MIN CC 03/05/2002CITY COUNCIL MEETING
5, 2002
BOOK "S"
376
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 5TH DAY OF MARCH, 2002, IN THE CITY !I
HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 5:15 P.M.
The Council met in a regular session with the following members present:
COUNCILMEMBERS:
William B. Green, Mayor
Vance Howard
Gary Crawford
David Martinez
Ralph A. Davis, Jr.
Marjorie Rex
Mark Erb
Steed Smith
John Escobedo
OFFICERS:
Bob Hart, City Manager
Paul Isham, City Attorney
Danna Welter, City Secretary
WORK SESSION [3:30 -4:45 p.m.]
Robena Jackson of RJW Solutions delivered the report from the community relations focus groups conducted in January.
CALL TO ORDER [5:20 p.m.]
Mayor Green called the meeting to order.
INVOCATION
Invocation by Bob Hart, City Manager
PUBLIC COMMENTS
1. Denny Powell. Mr. Powell voiced his concern over the condition of Holland Street and encouraged the Council to
approve repairs to the street.
2. Dusty Vick. Mr. Vick spoke on behalf of Riata Construction Company, urging the Council to be lenient in assessing
damages, especially liquidated damages, with regards to the Willow Street Project (Montgomery Road).
3. John Williams. Mr. Williams spoke on behalf of Riata Construction Company also, reiterating Mr. Vick's statement.
4. C. C. Coleman. Mr. Coleman introduced himself to the Council as a new resident to Huntsville and Walker County.
CONSENTAGENDA
1. Consider and approve minutes from January 22, February 5 and February 19, 2002.
2. Authorize the City Manager to execute Change Order No. 2 in the amount of $125,000.00 to be funded by deposits
previously made to the City by the Developer for Veterans Memorial Parkway.
3. Authorize the City Manager to enter into an engineering contract with Wisenbaker, Fix & Associates in the amount of
$53,000.00 from budgeted funds for the design of collector sewer lines to service the Majestic Forest Subdivision.
4. Approve the Eagle View Golf bid in the amount of $36,000.00 from the General Capital Improvement fund for the
purpose of constructing two soccer fields to sub -grade elevation at Kate Barr Ross Park.
5. Approve Ordinance No. 2002-03-05.1 Accepting Certain Roadways within the West Lake Shores Subdivision as public
streets.
6. Approve Change Order No. 8 to Riata Construction Company for the Montgomery Road project in the amount of
$18,778.90 from budgeted funds.
7. Reject the bids submitted for the floor covering project of the police department renovations and rebid the project.
8. Authorize the City Manager to sign a service agreement letter to start the audit process with Phone Billing Examiners
in Arlington Texas.
9. Authorize the City Manager to engage The Management Connection at a cost not to exceed $40,000.00 for leadership
development and related expenses to be funded from budgeted funds.
4. Approve the Eagle View Golf bid in the amount of $36,000.00 from the General Capital Improvement fund for the
purpose of constructing two soccer fields to sub -grade elevation at Kate Barr Ross Park.
The City staff has been working on completing the soccer fields for several years during the off -peak season. Due to
time scheduling problems, this bid project would construct the two soccer fields up to the sub -grade elevations. The final
six inches of top soil (not included in this bid) was budgeted in the 2001 -2002 budget at an estimated cost of $41,000.00.
Staff proposes to utilize the budgeted $41,000.00 to construct the soccer fields utilizing a contractor instead of staff in order
to complete the soccer fields in time for the next soccer season in the fall of 2002. Additional funding or donations may be
required for the purchase of top soil. A total of five (5) bidders bid on this project.
CITY COUNCIL MEETING OF MARCH 5, 2002 BOOK "S" 377
Councilmember Escobedo made a motion to approve the Eagle View Golf bid in the amount of $36,000.00 from the
General Capital Improvement fund for the purpose of constructing two soccer fields to sub -grade elevation at Kate Barr Ross
Park: and Councilmember Smith seconded the motion. The motion passed unanimously. „
STATUTORY AGENDA
1. Approve Ordinance 2002 -03 -05.2, Amending Title 9, Building and Building Regulations, Title 11, Electricity, and Title
12, Fire Prevention and Protection, of the Code of Ordinances by Adopting Updated Editions of the 2000 Edition of the
International Codes and the 1999 Edition of the National Electrical Code.
The City historically has updated the building and technical codes every six years. Though the City is within the fifth
year with the current codes, the State mandate to adopt the International Residential Building Code has prompted the
necessity to adopt the International Building Code (for commercial projects) and the technical codes in order to stay
consistent in the enforcement of construction codes. The Southern Building Code Congress International will no longer
produce a Standard Code (as we currently use) but has joined in conjunction with two other code organizations to produce
the International Codes with the intent to bring cities together underone building code. Forty cities within Texas have already
adopted the International Codes including Bryan, College Station, Waco, Nacogdoches, Plano and Round Rock. The
adoption of these codes will allow the construction of buildings with the most current technology and a high standard of
quality for life safety.
This item was brought before Council on February 19, 2002, but without the ordinance. Since the changes are to the
Code of Ordinances, they must be done by ordinance.
2. Approve $10,625.00 from the Reserve Fund for Future Allocations to contract the services of HBC Engineering for the
Risk Based Assessment of the Boettchers Mill LPST site.
In February 1991, Council approved funding to secure the Boettchers Mill General Store and remove two abandoned
fuel store tanks. Ultimately, four (4) tanks were removed and the initial investigation confirmed subsurface levels of
petroleum products and groundwater contamination. The cost for tank removal and initial site investigation was $21,007.98
of which all but $1,000.00 was reimbursed to the City by the State. Further action was suspended in 1993 due to pending
LPST State program modifirations. The 77th Texas Legislative session of 2001 re- established rei mbursement funding and
deadlines for continuation of investigation and reporting of these sites.
3. Authorize the City Manager to enter into a contract with Grisham Construction in the amount of $42,584.02 from the
Sidewalk Maintenance Project for the construction of sidewalks around the Huntsville Intermediate School.
During the 2001 -2002 Budget, Council authorized $ 75,000.00 for the continuation of the sidewalk project that began
several years ago to improve existing sidewalks and construct new sidewalks especially around public schools. This project
was bid and we received four bids. Grisham Construction holds the low bid in the amount of $42,584.02 for funding of a five
foot concrete sidewalk around the perimeter of the Huntsville Intermediate School.
4. Adopt Resolutions 2002 -03 -05.1 and 2002 -03 -05.2 as required in the City's contract with the Texas Department of
Housing and Community Affairs, # 721371, dated May 8, 2001, noting that there is no foreseeable fiscal impact related
to the adoption of these Resolutions.
The Contract between the City of Huntsville and the Texas Department of Housing and Community Affairs - Texas
Community Development Program provides a $350,000.00 grant for first -time sewer service to thirty -four (34) households
on Old Colony Road in order to eliminate defective septic systems and to meet the Texas Natural Resource Conservation
Commission (TNRCC) requirements for sewage systems. Two City Council Resolutions are required in the City's contract:
1. Resolution 2002 -03 -05.1, Establishing a Citizen Complaint Procedure for the Texas Community Development
Program and Designating the Position of Community Development Citizen Coordinator;
2. Resolution 2002 -03 -05.2, Establishing rules and regulations regarding theuse of excessive force during nonviolent
civil rights demonstrations, including physically barring entrance to a facility or location which is the subject of such
' demonstration, and providing penalties for violations thereof.
Councilmember Rex made a motion to adopt Resolutions 2002-03-05.1 and 2002-03-05.2 as required in the City's
contract with the Texas Department of Housing and Community Affairs ,# 721371 dated May 8 2001 noting that there is
no foreseeable fiscal impact related to the adoption of these Resolutions; and Councilmember Howard seconded the motion.
The motion passed unanimously.
5. Approve the bid from J &M Construction for the amount of $67,780.00 to be funded from the Street Infrastructure
Projects in order to expedite construction of repairs to Holland Street.
Holland Street is a city street adjacent to the Pilot Truck Stop that serves primarily as an exit for that facility. The
CITY COUNCIL MEETING OF MARCH 5, 2002
378
existing pavement has failed due to approximately 700 trucks per day exiting the truck stop and the method by which the
contractor constructed the approach into the street. The construction allowed water to get under the pavement via a poorly
constructed expansion joint and the edge of the driveway approach. Bids have been solicited to reconstruct the 180'section
of street with 12" of cement - stabilized limestone base and 12" of concrete with two mats of 5/8 reinforcing steel.
The Street Division had to close the street during December due to the poor condition of the street causing an unsafe
condition. Remedial repairs have been maintained in orderto keep the street open because of the hazards of trucks exiting
at the front of the facility onto State Highway 75North.
6. Approve the I nterlocal Agreement for Emergency Medical Services with Walker County and the Walker County Hospital
District.
The Huntsville - Walker County Emergency Medical Service Board has been reviewing and revising the existing agreement
between the City of Huntsville, Walker County and the Walker County Hospital District for providing emergency medical
services in Huntsville and Walker County. The revised contract is now ready for consideration and adoption by the three !.
governmental entities. The revised interlocal agreement reduces the Board from six members to five members, with the
deletion being the public member. The City will continue to have one representative on the Board. Marge Rex is the
Council's representative. The reduction of the Board number also reduces the provision concerning a quorum from four
members to three members, although four members are still needed for consideration of the budget. The City's contribution
under the contract remains the same, i.e. providing in -kind services of work space and dispatch. Other changes in the
agreement deal with conducting meetings in accordance with the Open Meetings Law.
Councilmember Rex made a motion to approve the Interlocal Agreement for Emergency Medical Services with Walker :.
County and the Walker County Hospital District and Councilmember Martinez seconded the motion The motion passed
unanimously.
MAYORICITY MANAGER ACTIVITY REPORT
1. Program /Project Status
a. Mayor Green encouraged everyone to attend the Chamber of Commerce's Trade Expo scheduled for Thursday,
March 7, 4:00 -8:00 p.m.
b. Mr. Hart reported that the 'brown water' situation at Elkins Lake was being addressed partly by the installation of
automatic flush valves.
c. Mr. Hart also reported that staff would be making a concerted effort to pick up litter around the city, and that the
Texas Department of Transportation is in the process of finding another contractor to help clean up the litter
situation around the highways.
2. Future Events:
March 19 — City Council Meeting
March 20 — Last day to submit an application for an At -Large Councilmember, Places 1 -4
April 2 — City Council Meeting
April 16— City Council Meeting
April 17 — Early voting begins at City Hall and HISD Administration
April 30 — Early voting ends
May 4 — Election Day :.
May 7 — City Council Meeting
May 10 — City Council Planning Session
May 11 — City Council Planning Session
May 21 — City Council Meeting
Mayor Green asked that Councilmembers and staff pay particular attention to the May 10 and 11 planning sessions.
MEDIA INQUIRIES
1. Mark Passwatens of the Huntsville Item verified that the surface water Mr. Randy Brown discussed was 'rain runoff.
Mr. Brown affirmed. He also asked if the City had knowledge of any planned demonstrations, thereby causing a need
for the resolutions adopted. Mayor Green answered that the resolutions met the Texas Department of Housing and
Community Affairs grant requirements and no demonstrations were planned at this time.
ADJOURNMENT [6:10 p.m.]
DanrU Welter, City Secretary