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Monthly Posted Agenda - 3/1/2012CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, At -Large Position 3 Keith D. Olson, At -Large Position 4 d Joe Emmett, Ward 1 Ronald Allen, Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, MARCH 1, 2012,8:30 AM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Set regular meeting schedule/dates c. Budget and/or budget amendments d. Workflow examples e. Bids, contracts, and/or reports f. i]uarterly and monthly reports g. Finance Department initiatives 3. ADJOURNMENT CERTIFICATE 1 hereby certify that a copy of the March 1, 2012, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas GovernmepLCode. DATE OF POSTING: a�� a TIME OF POSTING. �a' �� Lee DATE TAKEN DOWN: ood ard, City Secretary � l0 CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Beth Newton Sandra Hansocm �ma .� Marilyn Soffar Leroy Hilton S.O. Woods, Jr. PLANNING & ZONING COMMISSION AGENDA March 1, 2012 at 12:OOPM (Noon) COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 -294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, l pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. CONSIDER the minutes of February 16, 2012. 5. CONSIDER the Final Plat of Spring Lake Estates, Section 8, located in the Spring Lake Subdivision on Autumn Road, in the John Beachamp Survey, A -92, in the city limits of Huntsville consisting of 21.735 acres. 6. DISCUSS revisions to the Huntsville Development Code and possible topics of discussion for the March 6, 2012 workshop with City Council. 7. CONSIDER the March 15, 2012 P &Z meeting. 8. PUBLIC COMMENTS 9. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 10. ADJOURNMENT H, during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property, 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the March 1 Hall bulletin board, a place co venient readily accessible to the general i Code. a�nd DATE OF POSTING: � ; CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Beth Newton Sandra Hansocm �n Marilyn Soffar Leroy Hilton S.O. Woods, Jr. PLANNING & ZONING COMMISSION AGENDA March 1, 2012 at 12:0013M (Noon) COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 -294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. CONSIDER the minutes of February 16, 2012. 5. CONSIDER the Final Plat of Spring Lake Estates, Section 8, located in the Spring Lake Subdivision on Autumn Road, in the John Beachamp Survey, A -92, in the city limits of Huntsville consisting of 21.735 acres. 6. DISCUSS revisions to the Huntsville Development Code and possible topics of discussion for the March 6, 2012 workshop with City Council. 7. CONSIDER the March 15, 2012 P &Z meeting. 8. PUBLIC COMMENTS 9. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of cor rnunity interest from the Commission and City Staff for which no action will be discussed or taken. 10. ADJOURNMENT N, during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, than such closed meeting will be held as authorized by Texas Government Code, Chapter 551; Sections: 551.071- consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.067 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. H a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the March 1, 2012 Planning & oniN Commission Age a posted on the City Hall bulletin board, a place c venient a me nd readily accessible to the general publ"t all ti , n coMpliance with Chap r 551, 7as Government Code. { DATE OF POSTING: y G, r\ t TIME OF POSTING: 1 • V Lee Woodwa , ecretary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, At -Large Position 3 Keith D. Olson, At -Large Position 4 �yd Joe Emmett, Ward 1 Ronald Allen, Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, MARCH 1, 2012,8:30 AM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Finance Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Set regular meeting schedule/dates c. Budget and/or budget amendments d. Workflow examples e. Bids, contracts, and/or reports f. Quarterly and monthly reports g. Finance Department initiatives 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the March 1, 2012, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas GovenNiiapt Code. DATE OF POSTING:D� TIME OF POSTING: DATE TAKEN DOWN: l r '1 THE BOARD OF DIRECTORS OF PEB TRUST and PEB TRUST RISK POOL dba PEB TRUST of TEXAS NOTICE The Board of Directors of PEB Trust will have a regular meeting, open to the public, at the offices of First Southwest Company, 325 North Saint Paul Street, Suite 800, Dallas, Texas 75201 at 9:30 a.m. on Monday, March 5, 2012. At such meeting, the Board will consider the following: 1. Approval of Minutes of Meeting April 11, 2011; 2. Public Comments; 3. Risk Pool 4. Update regarding the Director and Officers Liability Policy; 5. Nominating Process for Open Board Seats and Expiring Board Seats; 6. Review, discuss, and/or approve changes to accommodate Members outside of the State of Texas; 7. Update on Trust Activities; and such other matters as may properly come before it. If, during the course of the meeting covered by this Notice, the Board should determine that a closed or executive session of the Board should be held or is required in relation to any agenda item included in this Notice, then such closed or executive meeting or session, as authorized by the Texas Open Meetings Act, will be held by the Board at the date, hour, and place given in this Notice concerning any and all subjects for any and all purposes permitted by Sections 551.071- 551.084 of the Texas Government Code and the Texas Open Meetings Act, including, but not limited to, Section 551.071 — for the purpose of a private consultation with the Board's attorney on any or all subjects or matters authorized by law. For any person wishing to join by phone, please contact: Caroline Austin, Trust Administrator c_aroline.austinCccfirstsw.com prior to S:OOPM CST on Friday March 2, 2012. D �5 ' XAD� /-=O am 9"3CDC--,�r� THE BOARD OF DIRECTORS OF PEB TRUST and PEB TRUST RISK POOL dba PEB TRUST of TEXAS NOTICE The Board of Directors of PEB Trust will have a regular meeting, open to the public, at the offices of First Southwest Company, 325 North Saint Paul Street, Suite 800, Dallas, Texas 75201 at 9:30 a.m. on Monday, March 5, 2012. At such meeting, the Board will consider the following: 1. Approval of Minutes of Meeting April 11, 2011; 2. Public Comments; 3. Risk Pool 4. Update regarding the Director and Officers Liability Policy; 5. Nominating Process for Open Board Seats and Expiring Board Seats; 6. Review, discuss, and/or approve changes to accommodate Members outside of the State of Texas; 7. Update on Trust Activities; and such other matters as may properly come before it. If, during the course of the meeting covered by this Notice, the Board should determine that a closed or executive session of the Board should be held or is required in relation to any agenda item included in this Notice, then such closed or executive meeting or session, as authorized by the Texas Open Meetings Act, will be held by the Board at the date, hour, and place given in this Notice concerning any and all subjects for any and all purposes permitted by Sections 551.071 - 551.084 of the Texas Government Code and the Texas Open Meetings Act, including, but not limited to, Section 551.071 — for the purpose of a private consultation with the Board's attorney on any or all subjects or matters authorized by law. For any person wishing to join by phone, please contact: Caroline Austin, Trust Administrator caroline.austin(a�firstsw.com prior to S:OOPM CST on Friday March 2, 2012. IQ 4-c� PARKS AND RECREATION ADVISORY BOARD MAYOR, MAC WOODWARD Marcus Evans Rhonda Reddock Maxia Fes ` Woody Woods ot Nate Grigsby �G� John K. Smither s Keith Jenkins Cirrito Ray Black PARKS AND RECREATION ADVISORY BOARD AGENDA `Monday, March 5,2012,12:0013M Huntsville City Hall — `-Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at N,36)294 -57 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order (12:00 PM) 2. Public Comments 3. Discussion and/or Action Items s 'e A. Presentation, discussion and/or possible\skction on th tes from January 9, 2012. B. Presentation, discussion and/or possible action on the 20 1 Strategic Initiatives for Huntsville. C. Presentation, discussion and/or possible actio ,, n the updates from the Community Services Department. 4. CERTIFICATION by the undersigned below certifies that a copy, the Parks and Recreation Advisory Board agenda for March 5, 2012, was posted on the Ci Hall bulletin board, a place convenient and readily accessible to the general public at all times, jn compliance with Chapter 551, Texas Govern Tent rode. �'. Date of Posting: ` B: Time of Posting: e Wood cretary Taken Down: PARKS AND RECREATION ADVISORY BOARD MAYOR, MAC WOOD WARD Marcus Evans Rhonda Reddock Maxis Farris Woody Woods Nate CGrjgsby �«+ John K. Smither Keith Jenkins Christopher Cirrito Ray Black PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, March 5, 2012, 12:OOPM Huntsville City'Iiall - Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joindr, at (936)294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order (12:00 PM) 2. Public Comments 3. Discussion and/or Action Items `> r A. Presentation, discussion and/or possilp action on inutes from January 9, 2012. B. Presentation, discussion and/or possibl&action on the. 2011 Strategic Initiatives for Huntsville. `\ C. Presentation, discussion and/or possible action on the updates from the Community Services Department. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copytiof the Parks and Recreation Advisory Board agenda for March 5, 2012, was posted on the Citjn all bulletin board, ace convenient and readily accessible to the general public at all Aimes, ' ompliance wit Cha ter 551, Texas Gover en Code. Date of Posting:a Time of Posting: By: 1 e ood d, Ci Secre Taken Down: �` CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem Joe Emmett, Ward 1 James Fitch, Position 1 Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP SESSION (5:00) - REGULAR SESSION (6:OOPM) TUESDAY, MARCH 6, 2012 LARGE CONFERENCE ROOM AND COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION [5:00] - The City Council will hold its annual meeting with the Planning and Zoning Commission to review the status of the Development Code and other issues on the horizon for the coming year. [Large conference room] REGULAR SESSION [6:0013M] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag: Honor the Texas Flag. l pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PROCLAMATIONS AND PRESENTATIONS a. Proclamation in honor of the Girl Scouts' 100"' Anniversary b. Recognition of the annual Path to Citizenship program c. Recognition of staff contributions during library expansion d. Presentation of entries and awards for Sprite Sparks Basketball Court Art Contest e. Recognition of FireWise designation at Elkins Lake 4. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from .the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on February 21, 2012. [Lee Woodward, City Secretary] b. Approve Ordinance 2012 -18, amending Chapter 12 "Buildings and Building Regulations" of the Code of Ordinances through the adoption of the 2009 Edition of the International Energy Conservation Code., 2nd reading. [Mike Roempke, Building Official] c. Approve Ordinance 2012 -19, amending the budget for FY11 -12. [Winston Duke, Finance Director] d. Approve the document management project expansion as provided for in the FY11 -12 budget in the amount of $50,899.59 for software and $21,300 for equipment. [Chris Vasquez, IT Manager] e. Authorize the City Manager to approve purchases of police vehicle equipment to include installation from Fleet Safety, Kustom Signal, Safety Vision, Design Graphics, and Motorola. [Billie Smith, Procurement Manager] 6. STATUTORY AGENDA a. Presentation, discussion, and possible action to approve Ordinance 2012 -20, to update the City Council Rules of Procedure, 1st reading. [Mayor Woodward, Councilmembers Olson and Humphrey] b. Presentation, discussion and possible action to approve Ordinance 2012 -21 to deny the Entergy rate increase, 1 t reading. [Leonard Schneider, City Attorney] c. Presentation, discussion, and possible action to approve Resolution 2012 -17 to change the name of the City of Huntsville Veterans Affairs Advisory Board to the City of Huntsville, Texas Veterans Affairs Advisory Board. [Mayor Woodward] d. Presentation and discussion of private water and wastewater service line issues. [Carol Reed, Director of Public Utilities] 7. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion, and possible action to discuss parks and recreational activities. [Standing item on first agenda of each month.] b. Annual update from the Personnel Committee. [Councilmember Montgomery] c. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 8. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 11. ADJOURNMENT `If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.097 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the March 6, 2012, City Council n was posted on ity Hall bulletin board, a place con voni t and readily accessible to the general public at all ti es, and to th City' website, 7un7illetx.gov, in compliance with Chapte 551, Texas Government Code. y DATE OF POSTING: TIME OF POSTING: Lee TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem Joe Emmett, Ward 1 James Fitch, Position 1 �t d Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP SESSION (5:00) - REGULAR SESSION (6:OOPM) TUESDAY, MARCH 6, 2012 LARGE CONFERENCE ROOM AND COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION [5:00] - The City Council will hold its annual meeting with the Planning and Zoning Commission to review the status of the Development Code and other issues on the horizon for the coming year. [Large conference room] REGULAR SESSION [6:00PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PROCLAMATIONS AND PRESENTATIONS a. Proclamation in honor of the Girl Scouts' 100"' Anniversary b. Recognition of the annual Path to Citizenship program c. Recognition of staff contributions during library expansion d. Presentation of entries and awards for Sprite Sparks Basketball Court Art Contest e. Recognition of FireWise designation at Elkins Lake 4. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on February 21, 2012. [Lee Woodward, City Secretary] b. Approve Ordinance 2012 -18, amending Chapter 12 "Buildings and Building Regulations" of the Code of Ordinances through the adoption of the 2009 Edition of the International Energy Conservation Code., 2nd reading. [Mike Roempke, Building Official] c. Approve Ordinance 2012 -19, amending the budget for FY11 -12. [Winston Duke, Finance Director] d. Approve the document management project expansion as provided for in the FY11 -12 budget in the amount of $50,899.59 for software and $21,300 for equipment. [Chris Vasquez, IT Manager] e. Authorize the City Manager to approve purchases of police vehicle equipment to include installation from Fleet Safety, Kustom Signal, Safety Vision, Design Graphics, and Motorola. [Billie Smith, Procurement Manager] 6. STATUTORY AGENDA a. Presentation, discussion, and possible action to approve Ordinance 2012 -20, to update the City Council Rules of Procedure, 1" reading. [Mayor Woodward, Councilmembers Olson and Humphrey] b. Presentation, discussion and possible action to approve Ordinance 2012 -21 to deny the Entergy rate increase, I" reading. [Leonard Schneider, City Attorney] c. Presentation, discussion, and possible action to approve Resolution 2012 -17 to change the name of the City of Huntsville Veterans Affairs Advisory Board to the City of Huntsville, Texas Veterans Affairs Advisory Board. [Mayor Woodward] d. Presentation and discussion of private water and wastewater service line issues. [Carol Reed, Director of Public Utilities] 7. MAYORICITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion, and possible action to discuss parks and recreational activities. [Standing item on first agenda of each month.] b. Annual update from the Personnel Committee. [Councilmember Montgomery] c. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 8. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 11. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.067 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the March 6, 2012, City Council A ndls) (as posted on he City Hall bulletin board, a place convenient at readily accessible to the general public at all times, and to th City's tivebsite, untsvilletx.gov, in compliance with Chapter 51, xas Government Code. r.. DATE OF POSTING: TIME OF POSTING: ` am/ m TAKEN DOWN: [] I nl / art VDm Las CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor It Don H. Johnson, Position 3, Mayor Pro Tem Joe Emmett, Ward 1 James Fitch, Position 1 d ' Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA - AMENDED WORKSHOP SESSION (5:00) - REGULAR SESSION (6:OOPM) TUESDAY, MARCH 6, 2012 LARGE CONFERENCE ROOM AND COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION [5:00] - The City Council will hold its annual meeting with the Planning and Zoning Commission to review the status of the Development Code and other issues on the horizon for the coming year. [Large conference room] REGULAR SESSION [6:OOPM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PROCLAMATIONS AND PRESENTATIONS a. Proclamation in honor of the Girl Scouts' 100"' Anniversary b. Recognition of the annual Path to Citizenship program c. Recognition of staff contributions during library expansion d. Presentation of entries and awards for Sprite Sparks Basketball Court Art Contest e. Recognition of FireWise designation at Elkins Lake 4. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker S. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on February 21, 2012. [Lee Woodward, City Secretary] b. Approve Ordinance 2012 -18, amending Chapter 12 "Buildings and Building Regulations" of the Code of Ordinances through the adoption of the 2009 Edition of the International Energy Conservation Code., 2"d reading. [Mike Roempke, Building Official] c. Approve Ordinance 2012 -19, amending the budget for FY11 -12. [Winston Duke, Finance Director] d. Approve the document management project expansion as provided for in the FY11 -12 budget in the amount of $50,899.59 for software and $21,300 for equipment. [Chris Vasquez, IT Manager] e. Authorize the City Manager to approve purchases of police vehicle equipment to include installation from Fleet Safety, Kustom Signal, Safety Vision, Design Graphics, and Motorola. [Billie Smith, Procurement Manager] f. Approve Ordinance 2012 -15 to add seats for three additional members to the Huntsville Beautification Advisory Committee, 2nd reading. [Mayor Woodward] 6. STATUTORY AGENDA a. Presentation, discussion, and possible action to approve Ordinance 2012 -20, to update the City Council Rules of Procedure, 13t reading. [Mayor Woodward, Councilmembers Olson and Humphrey] b. Presentation, discussion and possible action to approve Ordinance 2012 -21 to deny the Entergy rate increase, 1 at reading. [Leonard Schneider, City Attorney] c. Presentation, discussion, and possible action to approve Resolution 2012 -17 to change the name of the City of Huntsville Veterans Affairs Advisory Board to the City of Huntsville, Texas Veterans Affairs Advisory Board. [Mayor Woodward] d. Presentation and discussion of private water and wastewater service line issues. [Carol Reed, Director of Public Utilities] 7. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tern IL Joe Emmett, Ward 1 James Fitch, Position 1 4,7t;. Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA - AMENDED WORKSHOP SESSION (5:00) - REGULAR SESSION (6:0013M) TUESDAY, MARCH 6, 2012 LARGE CONFERENCE ROOM AND COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION [5:00] - The City Council will hold its annual meeting with the Planning and Zoning Commission to review the status of the Development Code and other issues on the horizon for the coming year. [Large conference room] REGULAR SESSION [6:0013M] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PROCLAMATIONS AND PRESENTATIONS a. Proclamation in honor of the Girl Scouts' 100"' Anniversary b. Recognition of the annual Path to Citizenship program c. Recognition of staff contributions during library expansion d. Presentation of entries and awards for Sprite Sparks Basketball Court Art Contest e. Recognition of FireWise designation at Elkins Lake 4. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on February 21, 2012. [Lee Woodward, City Secretary] b. Approve Ordinance 2012 -18, amending Chapter 12 "Buildings and Building Regulations" of the Code of Ordinances through the adoption of the 2009 Edition of the International Energy Conservation Code., 2nd reading. [Mike Roempke, Building Official] c. Approve Ordinance 2012 -19, amending the budget for FY11 -12. [Winston Duke, Finance Director] d. Approve the document management project expansion as provided for in the FY11 -12 budget in the amount of $50,899.59 for software and $21,300 for equipment. [Chris Vasquez, IT Manager] e. Authorize the City Manager to approve purchases of police vehicle equipment to include installation from Fleet Safety, Kustom Signal, Safety Vision, Design Graphics, and Motorola. [Billie Smith, Procurement Manager] f. Approve Ordinance 2012 -15 to add seats for three additional members to the Huntsville Beautification Advisory Committee, 2nd reading. [Mayor Woodward] 6. STATUTORY AGENDA a. Presentation, discussion, and possible action to approve Ordinance 2012 -20, to update the City Council Rules of Procedure, 1� reading. [Mayor Woodward, Councilmembers Olson and Humphrey] b. Presentation, discussion and possible action to approve Ordinance 2012 -21 to deny the Entergy rate increase, 1"' reading. [Leonard Schneider, City Attorney] c. Presentation, discussion, and possible action to approve Resolution 2012 -17 to change the name of the City of Huntsville Veterans Affairs Advisory Board to the City of Huntsville, Texas Veterans Affairs Advisory Board. [Mayor Woodward] d. Presentation and discussion of private water and wastewater service line issues. [ arol Reed, Director of Public Utilities] L 7. MAYORICITY COUNCIL AND CITY MANAGER REPORT CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, At -Large Position 3 ` Keith D. Olson, At -Large Position 4 47-ft Joe Emmett, Ward 1 Ronald Allen, Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, MARCH 8,2012,8:30 AM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Finance Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. Set regular meetina schedule/dates b. Approve minutes of last meeting c. Budget amendments or budget d. Workflow examples e. Bids, contracts, and/or reports f. Quarterly and monthly reports 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the March 8, 2012, Finance Committee Meeting A nda w s posted on the City Hall bulletin board, a place convenient and readily accessible to the eraI ubl' at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, T xa ove me t Code. DATE OF POSTING: `' l O� �� 3 . j L oodward, ty Secret_ ary TIME OF POSTING: a �l `.� DATE TAKEN DOWN: �� CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, At -Large Position 3 Keith D. Olson, At -Large Position 4 �� d Joe Emmett, Ward 1 Ronald Allen, Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, MARCH 8,2012,8:30 AM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Finance Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. Set regular meeting schedulefdates b. Approve minutes of last meeting c. Budget amendments or budget d. Workflow examples e. Bids, contracts, and/or reports f. Ouarterly and monthly reports 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the March 8, 2012, Finance Committee Meeting Ag bulletin board, a place convenient and readily accessible to the general publ' a website, www.huntsvilletx.go , in compliance with Chapter 551, Texa over me t G TIME OF POSTING: 1 4 DATE OF POSTING:-3i �{dY� L oodward, City � G U �;,; DATE TAKEN DOWN: 31 151 )� 111 � was posted on the City Hall all times, and to (thk City's CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Kendall Scudder, Co-Chair Dessie Cherry, Co-Chair Desiree Cortez Lane Molitor Paula Armstrong Shannon Duncan C� 1 I Michelle McKenzie Spencer Aliyah Houston Brenda Grahmann , Anthony Ormsbee Renee Pritchard Kyle McKenzie Ethel Monroy Nelson Amaya Chelsea McFarland YOUTH ADVISORY BOARD REGULAR SESSION (4:30PM) THURSDAY, MARCH 8, 2012 CITY HALL 1212 AVENUE M, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from members. c. Discuss strategic options for the Board. d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the March 8, 2012, Youth Advisory Board Agenda was posted on the City Hall bulletin board, a p ce co venient and readily accessible to the general pub l all times, and to t e ty'a website, www.huntsvilletx.gov, icn3�c elder T77 Chapter 551, Texas Government Cod f DATE OF POSTING: O` ' - I ' I I TIME OF POSTING: i Lee o dward, City secrets TAKEN DOWN: I a pm CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Kendall Scudder, Co-Chair Desiree Cortez Dessie Cherry, Co-Chair ` Lane Molitor Paula Armstrong Shannon Duncan r� +a Michelle McKenzie Spencer Aliyah Houston Brenda Grahmann Anthony Ormsbee Renee Pritchard Kyle McKenzie Ethel Monroy Nelson Amaya Chelsea McFarland YOUTH ADVISORY BOARD REGULAR SESSION (4:30PM) THURSDAY, MARCH 8, 2012 CITY HALL 1212 AVENUE M, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward (9361291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from members. c. Discuss strategic options for the Board. d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the March 8, 2012, Youth Adviso rd Agenda was posted on the City Hall bulletin board, a pT convenient and readily accessible to the gener public at II ti s, and to the City's website, www.huntsvilletx.gov, in c lian a with Chapter 551, Texas Government C DATE OF POSTING: 1 / TIME OF POSTING: Lee W dward, Ci Secre ry TAKEN DOWN: a pm HUNTSVILLE FIRE DEPARTMENT PENSION BOARD NOTICE OF A MEETING (IN COMPLIANCE WITH TEXAS GOV'T CODE CHAPTER 551) NOTICE is hereby given that the Huntsville Fire Department Pension Board will conduct a MEETING on March 13, 2012 at 8:30 p.m., at the Huntsville Fire Department Station #2, located at 2109 Sam Houston Avenue. Items to be discussed and /or acted upon at this meeting are listed below. DATE OF POSTING: 31 � I TIME OF POSTING: cY1 Joh aldo, Secretary The Pension Board reserves the right to discuss in a closed or executive session any matter permitted to be discussed under Section 2 of the Texas Open Meetings Act (Texas Gov't. Code Chapter 551). Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact John Waldo, Pension Board Secretary, at 936 - 291 -3047, two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to order 2. Consider minutes of previous meeting 3. Install newly elected fire department members as Trustees on pension board. 4. Member action. 5. Review Retirement Records 6. Adjourn meeting HUNTSVILLE FIRE DEPARTMENT PENSION BOARD NOTICE OF A MEETING (IN COMPLIANCE WITH TEXAS GOV'T CODE CHAPTER 551) NOTICE is hereby given that the Huntsville Fire Department Pension Board will conduct a MEETING on March 13, 2012 at 8:30 p.m., at the Huntsville Fire Department Station #2, located at 2109 Sam Houston Avenue. Items to be discussed and /or acted upon at this meeting are listed below. DATE OF POSTING: 31,5I a TIME OF POSTING:) gT arY1 Joh aldo, Secretary The Pension Board reserves the right to discuss in a closed or executive session any matter permitted to be discussed under Section 2 of the Texas Open Meetings Act (Texas Gov't. Code Chapter 551). Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact John Waldo, Pension Board Secretary, at 936- 291 -3047, two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to order 2. Consider minutes of previous meeting 3. Install newly elected fire department members as Trustees on pension board. 4. Member action. 5. Review Retirement Records 6. Adjourn meeting CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Dan Jones, Chair IL Bill Baine, Ex- Off icio Helen Belcher David Zeller, Ex- Officio Dr. Bobby Lane Cad Reggie Lepley James Patton NATURAL PRESERVATION AD HOC COMMITTEE REGULAR SESSION (5:OOPM) WEDNESDAY, MARCH 14, 2012 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (9361291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:OOPM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Discuss Board objectives and projects. c. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE — I hereby certify that a copy of the March 14, 2012, Natural Preservation Ad Hoc Committee Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in cgmplianpe with Chapter 551, Texas Government Code. n r\ r� DATE OF POSTING: 0 I I TIME OF POSTING: TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Dan Jones, Chair Bill Baine, Ex- Officio Helen Belcher David Zeller, Ex- Officio Dr. Bobby Lane °% Reggie Lepley James Patton NATURAL PRESERVATION AD HOC COMMITTEE REGULAR SESSION (5:OOPM) WEDNESDAY, MARCH 14, 2012 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (9361291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:OOPM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes. of last meeting. b. Discuss Board objectives and projects. c. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE — I hereby certify that a copy of the March 14, 2012, Natural Preservation Ad Hoc Committee Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the s websits, www.huntsvilletx.gov, in cotnpliange with Chapter 551, Texas Government Code. r-\ DATE OF POSTING: TIME OF POSTING: Lee TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Chuck Ellis, Chair Tom Fordyce Wayne Keen Dan McDaniels Jim Balzaretti Patrick Harty John McManners Gerald Norwood Jacob Bullion Charlotte Oleinik Lanny Ray Bill Butler Paul Lohmann Joe Clark VETERANS AFFAIRS ADVISORY AGENDA REGULAR SESSION (5:30PM) THURSDAY, MARCH 15, 2012 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. What next? d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I do hereby certify that a copy of the March 15, 2012, Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all timefandthe City's websits, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: fr, TIME OF POSTING: Lee TAKEN DOWN: ard, City 91lVistary CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Chuck Ellis, Chair Tom Fordyce � Wayne Keen Dan McDaniels Jim Balzaretti Patrick Harty John McManners Gerald Norwood Jacob Bullion G�, s Charlotte Oleinik Lanny Ray Bill Butler Paul Lohmann Joe Clark VETERANS AFFAIRS ADVISORY AGENDA REGULAR SESSION (5:30PM) THURSDAY, MARCH 15, 2012 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (9361291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. What next? d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE -1 do hereby certify that a copy of the March 15, 2012, Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Government Code. r� DATE OF POSTING: I TIME OF POSTING: r 1 odwa ,City Secretary TAKEN DOWN: ! CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem % Joe Emmett, Ward 1 James Fitch, Position 1 �Cavd' Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR SESSION (6:OOPM) TUESDAY, MARCH 20, 2012 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [6:0013M] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS 4. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on March 6, 2012. [Lee Woodward, City Secretary] b. Approve Ordinance 2012 -20, to update the City Council Rules of Procedure, 2nd reading. [Mayor Woodward, Councilmembers Olson and Humphrey] c. Approve Ordinance 2012 -21 to deny the Entergy rate increase, 2"d reading. [Leonard Schneider, City Attorney] d. Approve Ordinance 2012 -22, amending the budget for FY11 -12. [Winston Duke, Finance Director] e. Ratify the City Manager's application for, acceptance upon award, and implementation of the 2012 H -GAC Homeland Security Grant for a HazMat Detection and Identification System in the amount of $71,250.00, with no City match required. [Dr. Sherry McKibben, Community Development Specialist] 6. STATUTORY AGENDA a. Presentation, discussion, and possible action to consider an agreement with Utility Service Providers (USP) on the National League of Cities (NLC) Service Line Warranty Program. [Aron Kulhavy, Director of Public Works] 7. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion, and possible action on nomination of Claire Donovan to be appointed to the Youth Advisory Board. [Mayor Woodward] b. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 8. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074 - personnel matters regarding the evaluation of City Secretary Lee Woodward, part 1 of 3. [Mayor Woodward] 12. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. 13. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the March 20, 2012, City Council Agenda was posted on the City Hall bulletin board, a place c nvenient and readily accessible to the general public at all times, and tot City's website, www.huntsvilletx.gov, in compliance with Chapt er 551, rexas Government Code. J n DATE OF POSTING: 0 TIME OF POSTING: I am/E) — TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem % Joe Emmett, Ward 1 James Fitch, Position 1 �c d Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AMENDED AGENDA REGULAR SESSION (6:OOPM) TUESDAY, MARCH 20, 2012 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [6:00PM] 11. EXECUTIVE SESSION b. City Council will convene in closed session as authorized by Texas Government Code, 551.087 — deliberation regarding economic development negotiation. [Mayor Woodward] 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the March 20, 2012, City C cil Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and o t City 'a website, v huntsvilletx.gov, in compliance with Chapter 5j 1, Texas Government Code. j DATE OF POSTING:. ha ) I I �( D 1 TIME OF POSTING: 1 —L 1 ' d l ) ( am/dm TAKEN DOWN: _�_ - \_�_ 1 Q 1 13"Dm Lee�VM�6dward, City Secretary CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem Joe Emmett, Ward 1 James Fitch, Position 1 �C d ' Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR SESSION (6:OOPM) TUESDAY, MARCH 20, 2012 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [6:OOPM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS 4. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on March 6, 2012. [Lee Woodward, City Secretary] b. Approve Ordinance 2012 -20, to update the City Council Rules of Procedure, 2nd reading. [Mayor Woodward, Councilmembers Olson and Humphrey] c. Approve Ordinance 2012 -21 to deny the Entergy rate increase, 2"d reading. [Leonard Schneider, City Attorney] d. Approve Ordinance 2012 -22, amending the budget for FY11 -12. [Winston Duke, Finance Director] e. Ratify the City Manager's application for, acceptance upon award, and implementation of the 2012 H -GAC Homeland Security Grant for a HazMat Detection and Identification System in the amount of $71,250.00, with no City match required. [Dr. Sherry McKibben, Community Development Specialist] 6. STATUTORY AGENDA a. Presentation, discussion, and possible action to consider an agreement with Utility Service Providers (USP) on the National League of Cities (NLC) Service Line Warranty Program. [Aron Kulhavy, Director of Public Works] 7. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion, and possible action on nomination of Claire Donovan to be appointed to the Youth Advisory Board. [Mayor Woodward] b. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 8. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074 - personnel matters regarding the evaluation of City Secretary Lee Woodward, part 1 of 3. [Mayor Woodward] 12. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. 13. ADJOURNMENT *If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the March 20, 2012, City C bulletin board, a place co venien and readily accessible to the general public at all as, and in compliance with Chapt# 551, Texas Government Code. I I DATE OF POSTIN TIME OF POSTIN4 TAKEN DOWN: Lee Agenda wa sted on the City Hall City's webs e, .huntsvilletx.gov, CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem % Joe Emmett, Ward 1 James Fitch, Position 1 *e7ft Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AMENDED AGENDA REGULAR SESSION (6:OOPM) TUESDAY, MARCH 20, 2012 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [6:0012M] 11. EXECUTIVE SESSION b. City Council will convene in closed session as authorized by Texas Government Code, 551.087 — deliberation regarding economic development negotiation. [Mayor Woodward] 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the March 20, 2012, City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, to the City's website, www.huntsvilletx.gov, in compliance with Chap er 551, exas Government Code. DATE OF POSTING: ' ( I TIME OF POSTING: ' ( �- Lee odw a pm e retary TAKEN DOWN: a pm Huntsville Cemetery Advisory Board Gene Barrett Mayor Mac Woodward Kay King Mitchell Bobbe Nolan Bonnie Thorne D'Anne Crews Percy Howard � N James Patton Joyce Robinson Candyce Dixon N�% Douglas Wright Huntsville Cemetery Advisory Board - Agenda Thursday, March 22, 2012, 1:OOPM Huntsville City Hall - Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of February 16, 2012. B. Presentation, discussion and/or possible action on funds collected for Cemetery improvements. C. Presentation, discussion and/or possible action on any matters included in the Cemetery Master Plan (Grants). D. Presentation, discussion and/or possible action on the 2011 Strategic Initiatives. E. Presentation, discussion and/or possible action on ghost tours at Oakwood Cemetery. F. Presentation, discussion and/or possible action on the additions to the Oakwood Cemetery walking tour map. G. Presentation, discussion and/or possible action on updates from the Community Services Department: • Cemetery Operations Budget • Cemetery Endowment Fund 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Ad is Board agenda for March 22, 2012 wa posted on the City Hall bulletin board, a place convenient and readily accessib to he general public at all times, in complia ce wi Chapter 551, Texas Government Code. Date of Posting yy By: Time of Posting: I �� LWe dwar , City Taken Down: 24 7 I b Huntsville Cemetery Advisory Board Gene Barrett Mayor Mac Woodward Kay King Mitchell Bobbe Nolan Bonnie Thorne D'Anne Crews James Patton Percy Howard ° d \ Joyce Robinson Candyce Dixon Douglas Wright Huntsville Cemetery Advisory Board - Agenda Thursday, March 22, 2012, 1:OOPM Huntsville City Hall - Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of February 16, 2012. B. Presentation, discussion and/or possible action on funds collected for Cemetery improvements. C. Presentation, discussion and/or possible action on any matters included in the Cemetery Master Plan (Grants). D. Presentation, discussion and/or possible action on the 2011 Strategic Initiatives. E. Presentation, discussion and/or possible action on ghost tours at Oakwood Cemetery. F. Presentation, discussion and/or possible action on the additions to the Oakwood Cemetery walking tour map. G. Presentation, discussion and/or possible action on updates from the Community Services Department: • Cemetery Operations Budget • Cemetery Endowment Fund 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Hi March 22, 2012 was posted on the City Hall bulletin board, a place convenier all times, in complia ce wit Chapter 551, Texas Government Code. Date of Posting: Time of Posting: 16 Taken Down: 3123 'y CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF TEXAS COUNTY OF WALKER, TEXAS I, the undersigned, Dewana Harding, Executive Director of the Huntsville Housing Authority, City of Huntsville, Texas, do hereby certify that a Legal Notice was posted in words and figures, to -wit: PUBLIC NOTICE OF MEETING TAKE NOTICE THAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY, CITY OF HUNTSVILLE, WALKER COUNTY TEXAS, BOARD OF COMMISSIONERS MEETING WILL BE HELD AT 724 Thomason Street, Huntsville, Walker County, Texas, commencing on the `b day of March, 2012 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code, as amended. WITNESS MY HAND AND SEA OF said Huntsville Housing Authority on this 19`h day of March, 2012. Executive Director Huntsville Housing Authority *Note: Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority bj : qity of H is 'lle, C' Secretary tim . : co r---' posted: 5 JT7TD� time posted:`' . I DOP-\ Huntsville Housing Authority City of Huntsville 299 Martin Luther King Dr., No. 1 Huntsville, Texas 77320 PHONE (936) 294 -0277 FAX (936) 294 -9813 HUNTSVILLE HOUSING AUTHORITY BOARD OF COMMISSIONERS BOARD MFtETING March 201 AGENDA 1. Public Comment - Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Barbara Williams -Rash and Fred Gillory to address the Board of Commissioners requesting Huntsville Housing Authority becoming the permanent polling location. 4. Adjourn Regular Session and Convene Executive Session - Employee matters & Discussion of Polling Location at the Huntsville Housing Authority Building. 5. Adjourn Executive Session and Convene Regular Session 6. Approval of Minutes of January 24 h, 2012 7. Report of the Secretary 8. Review of Financials, Delinquent Rents, Waiting List, Vacancies, and Work Orders 9. Old Business -None 10. New Business - a.) Discussion regarding REAC inspection and score. b.) Discussion on request from the City of Huntsville regarding comment on the Strategic Initiatives sent to Board of Commissioners and the Huntsville Housing Authority. c.) Discussion and Resolution accepting the CFP Budget 2012. Resolution 2012 -03 -01 d.) Discussion regarding possible remodeling of office building. e.) Discussion regarding future contracts on lifting foundations and remodeling of units 11. Adjournment CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF TEXAS COUNTY OF WALKER, TEXAS I, the undersigned, Dewana Harding, Executive Director of the Huntsville Housing Authority, City of Huntsville, Texas, do hereby certify that a Legal Notice was posted in words and figures, to -wit: PUBLIC NOTICE OF MEETING TAKE NOTICE THAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY, CITY OF HUNTSVILLE, WALKER COUNTY TEXAS, BOARD OF COMMISSIONERS MEETING WILL BE HELD AT 724 Thomason Street, Huntsville, Walker County, Texas, commencing on thee' day of March, 2012 at 5:30 pm to consider and act upon the following: ap SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code, as amended. WITNESS MY HAND AND SEA, ;OF id Huntsville Housing Authority on this 19'h day of March, 2012. Executive Director Huntsville Housing Authority *Note: Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority b : 'ity of H Vts Il e, C' Secretary im Og rr posted: time posted:`' I �, Huntsville Housing Authority City of Huntsville 299 Martin Luther King Dr., No. 1 Huntsville, Texas 77320 PHONE (936) 294 -0277 FAX (936) 294 -9813 HUNTSVILLE HOUSING AUTHORITY BOARD OF COMMISSIONERS BOARD MEETING March 9)(1, 2012 ` � 'l� AGENDA 1. Public Comment - Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Barbara Williams -Rash and Fred Gillory to address the Board of Commissioners requesting Huntsville Housing Authority becoming the permanent polling location. 4. Adjourn Regular Session and Convene Executive Session - Employee matters & Discussion of Polling Location at the Huntsville Housing Authority Building. 5. Adjourn Executive Session and Convene Regular Session 6. Approval of Minutes of January 24h,2012 7. Report of the Secretary 8. Review of Financials, Delinquent Rents, Waiting List, Vacancies, and Work Orders 9. Old Business -None 10. New Business - a.) Discussion regarding REAC inspection and score. b.) Discussion on request from the City of Huntsville regarding comment on the Strategic Initiatives sent to Board of Commissioners and the Huntsville Housing Authority. c.) Discussion and Resolution accepting the CFP Budget 2012. Resolution 2012 -03 -01 d.) Discussion regarding possible remodeling of office building. e.) Discussion regarding future contracts on lifting foundations and remodeling of units 11. Adjournment CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem Joe Emmett , Ward 1 James Fitch, Position 1 d Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Alien, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 CITY COUNCIL RETREAT SATURDAY, MARCH 24, 2012 — 9:OOAM- 12:OOPM [NOON] HUNTSVILLE PUBLIC LIBRARY COMMUNITY ROOM 1216 14' STREET, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM The City Council will meet in retreat to further discuss and refine the objectives of the City, primarily as related to the Strategic Initiatives. No formal action will be taken by the City Council during this retreat. The meeting is open to the public. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the March 24, 2012, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilleb(.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: TIME OF POSTING: TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tern * Joe Emmett, Ward 1 James Fitch, Position 1 4707 Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 CITY COUNCIL RETREAT SATURDAY, MARCH 24, 2012 - 9:OOAM- 12:OOPM [NOON] HUNTSVILLE PUBLIC LIBRARY COMMUNITY ROOM 1216 14TH STREET, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM The City Council will meet in retreat to further discuss and refine the objectives of the City, primarily as related to the Strategic Initiatives. No formal action will be taken by the City Council during this retreat. The meeting is open to the public. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the March 24, 2012, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas ernment Code. DATE OF POSTING: j. TIME OF POSTING: 3 O V1- -) TAKEN DOWN: Lee dward, City Secretary Marcus Evans Maxia Farris Nate Grigsby Keith Jenkins Ray Black PARKS AND RECREATION ADVISORY BOARD MAYOR it WOODWARD Rhonda Reddock Woody Woods John K. Smither Christopher Cirrito PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, March 26, 2012, 12:OOPM Huntsville City Hall — Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order (12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes from January 9, 2012. B. Presentation, discussion and/or possible action on the 2011 Strategic Initiatives for Huntsville. C. Presentation, discussion and /or possible action on the updates from the Community Services Department. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for March 26, 2012, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, compli a with Chapter 551, Texas Govern nt ode. Date of Posting: D 1 1), ' �'B C Time of Posting: �(�1 Marcus Evans Maxia Farris Nate Grigsby Keith Jenkins Ray Black PARKS AND RECREATION ADVISORY BOARD MAYOR A* WOODWARD Rhonda Reddock Woody Woods John K. Smither Christopher Cirrito PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, March 26, 2012, 12:OOPM Huntsville City Hall — Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order (12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes from January 9, 2012. B. Presentation, discussion and /or possible action on the 2011 Strategic Initiatives for Huntsville. C. Presentation, discussion and/or possible action on the updates from the Community Services Department. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for March 26, 2012, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times compliance with Chapter 551, Texas Gover en Code. 1 Date of Posting: ' 1 Time of Posting: ) & , �O&Y--' j CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor James Fitch, At -Large Position 1 Lydia Montgomery, At- Large, Position 2 Tish Humphrey, Ward 2 �� & Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL - PERSONNEL COMMITTEE AGENDA MONDAY, MARCH 26, 2012 — 3PM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. I. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Personnel Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: A. Discussion of wellness contract and benefit B. Discussion of health insurance finances, claims and actuarial study C. Discussion of future health related benefit programs 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the March 26, 2012 Personnel Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general lic at all ti m and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texa Govern t Code. DATE OF POSTING: G Woo war , ity Secre ary TIME OF POSTING: • ✓Op1 rl DATE TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor James Fitch, At -Large Position 1 Lydia Montgomery, At- Large, Position 2 Tish Humphrey, Ward 2 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL - PERSONNEL COMMITTEE AMENDED AGENDA MONDAY, MARCH 26, 2012 — 3PM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. I. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Personnel Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: A. Discussion of wellness contract and benefit - HIPAA Privacy and Security - Defined contribution overview - Wellness! Healthy Initiative Event and contract review B. Discussion of health insurance finances, claims and actuarial study C. Discussion of future health related benefit programs 3. ADJOURNMENT CERTIFICATE i hereby certify that a copy of the March 26, 2012 Personnel Committee Meeting Amended Agenda was posted on the City Hall bulletin board, a place convenient and readily acce7i le to the a ral public at al es, and to the City's website, www.huntsvilletx.gov, in compliance with Chapt r 5 1, Te as ove ment Code. Gk DATE OF POSTING: 3 P9`1 TIME OF POSTING: US r Woodward, City Secretary `'� -, DATE TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor James Fitch, At -Large Position 1 M Lydia Montgomery, At- Large, Position 2 , Tish Humphrey, Ward 2 *Vk%R* Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL - PERSONNEL COMMITTEE AGENDA MONDAY, MARCH 26, 2012 — 3PM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. I. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Personnel Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: A. Discussion of wellness contract and benefit B. Discussion of health insurance finances, claims and actuarial study C. Discussion of future health related benefit programs 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the March 26, 2012 Personnel Committee Meeting Agenda w posted on the City Hall bulletin board, a place convenient and readily accessible to the general nablic at all ti s, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, 4fas Govern en Code. DATE OF POSTING: 2I f r / 50 c� _J ( Woodward, City Secretary TIME OF POSTING: DATE TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor James Fitch, At -Large Position 1 IL Lydia Montgomery, At- Large, Position 2 Tish Humphrey, Ward 2 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL - PERSONNEL COMMITTEE AMENDED AGENDA MONDAY, MARCH 26, 2012 — 3PM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. I. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Personnel Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: A. Discussion of wellness contract and benefit - HIPAA Privacy and Security - Defined contribution overview - Wellness/ Healthy Initiative Event and contract review B. Discussion of health insurance finances, claims and actuarial study C. Discussion of future health related benefit programs 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the March 26, 2012 Personnel Committee Meetin Amended Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the a ral public at all ti nd to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas ve ment Code. n DATE OF POSTING: L oodward, ity Secre TIME OF POSTING: Oc��. DATE TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem Joe Emmett, Ward 1 James Fitch, Position 1 Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 COUNCIL COFFEE TUESDAY, MARCH 27, 2012 - 5:30- 7:OOPM HUNTSVILLE PUBLIC LIBRARY COMMUNITY ROOM 121614TH STREET, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM The public is cordially invited to join the Huntsville City Council for a COUNCIL COFFEE providing an opportunity to visit with Councilmember and share thoughts and opinions, and view the newly- renovated Huntsville Public Library. No formal action will be taken by the City Council during this event. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the March 27, 2012, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Cywpter 551, Texas Government Code. DATE OF POSTING: a4 "r� 1 ),() TIME OF POSTING: `�: 30D". ( TAKEN DOWN: / .Lcfe Woodward, City \ CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tom Joe Emmett, Ward 1 James Fitch, Position 1 WV Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 COUNCIL COFFEE TUESDAY, MARCH 27, 2012 - 5:30- 7:OOPM HUNTSVILLE PUBLIC LIBRARY COMMUNITY ROOM 121614TH STREET, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM The public is cordially invited to join the Huntsville City Council for a COUNCIL COFFEE providing an opportunity to visit with Councilmember and share thoughts and opinions, and view the newly - renovated Huntsville Public Library. No formal action will be taken by the City Council during this event. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the March 27, 2012, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsviNetx.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: AID I 14D TIME OF POSTING: 0 6OaY-, TAKEN DOWN: Huntsville Beautification Advisory Committee Mavnr Mar Wnndwarri Helen Belcher Katie Newman Deborah Gilbert Conrad Liles Hazel Wyatt �^" Ce Schlicher ` Jacob Donellan Huntsville Beautification Advisory Committee - Agenda Wednesday, March 28, 2012, 4:OOPM Huntsville City Hall - Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion or Action Items a. Presentation, discussion and/or possible action on the minutes from February 15, 2012. b. Presentation, discussion and/or possible action on the 2012 Beautification Golf Tournament. c. Presentation, discussion and/or possible action on the 2011 Strategic Initiatives. d. Presentation, discussion and/or possible action on an update from the Community Services Department. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Beautification Advisory Committee agenda for March 28, 2012, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: Time of Posting: LI >� Taken Down: By: Kristin Edwards, Deputy City Secretary Huntsville Beautification Advisory Committee Mavnr Mar Wnndwarri Helen Belcher Katie Newman Deborah Gilbert `► Conrad Liles Hazel Wyatt Ce Schlicher" Jacob Donellan Huntsville Beautification Advisory Committee - Agenda Wednesday, March 28, 2012, 4:OOPM Huntsville City Hall - Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion or Action Items a. Presentation, discussion and/or possible action on the minutes from February 15, 2012. b. Presentation, discussion and /or possible action on the 2012 Beautification Golf Tournament. c. Presentation, discussion and/or possible action on the 2011 Strategic Initiatives. d. Presentation, discussion and/or possible action on an update from the Community Services Department. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Beautification Advisory Committee agenda for March 28, 2012, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: 12 12 By: v v Time of Posting: S )° '�` Kristin Edwards, Deputy City Secretary Taken Down: