at 12:00 p.m. Main Street Office 1203 University Avenue Huntsville,TX 77340 AGENDA Item Action I. Call the meeting to order. II. Hear citizen comments. III. Consider and/or approve minutes of the July meeting. IV. Welcome new board members: Gaye Clements and Ariel Traub V. Main Street Coordinator Report VI. Upcoming Events i. Fair on the Square, Saturday October 4th ii. Scare on the Square,Saturday October 25th 2-4pm iii. Christmas Fair,Saturday December 6th 10am-Spm VII. Develop work plan for 2014-2015 VIII. Consider revising Sign and Fapade Reimbursement Grant Application IX. Open Discussion X. Adjourn the meeting-Next meeting October 9th 12:00 p.m. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lindsay Lauher, Main Street Coordinator,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: /S / Time of Posting: J U Date Taken Down: Posted: Kristin Edwards,Deputy City Secretary CITY OF HUNTSVILLE, TEXAS Mayor.Mac Woodward Cheryl Spencer, Chair 4 Helen Belcher Ariel Traub coot Robert Ernst Sam Moak * Laura Bruns Gaye Clements Karl Collins Ferne Frosch Linda Pease,Ex-Officio MAIN STREET ADVISORY BOARD Thursday,September 11th,2014 at 12:00 p.m. Main Street Office 1203 University Avenue Huntsville,TX 77340 AGENDA Item Action I. Call the meeting to order. II. Hear citizen comments. III. Consider and/or approve minutes of the July meeting. IV. Welcome new board members: Gaye Clements and Ariel Traub V. Main Street Coordinator Report VI. Upcoming Events i. Fair on the Square,Saturday October 41h ii. Scare on the Square, Saturday October 25th 2-4pm iii. Christmas Fair,Saturday December 6th 10am-Spm VII. Develop work plan for 2014-2015 VIII. Consider revising Sign and Fapade Reimbursement Grant Application IX. Open Discussion X. Adjourn the meeting-Next meeting October 9th 12:00 p.m. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lindsay Lauher, Main Street Coordinator,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting. 5//,:( Time of Posting: Date Taken Down: et/15 J l 4 jl lS K. Posted: Kristin Edwards,Deputy City Secretary CITY OF HUNTSVILL& TEXAS Mayor:Mac Woodward Cheryl Spencer % Linda Patteson Todd Armstrong Linda Patteson Hansen Steve Goetz *,V James Patton Tom Rogers George Russell,Ex-Officio HISTORIC PRESERVATION COMMISSION Thursday,September 11th,2014 at 1:30 p.m. Main Street Office 1203 University Avenue Huntsville,TX 77340 AGENDA Item Action I. Call the meeting to order II. Public comments III. Welcome IV. Elect Chair and Vice Chair V. Discuss and Review Historic Preservation Ordinance VI. Open Discussion VII. Adjourn the meeting-Next meeting October 2nd 1:30 p.m. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lindsay Lauher, Historic Preservation Officer,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting:q /S// Time of Posting: Date Taken Down: 8115/1N F�15� Posted: Kristin Edwards,Deputy City Secretary CITY OF HUNTSVILLE, TEXAS Mayor:Mac Woodward Cheryl Spencer Linda Patteson Todd Armstrong ' �it Beverly Hansen Steve Goetz James Patton Tom Rogers % George Russell, Ex-Officio HISTORIC PRESERVATION COMMISSION Thursday,September 111h,2014 at 1:30 p.m. Main Street Office 1203 University Avenue Huntsville,TX 77340 AGENDA Item Action I. Call the meeting to order II. Public comments III. Welcome IV. Elect Chair and Vice Chair V. Discuss and Review Historic Preservation Ordinance VI. Open Discussion VII. Adjourn the meeting-Next meeting October 2nd 1:30 p.m. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lindsay Lauher, Historic Preservation Officer,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: �(' f�il(�( Time of Posting: l o: �,� Date Taken Down:ell 15/1N Q (5 i Posted: Kristin Edwards,Deputy City Secretary CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Danielle Hill R Susan Thompson Ift Lauren Waters a C' Laiton King Michelle Spencer Shannon Duncan Kristie Kelarek Joseph Godinez Rainee Thompson Dustin Mendoza Brenda Grahmann McKayla Chamberlain Joshua Winston April Caldwell McCormick YOUTH ADVISORY BOARD AGENDA THURSDAY, SEPTEMBER 11, 2014—4:30 PM CITY HALL LARGE CONFERENCE ROOM -1212 AVENUE M, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward(936/291-5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[4:30PM] 1- CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Elect a new Chairperson b. Approve minutes c. Discuss strategic options for the Board d. Hear reports from members e. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071 —consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the September 1 t,2014,Youth Advisory Board Agen was posted on the City Hall bulletin board, plac convenient and readily accessible to the general lic at all ti and to a City's site, www.huntsvilletx.gov,in c mplia a with Chapter 551,Texas Government Code. DATE OF POSTING: I�' TIME OF POSTING: TAKEN DOWN: It s � g C S �„ L e oo ward,City Secretary a m CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Danielle Hill Mr. Lauren Waters Susan Thompson C4. Laiton King Michelle Spencer Shannon Duncan Kristie Kelarek Dustin Mendoza Brenda Grahmann Joseph Godinez Rainee Thompson McKayla Chamberlain Joshua Winston April Caldwell McCormick YOUTH ADVISORY BOARD AGENDA THURSDAY, SEPTEMBER 11,2014—4:30 PM CITY HALL LARGE CONFERENCE ROOM - 1212 AVENUE M, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward(936/291-5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Elect a new Chairperson b. Approve minutes c. Discuss strategic options for the Board d. Hear reports from members e. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071 —consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the September 11,2014,Youth Advisory Board Ag nda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general p lic at all t4andthe City' ebsite, www.huntsvilletx.gov,in c plian a with Chapter 551,Texas Government Code.DATE OF POSTING:TIME OF POSTING:TAKENDOWN: l I ISI�U ( /pm Le oodw. ,Cit CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Xv Ann Hodges, Chairperson off . Margaret Smith Jacqueline Smith C,rtUna Grace Nash Michael Henderson Betsy Maloney Jaspyr Sanford Paul 011e John Escobedo HUNTSVILLE ARTS COMMISSION MEETING AGENDA THURSDAY,SEPTEMBER 11,2014,5:00 P.M. The Wynne Home Arts Center 1428 Eleventh Street,Huntsville,Texas 77340 AGENDA I. Call the meeting to order. 11. Introduce Fall Intern. 111. Hear citizen input. IV. Consider minutes of meeting of July 24, 2014. V. Consider the plans of Texas Thyme Unit for a children's herb garden. VI. Make final plans for the NobleMotion Dance Performance and Reception VII. Review evaluation reports from service contractors VIII. Hear reports: a. Chairperson's Report b. Friends of the Wynne Report: Projects C. Staff Report: New Intern, Budget, Exhibits, Classes, Events, Service Contracts Workshop on September 25,Haas Contributions Status IX. Distribute Information: a. Letters b. Brochures c. Announcements VII Adjourn the Meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease,Cultural Services Coordinator,at(936)291-5422 two working days prior to the meeting so that appropriate arrangements can be made. 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE - I do hereby certify that a copy of the September 11, 2014, Huntsville Arts Commission Agenda was posted on the City Hall bulletin board,a place convenient and headily acce . le to general p at all times,and to the City's website,www.huntsvilletx.gov,in com 'an with Chap er S Te s Govern ent de. Date of Posting: 1$ (� osted: Time of Posting: 1000-r ee Woodward,City Secret Taken down: J'S/�� ;js :2— CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Mr Ann Hodges,Chairperson t Margaret Smith Jacqueline Smith Una Grace Nash Michael Henderson Betsy Maloney Jaspyr Sanford Paul 011e John Escobedo HUNTSVILLE ARTS COMMISSION MEETING AGENDA THURSDAY,SEPTEMBER 11,2014,5:00 P.M. The Wynne Home Arts Center 1428 Eleventh Street,Huntsville,Texas 77340 AGENDA I. Call the meeting to order. II. Introduce Fall Intern. III. Hear citizen input. IV. Consider minutes of meeting of July 24, 2014. V. Consider the plans of Texas Thyme Unit for a children's herb garden. VI. Make final plans for the NobleMotion Dance Performance and Reception VII. Review evaluation reports from service contractors VIII. Hear reports: a. Chairperson's Report b. Friends of the Wynne Report: Projects C. Staff Report:New Intern,Budget, Exhibits, Classes, Events, Service Contracts Workshop on September 25, Haas Contributions Status IX. Distribute Information: a. Letters b. Brochures c. Announcements VII Adjourn the Meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease,Cultural Services Coordinator,at(936)291-5422 two working days prior to the meeting so that appropriate arrangements can be made. *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE - I do hereby certify that a copy of the September 11, 2014, Huntsville Arts Commission Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvilletx.gov,in complianC with Chapter 551,Texa Govern nt Code. Date of Posting: Ci h/I Ll 'Posted: 0,, Time of Posting: ( e Woodward,City Secretary Taken down: 1/15/44 CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem IL Joe Emmett Ward 1 d Andy Brauninger,Position 1 Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM HISD PUBLIC MEETING FOR SUPERINTENDENT SEARCH THURSDAY, SEPTEMBER 11, 2014-6:30 P.M. MEETING HAWKINS ADMINISTRATION BUILDING 441 FM 2821, HUNTSVILLE,TX 77320 Pentons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. Members of the City Council may attend a meeting of the Huntsville Independent School District in their superintendent search with the Texas Association of School Boards(TASB). This meeting is open to the public. The City Council will not take action at this event. CERTIFICATE I,Lee Woodward,City Secretary, do hereby certify that a copy of the September 11, 2014 City Council Notice of Possible Quorum was posted on the City Hall bulletin board,a place convenient and readily accessible to the go ral public at all times, to the City's website, www.huntsvilletx.gov,in c#mpli4nce with Chapter 551,Texas Government Code. DATE OF POSTING: Clia(m f) TIME OF POSTING: am/ m TAKEN DOWN: /�S/� laa�Npm crewry CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem I Joe Emmett,Ward 1 Andy Brauninger,Position 1 Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM HISD PUBLIC MEETING FOR SUPERINTENDENT SEARCH THURSDAY, SEPTEMBER 11, 2014-6:30 P.M. MEETING HAWKINS ADMINISTRATION BUILDING 441 FM 2821, HUNTSVILLE,TX 77320 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. Members of the City Council may attend a meeting of the Huntsville Independent School District in their superintendent search with the Texas Association of School Boards(TASB). This meeting is open to the public. The City Council will not take action at this event. CERTIFICATE 1,Lee Woodward, City Secretary, do hereby certify that a copy of the September 11, 2014 City Council Notice of Possible Quorum was posted on the City Hall bulletin board,a place convenient and readily accessible to the gennal public at all tim ,and to the City's website, www.huntsvilloix.gov,in c pica a with Chapter 551,Texas Government Code. DATE OF POSTING: � I TIME OF POSTING: 14 -,barn/ or n TAKEN DOWN: g/(SZ/q �m PARKS AND RECREATION ADVISORY BOARD MAYOR, MAC WOODWARD Marcus Evans Maxia Farris Rhonda Reddock Nate Grigsby Woody Woods Keith Jenkins John K. Smither Ray Black Christopher Cirrito Kevin Edney Conrad Liles PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, September 15, 2014, 12:OOPM Huntsville City Hall — Large Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order(12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes from July 14, 2014. B. Presentation, discussion and/or possible action on the Parks and Recreation Master Plan. C. Presentation, discussion and/or possible action on the updates from the Parks and Leisure Department. a. Parks Division b. Aquatics Division c. Recreation Division 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for September 15, 2014 was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Postin / By: Time of Posting: �� S a h^ Kristin Edwards, Deputy CitySecretary PARKS AND RECREATION ADVISORY BOARD MAYOR, MAC WOODWARD Marcus Evans Maxia Farris Rhonda Reddock Nate Grigsby ` Woody Woods Keith Jenkins John K. Smither Ray Black � Christopher Cirrito Kevin Edney � Conrad Liles PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, September 15, 2014, 12:OOPM Huntsville City Hall — Large Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order(12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes from July 14, 2014. B. Presentation, discussion and/or possible action on the Parks and Recreation Master Plan. C. Presentation, discussion and/or possible action on the updates from the Parks and Leisure Department. a. Parks Division b. Aquatics Division c. Recreation Division 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for September 15, 2014 was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: Y �- �^ Time of Posting: �� S v� Kristin Edwards, Deputy City Secretary CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Andy Brauninger,Position 1 Joe Emmett,Ward 1 Lydia Montgomery,Position 2 (O Tish Humphrey,Ward 2 Don H.Johnson,Position 3Ronald Allen,Ward 3 Keith D.Olson,Position 4,Mayor Pro Tem Joe Rodriquez,Ward 4 NOTICE OF POSSIBLE QUORUM MONDAY, SEPTEMBER 15, 2014-5:30 P.M. Huntsville Public Library Communitv Room 121913th Street, Huntsville, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM Members of the City Council may attend a session for public input on potential way-finding sign placement and design. This event is open to the public. No deliberation or formal action will be taken by the City Council. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the September 15, 2014, Notice of Possible Quorum was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletK.gov, in compliance with Chapter 551, Texas Government Code. c DATE OF POSTING: TIME OF POSTING: L e oodward,City Secretary TAKEN DOWN: � (G O CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Andy Brauninger,Position 1 Mil, Joe Emmett,Ward 1 Lydia Montgomery,Position 2 4,7014- Tish Humphrey,Ward 2 Don H.Johnson,Position 3 Ronald Allen,Ward 3 Keith D.Olson,Position 4,Mayor Pro Tem Joe Rodriquez,Ward 4 NOTICE OF POSSIBLE QUORUM MONDAY, SEPTEMBER 15, 2014-5:30 P.M. Huntsville Public Library Communitv Room 1219 13th Street, Huntsville, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM Members of the City Council may attend a session for public input on potential way-finding sign placement and design. This event is open to the public. No deliberation or formal action will be taken by the City Council. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the September 15, 2014, Notice of Possible Quorum was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Government Code. c o DATE OF POSTING: U[Pf�`l q TIME OF POSTING: Lee dward,City Secretary TAKEN DOWN: 1 18 )q CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Dalene Zender,Chair Dana Nicolay Ann Hodges Ken Holland Scotty Cherryholmes HOTEL OCCUPANCY TAX BOARD MEETING AGENDA TUESDAY, SEPTEMBER 16, 2014-11:30 A.M. CITY COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Y rY q Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be made. I. CALL TO ORDER II. CITIZEN INPUT III. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of the last meeting b. Tourism consultant presentation c. 2014-15 Budget/event funding d. Review of applications and updates on funded projects e. Current and Potential Uses of HOT Funds f. Review of current and proposed budgets g. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) IV. ADJOURNMENT CERTIFICATE I, Lee Woodward, City Secretary,do hereby certify that a copy of the September 16, 2014, tel Occupancy Tax Board Meeting Agenda was posted on the City Hall bulletin board, a place convenient and rea ly cessible to the general public at all times,in compliance with Chapter 651,Texas Government Co . DATE OF POSTING: v Iq L oodw UiL TIME OF POSTING: a /pm TAKEN DOWN: /pm CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Dalene Zender,Chair RIt Dana Nicolay d Ann Hodges �ua Ken Holland Scotty Cherryholmes HOTEL OCCUPANCY TAX BOARD MEETING AGENDA TUESDAY, SEPTEMBER 16, 2014-11:30 A.M. CITY COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be made. I. CALL TO ORDER 11. CITIZEN INPUT III. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of the last meeting b. Tourism consultant presentation c. 2014-15 Budget/event funding d. Review of applications and updates on funded projects e. Current and Potential Uses of HOT Funds f. Review of current and proposed budgets g. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) IV. ADJOURNMENT CERTIFICATE I, Lee Woodward,City Secretary, do hereby certify that a copy of the September 16, 2014, 1 Occupancy Tax Board Meeting Agenda was posted on the City Hall bulletin board, a place convenient and read' a cessible to the general public at all times,in compliance with Chapter 551,Texas Government Co e DATE OF POSTING: Gl/ Pq Lee oo ward,City Secretary 01 0 TIME OF POSTING: IQ /pm TAKEN DOWN: l am/e CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem IL Joe Emmett,Ward 1 Andy Brauninger,Position 1 Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, SEPTEMBER 16, 2014 6:00 P.M. MEETING COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. /pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS a. Presentation on tourism marketing strategy. [Kimm Thomas, Director of Tourism and Cultural Services] 4. PUBLIC HEARING City Council will hold a public hearing to receive citizen input regarding the Fiscal Year 2014-2015 Annual Budget. 6. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on September 2,2014. [Lee Woodward, City Secretary] 6. STATUTORY AGENDA a. Presentation, discussion, public comment, and possible action on Ordinance 2014-42, adopting the Fiscal Year 2014- 2015 Annual Budget(record vote). [Steve Ritter, Director of Finance] b. Presentation, discussion, public comment, and possible action on Ordinance 2014-43, adopting the Fiscal Year 2014- 2015 tax rates(passage of budget required to vote on this item)(record vote). [Steve Ritter, Director of Finance] c. Presentation, discussion, public comment, and possible action to consider authorizing the City Manager to enter into an agreement with Binkley & Barfield Consulting Engineers for professional design engineering services for the 7'" Street Rehabilitation Project -#13-12-04. [Y. S. "Ram"Ramachandra, City Engineer] d. Presentation, discussion, public comment, and possible action to consider authorizing the City Manager to enter into an agreement with Klotz Associates for professional engineering services for the Town Creek Sanitary Sewer Replacement Project,#12-11-04, Phase I design. [Y. S."Ram"Ramachandra, City Engineer] e. Presentation, discussion, public comment, and possible action to consider the award of bid for the construction of University Avenue Sidewalk and Sam Houston Avenue Sidewalk Projects and authorize the City Manager to enter into a construction contract for the same-Project Nos. 13-12-03.1 & 13-12-03.2. [Y. S."Ram" Ramachandra, City Engineer] 7. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. Presentation,public comment, discussion, and possible action to approve the nomination of Johnny Holland to the City of Huntsville,Texas Veterans Affairs Advisory Board. [Mayor Woodward] b. City Manager's Report 1. Updates on City construction,grants, studies,City projects,City purchases,and economic development. 8. REQUESTS FOR CITIZEN PARTICIPATION No requests were received by noon on Tuesday, September 9, 2014. 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION ` a. City Council will convene in closed session as authorized by Texas Government Code Chapter 551, Section 551.074 - personnel matters regarding the evaluation and job duties of City Manager Matt Benoit. [Mayor Woodward] b. City Council will convene in closed session as authorized by Texas Government Code, Section 551.071—to receive legal advice and Section 551.072 — deliberation regarding purchase, exchange, lease or value of real property on property acquisition for easements relating to Old Colony Road sanitary sewer project, phases V and VI. [Leonard Schneider, City Attorney; Matt Benoit, City Manager] 12. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. 13. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the September 16,2014 City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: I I I I II I TIME OF POSTING: 1 v YV A, m Kristin Edwards,Deputy City Secretary TAKEN DOWN: am/gym 1 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Position 4,Mayor Pro Tem ILA Joe Emmett,Ward 1 Andy Brauninger,Position 1 °�' Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AMENDED AGENDA TUESDAY, SEPTEMBER 16, 2014 6:00 P.M. MEETING COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00 P.M.] 6.STATUTORY AGENDA aa. Presentation, discussion, public comment, and possible action on City Council Travel and Training budget and expenditures. [Councilmember Olson] a. Presentation, discussion, public comment, and possible action on Ordinance 2014-42, adopting the Fiscal Year 2014- 2015 Annual Budget(record vote). [Steve Ritter, Director of Finance] b. Presentation, discussion, public comment, and possible action on Ordinance 2014-43, adopting the Fiscal Year 2014- 2015 tax rates(passage of budget required to vote on this item)(record vote). [Steve Ritter, Director of Finance] c. Presentation, discussion, public comment, and possible action to consider authorizing the City Manager to enter into an agreement with Binkley & Barfield Consulting Engineers for professional design engineering services for the 7w Street Rehabilitation Project -#13-12-04. [Y. S."Ram"Ramachandra, City Engineer] d. Presentation, discussion, public comment, and possible action to consider authorizing the City Manager to enter into an agreement with Klotz Associates for professional engineering services for the Town Creek Sanitary Sewer Replacement Project,#12-11-04, Phase I design. [Y. S. "Ram"Ramachandra, City Engineer] e. Presentation, discussion, public comment, and possible action to consider the award of bid for the construction of University Avenue Sidewalk and Sam Houston Avenue Sidewalk Projects and authorize the City Manager to enter into a construction contract for the same-Project Nos. 13-12-03.1 &13-12-03.2. [Y. S."Ram" Ramachandra, City Engineer] 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the September 16,2014 City Council Amended Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the ity's ite,www.huntsvilletx.gov, in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: C( (✓I �/j TIME OF POSTING: a 0 LIE! TAKEN DOWN: a pm Kristin Edwards,Deputy City Secretary CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem IL4 Emmett,Ward 1 Andy Braumnger,Position 1 d- Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, SEPTEMBER 16, 2014 6:00 P.M. MEETING COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. 1 pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS a. Presentation on tourism marketing strategy. [Kimm Thomas, Director of Tourism and Cultural Services] 4. PUBLIC HEARING City Council will hold a public hearing to receive citizen input regarding the Fiscal Year 2014-2015 Annual Budget. 5. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on September 2,2014. [Lee Woodward, City Secretary] 6. STATUTORY AGENDA a. Presentation, discussion, public comment, and possible action on Ordinance 2014-42, adopting the Fiscal Year 2014- 2015 Annual Budget(record vote). [Steve Ritter, Director of Finance] b. Presentation, discussion, public comment, and possible action on Ordinance 2014-43, adopting the Fiscal Year 2014- 2015 tax rates(passage of budget required to vote on this item)(record vote). [Steve Ritter, Director of Finance] c. Presentation, discussion, public comment, and possible action to consider authorizing the City Manager to enter into an agreement with Binkley & Barfield Consulting Engineers for professional design engineering services for the 7"' Street Rehabilitation Project -#13-12-04. [Y.S. "Ram"Ramachandra, City Engineer] d. Presentation, discussion, public comment, and possible action to consider authorizing the City Manager to enter into an agreement with Klotz Associates for professional engineering services for the Town Creek Sanitary Sewer Replacement Project,#12-11-04, Phase I design. [Y. S. "Ram"Ramachandra, City Engineer] e. Presentation, discussion, public comment, and possible action to consider the award of bid for the construction of University Avenue Sidewalk and Sam Houston Avenue Sidewalk Projects and authorize the City Manager to enter into a construction contract for the same-Project Nos. 13-12-03.1 & 13-12-03.2. [Y. S."Ram" Ramachandra, City Engineer] 7. MAYORICITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, public comment, discussion, and possible action to approve the nomination of Johnny Holland to the City of Huntsville,Texas Veterans Affairs Advisory Board. [Mayor Woodward] b. City Manager's Report 1. Updates on City construction,grants, studies, City projects, City purchases, and economic development. 8. REQUESTS FOR CITIZEN PARTICIPATION No requests were received by noon on Tuesday, September 9, 2014. 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code Chapter 551, Section 551.074 - personnel matters regarding the evaluation and job duties of City Manager Matt Benoit. [Mayor Woodward] b. City Council will convene in closed session as authorized by Texas Government Code, Section 551.071—to receive legal advice and Section 551.072 — deliberation regarding purchase, exchange, lease or value of real property on property acquisition for easements relating to Old Colony Road sanitary sewer project, phases V and VI. [Leonard Schneider, City Attorney; Matt Benoit, City Manager] 12. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. 13. ADJOURNMENT `If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the September 16,2014 City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvillebc.gov, in compliance with Chapter 551,Texas(Govemment Code. DATE OF POSTING: I -1 TIME OF POSTING: a Ipm Kristin Edwards,Deputy City Secretary TAKEN DOWN: anpm CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson, Position 4,Mayor Pro Tem ILIt 4 Emmett,Ward 1 Andy Brauninger,Position 1 ' a. Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AMENDED AGENDA TUESDAY, SEPTEMBER 16,2014 6:00 P.M. MEETING COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00 P.M.] 6.STATUTORY AGENDA aa. Presentation, discussion, public comment, and possible action on City Council Travel and Training budget and expenditures. [Councilmember Olson] a. Presentation, discussion, public comment, and possible action on Ordinance 2014-42, adopting the Fiscal Year 2014- 2015 Annual Budget(record vote). [Steve Ritter, Director of Finance] b. Presentation, discussion, public comment, and possible action on Ordinance 2014-43, adopting the Fiscal Year 2014- 2015 tax rates(passage of budget required to vote on this item)(record vote). [Steve Ritter, Director of Finance] c. Presentation, discussion, public comment, and possible action to consider authorizing the City Manager to enter into an agreement with Binkley & Barfield Consulting Engineers for professional design engineering services for the 7w Street Rehabilitation Project -#13-12-04. [Y. S."Ram"Ramachandra, City Engineer] d. Presentation, discussion, public comment, and possible action to consider authorizing the City Manager to enter into an agreement with Klotz Associates for professional engineering services for the Town Creek Sanitary Sewer Replacement Project,#12-11-04, Phase I design. [Y. S. "Ram"Ramachandra, City Engineer] e. Presentation, discussion, public comment, and possible action to consider the award of bid for the construction of University Avenue Sidewalk and Sam Houston Avenue Sidewalk Projects and authorize the City Manager to enter into a construction contract for the same-Project Nos. 13-12-03.1 & 13-12-03.2. [Y. S."Ram" Ramachandra,City Engineer] 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the September 16,2014 City Council Amended Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvilletx.gov, in compliance with Chapter 551,Texag Government Code. DATE OF POSTING: r ` TIME OF POSTING: ( � a pm TAKEN DOWN: am/ Kristin Edwards,Deputy City Secretary 1{m 1 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,At-Large Position 4,Chair R Andy Brauninger,At-Large Position 1 �ott Don H.Johnson,At-Large Position 3 N Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, September 18, 2014-8:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Presentation,discussion,and possible action on Unallocated Reserves within major funds. 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the September 18, 2014, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Governm nt Co DATE OF POSTING: a I �S � TIME OF POSTING: a '`�' Kristin Edwards,ffeputy City Secretary DATE TAKEN DOWN: Ll CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,At-Large Position 4,Chair Andy Brauninger,At-Large Position 1 �«y� Don H.Johnson,At-Large Position 3 Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, September 18, 2014-8:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary(936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Presentation,discussion,and possible action on Unallocated Reserves within major funds. 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the September 18, 2014, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: I S 1 N TIME OF POSTING: Kristin Edwards,Deputy City Secretary DATE TAKEN DOWN: G J CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen Chair R John McManners Bill ButlerG Leta Reiner Bill Gibson � • Charlotte Oleinik Jeffrey Clark % Richard Yawn LTC Rob McCormick Tom Fordyce CITY OF HUNTSVILLE, TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, SEPTEMBER 18, 2014 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items, projects, and proposals. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the September 18,2014,City of Huntsville,Texas Veterans Affa' Advisory Board Age was posted on the City Hall bulletin board,a place convenient and readily accessible to the general ublic at 11 times, and to the ty's website,www.huntsvilletx.g vinjco II with with Chapter 551,Texas Government de. <10 DATE OF POSTING: �✓ TIME OF POSTING: TAKEN DOWN: 4 I Lee o dward,City Secretary CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen,Chair .� John McManners Bill Butler �4+ot Leta Reiner Bill Gibson Charlotte Oleinik Jeffrey Clark Richard Yawn LTC Rob McCormick Tom Fordyce CITY OF HUNTSVILLE, TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, SEPTEMBER 18, 2014 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items, projects,and proposals. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the September 18,2014,City of Huntsville,Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general publl at all times, and to the City's website,www.huntsvilletx, ov,in compliance with Chapter 551,Texas Govern t Code. DATE OF POSTING: TIME OF POSTING: l. Cl f A/_ ( L oodward,City Secretary TAKEN DOWN: V� l CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Chair Mac Woodward AA Lydia Montgomery Joe Emmett OPEB/GASB-45 AD HOC COMMITTEE MEETING AGENDA TUESDAY, SEPTEMBER 23, 2014-8:30 A.M. CITY HALL CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE, TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approval of minutes from last meeting b. Overview of GASB45 liability related to OPEB and presentation and discussion of other plans and options 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the September 23, 2014, OPEB/GASB-45 AdHo mmittee Meeting Agenda was posted on the City Hall bulletin board,a place convenient and re it �Ipter7l ccessib to a general public at all times, and to the City's website,www.huntsvilletx.gov,in compliance wit C Texa Government Code DATE OF POSTING:��t�/, TIME OF POSTING: 3',46� L oodward,City Secretaryi DATE TAKEN DOWN �^ lCXV �y CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Chair M Mac Woodward �CAI OR Lydia Montgomery Joe Emmett OPEB/GASB-45 AD HOC COMMITTEE MEETING AGENDA TUESDAY, SEPTEMBER 23, 2014-8:30 A.M. CITY HALL CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE, TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary(936.291.5403), two working days prior to the meeting for appropriate arrangements. I. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approval of minutes from last meeting b. Overview of GASB-45 liability related to OPEB and presentation and discussion of other plans and options 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the September 23, 2014, OPEB/GASB-45 Ad Hoc Commute Meeting Agenda was posted on the City Hall bulletin board,a place convenient and readily/Accessible to a gen I public at all times, and to the City's website,www.huntsvilletx.gov,in compliance wi C ter 551,Te as ove ent Code. DATE OF POSTING: 911% TIME OF POSTING: 3, oodw rd,tiq6ecretary DATE TAKEN DOWN: G /f Huntsville Cemetery Advisory Board Mayor Mac Woodward D'Anne Crews,ChairmanatKay King Mitchell Gene Barrett James Patton Joe Boaz a"� Dennis Reed �� Bernice Coleman N Joyce Robinson Candyce Dixon Douglas Wright Donna Coffen Huntsville Cemetery Advisory Board —Agenda Thursday, September 25, 2014, 1:0012M Huntsville City Hall — Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. Notice of possible quorum:City Council, City of Huntsville, Texas. This notice is posted in order to meet the requirements of the Open Meetings Act, in the event that the number of City Council members present at the meeting makes the Act applicable. The City Council will not take formal action at this meeting. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of August 21, 2014. B. Presentation, discussion and/or possible action regarding an update on the exchange of land between the Archdiocese of Galveston-Houston and the City of Huntsville. C. Presentation,discussion, and/or possible action on the historical marker for the unmarked graves. D. Presentation,discussion,and/or possible action on the purchase of medallions for the south and east entrances of Oakwood, as well as the entrances for Mayes and Adickes additions. E. Presentation, discussion and/or possible action on updates from the Parks and Leisure Department: • Cemetery Operations • Cemetery Operations Budget • HOT Funds Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Ad vis Brd agenda for September 25, 2014, was posted on the City Hall bulletin board, a place convenient a readily a ibleoato the gener public at all times, in om liance with Chapter 551,Texas Government Code. Date of Posting: �� ' �J By: Time of Posting: l Taken Down: �t Huntsville Cemetery Advisory Board Mayor Mac Woodward D'Anne Crews,Chairman Kay King Mitchell Gene Barrett RV d James Patton Joe Boaz °" Dennis Reed Bernice Coleman Joyce Robinson Candyce Dixon Douglas Wright Donna Coffen Huntsville Cemetery Advisory Board —Agenda Thursday, September 25, 2014, 1:00PM Huntsville City Hall —Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. Notice of possible quorum:City Council, City of Huntsville, Texas. This notice is posted in order to meet the requirements of the Open Meetings Act, in the event that the number of City Council members present at the meeting makes the Act applicable. The City Council will not take formal action at this meeting. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of August 21,2014. B. Presentation,discussion and/or possible action regarding an update on the exchange of land between the Archdiocese of Galveston-Houston and the City of Huntsville. C. Presentation, discussion, and/or possible action on the historical marker for the unmarked graves. D. Presentation,discussion, and/or possible action on the purchase of medallions for the south and east entrances of Oakwood, as well as the entrances for Mayes and Adickes additions. E. Presentation,discussion and/or possible action on updates from the Parks and Leisure Department: • Cemetery Operations • Cemetery Operations Budget • HOT Funds Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Adviso Board agenda for September 25, 2014, was posted on the City Hall bulletin board, a place convenie t a readily a ssi to the gener public at all times,iin mpli nce with Chapter 551,Texas Government Code. Date of Posting: 1 Time of Posting: Y: Taken Down: ` �_ CITY OF HUNTSVILLE, TEXAS Matt Hannes,Chairman Nate Grigsby,Vice-Chairman John Cromer, Alternate A Mari Montgomery,Position 2 Ga d David Zuniga,Alternate B \ Joe E.Kirk,Position 3 41 Christina Felder,Position 4 ZONING BOARD OF ADJUSTMENT AGENDA FRIDAY, SEPTEMBER 26, 2014 at 12:OOPM (NOON) CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION 1. CALL TO ORDER 2. ROLL CALL and selection of Alternate(s)if needed. 3. PUBLIC HEARING for the variance request by Chris Hernandez,owner Jimmy John's Gourmet Sandwiches - Huntsville, Tx, applicant, for a variance to Section 1301 Off-Street Parking of the Huntsville Development Code for subject property located at 2023 Sam Houston Avenue, Huntsville,TX. 4. CONSIDER the variance request by Chris Hernandez, owner Jimmy John's Gourmet Sandwiches - Huntsville, Tx, applicant, for a variance to Section 1301 Off-Street Parking of the Huntsville Development Code for subject property located at 2023 Sam Houston Avenue, Huntsville,TX. 6. CONSIDER the FY2014-2015 Meeting Schedule&Submission Deadlines. 6. CONSIDER the minutes of June 27,2014 7. ADJOURNMENT H,during the course of the meeting and discussion of any Items covered by this notice,the Zoning Board of Adjustment determines that a Closed or Executive session of the Commission is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange, lease or value of real property,551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment, employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee;551.076—implementation of security personnel or devices;551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. H a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Zoning Board of Adjustment will reconvene In Open Session in order to take action,If necessary,on the Items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the March 28,201 Zoning BVard of A 'ustm nt Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public t all es,in co pliance 'th C apter 551,Texas Government DATE OF POSTING: I MA 1� TIME OF POSTING: d Lee Woodward,City Secretary DATE REMOVED: CITY OF HUNTSVILLE, TEXAS Matt Hannes,Chairman Nate Grigsby,Vice-Chairman John Cromer, Alternate A Mari Montgomery,Position 2 `Aot ` David Zuniga,Alternate B Joe E.Kirk,Position 3 �N, Christina Felder,Position 4 ZONING BOARD OF ADJUSTMENT AGENDA FRIDAY, SEPTEMBER 26, 2014 at 12:OOPM (NOON) CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made REGULAR SESSION 1. CALL TO ORDER 2. ROLL CALL and selection of Alternate(s)if needed. 3. PUBLIC HEARING for the variance request by Chris Hernandez, owner Jimmy John's Gourmet Sandwiches - Huntsville, Tx, applicant, for a variance to Section 1301 Off-Street Parking of the Huntsville Development Code for subject property located at 2023 Sam Houston Avenue, Huntsville,TX. 4. CONSIDER the variance request by Chris Hernandez, owner Jimmy John's Gourmet Sandwiches - Huntsville, Tx, applicant, for a variance to Section 1301 Off-Street Parking of the Huntsville Development Code for subject property located at 2023 Sam Houston Avenue, Huntsville,TX. 5. CONSIDER the FY2014-2015 Meeting Schedule&Submission Deadlines. 6. CONSIDER the minutes of June 27,2014 7. ADJOURNMENT H,during the course of the meeting and discussion of any Items covered by this notice,the Zoning Board of Adjustment determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange, lease or value of real property;551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment, employment evaluation,reassignment duties,discipline,or dismissal of a public officer or employee;551.076—implementation of security personnel or devices;551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. H a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Zoning Board of Adjustment will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the March 8,2 1 Zoning Bo rd of A 'ustment Agenda was posted on the City Hall bulletin board,a place convenient an readily accessible to the general publi at al t es,in m liance th Chapter 551,Te xa overnment Code. DATE OF POSTING: TIME OF POSTING Lee Woodward,City DATE REMOVED: ' '