MIN CC 06/21/2005CITY COUNCIL MEETING JUNE 21, 2005 BOOK "T" 225
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 21 ST DAY OF JUNE 2005, IN THE CITY HALL,
i' LOCATED AT 1212 AVENUE MIN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6:00 P.M.
The Council met in a regular session with the following members present: 'I
COUNCILMEMBERS: Steed Smith OFFICERS:
J. Turner Bob Tavenner Kevin Evans, City Manager
Mickey Evans Jim Willett Danna Welter, City Secretary
Judy Kayse Mac Woodward Thomas Leeper, City Attorney
Jack Choate Clarence W. Griffin
WORK SESSION [5:00 p.m. — 5:40 p.m.]
City Council held a work session to discuss the groundwater study. !,
CALL TO ORDER [6:02 p.m.]
Mayor Pro Tem Steed Smith called the regular session to order.
PLEDGE OF ALLEGIANCE to US AND TEXAS FLAGS, INVOCATION
Ray Black, Director of Parks and Recreation, led the invocation.
PUBLIC COMMENTS (Agenda Items Only)
a. Kathy Frendenfeldt. Ms. Frendenfeldt spoke regarding the naming of Boettcher's Mill Park. She felt a compromise
should be reached to incorporate both names, Boettcher's Mill and Margarito Martinez.
b. Lydia Shadle. Ms. Shadle spoke in favor of naming the park, Boettcher's Mill Park.
C. Mireya Martinez. Ms. Martinez spoke in favor of naming the park after her father, Margarito Martinez.
d. Elma Martinez. Mrs. Martinez spoke in favor of naming the park after her husband, Margarito Martinez.
e. John Escobedo. Mr. Escobedo spoke in favor of the naming the park after Margarito Martinez.
I. Richard Watkins. Mr. Watkins spoke in favor of the naming the park after Margarito Martinez.
g. Gary Crawford. Mr. Crawford spoke in favor of the naming the park after Margarito Martinez.
h. Lydia Martinez - Schraeder. Mrs. Schrader spoke in favor of naming the park, Boettcher's Mill Park.
PRESENTATION
a. Mance Park Anti -Litter Presentation.
ELECTION MATTERS
a. Consider Ordinance 2005 -06 -21.1 canvassing the returns of the Runoff Municipal Election held on the 11" day
of June 2005, for the purpose of electing a Mayor at- large.
FOR MAYOR AT -LARGE
J. TURNER 1440
VANCE HOWARD 1039
Fnrly vnte< by nrerinct
Mayor
102
201
206
101
301
205
401
Total
J.Turner
221
121
44
13
85
171
57
712
Vance Howard
149
108
30
9
21
186
31
534
Hpv rpcuttc by nrpri nct
Mayor
Early
102
201
206
101
301
205
401
Total
J.Turner
712
90
75
68
31
80
331
53
1440
Vance Howard
534
71
74
22
12
21
266
39
1039
CITY COUNCIL MEETING JUNE 21, 2005 BOOK T" -
Official Returns for the City of Huntsville Runoff Election held Saturday, June 11, 2005 for the purpose of electing the ;f
Mayor At- Large:
226
-=
Official Returns for the City of Huntsville Runoff Election held Saturday, June 11, 2005 for the purpose of electing the ;f
Mayor At- Large:
b. Administration of the Oath of Office to the elected members of City Council, as administered by Danny Pierce, Walker
County Judge.
C. Election of Mayor Pro Tem.
Councilmember Choate made a motion to elect Steed Smith as Mayor Pro Tem. and Councilmember Willett seconded I�
�! the motion. The motion passed unanimously.
ii
CONSENT AGENDA
a. Consider Ordinance 2005 -06 -21.2 adopting the National Incident Management System (NIMS) as the standard for '
Incident Management by the City of Huntsville.
b. Approve a budget amendment to add a seasonal employee to the street department for airport grounds
maintenance to be funded from a transfer from the Airport Fund to airport grounds maintenance fund.
Councilmember Smith made a motion to approve the consent agenda. and Councilmember Choate seconded the
motion. The motion passed unanimous[
STATUTORY AGENDA
a. Approve Huntsville Natural Cultural Resources, Inc.'s recommendation to transfer property titles for Boettcher's Mill
and Bush - Miller Park to the City of Huntsville and recommends naming the properties as Boettcher's Mill Pak and
Bush - Miller Park. '..
Dalene Zender, a member of the Parks and Recreation Board read a letter from the board:
Dear Mayor and City Council.,
Huntsville Natural Cultural Resources, Inc. recommends the property titles for the following be transferred to
the ownership of the City of Huntsville: Boettcher's Mill and Bush - Miller.
Huntsville Natural Cultural Resources, Inc. in addition recommends the properties be named as follows:
Boettcher's Mill Park and Bush - Miller Park.
Your attention to this matter is appreciated.
Sincerely,
Cecelia P. Marquart, Chair
seconded the motion. The motion passed unanimously.
b. Consideration and action upon a Placement Agent Agreement between First Southwest Company and the City of
Huntsville regarding the private placement of the City's approximately $3,800,000 General Obligation Refunding
Bonds, Series 2005 and terminating the financial advisory relationship between the City and First Southwest
Company with respect only to the $3,800,000 General Obligation Refunding Bonds, Series 2005, as presented by
Joe Morrow, First Southwest Company.
Councilmember Willett made a motion to approve a Placement Agent Agreement between First Southwest
Company and the City of Huntsville regarding the private placement of the City's approximately $3,800,000 General
C. Consideration and Action with Respect to "Ordinance Authorizing the Issuance of City of Huntsville, Texas General
Registered
Voters Voted
Voters
Early
Election Da v
Total
Percentage
Precinct 101
1,005
22
43
65
6%
Precinct 102
2,823
372
162
534
19%
Precinct 201
2,429
228
149
377
16%
Precinct 205
2,177
357
597
954
44%
Precinct 206
687
76
90
166
24%
Precinct 301
2,228
106
101
207
9%
Precinct 401
2,249
88
92
180
8%
Total
13,598
1249
1,234
2,483
18%
b. Administration of the Oath of Office to the elected members of City Council, as administered by Danny Pierce, Walker
County Judge.
C. Election of Mayor Pro Tem.
Councilmember Choate made a motion to elect Steed Smith as Mayor Pro Tem. and Councilmember Willett seconded I�
�! the motion. The motion passed unanimously.
ii
CONSENT AGENDA
a. Consider Ordinance 2005 -06 -21.2 adopting the National Incident Management System (NIMS) as the standard for '
Incident Management by the City of Huntsville.
b. Approve a budget amendment to add a seasonal employee to the street department for airport grounds
maintenance to be funded from a transfer from the Airport Fund to airport grounds maintenance fund.
Councilmember Smith made a motion to approve the consent agenda. and Councilmember Choate seconded the
motion. The motion passed unanimous[
STATUTORY AGENDA
a. Approve Huntsville Natural Cultural Resources, Inc.'s recommendation to transfer property titles for Boettcher's Mill
and Bush - Miller Park to the City of Huntsville and recommends naming the properties as Boettcher's Mill Pak and
Bush - Miller Park. '..
Dalene Zender, a member of the Parks and Recreation Board read a letter from the board:
Dear Mayor and City Council.,
Huntsville Natural Cultural Resources, Inc. recommends the property titles for the following be transferred to
the ownership of the City of Huntsville: Boettcher's Mill and Bush - Miller.
Huntsville Natural Cultural Resources, Inc. in addition recommends the properties be named as follows:
Boettcher's Mill Park and Bush - Miller Park.
Your attention to this matter is appreciated.
Sincerely,
Cecelia P. Marquart, Chair
seconded the motion. The motion passed unanimously.
b. Consideration and action upon a Placement Agent Agreement between First Southwest Company and the City of
Huntsville regarding the private placement of the City's approximately $3,800,000 General Obligation Refunding
Bonds, Series 2005 and terminating the financial advisory relationship between the City and First Southwest
Company with respect only to the $3,800,000 General Obligation Refunding Bonds, Series 2005, as presented by
Joe Morrow, First Southwest Company.
Councilmember Willett made a motion to approve a Placement Agent Agreement between First Southwest
Company and the City of Huntsville regarding the private placement of the City's approximately $3,800,000 General
C. Consideration and Action with Respect to "Ordinance Authorizing the Issuance of City of Huntsville, Texas General
CITY COUNCIL MEETING JUNE 21, 2005 BOOK T' 227
Obligation Refunding Bonds Series 2005; Levying an Ad Valorem Tax in Support of the Bonds Approving an
Investment Letter, a Paying Agent/Registrar Agreement, and an Escrow Agreement; Calling Certain Outstanding
Obligations for Redemption; and Authorizing Other Matters Relating to the Bonds" (First and final reading), as !.
presented by Richard Donoghue, McCall, Parkhurst & Horton, L.L.P.
Mr. Donoghue stated that the refunding results for the City's 2000 bonds (coupons of 4.9% - 5.5% would be at an
interest rate of 3.52 %, with a savings of $447,267 over the remainder of the issue, approximately $29,818 per year. The
new bonds would be paid off in the original term.
Councilmember Smith made a motion to approve an Ordinance Authorizing the Issuance of City of Huntsville,
Texas General Obligation Refunding Bonds Series 2005; Levying an Ad Valorem Tax in Support of the Bonds; Approving
an Investment Letter, a Paving Agent/Registrar Agreement and an Escrow Agreement : Calling Certain Outstanding
Obligations for Redemption and Authorizing Other Matters Relating to the Bonds and Councilmember Woodward
seconded the motion The motion passed unanimously.
d. Approve a two -year contract with DXI Industries for the periodic purchase of chlorine at ($545.00 per ton) and sulfur
dioxide at ($509.00 per ton), to be purchased from budgeted funds, as presented by Debby Mikulin, Purchasing
Agent and Bill Daugette, Operations Manager.
The annual contract for the purchase of chlorine and sulfur dioxide is due to expire. The contract will have the
option to renew for one additional year. Bids were accepted to re- establish the contract for the purchase of chlorine and
sulfur dioxide which is used in the City's water and wastewater treatment processes. The estimated quantities are 60 one
ton cylinders of chlorine and 40 one ton cylinders of sulfur dioxide per year. The bid tabulation is as follows:
DXI Industries - $545.00 per ton (chlorine)
$509.00 per ton (sulfur dioxide)
Simply Aquatices - $610.00 per ton (chlorine)
$560.00 (sulfur dioxide)
Nine bid packets were mailed and two were received.
The current contract pricing is $340.80 for chlorine and $413.00 for sulfur dioxide.
' chlorine at ($54500 per ton) and sulfur dioxide at ($50900 per ton) to be purchased from budgeted funds and
Councilmember Woodward seconded the motion. The motion passed unanimously.
e. Approve purchase of model # Kent F6QT Hydro- Hammerfor a cost of $10,442.89 to be funded from the Water Reserve
for Future Allocations, as presented by Debby Mikulin and Bill Daugette.
This piece of machinery is operated on a backhoe and will have the capacity to bust thick layers of asphalt and cement
with less liability of strain on staff. This machine will play an instrumental role in dealing with work place safety, due to the ever
growing number of back injuries in the utility industry. The Main corridors in Huntsville are paved with asphalt approximately
15" to 18" in depth and this creates a problem when repairs to the city's infrastructure need to be made. The current method
for accessing the utilities is by using a 90 lb air operated jack hammer which takes a long time to hammer through the asphalt
surface and stresses the staff. The Water Services Department has rented this machine three times in four months at a cost
'.. of $1000.00 each time.
f. Authorize the City Manager to enter into an agreement with the Texas Department of Criminal Justice for the
exclusive use of the water line at the Ellis Unit, as specified in the "Permit to Operate and Maintain a City of
Huntsville Water Pipeline', as presented by Bill Daugette.
TDCJ has constructed a new water tower close to F.M. 980 and will be moving the existing water meter to that
location. There is approximately 5,300 of 12" water line that belongs to the Trinity River Authority /City of Huntsville
between the new meter and the old pump station. Bonds were issued in 1996 by the Trinity River Authority (TRA) as a
means to finance the installation and construction costs of this line. TRA cannot transfer ownership of an asset that still
has debt outstanding, so they and TDCJ have signed an "Exclusive Use' agreement which will expire on July 11, 2016,
when owner ship of the line is transferred to the City of Huntsville. This agreement will become effective on that date.
passed unanimously.
' g. Approve Ordinance No. 2005 -06 -21.4 amending Title 20, Motor Vehicles and Traffic of the Code of Ordinances by
making 17" Street one -way from Sam Houston Avenue to University Avenue, and no parking zone on 17' Street on
both sides of the road from Sam Houston Avenue to Avenue M, as presented by Glenn E. Isbell, Director of Public
Services.
TxDOT, Sam Houston University and the City of Huntsville have jointly addressed the traffic and pedestrian problems
related to the 171" Street and Sam Houston Ave. intersection. The offset intersection complicates traffic and pedestrian
movements and creates an unsafe intersection. An improvement plan is attached which will move the traffic signals to align
!) / with 17'" Street — west and will designate 17'" Street east as a one -way corridor with traffic movement to the east. Left turn
movements will be prohibited off of Sam Houston Ave. onto 17' street east and pedestrian crosswalks will be redesignated to
,� conform with the proposed intersection improvements.
CITY COUNCIL MEETING JUNE 21, 2005 BOOK "T'
pedestrian safety, and Councilmember Willett seconded the motion. The motion Passed unanimously.
228
h. Authorize the City Manager to enter into a waterline extension agreement for the Westridge Collector Easement and the I',.
FM 1791 Waterline Extension. [Executive Session]
i. Consider and take action regarding approval to acquire a waterline easement parallel to Highway 30. [Executive I'.
Session]
j. Consider and take action regarding computer software and associated legal matters. [Executive Session]
Items h., i. and j. were discussed in Executive Session. „
MAYOR / COUNCILMEMBER / CITY MANAGER REPORT
a. Update on pending or contemplated litigation.
b. Update on land acquisition.
These items were discussed in Executive Session.
C.
PUBLIC COMMENTS
a. Councilmember Choate thanked Councilmember Smith for his service the past year as Mayor Pro Tern leading the
Council in the absence of a Mayor.
None.
MEDIA
EXECUTIVE SESSION [7:35 p.m. — 8:10 p.m.]
RECONVENE
Councilmember Evans made a motion to authorize the City Manager to acquire a waterline easement parallel to
Highway 30 in an amount of $15,355, for the relocation of an existing 121, waterline to expedite the TXDOT Highway 30
widening oroiect. and Councilmember Smith seconded the motion. The motion passed unanimously.
Councilmember Choate made a motion to authorize the City Manager to enter into a memorandum of
understanding with New World Systems, and Councilmember Smith seconded the motion. The motion passed
unanimously.
Councilmember Evans made a comment that he felt a City Councilmember should be a member of the IT
Committee.
ADJOURNMENT [8:20 p.m.]
Danna Welter, City Secretary