MIN CC 11/15/1994CITY COUNCIL MEETING OF NOVEMBER 15, 1994
BOOK "R"
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 15TH DAY OF NOVEMBER, 1994, IN THE
CITY HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 5:15
P.M.
The Council met in regular session with the following members present:
COUNCILMEMBERS:
W. H. Hodges, Mayor
Dan S. Davis
Harold Norton
Marjorie Rex
Ronald L. Lange
Jim Carter
David Martinez
Dave Luning
Absent: JoAnn Matthews
Officers:
Gene Pipes, City Manager
Danna Welter, City Secretary
Scott Bounds, City Attorney
CITIZEN INPUTANQUIRY
Charles Smither, Jr. Mr. Smither requested that the minutes of September 13 be corrected. He is quoted as saying that
the CAD appraises property in that area for $1.50 per foot which amounts to $10,800 per year in taxes but should read $10,800','
in taxable value.
Mr. Smither also stated that under the FYI section, in the memorandum listing the items purchased under the City jl.
Manager's authority of $15,000 or less, there are three items that appear to need further investigation. Councilmember Liming j
asked if he was referring to Kirkland Crane purchase orders. Mr. Pipes stated that separate PO's were issued in the amount not
to exceed $15,000 for a given period and that period lasted about 8 weeks. Council was informed that there were no estimates on
crane time and the costs were within budgeted numbers. Mr. Bounds stated that these costs come under the exception in the State':'',
Purchasing Law for a contract paid on a daily basis or rate. li
Rhonda Ellisor. Ms. Ellisor stated that she is the Manager of the Sam Houston Visitor's Center and is happy to report
that they greeted over 400 visitors two weekends ago and greeted more than 700 this past weekend. These visitors are coming from
far and wide to see this statue. She stated that the Stand with Sam campaign is continuing and the pledged amount to date is
$158,000. The hotel -motel occupancy tax is up 9% over last year's collections.
REGULAR SESSION - CALL TO ORDER
INVOCATION
Invocation by Patrick Antwi, City Planner.
CONSIDER THE MINUTES OF SEPTEMBER 13, AND OCTOBER 11, 1994
Councilmember Rex made the motion to approve the minutes of September 13 and October 11 1994 with the correction
mentioned above. and Councilmember Lange seconded the motion All were in favor and the motion passed unanimously. NOTE:
Councilmember Matthews absent.
RECOGNITION OF RETIRING EMPLOYEE - HAROLD BLEVINS, CUSTOMER SERVICE DIVISION
Mayor Hodges presented Harold Blevins with a plaque and jacket honoring his 10 years with the City of Huntsville.
CONSIDER RESOLUTION 94 -11 -15.1 DECLARING EXPECTATION TO REIMBURSE EXPENDITURES
WITH PROCEEDS OF FUTURE DEBT WITH A MAXIMUM PRINCIPAL AMOUNT OF
OBLIGATIONS TO BE ISSUED OF $1,420,000
Councilmember Davis made the motion to approve Resolution 94-11-15.1 declaring expectation to reimbursement''
expenditures with proceeds of future debt, and Councilmember Lange seconded the motion All were in favor and the motion passed',
unanimously.
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CITY COUNCIL MEETING OF NOVEMBER 15, 1994
BOOK "R"
CONSIDER ORDINANCE 94 -11 -15.1 AUTHORIZING T.M.R.S. TO IMPLEMENT UPDATED
SERVICE CREDITS FOR THE EMPLOYEE RETIREMENT SYSTEM
325_ - -�
Councilmember Lunine made the motion to approve Ordinance 94-11-15.1 authorizing T M R S to implement updates
service credit for the employee retirement system and Councilmember Davis seconded the motion All were in favor and the
motion passed unanimously.
CONSIDER JOINT ELECTION AGREEMENT WITH THE WALKER COUNTY
HOSPITAL DISTRICT FOR THE ELECTION TO BE HELD JANUARY 21, 1995
Councilmember Rex made the motion to approve the Joint Election Agreement with the Walker County Hospital District
for the election to be held January 21, 1995, and Councilmember Davis seconded the motion. All were in favor and the motion
passed unanimously.
CONSIDER A REQUEST TO REJECT AND RE -BID THE PURCHASE OF A FRONT END
LOADER GARBAGE TRUCK AND REVOKE THE ISSUANCE OF AN EQUIPMENT ACQUISITION
CERTIFICATE OF OBLIGATION BY APPROVAL OF ORDINANCE 94 -11 -15.2
Councilmember Davis made the motion to approve Ordinance 94-11-15.2 to reject and re -bid the purchase of a front end
loader earbage truck and revoke the issuance of an equipment acquisition certification of obligation and Councilmember Lange
seconded the motion. All were in favor and the motion Passed unanimously.
CONSIDER AUTHORIZATION FOR THE CITY MANAGER TO ENTER INTO A CONTRACT TO
PURCHASE A COMPUTER SYSTEM FOR THE COMMUNITY DEVELOPMENT DIVISION
FROM THE INTERGRAPH CORP. IN AN AMOUNT NOT TO EXCEED $140,301
Councilmember. Luning made the motion to authorize the City Manager to enter into a contract with Intergraph
Corporation in an amount not to exceed $140.301, and Councilmember Rex seconded the motion. All were in favor and the motion
passed unanimously.
CONSIDER AUTHORIZATION FOR THE CITY MANAGER TO ENTER INTO AN AERIAL
MAPPING CONTRACT WITH ATLANTIC TECHNOLOGIES, LTD. IN AN AMOUNT NOT TO EXCEED $583,393
Councilmember Rex made the motion to authorize the City Manger to enter a contract with Atlantic Technologies, Ltd,
for aerial mapping in an amount not to exceed $583,393, and Councilmember Lanee seconded the motion. All were in favor and
the motion passed unanimously.
CONSIDER BIDS FOR CONCRETE WORK ON THE 'RING OF HONOR" AT THE SAM HOUSTON
STATUE SITE TO GRISHAM
CO. IN THE AMOUNT OF $10,257
Councilmember Lunine made the motion to approve the bid for concrete work for the 'Ring of Honor" to Grisham
Construction Company in the amount of $10,257, and Councilmember Davis seconded the motion. All were in favor and the motion
passed unanimously.
CONSIDER A STATUS REPORT ON SERVICES TO THE NEWLY ANNEXED AREAS
Mr. Pipes stated that garbage pick up began on November 14 in all the newly annexed areas. Street work has also begun.
Mr. Pipes stated that some new garbage customers do not have water service, therefore, the City does not have information on these
residents. Our City ordinance requires $20.00 per utility service deposit (garbage, water, sewer). Mr. Pipes requests that Council
waive the $20.00 deposit for these customers garbage service.
Councilmember Davis stated that it was the consensus of the Finance Committee to waive the deposit for these customers.
Councilmember Davis made the motion to waive the $20.00 deposit for the newly annexed garbage customers that do
not have water or sewer, and Councilmember Lange seconded the motion. All were in favor and the motion passed unanimously,
CONSIDER BID 94 -5, EMERGENCY GENERATOR FOR THE FIRE DEPARTMENT
TO SOUTHERN PLAINS POWER IN THE AMOUNT OF $19,350
Councilmember Lange made the motion to approve Bid 94 -5 for an emergency generator to Southern Plains Power in
the amount of $19.350, and Councilmember Rex seconded the motion. All were in favor and the motion passed unanimously,
CITY COUNCIL MEETING OF NOVEMBER 15, 1994
BOOK R'
CONSIDER PURCHASE OF A REAR LOADING GARBAGE TRUCK THROUGH H.G.A.C. ,
COOPERATIVE PURCHASING IN THE AMOUNT OF $58,236.01
i
uncilmember Luning made the motion to approve purchase of a rear loading garbage truck through H.G.A.C.1i
motion passed unanimously.
CONSIDER THE TAX COLLECTION SUMMARY REPORT FOR THE YEAR
ENDED SEPTEMBER 30, 1994
Carter absent remainder of meeting.
CONSIDER DISPOSITION OF TRUST PROPERTIES AS RECOMMENDED BY GROVER COOK
Chief Appraiser, and Councilmember Rex seconded the motion. All were in favor and the motion passed unanimously.
CONSIDER THE ANNUAL INVESTMENT REPORT FOR FISCAL YEAR 1993 -94
Councilmember Davis made the motion to approve the annual investment report for FY 1993 -94. and Councilmember'.
Rex seconded the motion. All were in favor and the motion passed unanimously.
CONSIDER THE QUARTERLY BUDGET REPORT FOR THE END OF FISCAL YEAR 1993 -94
Informational item.
CONSIDER ENCUMBRANCES FROM FISCAL YEAR 1993 -94 AND BUDGET ADJUSTMENTS '
FOR THE FISCAL YEAR 1994 -95
Councilmember Davis made the motion to approve encumbrances from FY 1993 -94 and budget adjustments for FY 1994 -„
95. and Councilmember Lange seconded the motion. All were in favor and the motion passed unanimously.
REPORT ON THE SAM HOUSTON STATUE PROJECT AND DEDICATION CEREMONY
Mr. Pipes stated that all the receipts were not in yet on the Dedication Ceremony and a full report would be provided
in December.
CONSIDER REQUEST FROM THE SAM HOUSTON MEMORIAL MUSEUM TO
NO PARK 19TH STREET ADJACENT TO THE SAM HOUSTON MEMORIAL MUSEUM
Consensus of Council was to allow the City Manager to prepare Ordinance for a no parking zone on 19th Street adjacent
to the Sam Houston Memorial Museum.
CONSIDER AN AFFIDAVIT TO THE PUBLIC CERTIFYING THE CLOSURE OF THE
CITY OF HUNTSVILLE LANDFILL
Councilmember Rex made the motion to approve an Affidavitto the Public certifying the closure of the City of Huntsville ::
Landfill, and Councilmember Luning seconded the motion. All were in favor and the motion passed unanimously.
MAYOR'S ACTIVITY REPORT
Mayor Hodges informed City Council that the annual Council Photograph will be taken at 5:00 p.m, on December 13,'',
1994, at City Hall (prelude to next Council meeting).
CITY COUNCILMEMBER ACTION
G.F.O.A. Award. Councilmember Davis thanked Patricia Allen and staff for receiving the G.F.O.A. Award for its annual budget
for FY 1993 -94.
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