MIN CC 08/06/2002CITY COUNCIL MEETING OF AUGUST 6, 2002
BOOK "S' 408
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 6TH DAY OF AUGUST, 2002, IN THE CITY
HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 5:15 P.M.
The Council met in a regular session with the following members present:
COUNCILMEMBERS:
OFFICERS:
William B. Green, Mayor
Mark Erb
Bob Hart, City Manager
Jack Choate
John Escobedo
Paul Isham, City Attorney
Gary Crawford.
Vance Howard
Danna Welter, City Secretary
Ralph A. Davis, Jr.
Judy Kayse
ABSENT: Steed Smith
PERSONNEL COMMITTEE MEETING [4:30 -5:15 p.m.]
The Personnel Committee met to discuss the process of the compensation and classifiration study with Victoria McGrath.
CALL TO ORDER [5:15 p.m.]
Mayor Green called the meeting to order.
INVOCATION
City Manager Bob Hart led the invocation.
PUBLIC COMMENTS
1. Vicki Barrow, 1923 201" Street. Ms. Barrow spoke against the future extension of 201" Street from Normal Park to the IH-
45 feeder road.
CONSENT AGENDA
1. Consider and approve minutes of the May 7 and 21, and June 6 and 18, 2002 Council meetings.
2. Approve Resolution 2002 -08 -06.1, authorizing the dedication of open space land in the Eastham- Thomason Park.
3. Authorize sale of trust properties to highest bidder.
4. Approve Ordinance 2002 -08 -06.1, amending Section 1 of Ordinance 2001 -25, bychanging the creation and numberof
members and their terms; providing for a severability clause; and declaring an effective date.
5. Approve the agreement with Applied Technological Services, Inc., for the purpose of documenting standards and
procedures for maintaining the Geographical Information System at a cost of $17,000.00 to be funded from budgeted
funds.
6. Authorize the C ity M anager to contract the s ervices of H BC E ngineering for t he R isk -Based A ssessment of the
Boettcher's Mill LPST site at a cost of $21,675.00 to be funded from General Fund Reserves.
7. Approve the bid forthe construction phase of the Water's Edge Lift Station in the amount of $344,852.00 from budgeted
funds to Grisham Construction.
8. Authorize the City Manager to enter into a contract with Camp, Dresser & McKee to assist with the RFP process for the
selection of asset management software to be funded from budgeted funds.
9. Approve the Advance Funding Agreement with TXDOT for the engineering design of the three IH-45 On/Off ramps with I'
the added condition that the City's obligations are contingent on FHWA approval of the schematic for the location of the
ramps.
Councilmember Howard made a motion to approve the Consent Agenda: and Councilmember Erb seconded the
motion. The motion passed unanimously.
STATUTORY AGENDA
1. Approve Ordinance 2002- 08 -06.2, regulating itinerant vendors, merchants and peddlers.
This proposed ordinance was considered by the City Council at its July 2, 2002 and July 16, 2002 meetings, but
was tabled in order for additional changes to be made to the ordinance. The changes made since the July 16 meeting
are:
1. Sec. 21.01.18A C. (page 2) is amended to clarify that only one permit fee will be paid during a 12- month ".
period although the permit will be for 45 days and can be renewed.
2. Sec. 21.01.18A J.(4) (page 4) is amended to require avendor, merchant, etc. to provide evidence of valid '.'.
sales tax permit to a sponsor of the event.
In addition, Councilmember Crawford raised the issue about selling kittens or puppies. Although not included
in the draft of the ordinance, if the Council desires to exempt these activities the following language can be added to II
Subsection J. as (6):
(6) Individuals, not businesses orcommercial entities, selling orgiving away puppies, kittens, orotherdomestic '.,
animals.
Councilmember Davis made a motion to approve Ordinance 2002-08-06.2. regulating itinerant vendors, merchants
and Peddlers: and Councilmember Howard seconded the motion. The motion passed 6 -2 with Councilmembers
Crawford and Escobedo voting against
I
CITY COUNCIL MEETING OF AUGUST 6, 2002 BOOK "S" 409
2. Approve the purchase of network services from Covetrix for enhancing the network, providing security on the network
and implementing a more cost- effective network addressing scheme, at a cost of $44,541.70 to be funded from the IT
CIP fund.
Over a number of years and due to past philosophy on computers, each department had their own network
addressing scheme which did not allow for the transfer of data between departments without a large amount of labor.
Each department also provided some (if any) security measures on the data which could have resulted in the loss of that
data. To enable better access to data and databases, an encompassing address scheme and security measures will be
put into place to allow the sharing of data to allow employees to be more effective and productive. This also will allow, in
the near future, stakeholders to have improved, more timely access to public information.
MAYORICITY MANAGER ACTIVITY REPORT
1. Mayor /City Manager Project Updates:
a. Airport parking lot is complete.
b. Old Colony Road clean -up efforts; of the 54 junked vehicles to be removed by the end of this week, 40 have
already been removed; substandard structures have been identified and are being removed as a result of the
community meetings; letters will be sent out for the remainder of vehicles and buildings; after that, we will focus on
trash & litter in the area.
C. Community block grant/capitol fund public hearing with regards to Main Street and infrastructure will be held at
6:00pm on next Tuesday, August 13.
2. Stan Foley reminded the Council of the Team City Conference in The Woodlands and gave a presentation regarding
electric energy company competition.
2. Future Events:
August 20 5:15pm City Council Meeting Proposed FY 2003 -03 Budget Public Hearing
September 3 5:15pm City Council Meeting
September 17 5:15pm City Council Meeting
October S 5:15pm City Council Meeting
October 22 5:15pm City Council Meeting
MEDIA INQUIRIES
EXECUTIVE SESSION [6:10 P.M. — 6:20 p.m.]
City Council conducted a closed session under Texas Government Code, Section 551, regarding Section 551.074 -
Evaluation of Charter Officers (City Manager, City Attorney, City Secretary, and Municipal Judge).
BUDGET WORKSHOP [6:20 p.m. — 7:30 p.m.]
City Council met to discuss and give directions to staff regarding the proposed fiscal year 2002 -03 operating and capital
improvements budget.
ADJOURNMENT [7:30 p.m.]
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Welter, City Secretary