MIN CC 01/12/1993CITY COUNCIL MEETING OF JANUARY 12, 1993 BOOK "R" 150
'! MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 1 -2TII DAY OF JANUARY, 1993 IN THE
CITY HALL CONFERENCE ROOM, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF !'
WALKER, TEXAS AT 5:15 P.M.
The Council met in a regular session with the following members present:
W. H. Hodges, Mayor Officers:
.. Dan S. Davis William H. Knotts, Jr. Gene Pipes, City Manager
Ronald L. Lange Gary Bell Scott Bounds, City Attorney
William B. Green Ila G. Gaines Danna Welter, City Secretary
Charles Robinson ABSENT: Jim Carter
CONVENE AND RECESS INTO EXECUTIVE SESSION
CITIZEN INPUTIINQUIRY
Therman Lane. Mr. Lane stated that he was representing Positive Men in Action and is requesting that Bags holders '
be put along Martin Luther King Boulevard for the holiday on Monday, January 18. Mayor Hodges stated that this item will be
considered later in the agenda.
Martell Sollock. Mr. Sollock, representing Grisham Construction Company stated that he had bid on the demolition
project on Avenue E. The low bid was not to form and he had requested that it be disallowed. The next low bid was an out of
town company, followed by Grisham Construction Company's bid. He asked Council to consider awarding the bid to Grisham
Construction Company since it is a local company.
Mayor Hodges stated that this item would be discussed later in the agenda, but that the City does follow state laws in
the awarding of bids. '
REGULAR SESSION •CALL TO ORDER
Mayor Hodges called the meeting to order. Invocation by Reverend Donald Kaspar, Faith Lutheran Church.
CONSIDER TIIE MINUTES OF DECEMBER 15, 1992
Councilmember Gaines made the motion to approve the minutes on December 15 1992, and Councilmember Davis seconded the
motion. All were in favor and the motion passed unanimously. NOTE: Councilmember Carter was absent.
PUBLIC HEARING - INCREASING UTILITY RAPES TO CUSTOMERS OUTSIDE THE CITY LIMITS
(EXCEPTING ELKINS LAKE MUNICIPAL UTILITY DISTRI(T)
Mayor Hodges opened the Public Hearing. No citizens were present to speak. Mayor Hodges closed the Public Hearing.
CONSIDER ORDINANCE 93 -1 -12.1 INCREASING UTILITY RATES TO CUSTOMERS OUTSIDE THE CITY LIMITS
(EXCEPTING ELKINS LAKE MUNICIPAL UTIIITY DISTRICT)
Councilmember Knotts made the motion to approve Ordinance 93 -1 -12.1 increasing utility rates to customers outside
the City limits (excepting Elkins Lake Municipal Utility District) and Councilmember Bell seconded the motion. A vote was taken
and Councilmembers Knotts and Bell voted for and Councilmembers Dmds. Robinson. Green. Lance. Gaines and Mavor Hodges
voted against. "emotion failed 6 -2
CONSIDER RESOLUTION 93.1 -12.1 OBJECTING TO THE INCLUSION OF EXTRATERRITORIAL
JURISDICTION PROPER'1T IN A RURAL FIRE PREVENTION DISTRICT
Councilmember Robinson made the motion to approve Resolution 93 -1 -12.1 objecting to the inclusion of property within
the extra - territorial _ jurisdiction of the City of Huntsville in a rural fire prevention district and Councilmember Gaines seconded
the motion - All were in favor and the motion passed unanimously.
CITY COUNCIL MEETING OF JANUARY 12, 1993 BOOK 'R" 151
CONSIDER ORDINANCE 93.1.12.2 AMENDING CHAPTER 12, MOTOR VEHICLES AND TRAFFIC, OF
THE CODE OF ORDINANCES TO ESTABLISH NO PARKING ZONES ON BOTH SIDES OF S. H. 75 NORTH
FROM 11TH STREET NORTH TO THE INTERSECTION OF I.H. 45 FEEDER ROAD
Councilmember Davis made the motion to approve Ordinance 93 -1 -12.2 amending Chapter 12, Motor Vehicles and
Traffic of the Code of Ordinances to establish no parking zones on both sides of S. H. 75 North from 11th Street north to the
intersection of I. H. 45 feeder road. All were in favor and the motion passed unanimously.
CONSIDER A NOTICE LETTER TO TERMINATE A LEASE OF A PARKING LOT AT 12TH STREET AND AVENUE M
Councilmember Gaines made the motion to approve a notice letter to terminate a lease of a Parkine lot at 12th Street
and Avenue M and Councilmember Green seconded the motion. All were in favor and the motion passed unanimous) .
CONSIDER ORDINANCE 93 -1 -123 AMENDING CHAPTER 16, TAXICABS, TO PROHIBIT THE DISPLAY OF
SIGNS OR SOLICITING FOR OUT OF TOWN SERVICE AND EXPANDING THE LOADING ZONE FOR
RAILROAD COMMISSION PERMITTED VEHICLES
Councilmember Gaines made the motion to approve Ordinance 93 -1 -12.3 amending Chanter 16, Taxicabs, to prohibit
the display of sipw or soliciting for out of town service and expanding the loading zone for Railroad Commission permittsd
`. vehicles, and Councilmember Robinson seconded the motion. All were in favor and the motion passed unanimously.
CONSIDER ORDINANCE 93 -1 -12A AMENDING CHAPTER 12, MOTOR VEHICLES AND TRAFFIC REPEALING
THE LEFT TURN MOVEMENT RESTRICTION ON 19TIl STREET AT SAM HOUSTON AVENUE
Councilmember Davis made the motion to approve Ordinance 93 -1 -12.4 amending Chapter 12, Motor Vehicles and
Traffic repealing the left turn movement restriction on 19th Street at Sam Houston A enue and Councimember Gaines seconded
the motion. All were in favor and the motion passed unanimously.
CONSIDER THE MONTHLY TAX REPORT AS ADJUST ED BY THE CHIEF APPRAISER
Mr. Pipes stated that this item would be discussed on the next agenda.
CONSIDER A RECOMMENDATION FOR A SEWER SERVICE ONLY CUSTOMER
AT NORTH OAK MOBILE HOME PARK
Councilmember Davis made the motion to approve the recommendation for a sewer service only customer at North Oak
Mobile Home Park and Councilmember Gaines seconded the motion. All were in favor and the motion passed unanimously.
CONSIDER AUTHORIZATION TO BID A REPLACEMENT PICKUP FOR THE UTILITY DEPARTMENT
Mr. Wilder stated that the pickup used by one of the water plant operators was in an accident in December and the
insurance company estimate was $9,750. He requests authorization to bid for a replacement vehicle.
Councilmember Green made the motion to authorization to bid a replacement pickup for the Utility Department, and
Councilmember Gaines seconded the motion. All were in favor and the motion passed unanimously.
CONSIDER A LETTER AGREEMENT FOR ENGINEERING SERVICES TO RENEW THE A. J. BROWN
WASTEWATER TREATMENT PLANT PERMIT
Councilmember Gaines made the motion to approve the letter agreement for engineerine services with Wisenbaker -Fix
for engineering services to renew the A. J. Brown Wastewater Treatment Plant permit, and Councilmember Robinson seconded
the motion. All were in favor and the motion passed unanimously.
CONSIDER CHANGE ORDER #2'r0 PALASOTA CONSTRUCTION CONTRACT FOR VARIOUS WATER AND
SEWER PROJECTS REQUIRING $15,653.99 IN ADDITIONAL FUNDS
Mr. Wilder stated that in the original funding request in October, 1992, the account for 9th Street from Avenue I to
Avenue F was mistakenly used instead of the 9th Street from University to Avenue J. This error mistakenly added $40,938 to
CITY COUNCIL MEETING OF JANUARY 12, 1993 BOOK - "R" 152
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the available funds which should have been $305,840, for the entire project. The original bid also did not include approximately
800 feet of 6" water line on Avenue P. new two errors leave a shortage of $15,653.99. Staff is recommending approval of this
amount (Change Order #2) to Palasota Construction.
Councilmember Knolls made the motion to approve Change Order #2 to Palasota Construction Contract for various
water and sewer projects requiring $1565399 in additional funds and Councilmember Green seconded the motion. All were in
- favor and the motion passed unanimously.
CONSIDER THE INSTALLATION OF FLAG HOLDERS IN THE AREA OF MARTIN LUTHER KING
NEIGHBORHOOD CENTER AND EMANCIPATION PARK IN THE AMOUNT OF $225
Councilmember Robinson stated that after discussion with Lions Club members, the Positive Men in Action organization
would construct the flag holders and place them on Martin Luther King Boulevard. Consensus approval of Council to install the
flag holders in the City right -of -way was given.
SOLID WASTE DISPOSAL PROGRAM PROGRESS REPORT
Mr. Wilder stated that staff has received the preliminary draft of "Invitation to Pre -Bid Activities" and the "Instruction
of Prospective- Bidders" for the landfill portion of the contract. The documents will be reviewed and forwarded to SCS. Staff is
expecting the documents on the composting portion of the contract this week. At this point, the project is progressing as j
scheduled.
CONSIDER AN AGREEMENT WITH THE HIGH SCHOOL BASEBALL. BOOSTER CLUB TO
CONSTRUCT A FIELD HOUSE AT ROSS PARK
Mr. Wilder stated that this is the same contract that was approved by Council previously, except that the contract is with
the High School Baseball Booster Club instead of Huntsville Independent School District.
Councilmember Green made the motion to approve the agreement with the Hiell School Baseball Booster Club to ,
construct a field house at Ross Park and Councilmember Gaines seconded the motion. All were in favor and the motion passed
unanimously.
CONSIDER BIDS
1. #93 -8, Five Motorola Maratrae "AS" mobile radios for the Police Division to Eastex Communications in the amount
of $6,925 as budgeted.
Councilmember Knolls made the motion to approve Bid #93 -8 Five Motorola Maratme "A5" mobile radios for the
Police Division to Eastex Communications in the amount of $6,925 as budgeted and Councilmember Green seconded the motion.
All were in favor and the motion passed unanimously.
2. #93 -9 and 93 -10, Cab and chassis and road repair unit for the Street Division. Only one bid for each unit was received
and remain unopened pending Council's decision to open.
Mayor Hodges stated that the bids would be opened. He suggested that if the bids were under the budgeted amount
of $45,500 they should be accepted, and if over the budgeted amount should be rejected The bids were opened and were above
the budgeted amount. {Moore - Henry's bid on the cab and chassis - $35,100, and Texas Flighroller bid on the highroller - $15,609
for a total of $50,709]
Councilmember Knolls made the motion to reject the bids and re -bid and Councilmember Gaines seconded the motion.
All were in favor and the motion passed unanimously.
3. Consider Ordinance 93 -1 -12.5, Certificate of Obligation to award bid for the replacement of a backhoe to Mustang
Tractor mid Equipment in the amount of $27,971 with trade -in.
Councilmember Green made the motion to approve Ordinance 93 -1 -12.5 Certificate of Obligation to award bid for the
replacement of a backhoe to Mustang Tractor and Equipment in the amount of $27,971 with trade -in and Councilmember
Robinson seconded the motion. All were in favor and the motion passed unanimously.
4. Reject Bid #93 -12, and authorize re -bid for demolition of structures at 1313 Avenue E.
Mr. Schindler stated that the low bid had not followed procedure, but that the difference in the low bid and the next
low bid was considerable. Staff recommends that bids be rejected and the project for demolition of structures at 1313 Avenue
E be re -bid
Councilmember Knolls made the motion to reiect Bid #93 -12 and authorize re -bid for demolition of structures at 1313
Avenue P and Councilmember Davis seconded the motion All were in favor and the motion passed unanimously. -
CPTY COUNCIL MEETING OF JANUARY 12, 1993 BOOK 'R" 153
MAYOR'S ACTIVITY REPORT
1. Consider a City Council -Staff Orientation/Discussion Retreat at the Service Center meeting room.
Mayor Hodges stated that depending on a runoff election, January 30 or February 6 would be dates to keep in mind
for a City Council -Staff Orientation/Discussion Retreat to be held at the Service Center. I�
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CITY COUNCILMEMBER ACTION I'
1. Councilmembers Gaines, Lange and Green to recommend retaining Mr. Rennie Baker, Cowan and Company as financial
advisor, and Vinson & Elkins as legal counsel, for the proposed Library/Cultural Center project.
Councilmemher Gaines made the motion to retain Mr. Rennie Baker, Cowan and Company as financial advisor, and
Vinson & Elkins as legal counsel for the proposed Library/Cultural Center project, and Councilmember Green seconded the
motion. All were in favor and the motion passed unanimously. �
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MEDIA INQUIRIES
None.
ADJOURNMENT
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Danna Welter, City Secretary
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