MIN CC 11/20/2000CITY COUNCIL MEETING OF NOVEMBER 20 2000 BOOK S' 302
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 20TH DAY OF NOVEMBER 2000, IN THE '.j
CITYHALL, LOCATED AT 1212AVENUE M IN THECITYOF HUNTSVILLE, COUNTY OFWALKER, TEXASAT 1:00 P.M. -.
The Council met in a special session with the following members present:
COUNCILMEMBER:
William B. Green, Mayor Marjorie Rex Officers:
Ralph A. Davis, Jr. JoAnn Castille Bob Hart, City Manager
Dave Luning Vance Howard Paul Isham, City Attorney
Absent: Mark Erb, David Martinez, Steed Smith Absent: Danna Welter, City Secretary
Mayor Green called the meeting to order.
CALL TO ORDER
INVOCATION
Invocation by Bob Hart, City Manager.
RECEIVE BIDS
Representatives from First Southwest opened the bids received related to $5,000,000 City of Huntsville, Texas Combination
Tax and Revenue Certificates of Obligation, Series 2000. The low bid was presented by PaineWebber, Inc., ata true interest
cost of 5.28229.
CONSIDER ORDINANCE 2000 -31
Consider Ordinance 2000 -31 authorizing the issuance of $5, 000,000 City of Huntsville, Texas Combination Tax and Revenue
Certificates of Obligation, Series 2000; levying an ad valorem tax and pledging certain revenues in support of the certificates;
approving an Official Statement; awarding the sale of the Certificates; authorizing execution of a Paying Agent /Registrar
Agreement; and ordaining other matters relating to the issuance of the Certificates, as presented by Boyd London and Joe
Morrow, First Southwest Company, and Patricia Allen, Director of Finance.
Councilmember Luning made a motion to approve Ordinance 2000 -31 authorizing the issuance of S5,000,000 City of
Huntsville, Texas Combination Tax and Revenue Certificates of Obligation Series 2000; levying an ad valorem tax and
pledging certain revenues in support of the certificates; approving an Official Statement; awarding the sale of the Certificates,
authorizing execution of a Paving Agent/Registrar Agreement; and ordaining other matters relating to the issuance of the
Certificates, and Councilmember Howard seconded the motion. The motion oassed unanimously. NOTE: Councilmembers
Erb, Martinez and Smith absent
ADJOURNMENT [1:20 P.M.]/�(,,� /j
Donna Welter, City Secretary
11
_ CITY COUNCIL MEETING OF DECEMBER 12,_ 2000_ _BOOK "S^ 303
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 12TH DAY OF DECEMBER 2000, IN THE
CITY HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 5:15 P.M.
The Council met in a regular session with the following members present:
COUNCILMEMBER:
William B. Green, Mayor
Mark Erb
Ralph A. Davis, Jr.
JoAnn Castille
David Martinez
Steed Smith
Dave Luning
Vance Howard
Absent: Marjorie Rex
requesting that Walker County receive the funds.
CALL TO ORDER
Mayor Pro Tern Castille called the meeting to order.
INVOCATION
Invocation by Bob Hart, City Manager.
Officers:
Bob Hart, City Manager
Paul Isham, City Attorney
Absent: Danna Welter, City Secretary
PUBLIC COMMENTS
1. Randy Taylor, Cox Communications, to review new rate schedule and update City Council on the digital system
installation.
d) Approve the purchase of grant equipment from Gateway in the amount of $17,238.00 to be funded from grant funds;
e) Approve the purchase of a sewer cleaning vehicle from the H -GAC contract totaling $193,830.84, to be funded from
budgeted funds;
f) Approve the purchase of one new tanker truck from the H -GAC contract in the amount of $166,428.84, to be funded
by budgeted funds.
6. Approve Service Agreement for Housing Rehabilitation /Reconstruction Inspection Services to Larry Thornton in an
amount of $9,100.00, through Gary R. Traylor, to be funded from grant funds.
Councilmember Castille made a motion to approve the consent agenda and Councilmember Howard seconded the
motion. The motion passed unanimously. NOTE: Councilmember Rex absent
STATUTORY AGENDA
1. Authorize a change in the personnel allocations in the Accounting Division by deleting a part time position and adding
' a full time Accountant position, Pay Grade 28, and authorize a transfer of $19,900 from the Reserve for Future Allocation
to the Accounting salary and benefit budget, as presented by Bob Hart, City Manager.
The full time personnel allocations in the Accounting division include an Accountant (Pay Grade 29) and two clerical
positions. Also included in the Fy 00 -01 budget is a part time clerical position and a SHSU student worker position. The
part time position has not been filled. Staff is requesting that the personnel allocation for the Accounting division be changed
to allow for the hiring of a full time rather than a part time employee. It is requested to combine two part time positions into
one full time position, postponing the deletion of the SHSU worker position until September 30, 2002, the anticipated
CONSENT AGENDA
1.
Consider minutes of October 24 and November 14 and 20, 2000.
2.
-- 3.
Approve Resolution 2000 -12 -12.1 appointing JoAnn Purvis as Deputy City Secretary.
Approve Resolution 2000 -12 -12.2 waiving the City's rights to Juvenile Accountability Incentive Block Grants funds and
requesting that Walker County receive the funds.
4.
Consider acceptance of local law enforcement block grant in the amount of $37,081, with a match of $4,120, for a total
of $41,201, to be used for purchase of equipment directly related to basic law enforcement functions and authorize the
City Manager to execute the grant documents.
5.
Consider bids:
-
a) Approve the purchase of two vehicles from Hillcrest Ford in an amount of $38,430.00 to be funded from budgeted
funds;
b) Approve purchase of one new and unused 8 yard dump truck to Bryan Freightliner in an amount of $48,918.63, to be
funded from budgeted funds;
c) Approve purchase of one new and unused cab and chassis to Barrett Motor Company in an amount of $44,600.00,
to be funded from budgeted funds;
d) Approve the purchase of grant equipment from Gateway in the amount of $17,238.00 to be funded from grant funds;
e) Approve the purchase of a sewer cleaning vehicle from the H -GAC contract totaling $193,830.84, to be funded from
budgeted funds;
f) Approve the purchase of one new tanker truck from the H -GAC contract in the amount of $166,428.84, to be funded
by budgeted funds.
6. Approve Service Agreement for Housing Rehabilitation /Reconstruction Inspection Services to Larry Thornton in an
amount of $9,100.00, through Gary R. Traylor, to be funded from grant funds.
Councilmember Castille made a motion to approve the consent agenda and Councilmember Howard seconded the
motion. The motion passed unanimously. NOTE: Councilmember Rex absent
STATUTORY AGENDA
1. Authorize a change in the personnel allocations in the Accounting Division by deleting a part time position and adding
' a full time Accountant position, Pay Grade 28, and authorize a transfer of $19,900 from the Reserve for Future Allocation
to the Accounting salary and benefit budget, as presented by Bob Hart, City Manager.
The full time personnel allocations in the Accounting division include an Accountant (Pay Grade 29) and two clerical
positions. Also included in the Fy 00 -01 budget is a part time clerical position and a SHSU student worker position. The
part time position has not been filled. Staff is requesting that the personnel allocation for the Accounting division be changed
to allow for the hiring of a full time rather than a part time employee. It is requested to combine two part time positions into
one full time position, postponing the deletion of the SHSU worker position until September 30, 2002, the anticipated
CITY COUNCIL MEETING OF DECEMBER 12, 2000 BOOK "S" 304
completion date for GASB 34 implementation. The workload is such that a full time employee with an accounting background;
will better meet our needs. A full time position will attract a more qualified individual and there will be less turnover. The'..I
cost difference between the two part time and one full time Accountant position at Pay Grade 28 is approximately $13,900'.1
per year. Optimally, the student worker position would be continued for a two year period while GASS 34 implementation'„
and training occurs. Cost for the student worker is approximately $6,000 per year. If we are allowed to retain the SHSU:
student worker position during the 2 year transition period, the cost difference would be approximately $19,900 per year.
To cover the additional cost for the full time Accountant position in FY 00 -01, a transfer from the Reserve for Future
Allocation would be required.
Councilmember Casti Ile made a motion to authorize a change in the personnel allocations in the Accounting Division by
deleting apart time position and adding a full time Accountant position Pay Grade 28, and authorize a transfer of $19,900
from the Reserve for Future Allocation to the Accounting salary and benefit budget. and Councilmember Howard seconded
the motion. The motion passed unanimously.
2. Consider the allocation, not to exceed $9,000.00, from the Council reserve for special projects to pay for the U.S. 190'
Coalition effort to upgrade the road to a four lane divided highway, as presented by Bob Hart.
The City of Huntsville has been involved with a coalition of Cities and Counties in Texas and Louisiana for some fifteen
years to improve U.S. 190 highway to a four lane divided highway. The group has not been successful in securing a priority
listing for this project because of insufficient traffic on the highway to justify its placement on a State priority list. Thecgalition
met and recommended that participating governing bodies hire a lobbyist to seek to have U.S. 190 improvements considered
as a part of the military preparedness effort in linking Fort Hood to Fort Polk. The total anticipated cost is $80,000.00 for
a twelve month period. Based upon discussions with the consultants we believe we will know whether this project can be
successful in a six to nine month period. The County Judge, Charles Wagamon, has stated that the County will support this
effort.
Councilmember Howard made a motion to participate in the U.S. 190 Coalition effort for improvements to U.S. 190 to a
four lane divided highway in an amount not to exceed $9,000.00 with funding to come from Council reserve for special
proiepts, and Councilmember Erb seconded the motion The motion passed unanimously.
3. Approve the Developer Contract with Curtis Development Corporation and Property Commerce, and authorize the City
Manager to sign the Contract on behalf of the City, as presented by Paul Isham, City Attorney.
Property Commerce desires to build a Property Commerce store in Huntsville on a tract of land adjacent to the proposed
Parkwood Drive and Interstate Highway 45 West Feeder Road. Curtis Development Corporation has been working with
Property Commerce and the City to develop this property for the Property Commerce store. Property Commerce has
requested that certain public improvements be constructed in order to improve access to the development property. The
parties have agreed to share in the cost of certain public improvements and have agreed to other conditions with regard to
the development of the store.
The Developer Contract requires the City to design and construct three roadways adjacent to the development site.!
Those roadways are (1) the extension of Veterans Memorial Parkway, (2) the extension of West Hill Circle Drive, and (3) IJ.
Parkwood Drive. Curtis Development has agreed to contribute $520,000 and Property Commerce has agreed to contribute
$150,000 towards the design and development of these roadways and said monies will be escrowed after the Developer=
Contract is executed by the parties. The parties have agreed to use Ash & Browne Engineers, Inc. for the design of the
roadway, the design of other public improvements on the development site, and the design of the Property Commerce!
development. Roadway right -of -way will be dedicated or conveyed to the City by Curtis Development Corporation.
The Developer Contract also allows a temporary, off - premise sign, sets out requirements for driveway access to the site,
requires drainage and detention facilities, provides for platting, provides for the relocation or lowering of a cable owned by I;
AT & T, and provides that the City will reimburse Curtis Development Corporation $100,000 after the development is
completed. The City's reimbursement to Curtis Development will be in two $50,000 installments payable December 31 ,20021!
and December 31, 2003.
The City is not obligated to do anything until Curtis Development Corporation and Property Commerce have escrowed
monies in accordance with the Contract.
Councilmember Vance made a motion to approve the Developer Contract with Curtis Development Corporation and '!
Property Commerce and authorize the City Manager to sign the Contract on behalf of the City, and Councilmember Erb'.
seconded the motion. The motion passed unanimously.
I
CITY COUNCIL MEETING OF DECEMBER 12 2000 BOOK "S" _ 305 -- -- -
4. Authorize the City Manager to enter into an Engineering Contract, not to exceed $170,000 to be funded with budgeted
funds, with Ash & Browne Engineering, Inc. for the design of the street extensions listed below, as presented by Glenn
Isbell:
a) Veterans Memorial Drive from its terminus to the west feeder road;
b) West Hill Park Circle from its terminus to Parkwood Street;
c) Parkwood Street from the west feeder road to the extension of Veterans Memorial Drive.
j Discussions with Curtis Development and Property Commerce regarding the development and construction of a facility
on I.H. 45 have culminated with the City designing and constructing the streets listed above under the terms of the
Developers Agreement.
Amendments were made regarding escrow of funds and disclosure of bonding company with right of objection.
Councilmember Howard made a motion to authorize the City Manager to enter into an Engineering Contract (as
amended), not to exceed $170,000, to be funded with budgeted funds with Ash & Browne Engineering Inc. for the design
of the following street extensions; 1 Veterans Memorial Drive from its terminus to the west feeder road: 2. West Hill Park
Circle from its terminus to Parkwood Street; and 3. Parkwood Street from the west feeder road to the extension of Veterans
Memorial Drive and Councilmember Erb seconded the motion. The motion passed unanimously.
5. Approve Work Order # 15, in the amount of $4,000, to Wisenbaker Fix & Assoc. Engineering Contract to prepare a
preliminary engineering report for the sizing and design of the pumping, transmission, and earthen storage facilities for
the contemplated water reuse facilities to provide irrigation to the proposed Golf Course, as presented by Glenn Isbell.
In contemplating irrigation needs for the Golf Course, the economics of supplying City potable water requires
consideration of reviewing the feasibility of supplying treatment plant effluent for this purpose.
Councilmember Castilla made a motion to approve Work Order # 15 in the amount of $4.000, to the Wisenbaker. Fix
& Assoc engineering contract to be funded from the Robinson Creek Wastewater Treatment Plant contingency funds and
Councilmember Howard seconded the motion. The motion passed unanimously.
6. Authorize City Manager to enter into a personal services contract for afire services study with John Granito in an amount
not to exceed $20,000, to be funded from budgeted funds.
Councilmember Castilla made a motion to authorize the City Managerto enter into a personal services contract for a fire
services study with John Granito in an amount not to exceed $20,000, and Councilmember Martinez seconded the motion.
The motion passed unanimously.
MAYOR ACTIVITY REPORT
1. Approve Resolution 2000 -1 -12.3 appointing a Main Street Program Advisory Committee to assist the City in developing
a Main Street Program.
Councilmember Castilla made a motion to approve Resolution 2000-1-12.3 appointing a Main Street Program Advisory
Committee and Councilmember Martinez seconded the motion. The motion passed unanimously.
CITY MANAGER REPORT
1. Update on SHSU Activities;
2. Update on Golf Course project; and
3. Update of Capital Projects.
CITY COUNCILMEMBER REPORT
1. Consider reappointment of Judge Jack Haney as Municipal Judge for a two year term commencing October 1, 2000, and
ending September 30, 2002, as presented by Councilmember Castilla, Chairman of the Personnel Committee.
Councilmember Castil le made a motion to approve the reappointment of Judge Jack Haney as Municipal Judge fora two
1 year term and Councilmember Martinez seconded the motion. The motion passed unanimously.
EXECUTIVE SESSION [6:24 p.m. - 7:10 p.m.]
The City Council met in a closed session under Texas Government Code, Chapter 551, for the following matter:
a) Section 551.072 - to deliberate the purchase of real property with regard to 1) right -of -way acquisition for the southern
portion of the Arterial, 2) First United Methodist Church parking lot; and
CITY COUNCIL MEETING OF DECEMBER 122000 BOOK'S"
b) Section 551.086
306
to discuss financial and other incentives with regard to the development of a hotel /conference center
adjacent to the golf course.
RECONVENE [7:15 p.m.]
Councilmember Howard made a motion to purchase the right of way for the South Arterial Project from the Sullivan
interests under the following terms;
1. Purchase price of $ 30 000
2. City agrees to fence the right -of -way and
3. Sullivan interests agree to grant an additional four (4) easements that were not obtained in the past vet contain city
facilities.
and Councilmember Castilla seconded the motion The motion passed unanimously.
ADJOURNMENT [7:20 P.M.]
Danna Welter, City Secretary