MIN CC 10/11/1994CITY COUNCIL MEETING OF OCTOBER I1, 1994
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 11TH DAY OF OCTOBER, 1994, IN TI
CITY HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 5:
P.M.
The Council met in regular session with the following members present:
COUNCILMEMBERS:
W. H. Hodges, Mayor
Officers:
Dan S. Davis
JOAnn Matthews
Gene Pipes, City Manager
Harold Norton
David Martinez
Danna Welter, City Secretary
Marjorie Rex
Dave Luning
Scott Bounds, City Attorney
Ronald L. Lange
Jim Carter
REGULAR SESSION - CALL TO ORDER
INVOCATION
Invocation by Patrick Antwi, City Planner.
ATTENDING CITIZENS
Don Brindley, H.A.D.A.P. , requesting funding in the amount of $12,750 through a contract for services for the Add
Program for Females sponsored by the Huntsville Alcohol and Drug Abuse Program.
It was noted that H.A.D.A.P. was asked last year to present this request during the budget sessions and this item is
presented to Council following the adoption of the budget.
Mayor Hodges stated that he would abstain from the vote since he is on the Board of Directors.
Addiction Program for Females, and Councilmember Matthews seconded the motion.
passed 6 -2.
Councilmembers Davis, Lange, Norton and Luning voted against. The motion failed 4 -4.
David Bailey, C.O.M.E., requesting an agreement to operate a private collection facility for limited types of solid
unanimously.
Councilmember Carter requested that the C.O.M.E, submit reports periodically.
CONSIDER ORDINANCE 94 -10 -11.1 ORDERING A MUNICIPAL ELECTION TO BE HELD
ON JANUARY 21, 1995, FOR THE PURPOSE OF ELECTING A MAYOR AT -LARGE
AND FOUR WARD COUNCILMEMBERS
UPDATE ON THE SAM HOUSTON STATUE PROJECT
AND CONSIDERATION OF BUDGET ADJUSTMENTS
Mr. Pipes stated that for all intensive purposes the Sam Houston statue is in place along Interstate 45. The rest of the
project including the pathway, parking lot, and visitor's center are progressing nicely. The plans for the dedication ceremony aro
being finalized. A number of dignitaries will be present.
I-_I
CITY COUNCIL MEETING OF OCTOBER 11, 1994 BOOK "R" 321
—77 ii
_.
A budget was presented to Council in July on the Sam Houston Statue project A updated /revised budget is being
presented to you for your approval.
July 6 September 30
Available Funds $602,500 $683,494
Project Expenses
Pedestal /Statue Assembly
$103,164
$176,414
Visitor's Center
$300,000
$332,010
Site Preparation
$126,780
$112,330
Engineering /Architectural
$ 37,280
$ 57,740
Administrative
$ 0
$ 5,000
TOTAL
$567,224
$683,494
Councilmember Norton made the motion to approve the update budget for the Sam Houston Statue project and
Councilmember Davis seconded the motion All were in favor except Councilmembers Carter and Matthews The motion passed
7 -2.
CONSIDER FURNISHING OF VISITOR'S CENTER
Dee McFarland, Chamber of Commerce Director, is requesting $24,000 to furnish and equip the Sam Houston Statue
Visitor's Center and Gift Shop. Also requested is $4,060 to enhance the site (rocking chairs, porch swings, picnic tables, long
benches, primitive children's desks and trash cans), with these funds being allocated from the contributed funds for the project.
Councilmember Davis made the motion to approve $24,000 to furnish and equip the Sam Houston Statue Visitor's Center
and Gift Shop and $4.060 for enhancements to the site and Councilmember Lange seconded the motion All were in favor except
Councilmember Matthews. The motion passed 8 -1
CONSIDER ADDENDUM TO CONTRACT WITH HUNTSVILLE- WALKER COUNTY
CHAMBER OF COMMERCE RELATED TO THE VISITOR'S CENTER OPERATIONS
Councilmember Lange made the motion to approve the addendum to the contract with the Chamber of Commerce and
Councilmember Davis seconded the motion All were in favor excent Councilmember Matthews The motion passed 8-1.
City Council discussed copyright issues related to the Sam Houston statue.
CONSIDER RESOLUTION 94 -10 -11.1 MAKING FINANCIAL ASSURANCES THAT
THE CITY WILL ADEQUATELY FUND ITS TRANSFER STATION OPERATIONS
Councilmember Lunine made the motion to aoorove Resolution 94-10-11.1 making frumcial assurances that the City will
fund its transfer station operations, and Councilmember Rex seconded the motion All were in favor and the motion passed
unanimously.
CONSIDER ORDINANCE 94 -10 -11.2 AMENDING CHAPTER 12, MOTOR VEHICLES AND TRAFFIC
OF ITS CODE OF ORDINANCES BY PROVIDING STOP INTERSECTIONS AT VARIOUS LOCATIONS
Councilmember Lunine made the motion to approve Ordinance 94-10-11.2 mending Chanter 12 of its Code of
Ordinances by providing stop intersections on 9th Street at Avenue J (4 -way). 7th Street at University Avenue (4 -way), Avenue 0
at 15th Street (3 -way), and Palm Street at Sycamore (4 -way) and Councilmember Davis seconded the motion All were in favor
except Councilmember Rex. The motion passed 8 -1
CONSIDER BID FOR HIGHWAY 980 12" WATER LINE TO 5 T UTILITIES IN THE AMOUNT
_ OF $29,619.60, REQUIRING ADDITIONAL FUNDING IN THE AMOUNT OF $4,032.10
FROM THE RESERVE FOR FUTURE ALLOCATION
Councilmember Lunine made the motion to approve a bid to 5 T Utilities in the amount of $29,619.60 for Highway 980
12" water line (requiring additional funding of $4,032 10) and Councilmember Lange seconded the motion All were in favor and
the motion passed unanimously.
CITY COUNCIL MEETING OF OCTOBER 11, 1994 BOOK "R" _ 322
CONSIDER ORDINANCE 94 -10 -11.3, NOTICE TO BIDDERS AND NOTICE OF INTENTION TO
ISSUE CERTIFICATE OF OBLIGATION FOR A UTILITY TRACTOR
FOR THE PARKS DEPARTMENT NOT TO EXCEED $30,000
issue certificate of obligation for a utility tractor, and Councilmember Davis seconded the motion All were in favor and the motion',
passed unanimously.
CONSIDER BUDGET ADJUSTMENTS FOR THE QUARTER ENDING SEPTEMBER, 1994
AND CONSIDER BUDGET ADJUSTMENTS FOR FISCAL YEAR 1994 -95
unanimously.
CONSIDER AWARD OF CONTRACT TO INCODE FOR UTILITY BILLING SOFTWARE AND HARDWARE,
AND LEASETURCHASE AGREEMENT WITH KOCH FINANCIAL CORPORATION
($72,000, FOUR YEARS AT 6.54% INTEREST)
Davis seconded the motion All were in favor and the motion passed unanimously.
CONSIDER SELECTION OF ARCHITECT FOR LIBRARY RENOVATION AND AUTHORIZE
CITY MANAGER TO ENTER INTO A CONTRACT FOR AN AMOUNT NOT TO EXCEED $25,000
were in favor and the motion passed unanimously.
Councilmembers asked to be informed about the public hearings that will be scheduled for this work.
CONSIDER AN EASEMENT FORM FOR THE DOWNTOWN REVITALIZATION PROJECT, PHASE 2
CONSIDER AN AGREEMENT WITH RICHARD HAAS TO DESIGN ART AND SUPERVISE
PAINTING FOR THE DOWNTOWN REVITALIZATION PROJECT, PHASE 2
IN AN AMOUNT OF $43,000 TO BE PAID FROM BUDGETED FUNDS
Councilmember Luning seconded the motion All were in favor and the motion passed unanimously.
CONSIDER BIDS
1. Bid 94 -19, Transfer Tractor, to Cleveland Mack in the amount of $59,852 to be paid from budgeted funds (24- 72- 9408),.
in the Sanitation Division.
2. Bid 94-21, Diesel Powered Backhoe, to Stewart & Stevenson in the amount of $31,050 to be paid from water and sewer;
C.I.P. funds (07 -96- 6902).
3. Bid 95 -03, Two Used Vehicles, to be rejected (bids received over budget).
4. Bid 95 -01, Six Pick Up Trucks and Two I -Ton Service Trucks as budgeted in various departments.
Councilmember Rex made a motion to approve Bid 94 -19 94 -21 and 95 -01 and to reject 95 -03 and Councilmember'.
Lange seconded the motion All were in favor and the motion passed unanimously.
CONSIDER RESOLUTION 94 -10 -11.2 DESIGNATING CERTAIN CITY VEHICLES AS UNMARKED VEHICLES
Councilmember Luning made the motion to approve Resolution 94-10 -11.2 designating certain City vehicles as unmarked':
vehicles and Councilmember Matthews seconded the motion All were in favor and the motion passed unanimously.
CITY MANAGER'S REPORT
Mr. Pipes stated that he recommends to City Council that the staff /consultants work on the utilities segment of the!
Comprehensive Plan bejump started immediately following the completion of the Sam Houston Statue and Transfer Station projects.!
I CITY COUNCIL MEETING OF OCTOBER 11, 1994 BOOK "-R-"- _ 323
The newly annexed areas and areas already in the City that have limited shared services should be staff s first priority for the next
six months. At that time a report would be brought back to Council and the Planning and Zoning Commission by mid April 1995.
Due to the $108,962,750 in increased valuation brought by the recent annexation, a no or limited tax increase bond issue
to fmance street rehabilitation, new streets, parks, a library or any other General Fund capital improvement could be pursued. The
allocation of an increased ad valorem tax revenue to O & M or Debt Service is uniquely a policy issue question for Council to
consider as we plan our programs of work with new citizens and neighbors. The Finance Committee would be an appropriate
vehicle to evaluate the balanced distribution of the Elkins Lake M.U.D. debt service payments and future bond issue needs if Council
desires to pursue a referendum in 1995.
MAYOR'S ACTIVITY REPORT
1. Consider appointments to Boards and Commissions:
a. reappointment of Joe Boaz, Winnie Sandel and Pete Albritton to the Planning and Zoning Commission;
b. reappointment of Bill Green, Larry Graves and appointment of James L. McCully to the Board of Adjustment -
Zoning;
G. appointment of Eugene P. Myrick and Stephen E. Davis to the Library Board; and
d. appointment of Mary Moore, In Shipman and Gary Hartman to a new A.D.A. Advisory Committee.
Councilmember Davis made the motion to approve the appointments to Boards and Commissions as listed above, and
Councilmember Lange seconded the motion. All were in favor and the motion passed unanimously.
1,. CITY COUNCILMEMBER ACTION
Holiday Pay Memorandum/Demolition-Permitting Memorandum. Councilmember Carter thanked staff for the memorandums on
holiday pay and demolition - permitting. He does suggest that in the future the permit process be updated regarding hazardous
material and asbestos removal. Staff indicated that these items have been added to the process.
HGAC Memorandum - Preservation of Trees. Councilmember Carter stated that at a previous meeting he had received information
from HGAC regarding the preservation of trees in Montgomery County. He requested that other Councilmember read this
information as they refer to Huntsville as an example.
Sam Houston Inn. Councilmember Norton asked if suit had been filed against Sam Houston Inn for delinquent hotel -motel taxes.
Mr. Bounds stated that a hearing has been scheduled.
Sam Houston Dedication Activities. Councilmember Davis stated that a memorandum is included in the packets with information
on the Sam Houston Dedication activities scheduled for October 22, 1994. There will be a reception at City Hall on Saturday
morning at 9:30 a.m. and Council is requested to be the hosts for the day. Councilmember Davis stated that the limited edition
Stand with Sam Tribute to Courage print is available for $100.
Huntsville Beautification. Councilmember Lange stated that Huntsville's downtown far surpasses other cities he has visited and
appreciates all the work done on the beautification of Huntsville.
MEDIA
None.
ADJOURNMENT
RECESS into Executive session to discuss acquisition of property on 7th Street for drainage purposes and discuss pending litigation
(Billy Don Carroll v. Asia et al.
Danna Welter, City Secretary