MIN CC 04/08/2003CITY COUNCIL MEETING OF APRIL 8, 2003 BOOK "T'
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MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 8TH DAY OF APRIL, 2003, IN THE CITY HALL, I
LOCATED AT 1212 AVENUE MIN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 5:15
The Council met in a regular session with the following members present: l
COUNCILMEMBERS: Mark Erb OFFICERS:
William B. Green, Mayor John Escobedo Paul Isham, Acting City Manager',
Jack Choate Vance Howard Danna Welter, City Secretary
Gary Crawford Judy Kayse '..
Ralph A. Davis, Jr. Steed Smith
WORK SESSION [4:20 — 5:15 p.m.]
City Council will conduct a work session on Municipal Court staffing and City Judge's working hours. (NOTE: Councilmember '..'.
Choate was not present for the work session.)
CALL TO ORDER [5:20 p.m.]
Mayor Green called the meeting to order.
PLEDGE OF ALLEGIANCE to US AND TEXAS FLAGS, INVOCATION
Councilmember Judy Kayse led the invocation.
MAYOR PRESENTATION
Mayor Green and Chief Eckhardt presented Senior Officer David O'Rearwith the American Police Hall of Fame Purple
Heart in recognition of the grievous injuries sustained while in the performance of duties as a law enforcement officer.
Mayor Green also read Proclamation 2003 -07, declaring April 7 -11 as "Week of the Young Child ", accepted by Sandra
McMichael; and Proclamation 2003 -08, declaring April 13 -19 as "Public Safety Telecommunications Week ", accepted by Kim
Ward.
PUBLIC COMMENTS
1. IMPACT Huntsville. Youth Ministers James Roberts (First Christian Church) and Chris Mahlen (Elkins Lake Baptist
Church) reported to Council on the Youth Community Service Project through Huntsville's Promise Church Committee it
focusing on home repairs in the community.
2. Charles Smither. Mr. Smither asked about the breakdown of costs for the TXDOT rest area project, namely labor and
equipment costs. Mr. Smither also asked that the materials for the future golf course work session be made available to
the public prior to the meeting. Mayor Green, Acting City Manager Paul Isham and Planning & Development Director it
Glenn Isbell explained the City's history in entering into agreements and capital project with other governmental �.
agencies. Mr. Isham staled the staff would provide line item information to the Council.
3. Jim Wade. Mr. Wade spoke in opposition to the ordinance canceling a portion of the election.
4. John Strickland. Mr. Strickland asked about the increase in municipal court fine revenues. Mr. Isham explained that the
case load has increased with other agencies filing in our court (for example, University Police Department files their iii
cases with Municipal Court instead of the JP Court).
5. Chuck Fields. Mr. Fields requested permission to place signs in the City's right -of -way for soccer registration. Mayor
Green advised Mr. Fields to contact the City Secretary in order to be placed on the agenda for a vote.
6. Brian Woodward. Mr. Woodward asked which CIP project would be put on hold to accomplish the TXDOT rest area
project? Mayor Green stated that he did not have that information readily available, but could have staff answer.
CONSENT AGEN DA
1. Approve the minutes of March 25, 2003 City Council meeting.
2. Approve Ordinance 2002 -04 -08.1, declaring an unopposed candidate elected to office; and canceling a portion of the
May 3, 2003 election.
3. Ratify appointment of Paul Isham as Acting City Manager effective April 1, 2003.
4. Authorize the Acting City Manager to enter into three (3) two -year contracts; first, with Pavers Supply for the periodic
purchase of stabilized Flexible base at $24.50 /ton delivered and $20.001ton pickup; second, with Pavers Supply for
flexible base at $17.25 /ton d elivered a nd $12.75/ton p ickup; and third, with Transit Mix for concrete products at
$56.00 /cubic yard delivered pricing.
5. Approve the purchase of new furniture from TDCJ and Hodges Business Interiors and the installation of additional
computer, telephone and electrical lines a: a cost not to exceed $37,592.16 to be funded from budgeted funds to replace
existing furniture in the Lieutenants', Support Service Sergeant's, Administrative Sergeant's, Patrol Sergeant's, Patrol
and Records offices.
6. Adopt Resolutions 2003 -04 -08.1 and 2003 -04 -08.2, authorizing listed employees to conduct transactions with MBIA and
TexPool on behalf of the City.
Councilmember Howard made a motion to approve the Consent Aaenda� and Councilmember Crawford seconded
the motion. The motion passed unanimously.
CITY COUNCIL MEETING OF APRIL 8, 2003 BOOK "T"
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STATUTORY AGENDA
Authorize the Acting City Manager to enter into an agreement with a developer for a 6" water line extension along
Bearkat Boulevard in an amount not to exceed $37,500 (City participation) to be funded from water reserve for future
allocations.
Gibbs Bros. & Co. has requested City participation in the extension of a 6" water line from Bowers Boulevard
easterly along Bearkat Boulevard to the end of the proposed development. Participation in the proposed water line
extension will enable a portion of the proposed CIP water line connection between Sycamore Avenue and Loop 19 to be
completed with developer participation, thereby reducing the overall future cost to the City. The proposed extension
request is for "off- site" water only and will not subsidize the internal development of the proposed subdivision. (Cost
Estimate: Construction- $58,458; Engineering & Survey - $8,800; Contingency - $7,742; Total- $75,000.)
passed unanimously.
2. Approvethe salary increase of $10,210.00 annually for a total annual salary of$ 48 ,500.00forthe Municipal CourtJudge
to be funded this fiscal year through a transfer from court revenue fund.
Since the City took over the School Resource Officer program with HISD effective January 1, more cases have
been filed in Municipal Courtin conjunction with that program. HISD has requested that the cases be heard within two
weeks of the incident in order to be effective. When Judge Haney was appointed as Municipal Judge, these additional
duties were not anticipated. This item is to compensate the Judge for the additional duties incurred primarily with respect
to the SRO program.
Councilmember Choate reiterated that it is very important to ensure that action taken on these types of cases
Quvenile) be handled quickly to be effective and appropriate. Councilmember Crawford asked that the salary be
' increased temporarily pending a more thorough investigation of salaries and duties. Mayor Green suggested that the
issue be clarified during the budget process.
Councilmember Howard made a motion to amend the first motion to include an ending date of September 30,
vnnrt and Cnunrllmemher navis sernnded the motion. The motion passed unanimously.
' MEDIA INQUIRIES
Mr. Sablatura of the Huntsville Observer stated that the TXDOT rest stop was on the W alker County Rural Water Service
meeting's agenda: does anyone know why WCRWS would think they could be involved in this project? The Mayor aNd
several Councilmembers answered that no one from WCRWSC had contacted them.
MAYOR/CITY MANAGER ACTIVITY REPORT
1. Mayor /City Manager/Councilmember Report.
a. Council set the
date for the golf course work session for Tuesday, April 22
2. Future Events:
April 16
8:OOam Early Voting Begins at City Hall and HISD Administration
April 18
Good Friday (Cityoffices closed); NO EARLY VOTING
April 22
5:15pm City Council Meeting
May 3
7:OOam- 7:00pm City Officer's Election
May 5
Cinco de Mayo (City offices closed)
May 6
5:15pm City Council Meeting; Canvass Election
May 20
5:15pm City Council Meeting
May 26
Memorial Day (City offices closed)
June 3
5:15pm City Council Meeting
June 5
5:00- 9:OOpm Council Budget Workshop
June 6
9:OOam- 5:OOpm Council Budget Workshop
June 7
8:OOam- 12:OOpm Council Budget Workshop
June 17
5:15pm City Council Meeting
June 19
Juneteenth (City offices closed)
' MEDIA INQUIRIES
Mr. Sablatura of the Huntsville Observer stated that the TXDOT rest stop was on the W alker County Rural Water Service
meeting's agenda: does anyone know why WCRWS would think they could be involved in this project? The Mayor aNd
several Councilmembers answered that no one from WCRWSC had contacted them.
CITY COUNCIL MEETING OF APRIL 8, 2003 BOOK "T' 28
RECESS [6:20 — 6:35 p.m.]
EXECUTIVE SESSION [6:35 -6:45 p.m.]
City Council conducted a work session to discuss employment and duties of the Acting City Manager.
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RECONVENE [6:48 p.m.]
Councilmember Erb made a motion to not adjust the Acting City Managers salary and to add a car allowance of $500 per
month to the Acting City Manager'sbenefits7 and Councilmember Howard seconded the motion The motion passed
unanimouslV. [Note: Councilmember Crawford was absent at this point.]
ADJOURNMENT [6:55 p.m.]
Danna Welter, City Secretary
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