MIN CC 05/22/2001CITY COUNCIL MEETING OF MAY 22 2001 _ BOOK"S"--- _— 327 — -
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MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 22TH DAY OF MAY, 2001, IN THE CITY
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HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 5.15 P.M.
The Council met in a regular session with the following members present:
COUNCILMEMBER:
William B. Green, Mayor
Ralph A. Davis, Jr.
Officers:
MarK Erb
Marjorie Rex
Bob Hart, City Manager
David Martinez
Steed Smith
Paul Isham, City Attorney
Vance Howard
John Escobedo
Danna Welter, City Secretary
Gary Crawford
FINANCE COMMITTEE MEETING [4:35 p.m. - 5:00 p.m.]
Discuss: a) Budget adjustments;
b) Revisions to procurement policies and procedures manual and incorporation into the budget and fiscal
policies; and
c) Review audit contract with Ken Davis.
Mayor Green called the meeting to order.
Invocation by Carrie Hart.
CALL TO ORDER [5:15 p.m.]
INVOCATION
PUBLIC HEARING
Receive input on amendments to the Development. Code - Flood Hazard District. Mayor Green opened the public
hearing. There were no public comments. Mayor Green closed the hearing.
PUBLIC COMMENTS
1. Kenneth Langley. Mr. Langley stated that he observed a City vehicle parked in the handicap parking space at City Hall.
He felt that the employee deserved a ticket for the offense.
Mayor Green stated that he would refer this to staff for review.
2. Charles Smither, Jr. Mr. Smither stated that he felt the monies spent on sidewalks on the arterial would be better spent
on sidewalks badly needed in downtown and neighborhood areas.
3. Stan Foley, Entergy, gave City Council a presentation on Texas Pilot Deregulation Program.
CONSENT AGENDA
1. Consider minutes of April 10 and 24, 2001.
2. Consider quarterly budget adjustments.
3. Consider revisions to procurement policies and procedures manual and incorporation into budget and fiscal policies.
Mayor Green stated that item 3 needed to be revised and would be brought back to City Council at the next meeting.
Councilmember Howard made a motion to approve the Consent Agenda except item 3, and Councilmember Smith
seconded the motion. The motion passed unanimously.
STATUTORY AGENDA
1. Consider Ordinance 2001 -05 -22.1 amending Chapters 2, 4 and 15 of the Development Code in order to change and
implement regulations with regards to minimizing flood losses in the City, adopting definitions concerning the same, and
' adopting new floodway -flood boundary and floodway maps prepared for the City by FEMA.
The Federal Emergency Management Agency has submitted the final flood elevation determination for the City of
Huntsville. The City must adopt the floodplain management regulations that meet the standards of Paragraph 60.3(d) of
the NFIP regulations (44 CFR 59, etc) prepared by FEMA dated May 7, 2001.
The ordinance has been reviewed by the Planning and Zoning Commission at a public meeting held May 2, 2001. The
it Commission recommends the adoption of the Flood Damage Prevention Ordinance and the floodway -flood boundary and
floodway maps prepared by FEMA dated May 7, 2001. Section 403.1(1)(a) of the Development Code should be changed
,. to the reference to Federal Emergency Management Agency with the date of May 7, 2001.
CITY COUNCIL MEETING OF MAY 22, 2001 BOOK "S" 328
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Staff reviewed the regulations and has proposed amendments to Section 205, Section 403, and Chapter 15- Definitions+'.
the Development Code and presented the amendments to the Commission for review at a public hearing.
Consider Resolution 2001 -05 -22.1 authorizing the submission of a HOME Investment Partnership Program application.';
to the Texas Department of Housing and Community Affairs for the Owner Occupied Housing Assistance Program in the
amount of $495,000, with a cash /in -kind match of $24,750.
r❑m,v, ana t ouncumemoer iwamnez seconaea the motion. i ne motion passea unanimously.
2.
The City of Huntsville has gone through two cycles of the Owner Occupied Assistance HOME Program successfully.
Through these grant funds and match from the City of Huntsville we have created better living conditions for 11 of our
residents, as well as creating a more desirable appearance to our community. The accomplishments of this program has
been through both housing rehabilitation, which is remodeling, or complete reconstruction, wherein we have completely torn
down the homes and replaced with a home that meets the Texas Minimum Housing Standards.
Councilmember Howard made a motion to approve Resolution 2001 -05 -22.1 authorizing the submission of a HOME
Investment Partnership Program application to the Texas Department of Housing and Community Affairs for the Owner
Occupied Housing Assistance Program in the amount of $495000 with a cashlin -kind match of $24750 and
Councilmember Rex seconded the motion. The motion passed unanimously.
3. Approve increase in funding in the amount of $12,000 to facilitate construction of Beto and Turner Streets for improved
traffic flow (cost participation project with HISD).
Construction costs in an amount of $171,000 have been received from HISD's contractor for the construction and testing''
for the extension of Beto and Turner Streets.
City Council previously approved participation with HISD in the amount of $159,000 and staff is requesting an additional
$12,000 to complete the project.
The removal of the school related traffic from Boettchers Drive will significantly improve the traffic flow and safety in this
area.
Councilmember Rex made a motion to approve the increase in funding in the amount of $12,000 to facilitate construction
of Beto and Turner Streets for improved traffic flow, to be funded from remaining street funds from prior years and
Councilmember Crawford seconded the motion. The motion passed unanimously.
4. Approve the reconstruction of Rice Lane at an estimated cost of $50,000, with City's participation in an amount of
$17,000 for materials and use of City labor and equipment.
Rice Lane is located off Highway 75 North and came into the city limits in September, 1994. Walker-County had accepted
the maintenance of Rice Lane before annexation into the city as per a memorandum dated January 29, 1998 from B. J.
Gaines, Jr., Precinct 1 Commissioner. The 60' road right of way is referenced in Vol. 397, Page 89 WCDR and purports to
be the dedication of the roadway for Rice Lane.
Developers have submitted a proposed subdivision of 2.0571 acres which is located in the H.M. Crabb Survey, A -15 at
the end of Rice Lane which is part of a non - conforming subdivision (Tract G, Tract H and an approximately 150' by 315' lot).
The purpose of the plat is to form three lots with one lot to be developed as a telecommunication tower site. Sprint
PCS/Wireless Warehouse is working with James Willett, Jr. and Herbert Willett, owners, with the development of the lots.
A portion of the right of way for Rice Lane has been fenced and used as a parking area for equipment. The Planning and
Zoning Commission denied the variance to accept the roadway in its current condition and recommended the roadway be
constructed to meet the requirements of the Development Code.
Staff met with the developers, and they are willing to provide $30,000.00 with an additional $3,000 from an adjoining
property owner, Doug Bryne. City participation of $17,000 in materials cost is requested to rebuild Rice Lane with curb and
gutter, and use of city forces to provide all labor and equipment.
Councilmember Howard made a motion to approve the reconstruction of Rice Lane at an estimated cost of $50,000, with
City participation in an amount of $17,000 for materials and use of City labor and equipment, to be funded from remaining
street funds from prior years and Councilmember Erb seconded the motion. The motion passed unanimously.
CITY COUNCIL MEETING OF MAY 22 2001 _ BOOK S 329
5. Approve construction contract with Smith & Company in an amount of $3,343,842.45 for the Urban Arterial Segment 11 it
Project.
Bids were received on the above referenced project on May 9, 2001 and are tabulated on the attached sheet. A total
of seven bid documents were picked up by Contractors, however, the only bid that was received was from Smith & Company
in the amount of $3,343,842.45. This project consists of phase 11 construction for the Urban Arterial.
Councilmember Howard made a motion to approve the construction contract with Smith & Company in an amount of
$3,343,842.45 for the Urban Arterial Segment 11 project to be funded from budgeted funds. and Councilmember Smith 'I
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seconded the motion. The motion passed unanimously.
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l 6. Approve extension of an off -site wastewater collection line to Westhills Park Development, with City participation in an (�
amount of $56,352.
Tom Curtis, Curtis Development, has requested a 50% participation by the City to extend an off -site wastewater gravity
collection line from the Forest Hills area on the east side of IH -45 to the Westhills Development on the west side of IH -45.
The engineer's estimate of the construction cost is$ 112, 704($56,352 developer and $56,352 City). The proposed line would
extend from Elmwood Drive across the undeveloped Zi r itt property with a bore across I H -45 to the west rig ht -of -way line.
Councilmember Rex made a motion to approve the extension of an -off -site wastewater collection line to Westhills Park
Develooment with Citv oarticipation in an amount of $56,352 to be funded from the unallocated water and sewer reserves
and Councilmember Martinez seconded the motion. The motion passed unanimously.
7. Adopt the Solid Waste Collection and Disposal Rate Study and approve Ordinance 2000 -05 -22.2 amending Title 14
Garbage, Refuse and Rubbish of the Code of Ordinances.
Mayor Green stated that this ordinance would be discussed with the Finance Committee at the next meeting.
WORK SESSION [6:15 p.m. - 6:32 p.m.]
Review goals generated at pre- budget work shop.
ADJOURNMENT [6:32 p.m
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City Secretary