MIN CC 03/23/1993CITY COUNCIL MEETING OF MARCH 23, 1993 BOOK "R" 173
j� MINUTES OF THE HUNTSVILLE
CITY COUNCIL MEETING HELD ON THE 23RD DAY OF MARCH, 1993 IN THE
CITY HALL CONFERENCE ROOM, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF
'
j WALKER, TEXAS AT 5:15 P.M.
The Council met in a regular session with the following members present:
W. H. Hodges, Mayor
Officers:
Dan S. Davis
Harold L Norton Gene Pipes, City Manager
'. Ronald L. Lange
JoAnn Matthews Scott Bounds, City Attorney
William B. Green
Ila G. Gaines Darns, Welter, City Secretary
Jim Carter
Dave Luning
CITIZEN INPUTIINQUIRY
Dr. Lukaszewski, Dr. Lukaszewski stated that he was representing the citizens of Forest Hills. Their concern is the incoming car
'I dealership on the corner of IH -45 East Feeder Road and Eastham. Concerns include the physical environment, looks, safety,
quality of life and effect of property values. He feels that the problems and concerns can be solved through moderation and
discussion. He asked that Council keep the committee apprised on the developments regarding the dealership.
Mayor Hodges stated that he would ask J. D. Schindler, Director of General Services, to be the contact for the Forest
Hills committee. Mayor Hodges stated that he had met with Mr. Weisner and voiced some concerns of the committee- Mr.
Weisner acknowledged those concerns and assured him that he intended to be part of the business community and a very good
neighbor.
Mr. Paul Richards. Mr. Richards stated that he represented a campus organization called Reconciliation International. This group
is behind the 2020 Cultural Plan, but understands the financial concerns. They are interested in starting a community newsletter
' with volunteer work and donations. He has talked to Councilmember Matthews and the group would like to do a clean -up and
construction project in Emancipation Park on April 10. The labor and expertise will be provided, but funds will be needed for
some of the materials. Projects include fencing the park, building a small fenced playground, put some dirt on the infields of the
softball fields, and also put in some picnic tables. This group would like to see Emancipation Park recognized as a City park for
all residents.
Mayor Hodges recommended that he work through Gene Pipes, City Manager so that these issues can be referred to
the Parks Advisory Board for recommendation and source of funding.
Mr. Claude Sumner. Mr. Sumner stated that he has coordinated the Keep Polk County Beautiful campaign for the past several
years. April 3, 1993 is the date set for this year's project. Last year Harmon Creek Marina coordinated the clean up in Walker
,! County. A load from Harmon Creek Marina was dumped in the City of Huntsville landfill and the City of Riverside was billed
$87.00. He respectfully requests that the $87.00 bill to the City of Riverside be forgiven, and that the landfill be made available
this year for the clean -up project. He asked that if this is approved, he coordinate with someone in the City. Mr. Sumner asked
if the City Council would be interested in a program to Keep Walker County/Huntsville Beautiful. He stated that a lot of the trash
in the Trinity River and Lake Livingston is coming down river from the Dallas/Fort Worth area, He has asked all 27 counties
along the river if they would be interested in a similar program. Several of them have begun clean up programs.
Mayor Hodges stated that he would discuss with the City Manager the rules and regulations regarding the City Landfill.
He asked Mr. Sumner to follow up with the City Manager.
Councilmember Carter requested that this item be on the next agenda for consideration.
"Theater in the Schools" Proclamation. Mayor Hodges presented a 'Theater in the Schools" proclamation to Mrs. Case, Janus
Bullock (Huntsville High School) and Genevieve Ruffin (Gibbs Elementary School).
' REGULAR SESSION - CALL TO ORDER
Mayor Hodges called the meeting to order. Invocation by Reverend Cecil McKee.
CONSIDER THE MINUTES OF FEBRUARY 16 AND 22, 1993
Councilmember Gaines made the motion to approve the minutes of February 16 and 22, 1993, and Councilmember
Matthews seconded the motion. All were in favor and the motion passed unanimously.
CITY COUNCIL MEETING OF MARCH 23, 1993 BOOK "R"
174
ATTENDING CITIZENS
Mr. Larry Turner. Mr. Turner read a statement to the Council requesting approval of a water line to be installed by the Phelps
Water system on Southwood Drive outside of the City limits, but in the City's E.T.J. He stated that 15 property owners are
involved in the project and would be connecting to a 4 inch main newly installed at the Four Notch intersection. The cost of the
line to the residents on Southwood Drive would be $8,300. If the water line is built to City standards including fire hydrants, the
cost of the line would be in excess of $40,000. Mr. Turner feels that the additional costs are unnecessary, unjust and unwarranted.
The residents feel they should be allowed to continue with the project unencumbered by City of Huntsville regulations and
i interference. Mr. Turner stated that at no time has this area of Southwood Drive been included in any annexation considerations,
and the residents would be opposed to annexation. Immediate approval is needed to be able to order the supplies necessary for
the project. lie stated that the project did not originate to accommodate any planned development, but instead is a well justified
i� step taken to improve the drinking and household water source at an affordable cost.
Councilmember Carter wanted to clarify that this project is not for new development, but to improve water service at
I' existing structures. Mr. Turner stated that his home is for sale and if sold he will build on the adjoining property, but at no time
have the parties involved advised him of planned developments on their property.
Councilmember Green made the motion to approve the requests of the citizens for the installation of a new water line
by the Phelps Water System on Southwood Drive and in the City's E.T.J., and Councilmember Carter seconded the motion.
Councilmember Green stated that his initial thought was that the line should be built to City standards. He then
recognized that if this was required, the line would not be built. He stated that he did not feel the City could build the line due
to priority projects, and if the water project facilitates the economic development in the area it would be a positive rather than
a negative.
Councilmember Luning stated that it would be to the City's benefit to annex undeveloped land and the developer pay
the costs for the infrastructure instead of buying developed land and the City paying the costs to upgrade the system. Also with
Justice Department regulations, it would be easier to annex undeveloped land.
Mayor Hodges stated that he was against this request at first, but has changed his mind and feels that he must look at
the best long term interest of the City. If the line is put in by Phelps, maintained by Phelps, and paid for by the residents, he sees
no disadvantages to the City. Councilmember Luning stated that he felt substandard infrastructure would create a severe problem
in the future.
A vote was taken Councilmembers Green Carter Davis, Matthews Gaines, Norton, Lange and Mayor Hodges voted
for and Councilmember Fuming voted against. The motion passed 8 -1.
Mr. David Adickes. Mr. Adickes was not present to address Council.
>. Mr. Spence Clements. Mr. Clements, owner of the Sam Houston Inn located on I11-45, stated that he is concerned that the
hotel/motel industry is declining. He feels that the hotel /motel tax (4%), if properly used, is the life line in small towns. He is
concerned that the tax is not being used to its best advantage (to sell Huntsville as a destination). The City is currently funding
$100,000 per year to be used for this purpose, spent by the Chamber of Commerce, in a contractual agreement. He stated that
after reviewing the Chamber's Tourism Council's budget, only $.55 of every $1.00 of this money is being spent on advertising and
promoting Huntsville; while $46,000 is subsidizing the operation of the Chamber of Commerce. He requested that the City
Council help direct these funds to ensure that they are properly spent to truly advertise and sell the City of Huntsville.
Mayor Hodges stated that the Chamber provides to the City a budget each year for Council's approval, and Council
would look closely at the budget to be provided by July 1.
Councilmember Carter stated that he agrees that Council may need to evaluate how the tourism dollars are spent, due
to the fact that tourism seems to be declining. He stated that he felt the Chamber of Commerce should be located on the
Interstate to be readily seen.
Mayor Hodges stated that the Chamber receives a tremendous number of walk-ins at the current location and they
advertise a large number of attractions in Huntsville.
Councilmember Gaines stated that she did not feel that tourism is on the decline. The Bicentennial Birthday Celebration
drew thousands of visitors to Huntsville, the Folk Festival is a major draw, along with the Fair on the Square, the Walker County
Fair. She feels that tourism is on the up swing.
Mr. Clements stated that he agrees that tourism may be up, but that overnight stays were down.
Mayor Hodges thanked Mr. Clements for addressing Council.
CITY COUNCIL MEETING OF MARCH 23, 1993 BOOK 'R" 175
CONSIDER A COST OF SERVICES RATE INCREASE BY ENTEX
Mr. Luther Jones stated that Entex is requesting that the cost of service be increased by an adjustment of $.05 per
customer. As an example of the rates for the past several years -- a bill of $45.56 in March of 1986 would cost $37.67 today for
!, the same amount of gas.
Mayor Hodges stated that if Council does not oppose the increase, it will go into effect. Consensus of Council was to
not oppose the increase.
Councilmember Carter stated that he feels that Eatex does a good job in the City of Huntsville.
CONSIDER RECOMMENDATIONS AND ANALYSIS OF SCS ENGINEERS CONCERNING
SOLID WASTE DISPOSAL OPTIONS
Mr. Wright, SCS, stated the due to the pending implementation of the Subtitle D regulations the existing landfill should
be closed. Council has authorized SCS to begin design and closure planning for the site, but feels the Council should make a
definite decision if the landfill will be closed or not.
Mayor Hodges stated that it was the recommendation of SCS and City staff to close the landfill.
Councilmember Green made the motion to cease accepting waste as of October 8 1993 at the landfill, and have it closed
within 180 days and Councilmember Lange seconded the motion. All were in favor and the motion passed unanimously.
Councilmember Carter stated that Council should review current collection and payment practices. He stated that an
'., option would be for residents be charged for the amount of trash picked up by the City.
Mr. Wright stated that they contacted six companies interested in bidding on 1) operation of a transfer station, 2) transfer
of waste from that transfer station to a private landfill, and 3) disposal of that waste in the private landfill. Four companies
responded in the pre - qualification process. Three companies were pre - qualified. A series of bid documents were sent to the three
firms. The bids were opened on February 12, 1993. Only one firm bid - Waste Management of Texas, Inc., dba Waste
Management of Houston. SCS is recommending that the City of Huntsville enter into a contract with Waste Management of
' Houston (a eve year contract) under Alternative 1.
• Alt. 1: The City owns and operates a Transfer Station. In addition, the City transfers MSW and sludge for disposal
by a private landfill.
• AIL 2: The City owns and operates a Transfer Station. A private firm is contracted to transfer MSW and sludge to
a private landfill. Final disposal of the MSW and sludge is also provided by a private firm.
• Alt. 3: The City owns a Transfer Station. A private firm is contracted to operate and transfer MSW and sludge to
a private landfill. Final disposal of the MSW and sludge is also provided by a private firm.
YEAR
ALTERNATIVE 1
ALTERNATIVE 2
ALTERNATIVE 3
1
$41.58
$42.30
$39.68
2
$45.54
$48.97
$47.02
3
$48.59
$52.35
$50.94
4
$50.50
$54.31
$53.19
5
$50.38
$54.68
$53.55
TOTAL
BASE LINE
+ !$500,000
+ $250,000
' These numbers are disposal costs (the point where waste is dumped on the tipping floor of the transfer station to the
point of burial in landfill) only and do not include collection of MSW (the function that the City currently performs).
Not only is alternative 1 the least expensive option over a five year period, but gives the City the control. It allows the
City to operate the transfer station and do whatever with it (recycle options, etc.), and would increase staff by one and one -half
jobs. The other alternatives would reduce staff.
w
CITY COUNCIL MEETING OF MARCH 23 1993 BOOK R' 176
Councilmember Green as it the contract states a minimum amount of waste to be disposed of. Mr. Wright stated �!
that it does not, the cost per ton is the same regardless of the amount of tons. Alternative 1 does include the equipment that will
be required to haul the MSW to the landfill site.
Councilmember Davis advised Council that due to an investment in Waste Management, Inc, he is not participating to i'
any discussion, motions, or voting pertaining to the company.
Councilmember Lange made the motion to approve the contract with Waste Management of Houston - Security Landfill
under Alternative 1 (City owns and operates transfer station performs the transfer operations, with the final disposal being
provided by private firm), and Councilmember Green seconded the motion All were in favor and the motion passed unanimously,
NOTE: Councilmember Davis declared a conflict of interest under the provisions of the City Charter.
Mr. Wright stated that Council has authorized SCS to begin preliminary design and permitting on the transfer station.
SCS recommends that Council authorize the construction of a transfer station. The transfer station will not be permitted by
October. SCS stated that they would be visiting with the Texas Water Commission on the permit issue, landfill closure issue, and
the stance of the State relative to the acceptance of compost as part of the 40% waste diversion for landfills. T.W.C. has initiated
a process for registration of transfer stations.
Councilmember Green made the motion to authorize the bid process for the construction of a transfer station. authorize :!
the procurement of transfer vehicles and authorize operation of the transfer station by City staff, and Councilmember Mattltews "!
seconded the motion. All were in favor and the motion passed unanimously.
Mr. Wright stated that SCS is recommending to go forward with the bidding process for the co- composting facility. It
would take approximately four years to design, permit and construct. The pre - qualification documents have been sent to five
companies. Three of the firms have been pre - qualified. Another firm, O.T.V.D., has indicated a strong interest in submitting pre -
qualification data, and SCS recommends the City accept the data late since it would be in the best interest of the City.
Councilmember Green made the motion to accept pre - qualification data from O T V D and Councilmember Carter '
seconded the motion. All were in favor and the motion passed unanimously.
SCS is recommending extending the date for issuance of bid documents from 3 -26-93 until 4- 16 -93, and the receipt of
bids from 4 -09 -93 to 5- 28 -93. Mayor Hodges stated that the extended dates would be acceptable.
A chart of the anticipated rate impacts on the current disposal system follows:
CONSIDER THE RECOMMENDATIONS OF T.R.A. CONCERNING FINANCING OF THE WASTEWATER
TREATMENT PLANT MODIFICATIONS AND THE T.D.CJ: I.D. LIFT STATION - FORCE MAIN
FOR THE WYNNE - ALBERTI UNIT (MCGARY CREEK)
Mr. Grady Manis stated that Council has authorized a contract with TRA, and it was approved by the Authority's board.:'
Consideration by Texas Water Development Board for funding will not take place until May. The City cannot approve a contract
with the successful bidder to construction of the McGary Creek improvements unit) approval of the bonds by the Water
Development Board. Short term interim bonds can be issued by TRA to fund the first portion of the McGary Creek development
and then refund these bonds when the Board has taken action on the request for funding. The interim issue would cost about
$35,000. Staff is proposing the use of City funds from the first of July mail the end of July when funds would be available from
CITY COUNCIL MEETING OF MARCH 23, 1993 BOOK "R" 177
the Texas Water Development, Board, thereby avoiding he $35,000 cost of interim bonds. The interest lost from he use of City
funds would be considerably less than the $35,000 cost of interim bonds.
Councilmember Green made the motion to authorize the Trinity River Authority to proceed and the City front the
i necessary costs until funds are available through the Texas Water Development Board, and Councilmember Gaines seconded the
'i motion All were in favor and the motion passed unanimously.
Mr. Manis stated that the revised engineers estimate has been received and it appears that the issue will go from a
$3,496,000 to a $4,777,000 issue based on the estimates.
CONSIDER AMENDMENTS TO THE ENGINEERING SERVICES CONTRACT WITH WISENBAKER, FIX & ASSOC.
TO PREPARE AN ENVIRONMENTAL ASSESSMENTS AND WATER CONSERVATION PLAN
AS REQUIRED BY THE T.W.D.B. STATE REVOLVING FUND PROGRAM
CONSIDER A CONTRACT FOR EXTRA WORK • SOIL CARE ANALYSIS FOR DESIGN WORK
OF THE MCGARY CREEK LIFT STATION WITH WISENBAKER, FIX & ASSOCIATES
Mr. Wilder stated that some amendments to the Engineering contracts with Wisenbaker, Fix & Assoc. are needed.
These amendments are extra services that were originally anticipated and/or a requirement of the Texas Water Development
Board. The changes include providing a environmental assessments report, water conservation and contingency plan (not
anticipated). The cost of these two reports are $4,000 and $2,000, respectfully. After doing some preliminary field work on the
McGary project, it was realized that the proposed lift station will require a depth of 25 feet for the wet well. The engineer has
stated that some geotechnical investigation needs to be performed prior to taking bids on the project. The cost of this contract
would be not exceed $1,950. The total $7,950 will be funded from the Water and Sewer Fund - CIP unallocated reserve.
Councilmember Matthews made the motion to approve the amendments to the engincering services contract with
Wisenbaker, Fix and Assoc totaling $7,950, and Councilmember Gaines seconded the motion. All were in favor and the motion
passed unanimously.
UPDATE ON ELKINS LAKE M.U.D. SEWER INFILTRATIONANFLOW ANALYSIS
Mr. Wilder stated that early estimates to do a complete analysis of the Elkins Lake system was $269,000. Staff has met
with the Board and the Board is concerned about spending this amount of money to identify the problems and then not having
enough money to repair the problems. During the discussion, the Board suggested that part of the analysis be done. Staff is
suggesting putting in temporary Bow meters (not to exceed 10). After installation, the City will be able to identify certain areas
within the system during wet and dry weather Bows, where there may be an infiltration /inflow problem. The Elkins Lake Board
has authorized a contract not to exceed $60,000. Any overages will need to be approved through the Elkins Lake Board.
Councilmember Green made the motion to enter into an agreement with Elkins Lake M.U.D. Board for sewer
infiltrationlinflow analysis, and Councilmember Gaines seconded the motion. All were in favor and the motion passed
unanimously.
CONSIDER SEWER LINE REHABILITATION PROJECT ON AVENUE N FROM 9TH STREET TO 11TH STREET
Mr. Wilder stated that staff is proposing a rehabilitation project on a 10" sewer line on Avenue N from 9th to 11th
Street. After T.V. inspection of the line, the entire length of line was in bad shape. This proposal is to put a liner within the
10" pipe. The cost of the project is $31,438.00 and is recommended to be funded from the sewer line maintenance account.
Councilmember Green made the motion to approve a letter contract with Navlor EnviroSvstems, Inc. in the amount of
$3143800 to repair the sewer line on Avenue N, and Councilmember Gaines seconded the motion. All were in favor and the
motion passed unanimously.
CONSIDER CONSTRUCTION BIDS FOR STORM DRAINAGE ON 22ND STREET
TO ELLIOTT CONSTRUCTION IN THE AMOUNT OF $217,792.05
Mr. Wilder stated that bids have been received for drainage and street improvements on 22nd Street. Staff
recommendation is to award the bid to Elliott Construction in the amount of $217,792.05, with $163,512.90 funded from the
drainage maintenance fund and $54,279.15 being funded from the street bond proceeds.
Councilmember Gaines made the motion to award the bid for drainage and street improvements to Elliott Construction
in the amount of $217.792.05, and Councilmember Green seconded the motion.
CITY COUNCIL MEETING OF MARCH 23, 1993- BOOK "R" 178
Councilmember Carter stated that he would vote against this motion, because he feels it is an unnecessary expenditure
of funds and will do damage to the neighborhood with more traffic in the area.
A vote was taken. Councilmembers Gaines Green Davis, Matthews Norton Luning- Lange and Mayor Hodges voted
for, and Councilmember Carter voted against. The motion passed 8-1.
CONSIDER CONTRACT FOR OPERATIONS RTPII ILB.B.A, H.G.SA., AND ILD.B.
FOR YOUTH BASEBALLISOFTBALL ACTIVITIES AT ROSS PARK AND
HUNTSVILLE ADULT SOFTBALL ASSOCIATION FOR SOFTBALL ACTIVITIES AT ROSS PARK
Councilmember Gaines made the motion to approve the contracts for operations with H.B.B.A., H.G.S.A., and H.D.B.
for Youth Baseball/Softball Activities at Ross Park and Huntsville Adult Softball Association for Softball Activities at Ross Park "
for 1993- and Councilmember Green seconded the motion. All were in favor and the motion passed unanimously.
CONSIDER REQUEST BY H.G.S.A. TO CHARGE ADMISSION FOR TOURNAMENT
MARCII 26 -28 AT KATE BARR ROSS PARK
Councilmember Green made the motion to approve the request by H.G.S.A. to charge admission for a tournament !!
March 26 -28 at Kate Barr Ross Park. and Councilmember Gaines seconded the motion. All were in favor and the motion passed
unanimously.
CONSIDER BIDS
1. #93 -17, Road Repair Unit and #93 -18. 1993 Diesel Cab and Chassis.
Staff recommend the rejection of bids and will re -bid as certificates of obligation.
Councilmember Gaines made the motion to reiect bids #93 -17 Road Repair Unit and #93 -18, Diesel Cab and Chassis,
and Councilmember Davis seconded the motion. All were in favor and the motion passed unanimously.
2. Consider Ordinances 93- 3-23.1 and 93 -3 -23.2 authorizing publication and intention to issue certificates of obligation for '
a road repair unit and 1993 diesel cab and chassis.
Mayor Hodges stated that these two ordinances are authorizing publication and intention to issue the certificates of
obligation for the two items that bids were rejected above.
Councilmember Gaines made the motion to approve Ordinances 93 -3 -23.1 and 93 -3 -23.2 authorizing ubligation and
intention to issue certificates of obligation for a road repair unit and 1993 diesel cab and chassis and Councilmember Green
seconded the motion. All were in favor and the motion passed unanimously.
3. a) #93 -19, Type I Portland Cement to Texas Lehigh at $3.75 /sack;
b) #93 -20, annual contract for stabilized flexible base to D. Rice Materials at $21.90 /cy delivered, and $19.90 /ey pick
UP"
c) Consider renewal of annual Janitorial Service contract to Byrd Janitorial at no change from prior year; and
d) Consider bids for computer hardware to Missing Byte in the amount of $17846 for Police Finance and Library
Computer systems.
Mr. Schindler stated that on the bids for computer hardware, it is requested that $1,072 be funded from the reserve for
future allocation.
Councilmember Gaines made the motion to approve bid #93 -19, Type I Portland Cement to Texas Lehigh at $3.75 /sack;
#93 -20, annual contract for stabilized flexible base to D. Rice Materials at $21.90 /ey delivered, and $19.90 /cy pick up; renewal of '
annual Janitorial Service contract to Byrd Janitorial at no change from prior year and bids for computer hardware to Missing Byte
in the amount of $17,846 for Police, Finance and Library computer systems (with $1,072 being funded from the reserve for future
allocation), and Councilmember Norton seconded the motion. All were in favor and the motion passed unanimously.
CONSIDER ARTS CONTRACTS
1. General Sam Houston's Folk Festival Children's Tent in the amount of $600;
2. Cindy Carpenter, Dance Program in the amount of $1,300;
3. Sam Houston State University Children's Theater Festival in the amount of $6,000; and
4. Carol Smith, Musical Performances in the amount of $2,200.
Councilmember Gaines made the motion to approve the above listed arts contracts, and Councilmember Lange seconded
the motion. All were in favor and the motion passed unanimousl
CITY COUNCIL MEETING OF MARCH 23, 1993
;i CONSIDER THE PRESENTATION OF THE HISTORICAL SURVEY
i
!i BY HARDY • HECK • MOORE
Mr. Schindler stated that twenty-five copies of the survey have been obtained by the City of Huntsville. A copy is at
each Couneilmember's place. The City is saddened to learn that Mr. Hardy has recently passed away.
CONSIDER A REQUEST TO ACCEPT A GIFT OF ART WORK BY HARRY AHYSEN
FROM MR. FRY KEHAYA OF FLORIDA
Mayor Hodges stated that the Arts Commission is asking the City to accept the art work at this time, and they will work
on the placement and funding at a later date.
Councilmember Matthews made the motion to accent a gift of art work by Harry Ahysen from Mr. Ery Kehaya of
!! Florida and Councilmember Lunine seconded the motion. All were in favor and the motion passed unanimously.
Councilmember Carter stated that Emancipation Park may be a good location for the art.
CONSIDER A REQUEST TO ACCEPT AN INVITATION TO ATTEND THE NATIONAL ASSEMBLY
OF LOCAL ARTS AGENCIES IN THE AMOUNT OF $990 FOR LINDA PEASE
Mr. Schindler stated that Linda Pease has been asked to serve on a panel at the National Assembly of Local Art
'. Agencies. Staff is recommending $990 be funded from the reserve for future allocation - General Fund.
Councilmember Davis made the motion to approve $990 in travel expenses for Linda Pease from the reserve for future
allocation - General Fund. and Councilmember Green seconded the motion.
Councilmember Carter asked if this is to report on the 2020 Plan. Mr. Schindler stated that it would be a workshop
atmosphere dealing with how we accomplished the 2020 Cultural Plan and the steps in preparing the plan.
A vote was taken and all were in favor. The motion passed unanimously.
CONSIDER A REQUEST BY ADJACENT RESIDENTS OF PINE STREET
FOR STANDARD WIDTH CURB AND GUTTER STREET IMPROVEMENTS
Mr. Pipes stated that he had received a written request from the residents on Pine Street that the City consider putting
curb and gutter improvements on Pine Street. This has been considered previously, but one landowner (now deceased) was not
in favor of the project. At this point, it would need to be put on a future bond issue capital improvements list being prioritized
at that time. Council concurrence is needed to add this street to the capital improvements list.
Consensus of Council was to put Pine Street on the list for future improvements.
CONSIDER FEBRUARY TAX REPORT AND ADJUSTMENTS TO THE TAX ROLL
AS CERTIFIED BY GROVER COOK, CHIEF APPRAISER
Ms. Allen stated that collections are ahead of last year. Formal approval is requested on the current month adjustments
from the Appraisal District. Adjustment to the current tax roll is a $68.42 credit $553.70 credit in delinquent tax roll.
Councilmember Green made the motion to anorove the adjustments to the tax roll, and Councilmember Gaines seconded
the motion All were in favor and the motion passed unanimous)
1. Consider the City Council committee report on items in the 2020 Cultural Plan as discussed on February 6, 1993.
Mayor Hodges stated that Council discussed the recommendations addressed to Council at the retreat on February 6,
1993. A memorandum in the packet details the consensus of Council on these items.
One request by the 2020 Council was for a Cultural Activities Facilitator. Mayor Hodges stated that part of the City
-' Planner's function will be as Cultural Activities Facilitator. T. D. Schindler stated that he has received 22 applications and is in
the process of selecting interviews for the new City Planner.
Councilmember Carter stated that he had missed the Saturday work session and was not present during the discussion.
He feels that Council is taking a negative approach to the recommendations in the Cultural Plan. He stated that Council has said
no to the transition team and an expanded arts commission. He does not feel that the committee envisioned the City Planner
as taking on the responsibilities of the Cultural Activities Facilitator. Other issues that he feels Council is saying no to are:
funding, tax incentives for historical preservation and historical sites, downtown enterprise zone, sidewalk expansion, tighter zoning
j, ordinances, and expanding H.E.A.P. lie stated that from the first meeting of the committee, they had said that if they go through
CITY COUNCIL MEETING OF MARCH 23, 1993
BOOK "R"
IVIIII
the effort they wanted some activity to come out of the study. He felt that with Council's decisions that it was a year's work
wasted.
Councilmember Luning stated that he had been in contact with several citizens and after he explained the position of
' Council, the citizens understood the problems with several recommendations of the plan.
2. Consider the resignation of Dr. Herb Muecke from the Arts Commission and the appointment of Charles Robinson to
fill vacancy.
Mayor Hodges stated that Dr. Muecke who has resigned from the Arts Commission after a ten year tenure will be
missed. He recommended that Council appoint Charles Robinson to the vacated position.
Councilmember Matthews made the motion to appoint Charles Robinson as a Commissioner on the Arts Commission,
and Councilmember Gaines seconded the motion. All were in favor and the motion passed unanimously.
Ii
3. Consider the appointment of Mr. Travis Henderson to the Parks Advisory Board.
Councilmember Gaines made the motion to appoint Travis Henderson to the Parks Advisory Board, and Councilmember
Matthews seconded the motion - All were in favor and the motion passed unanimously.
4. Notice of Trinity Improvement Association support in Washington by Mayor and Mrs. Hodges - Much 29 -31, 1993.
Mayor Hodges stated that he and Mrs. IIodges will travel to Washington and he will testify in front of the Senate Sub-
Committee regarding the Trinity River Basin.
5. Preliminary Agenda for April 6 1993 and Updated Calendar through June 1993.
Mayor Hodges stated that a preliminary agenda for the next meeting on April 6, 1993, is included for information. Also
included in the agenda is an updated calendar of Council events from March through June.
CITY COUNCILMEMBER ACTION ,
Wildflowers. Councilmember Carter stated that he would request that a policy be instituted not to cut the wildflowers in the City
of Huntsville until they have bloomed and seeded. He. asked that a policy be presented at the next agenda to be considered.
7th Street Project. Councilmember Carter stated that a lot of earth work has been done on 7th Street and asked Staff to check
and see if a drainage study has been done.
H.I.S.D. Bond Issue. Councilmember Davis stated that he supported the H.I.S.D. bond issue to be held on Saturday, March 27,
and would encourage citizens to vote positively.
i�
Downtown Parking. Councilmember Matthews stated that she has been approached about the lack of parking in the downtown
area during the construction of the Courthouse for citizens required to attend jury duty.
Clean Up Project. Councilmember Matthews stated that she supported Mr. Paul Richards desire to have a clean up project at
Emancipation Park mid would help in this project. She requested that the City provide rakes, trash bags and other needed
materials. Mayor Hodges stated that she needed to check with the City Manager on these requests.
Cultural Plan Councilmember Green stated that he has discerned from active participants in the plan that there was not much
filtering of the recommendations made to the committees. Any item suggested by any member of a committee or citizen was
added to the Cultural Plain. He stated that it was the role of Council and other entities to actually do the filtering.
Councilmember Gaines stated that she had the same consensus. She felt the Council has acted responsibly in trying to
do the filtering process.
Councilmember Norton stated that die members of Council at that Council Retreat on February 6 had discussed in detail I
each of the recommendations. Feelings and a lot of information was discussed and reasoned. Ile feels that Council presented
a fair report on the recommendations.
Flashing
Littlit
on 11th Street.
Councilmember Lun ng stated that he had received complaints about the flashing red lights on 11th -
Street.
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CITY COUNCIL MEETING OF MARCH 23, 1993 BOOK "R" 181
Ranch Hand Rodeo. Councilmember Luning stated that he had agreed to represent the City and participate in the Ranch Hand
-.',. Rodeo.
Cultural Plan. Councilmember Lange stated that he will oppose the formation of another committee by the City Council that is
!. given the charge of doing a study and not considering the financial aspects.
MEDIA INQUIRIES
None.
RECESS INTO EXECUTIVE SESSION f
ADJOURNMENT
Danna Welter, City Secretary
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