MIN CC 03/27/2001—CITY COUNCIL MEETING OF MARCH 27 2001 _ _ BOOKS _ 316
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 27TH DAY OF MARCH, 2001, IN THE CITY
HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 5:15 P.M.
The Council met in a regular session with the following members present:
COUNCILMEMBER
William B. Green, Mayor Dave Luning
Marjorie Rex JoAnn Castilla
David Martinez Steed Smith
Vance Howard
Absent: Mark Erb, Ralph A. Davis, Jr.
Officers:
Bob Hart, City Manager
Paul ]sham, City Attorney
Danna Welter, City Secretary
FINANCE COMMITTEE [4:40 p.m. - 5:00 p.m.]
Review budget adjustments and receive report from Auditor Ken Davis.
CALL TO ORDER [5:15 p.m.]
Mayor Green called the meeting to order.
INVOCATION
Invocation by Reverend Michael C. Davis, Sr., Greater Zion Baptist Church.
PUBLIC HEARING
Receive input concerning the adoption of an ordinance to nominate an area of the City as a state designated enterprise
zone and reinvestment zone. The proposed zone area will contain approximately ten square miles within the City of
Huntsville. Public input is requested as to the definite boundaries of the proposed zone.
Charles Smither, Bette Nelson and Leroy Bailey expressed their concerns regarding the enterprise zone.
PUBLIC COMMENTS
1. Darnice Harrison. Ms. Harrison stated that she lived on Avenue D112 and requested that the City provide herwith sewer
service. Mayor Green asked that Glenn Isbell, Director of Planning and Community Development visit with Ms. Harrison.
CONSENTAGENDA
1. Approve budget adjustments (end of year /first quarter).
2. Approved bids:
i) Approve the purchase of playground equipment to include installation from Hunter Knepshield in the amount of
$48,830.00, with the transfer of funds in the amount of $18,830.00 from the General Capital Improvements Fund to
the Eastham - Thomason Park Improvement Fund.
ii) Approve an annual contract with Pavers Supply for the periodic purchase of flexible base material at a cost of $15.00
per ton delivered and $12.00 per ton pick up.
iii) Approve the purchase of 12" pipe from Hughes Supply for $17,025.00.
iv) Approve the purchase of seven (7) mobile video recording systems for $4,435.00 each or a total of $31,045.00
from Kustom Signals, Inc.
v) Approve contracts with Roof Top Services, Inc. for the replacement of the roof system at city hall for $62,813.00, and
Beckham and Jones, for the replacement of the HVAC system for $76,955.00.
3. Consider Ordinance 2001 -03 -27.1 amending the solicitation section of the tow truck ordinance to exempt collisions on
1 -45 investigated by Texas Department of Public Safety.
4. Consider Resolution 2001 -03 -27.1 endorsing and supporting Entergy's Team City community improvement partnership '!
and authorizing the City Manager and employees to cooperate in the community self - analysis.
5. Approve the reduction of the drainage easements on Lot 34, Block 3, Elkins Lake, Section 2 from 50' to 35' on the west .
side of Lot 34 and from 35' to 30' along the north side of Lot 34.
Councilmember Howard made a motion to approve the consent agenda with the exception of 2(iii), and Councilmember
Castilla seconded the motion. The motion passed unanimously. NOTE: Councilmember Martinez abstained.
CITY COUNCIL MEETING OF MARCH 27 2001 BOOK'S 317
STATUTORY AGENDA ,
1. Consider Ordinance 2001 -03 -27.2 nominating an area as an enterprise zone pursuant to the Texas Enterprise Zone Act
(Texas Government Code, Chapter 2303), providing tax incentives; designating an authorized representative to act in
all matters pertaining to the nomination and designation of the area described herein as an enterprise zone and
reinvestment zone (Texas Tax Code, Chapter 312); and further designating a liaison to act on all matters pertaining to
the enterprise zone act once designated by the Texas Department of Economic Development, as presented by J. D.
Schindler, Director of Community Services.
City Manager Bob Hart discussed the advantages for the City with the creation of an enterprise zone.
Councilmember Rex made a motion to approve Ordinance 2001 -03 -27.2 nominating an area as an enterprise zone
pursuant to the Texas Enterprise Zone Act and Councilmember Martinez seconded the motion The motion passed
unanimously.
2. Authorize the City Manager to enter into a contract with the Huntsville Independent School District (HISD) for the
extension of Turner and Seto Streets in conjunction with the proposed school expansion program, with the City
participating in an amount not to exceed $159,000.
The Huntsville Independent School District has requested City participation in the extension of Beto and Turner Streets,
for approximately 500 linear feet each, in order to remove all school related "drop off' and "pick up" traffic from Boettchers
Drive. HISD is proposing that the Bus loading and unloading area will be located on the Beto Street extension and that all
parent "drop off' and "pick up" as well as school related parking and front entrance to the school will be off of the Turner
Street extension.
As the I.H. 45 feeder roads are converted to " one way " it will become increasingly important for traffic movement and
safety that Boettchers Drive is no longer encumbered with school bus and parent loading and unloading operations
associated with the school.
H.I.S.D. has agreed to pay $21,090 for the engineering design, survey and construction staking related to the project as
well as to bid and administer the construction contract related to the construction of the streets. The City will approve the
plans and specifications and perform the construction inspection related to the project.
Councilmember Luninq made a motion to authorize the City Manager to enter into a contract with the Huntsville
Independent School District forthe extension of Beto and Turner Streets in an amount not to exceed $159,000, to be funded
from the Drior vears remaininq street funds, and Councilmember Howard seconded the motion. The motion passed
unanimously.
3. Approve contract with Wisenbaker, Fix& Associates in the amount of $12,000 for application preparation and preliminary
engineering services required for application to the TEA -21 program for a grant in the amount of $1,000,000.
The TEA -21, also known as the Transportation Equity Act of the 21" Century, is having it's fourth and final call for
available funds. These funds may be used to enhance or extend existing transportation routes. In order to apply for these
funds, the City of Huntsville would like to procure the services of Wisenbaker, Fix & Associates for application preparation
and related preliminary engineering in the amount of $12,000.
The Intermodal Surface Transportation Efficiency Act (ISTEA) was introduced in 1991. These funds were created to
acknowledge the relationship between transportation decisions and preserving and enhancing significant natural and cultural
resources. Then in 1998 the Transportation Equity Act of the 215' Century was created to expand the ideas established
under ISTEA to include new activities. This funding, however, is not a grant, but rather a source of funding that is provided
on a cost reimbursement basis (80 % /20 %).The grant application will request $1,000,000 for various projects to enhance the
"Main street' program.
Councilmember Castille made a motion to approve contract with Wisenbaker, Fix & Associates in the amount of $12,000
for application preparation and preliminary engineering services required for application to the TEA -21 program in the
amount of $1,000,000, and Councilmember Martinez seconded the motion. The motion passed unanimously.
4. Approve the abandonment and vacation of the Radford Ridge Subdivision plat and the abandonment of right of way for
Preston lane conditioned upon: 1) the submittal of a new plat and approval by the Planning and Zoning Commission,
and 2) easement provisions being provided for all existing utilities.
The Radford Ridge Subdivision has recently been sold to Steve O'Bannon. Mr. O'Bannon is requesting the City Council
approve the abandonment and vacation of the Radford Ridge Subdivision plat and abandon the right of way for the
undeveloped street named Preston Lane located off Johnson Road north of Old Colony Road. The developer proposes to
CITY COUNCIL MEETING OF MARCH 27, 2001 BOOK "S"
318
re- subdivide the property at a future date.
As perthe attached letterfrom Mc O'Bannon's agent, the Council's action will be subject to a revised plat being submitted
and approved by the Planning and Zoning Commission.
The subdivision was filed for record April 27,1970 and recorded in Vol. 174 Page 575 of the Walker County Plat Records.:',
The subdivision was made up of four blocks with 41 lots located on either side of Johnson Road along the right of way for
Preston Lane. The roadway was not developed but is used as an electrical right of way.
Councilmember Rex made a motion to approve the abandonment and vacation of the Radford Ridge Subdivision plat
and the abandonment of the right of way for Preston Lane conditional upon: 1) the submittal of a new plat and approval by
the Planning and Zoning Commission: and 2) Easement provisions are provided for all existing utilities and Councilmember
Howard seconded the motion. The motion passed unanimously.
5. Approve the purchase of 12" pipe from Hughes Supply for $17,025.00.
Councilmember Luning asked about the State law allowing the City to accept a local business even though they were
not low bidder. City Attorney Paul [sham stated that the bid would have had to be within 3% of the low bidder.
The City accepted bids for the purchase of 2500 feet of 12" pipe for utility construction. Eight bids were mailed and four
were received.
Councilmember Luning made a motion to approve the purchase of 12" pipe from Hughes Supply for $17.025.00. and
Councilmember Howard seconded the motion. The motion passed unanimously.
MAYOR ACTIVITY REPORT
1. Reappoint Cecil Marquart, Mac Woodward, and Mike Cato to the Parks and Recreation Board.
Councilmember Rex made a motion to reappoint Cecil Marguart Mac Woodward and Mike Cato to the Parks and
Recreation Board. and Councilmember Howard seconded the motion. The motion passed unanimously.
CITY COUNCILMEMBER REPORT
1. Update on Audit Report as received from Ken Davis in the Finance Committee Meeting, as presented by Councilmember
Luning.
ADJOURNMENT [6:06 p.m.]
City Manager Bob Hart introduced the new City Planner, Scott Murray, to CibyCouncil.
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Danna Welter, City Secretary