MIN CC 05/21/2002i
CITY COUNCIL MEETING OF MAY 21 2002 BOOK 'S' 393
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 21 ST DAY OF MAY 2002, IN THE CITY HALL, Ii
LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 5:15 P.M.
The Council met in a regular session with the following members present:
COUNCILMEMBERS: Mark Erb OFFICERS:
William B. Green, Mayor
John Escobedo Bob Hart, City Manager
Jack Choate
Vance Howard Paul Isham, City Attorney
Gary Crawford
Judy Kayse
Ralph A. Davis, Jr.
Steed Smith
FINANCE COMMITTEE MEETING [4:45 -4:54 p.m.]
The Finance Committee met to discuss budget adjustments.
CALL TO ORDER [5:15 p.m.]
Mayor Green called the meeting to order.
The invocation was led by City Manager Bob Hart.
INVOCATION
CONSENT AGENDA
1. Approve the budget adjustments as submitted for the FY2001 -02 budget.
2. Authorize sale of trust properties to highest bidder.
3. Adopt Resolutions 2002 -05 -21.1 and 2002 -05 -21.2 authorizing listed employees to conduct transactions with Texpool
and MBIA on behalf of the City.
4. Authorize the City Managerto contract with ADDCO, Inc. for purchase of programming services for the Informix software
products for the Financial and Utility Billing software systems.
5. Authorize purchase of software and related support services for the period May 1, 2002 through April 30, 2003 for the
Financial and Utility Billing software systems from Sunguard - Pentamation to be paid from budgeted funds.
6. Approve expenditure of travel funds (registration, hotel, meals, transportation) per Councilmember to attend the
Association of Mayors, Councilmembers and Commissioners Institute in El Paso, on July 25 -27, 2002 to be funded from
budgeted funds.
7. Approve the purchase of twenty -four (24) Dell OptiPlex GX240 computers with budgeted funds from the IT Computer
Replacement Budget in the amount of $30,456.00.
Councilmember Howard made a motion to approve the Consent Agenda and Councilmember Erb seconded the
motion The motion passed unanimously.
STATUTORY AGENDA
1. Final presentation on the Transportation Master Plan.
2. Approve Resolution 2002 -05 -21.3, to allow granting of the Charitable Organization Exemption, revised by the 77' Texas
Legislature, House Bill 1689 to the Forrest Masonic Lodge No. 19 of Huntsville.
Under House Bill 1689, certain types of charitable organizations are now eligible for an exemption from ad valorem
taxes. Charitable Organizations must have a Use Determination letter from the Comptroller of Public Accounts in order
to qualify for the exemption and must file the exemption form with the Appraisal District by the deadline. The Elks Lodge
of Huntsville and The Masonic Lodge of Huntsville would be included in this category.
3. Approve Resolution 2002 -05 -21.4, to support The Keep Texas Beautiful Inc. Organization and designate the Huntsville
Beautification Advisory Committee as the official committee of the City for the Keep Texas Beautiful Program, and
authorize payment of memberships from budgeted funds.
The Mayor- appointed Beautification Committee was created to provide a vision forthe City of Huntsville to have a
community that is beautiful and aesthetically pleasing for everyone to enjoy. Also, propose a city -wide clean City and
environmental program plans to include 1-45 corridor, beautification of arterial streets, community pride advocacy,;
neighborhood beautification /clean up, and determine and recommend to the City Council beautification program
CITY COUNCIL MEETING OF MAY 21, 2002 BOOK "S"
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5.
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priorities on a city -wide basis. One way that this will be accomplished is through The Keep Texas Beautiful program,
which will empower Texans through education to take responsibility for enhancing their community environment.
Councilmember Erb made a motion to approve Resolution 2002-05-21.4, to support The Keel) Texas Beautiful Inc!;
Organization and designate the Huntsville Beautification Advisory Committee as the official committee ofthe Cityforthe
Keep Texas Beautiful Program and authorize oavment of memberships from budgeted funds and Councilmember II
Smith seconded the motion The motion passed unanimous]y.
Reject the bids received for Raven Nest Golf Course Structures.
This phase of the golf course project includes the construction of the Raven Nest Clubhouse, cart storage shed,
maintenance building, pavilion and rest room facility. The architect for this construction phase is Tri -Bar Designs of
Dallas, Texas.
Four bids were received for the project. All bids exceeded the estimated budgeted amount for this phase of the
project. This was the second attempt to bid this project.
Councilmember Howard made a motion to reject the bids received for Raven Nest Golf Course Structures' and !I
Councilmember Smith seconded the motion The motion passed unanimously.
Approve the final adjustment Change Order No. 1 to Eagle View Golf, LLC in the amount of $9,239.20 to be funded from I:
Unallocated General Capital Improvement Funds for additional dirt work on the Kate Barr Ross Soccer Fields.
Final survey data indicated an overrun of 7,716 cubic yards (cy) of dirt work on the Kate Barr Ross soccer field
resurfacing project. Additional fill material (approximately 6,000 cy) is still needed to complete the last field which is
currently at a 90% rough grade completion status.
6. Approve Resolution 2002 -05 -21.5, to update the priority list in the Parks and Recreation Master Plan.
The City has applied for a matching grant with the Texas Parks and Wildlife Department to construct a new
swimming pool facility instead of rebuilding the existing facility, working with local citizens to raise the additional funds to
match the applied -for grant
The Texas Parks and Wildlife Department (TPWD) revised and adopted guidelines in December 2001 to help local
governments prepare park, recreation and open space master plans in accordance with the Texas Recreation and
Parks Account Program Procedural Guide. According to these guidelines and the TPWD staff, the City must update the
Parks and Recreation Master Plan priority list so the grant application will be eligible for review with the Parks and
Wildlife Department. The priority list must be changed by resolution.
Authorize the payment of $12,122.67 from the City Council contingency funds to the Gulf Coast Strategic Highway !.
System and authorize the City Manager to execute the proposed agreement.
The City of Huntsville joined other cities and counties along said Highway 190 in an effort to secure priority
placement of approving Hwy 190. During this past year the Coalition has made some progress in securing a 'priority'
designation for the upgrades to Highway 190. The City has contributed approximately $21,000 to the effort. The I:
Coalition is moving forward with the lobbying at the federal level for this project and has asked Coalition members toI',
provide additional funding for this work. The City's allocated portion is $12,122.67.
Councilmember Kayse made a motion to authorize the payment of $12,122.67 from the City Council contingenw
funds to the Gulf Coast Strategic Highway System and authorize the City Manager to execute the proposed agreement
and Councilmember Smith seconded the motion The motion passed unanimously.
MAYOR/CITY MANAGER ACTIVITY REPORT
Program /Project Status:
a. Appointment to EMS Board of Trustees:
b. City Manager Project Updates:
1) Montgomery Road Extension: A final submittal has not been done yet pending a complete review for
liquidated damages.
2) Golf Course: Interviews for a pro are being conducted with City staff and the SHSU golf coach.
3) Wynne Home: We received a $30,000.00 grant from the Powell Foundation for improvements to the Wynne
Home.
4) SHSU Parking Lot: Update on paving the parking lots at SHSU.
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CITY COUNCIL MEETING OF MAY 21 2002 BOOK 'S" 395 -- _ —
2. Future Events:
May 23 All day Compensation /Classification Study with Victoria McGrath
ADJOURNMENT [6:00 p.m.]
Danna Welter, City Secretary
(Leadership Team and Steering Committee)
May 24
7:30am
Texas Board of Criminal Justice Breakfast
May 28
6:OOpm
Housing Infrastructure Fund Grant Public Hearing
June 4
5:15pm
City Council Meeting
June 10
5:15pm
City Council Meeting
July 2
5:15pm
City Council Meeting
July4
City Holiday
July 16
5:15pm
City Council Meeting
August 3
8:00am- 4:OOpm Budget Advance Planning
August 6
5:15pm
City Council Meeting
August 20
5:15pm
City Council Meeting
ADJOURNMENT [6:00 p.m.]
Danna Welter, City Secretary