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MIN CC 06/14/1994CITY COUNCIL MEETING OF JUNE 14, 1994 BOOK "R" 294 MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 14TH DAY OF JUNE, 1994, IN THE CITY HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 5:15 P.M. The Council met in regular session with the following members present: COUNCILMEMBERS: W. H. Hodges, Mayor Officers: Dan S. Davis Marjorie Rex Gene Pipes, City Manager it Harold Norton David Martinez Danna Welter, City Secretary Dave Luning Scott Bounds, City Attorney ABSENT: Jim Carter, Ronald L. Lange, and JoAnn Matthews CITIZEN INPUT /INQUIRY Mayor Hodges recognized Mr. Pipes for twenty years of service with the City of Huntsville. He was employed June 1, 1974 as Parks and Recreation Coordinator and has been the City Manager of Huntsville since March 1, 1981. Former Mayors Jane Monday and Morris Waller spoke of the hard work and dedication of Mr. Pipes, and Mayor Hodges read a letter from former Mayor Bill Nash. Current Councilmembers also expressed their appreciation to Mr. Pipes for all he does for the City of Huntsville. Don Fetter. Mr. Fetter stated that he does not feel there are enough services in this community for HIV. He stated that there are approximately $20,000 to $25,000 that he can write in the form of a grant for various services for the City. He is requesting that the City of Huntsville appropriate an equal amount for these services. Mr. Fetter stated that Huntsville is at a higher risk with the University and Prison system. REGULAR SESSION - CALL TO ORDER ' INVOCATION III' Mayor Hodges stated that Councilmember Ron Lange's wife was in Houston recovering from surgery and requested a moment of silent prayer. Invocation by David Becker, University Heights Baptist Church. CONSIDER THE MINUTES OF JUNE 14, 1994 Councilmember Rex made the motion to approve the minutes of June 14 1994. and Councilmember Davis seconded the motion. NOTE: Councilmembers Carter. Lange and Matthews were absent'1 " ""?' it CONSIDER A PROPOSAL FOR ENGINEERING SERVICES WITH KLOTZ ASSOCIATES, INC., IN THE AMOUNT OF $55,825 FOR A SANITARY SEWER EVALUATION SURVEY (AREA 6) IN ELKINS LAKE TO BE PAID BY ELMUD Councilmember Luning made the motion to approve a proposal for engineering services with Klotz Associates Inc in the amount of $55.825 for the sanitary sewer evaluation survey in Elkins Lake and Councitmember Rex seconded the motion All d were in favor and the motion passed unanimously. 'l i l CONSIDER A GAS LINE EASEMENT REQUEST FROM SATURN GAS COMPANY ON THE SOUTH PERIMETER AREA OF THE PERMITTED LANDFILL SITE Il Mr. Bounds stated that the staff recommends that if the engineering studies along the proposed easements are not in the old landfill site that the City Council authorize the City Manager to execute easement documents to permit Saturn Gas to construct'i a pipeline. j Councilmember Rex made the motion to approve a gas line easement request from Saturn Gas Company if the easements ! are not located on old landfill land. and Councilmember Martinez seconded the motion All were in favor and the motion passed unanv. tmousl CITY COUNCIL MEETING-OF—JUNE 14, 1994 BOOK "R" 295 CONSIDER A SINGLE BID BY SPIVEY CONSTRUCTION FOR A HEAD WALL REPAIR ! ON NORTH SAM HOUSTON AVENUE Mr. Wilder opened the bid by Spivey Construction Company. The bid amount of $24,000 was within the budgeted amount for this project, and was accompanied by a bid bond. Councilmember Davis made the motion to approve a bid by Spivey Construction in the amount of $24.000 for a head wall repair on north Sam Houston Avenue and Councilmember Martinez seconded the motion All were in favor and the motion passed unanimously. CONSIDER A REQUEST TO AUTHORIZE BIDS BE TAKEN TO REPAIR A HEAD WALL ON THE NORTH SIDE OF 13TH STREET BETWEEN AVENUE M AND SAM HOUSTON AVENUE Mr. Wilder stated that the estimated cost of the project would be $44,460 to be funded from the drainage funds. Councilmember Norton made the motion to authorize bids be taken to repair a head wall on the north side of 13th Street between Avenue M and Sam Houston Avenue, and Councilmember Davis seconded the motion. All were in favor and the motion assed unanimousl CONSIDER ORDINANCE 94 -6 -14.1 AMENDING THE CODE OF ORDINANCES CHAPTER 13A SECTION 13A- 1(A)(2) CLOSING THOMASON PARK BETWEEN 9:00 P.M. AND 4:00 A.M. TO ADDRESS VANDALISM Mr. Bounds stated that Ordinance 94 -6 -14.1 establishes hours of operation for all City parks from 5:00 a.m. to 10:00 p.m., with the exception of Emancipation Park which hours of operation are from 4:00 a.m. to 9:00 p.m. Staff is requesting the hours of operation due to vandalism. There would be permitting procedures for special contracts or events. Councilmember Norton made the motion to approve Ordinance 94 -6 -14.1 regulating public access to City parks, and Councilmember Rex seconded the motion. All were in favor and the motion passed unanimously. CONSIDER THE MAY TAX COLLECTION REPORT AND ADJUSTMENTS TO THE TAX ROLL AND DISCUSSION ON DELINQUENT TAX ACCOUNTS Mr. Grover Cook presented the May tax collection report and adjustments to the tax roll. Councilmember Davis made the motion to approve the May tax collection report and adiustments to the tax roll, and Councilmember Luning seconded the motion. All were in favor and the motion passed unanimously. Mr. Cook stated that collections are at 95.6% as of May 31, 1994. CONSIDER RESOLUTION 94 -6 -14.1 RECOGNIZING ESTABLISHMENT OF SAVINGS ACCOUNT (NO. 356045) AT FIRST NATIONAL BANK OF HUNTSVILLE AS A DEPOSITORY FOR DRUG PURCHASE /SEIZURE FUNDS Councilmember Rex made the motion to approve Resolution 94 -6 -14.1 recognizing establishment of a savings account, and Councilmember Luning seconded the motion. All were in favor and the motion passed unanimously. CONSIDER THE OPTIONS FOR CONSTRUCTING THE VISITOR'S CENTER FACILITY AT THE SAM HOUSTON STATUE PARK SITE Mr. Pipes stated that there are several options for constructing the visitor's center facility. A straight formal bid could be obtained or something a little more creative - a barn raising. There is a local builder willing to donate his services to be the construction manager for the project and coordinate his sub contractors at the best prices possible. This builder feels that the project is more of a six month project instead of a four month project that was planned. In this respect, the only way to have the visitor's center substantially completed by the October 22nd dedication would be to bid the project out listing a completion date. It is estimated that if the construction manager- volunteer method is used, money can be saved. The plans were presented to the builder on Friday, but no estimates have been received. Mr. Pipes suggested that a special meeting could be called for next week with hope that estimates would be received to compare the costs of the construction manager format to the traditional bid format. Mayor Hodges and Council were in agreement with a called meeting for next week. Mr. Pipes stated that work is progressing at the site. Underbrush is being cleared in the parking lot area and in the circle drive. The brush has been cleared where the visitor's center will be placed. Bids for the pedestal base will be received on June 22. CITY COUNCIL MEETING OF JUNE 14, 1994 BOOK "R" MAYOR'S ACTIVITY REPORT Mayor Hodges stated that the sales tax receipts are up 4 112 % (or approximately $100,000). The City only budgeted fo a 2% increase. The City should be in sound financial shape at the end of the year. CITY COUNCILMEMBER ACTION Hotel -Motel Taxes. Councilmember Norton stated that the Hotel -Motel Report shows one hotel to be consistently behind on taxes. He would like the City to actively pursue the collection of these funds, Wal-Mart Superstore. Councilmember Davis made the suggestion that City staff contact the State to request that the speed on the feeder road in front of the new store be checked. MEDIA ADJOURNMENT Danna Welter, City Secretary