MIN CC 08/15/2006i
CITY COUNCIL MEETING AUGUST 15, 2006 BOOK "T" 329
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 15TH DAY OF AUGUST 2006, IN THE C
HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6:00 P.M
The Council met in a regular session with the following members present:
COUNCILMEMBERS:
OFFICERS:
J. Turner
Bob Tavenner
Kevin Evans, City Manager
Mickey Evans
Dalene Zender
Danna Welter, City Secretary
Melissa Mahaffey
Mac Woodward
Thomas Leeper, City Attorney
Clarence W. Griffin
Jim Willett
Absent: Jack Choate
WORK SESSION [4:37 p.m. — 5:30 p.m.]
a. Water presentation by Mayor Turner; and
b. City Council Rules of Procedure.
None.
CALL TO ORDER [6:00 p.m.]
Mayor Turner called the meeting to order.
PLEDGE OF ALLEGIANCE to US AND TEXAS FLAGS, INVOCATION
Mayor Turner led the invocation.
PUBLIC COMMENTS (Agenda Items Only)
CONSENT AGENDA
a. Consider minutes of July 18 and 28, 2006. [ Danna Welter]
b. Approve sale of trust property as recommended by Grover Cook, Chief Appraiser. [Winston Duke]
Councilmember Tavenner made a motion to approve the consent agenda and Councilmember Zender seconded
the motion The motion passed unanimously.
STATUTORY AGENDA
a. Approve the color change and purchase of uniforms from Webb's Uniforms for the Police Department, with shipment
and invoicing occurring October 2006, as presented by Debby Mikulin, Purchasing Agent and Lt. Kevin Lunsford.
The current uniform color is outdated and the fabric is extremely hot, especially when you add the extra 20 to 50 pounds
due to duty belt with gear and a bullet proof vest. The department had volunteers form a committee to research new
technology and trends in police uniforms. The committee met with several different vendors with approximately seven different
fabricstbrands and wear tested three different uniforms with varying fabrics. The fabric which Webb's Uniforms is offering was
superior in comfort to all other fabrics and was chosen the top pick by the committee, as well as a poll of officers. The fabric is
unique in its weight, water and stain resistance, the wash and wear feature, and most importantly the breathable technology
allowing for greater comfort in extreme heat.
The bid specifications were sent to vendors with only two vendors returning bids. The fabric from Tyler Uniform was one
of the brands wear tested. It is not the fabric specified in the bid and does not meet the quality, breatheability, or water wicking
ability when compared to the product offered by Webb's Uniform.
Sent nine bids with the following responses:
Lone Star Uniforms Webb's Uniform Tyler Uniform
Houston, TX: Spring, TX: bid received Tyler, TX: bid received
Wear tested garments Wear tested garments Wear tested brand
Declined to bid Long Sleeve Shirt: 55.00 Long Sleeve Shirt: 32.00
Short Sleeve Shirt: 53.00 Short Sleeve Shirt: 30.00
Miller Uniform Pants: 65_00 Pants: 44_50
Austin, TX Total 173.00 Total 106.50
Wear tested garments
Declined to bid
FISCAL IMPACT /FUNDING SOURCE:
Clothing Allowance 551 — 51124 (19,000)
Clothing 551 — 52030 19,000
Monies transferred in line items with no fiscal impact. Transfer reflected in the proposed 2006 -2007
b. Approve Ordinance 2006 -08 -15.1, amending Employee Policies and Procedures, as presented by Victor Pena, Director
of Administrative Services.
The City of Huntsville established in September 2005 the Employee Policies and Procedures Ordinance to serve as a
CITY COUNCIL MEETING AUGUST 15, 2006 BOOK "T"
330
clear policy statement, providing for the equitable treatment of employees as well as the terms, conditions and
benefits of City employment. Amending various Employee Policies and Procedures provide for the following:
• Ensure compliance with relevant State and Federal laws concerning employment and conditions of employment. !'
• Provide for the equitable treatment of employees.
• Insert language inadvertently left off original changes.
• Clarify language to simplify interpretation of policy.
• New programs.
FISCAL IMPACT or FUNDING SOURCE:
Liability impact for September 30, 2006 increases from 674,629 — (current booked liability) to $711,063.
The new sick leave policy will save the City $207,705 over a 3 -5 year time frame.
Councilmember Woodward made a motion to approve Ordinance 2006 -08 -15.1 amending Employee Policies and
Procedures. and Councilmember Evans seconded the motion. The motion passed unanimously.
C. Authorize the City Manager to execute the proposed contract with Coca -Cola to provide beverage vending services at
specific City facilities, and authorize the City Manager to expand the scope of this contracted service with respect to additional
facilities as they come online in the future, as presented by Stephanie Brim, Assistant to the City Manager.
In summer 2005, the City offered the opportunity to bid on beverage vending services. Four bids were received; two
from wholesale -type distributors and two from beverage companies. Of the four bids, the Coca -Cola bid was determined to
have the best fiscal impact with regard to potential revenue based on their proposed percentage of sales returned to the City
and taking into account City employee beverage preferences. The proposed contract has been approved by both the Coca -
Cola corporate offices and the City's legal department.
Expansion of service provision is included in the contract by allowing for service sites to be determined by a schedule,
creating the opportunity to add the Aquatic Center, Fire Station and other future City sites or buildings as they come online in
future months or years. Currently, the City receives no revenue from beverage or other vending machines located in the City's
facilities.
This contract will allow for uniform service, pricing and standards at each facility on the schedule, as well as provide
some revenue to the City.
FISCAL IMPACT /FUNDING SOURCE:
No fiscal impact with respect to expenses; revenue impact will be determined by sales volume.
Councilmember Tavenner made a motion to authorize the City Manager to execute the proposed contract with Coca -
Cola to provide beverage vending services at specific City facilities and authorize the City Manager to expand the scope of
ii mis contracted seance with respect to aacinonal facilities as they come online in the Tuture lamenging starting (late to Huqust
15, 2006), and Councilmember Griffin seconded the motion. The motion passed unanimously. NOTE: Mayor Turner did not
participate or vote due to conflict of interest.
d. Authorize the City Manager to enter into a contract with Brown and Gay Engineers Inc. to perform a feasibility study for a
filter system for the Spring Lake Water Plant at a cost not to exceed $40,000.00, as presented by Bill Daugette, Public
Services Operations Manager.
The Spring Lake Water Plant has been the source of some of the City's brown or discolored waterfor many years. There
have been several attempts to resolve the brown water issue in the past, including flushing, pigging and polymers, but they
were only partial solutions and really did not address the source water. This study will address the viability of filters as a
solution to the problem.
FISCAL IMPACT or FUNDING SOURCE:
This is budgeted in the Capital projects portion of the water fund. Account number 701 -7041 -62115 with a balance of
,. $40,000.00.
MAYOR I COUNCILMEMBER I CITY MANAGER REPORT
a. Comprehensive Plan Action Committee (CPAC) report, as presented by Chairman Mickey Evans. '..
Councilmember Evans stated that earlier in the week, there were some focus group meetings. The meeting with TDCJ
went very well and they were glad to be included. The afternoon meeting with the EDC and TIRZ Boards also went well.
Moving forward, the Ward Congresses will take place each Thursday in September. In late October or early November, there
will be an additional focus group with SHSU.
b. Update on the progress of Fire Station #1 and Aquatics Center.
City Engineer Steve Stacy updated City Council on the progress of Fire Station #1 and the Aquatics Center. '
C. Discuss and consider sale of three tracts of property on Avenue H for affordable housing, as requested by
Councilmember Willett.
CITY COUNCIL MEETING AUGUST 15, 2006 BOOK "T 331
d. Update on the wastewater project on Overbrook in Elkins Lake.
Operations Manager Bill Daugette updated the City Council on the wastewater project on Overbrook in Elkins Lake. The
project is within budget and should be completed in approximately four weeks.
e. Council Committee Appointments
Finance: Appoint Jim Willett (Chairman), Bob Tavenner and Clarence Griffin;
Personnel: Appoint Mac Woodward (Chairman) and Jack Choate;
Technology: Appoint Mickey Evans; and
Communication /Service: Melissa Mahaffey and Dalene Zender.
Councilmember Willett made a motion to approve the Mayor's Council Committee appointments. and Councilmember
Woodward seconded the motion. The motion passed unanimously.
PUBLIC COMMENTS
a. Jack Wagamon. Mr. Wagamon stated that he attended the joint meeting of the Economic Development Board and the
TIRZ Board and was upset that he was not given the time he needed to read a prepared speech. He asked that it be added
into the City Council record.
b. Donnie Jones. Mr. Jones stated that he did not feel that there are enough tennis courts for public use in the City and
asked that Council consider adding some courts.
None.
MEDIA
ADJOURNMENT [6:59 p.m.]
' Danna Welter, City Secretary