MIN CC 09/21/1999CITY COUNCIL MEETING OF SEPTEMBER 21, 1999 BOOK "S" 231
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 21ST DAY OF SEPTEMBER, 1999, IN THE CITY
HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 5:15 P.M.
-, The Council met in regular session with the following members present:
COUNCILMEMBER:
William B. Green, Mayor JoAnn Castille
Officers:
Dave Tuning Mark E. Erb
Gene Pipes, City Manager
Vance Howard Steed Smith
Paul Isham, City Attorney
Dan Davis Marjorie Rex
Danna Welter, City Secretary
Absent: David Martinez
FINANCE COMMITTEE MEETING [4:30 p.m. - 5:00 p.m.]
1. to discuss a Master Repurchase Agreement.
PERSONNEL COMMITTEE MEETING [4:30 p.m. - 4:45 p.m.]
1. to discuss a request for a temporary personnel allocation in the General Services Department,
EXECUTIVE SESSION 15:00 p.m. - 5:10 p.m.1
1. to discuss right-of -way acquisition for the extension of Willow Street and the arterial roadway.
CITIZEN INPUTIINQUIRY
None.
' INVOCATION
invocation by J. D. Schindler, Director of General Services.
AHNUTES
Councilmember Rex made a motion to approve the September 14, 1999 minutes, and Councilmember Castilleseconded themotion.
The motion passed unanimously. NOTE: Councilmember Martinez absent.
CONSIDER ORDINANCE 99 -09 -21.1 APPROVING AND ADOPTING THE OPERATING AND CAPITAL
IMPROVEMENTS BUDGET FOR THE PERIOD OCTOBER 1, 1999 THROUGH SEPTEMBER 30, 2000
Ms. Allen stated that this ordinance approves the operating and capital improvements budget, in the amounts of $28,398,789 and
$6,131,528, respectively: and also approves the fiscal and budgetary policies, the comprehensive compensation plan and employee
allocations, and the investment and investment strategies.
Councilmember Lunina made a motion to approve Ordinance 99 -09 -21.1 approving and adopting the operating and capital
improvements budget for FY 1999 -2000 and Councilmember Smith seconded the motion. The motion passed unanimously.
CONSIDER ORDINANCE 99 -09 -21.2 ADOPTING A TAX RATE OF $0.41250 AND LEVYING TAXES
FOR THE CITY FOR THE ENSUING FISCAL YEAR
Councilmember Lunino made a motion to approve Ordinance 99 -09 -21.2 adopting a tax rate of $0.41250 and levying taxes for the
City of Huntsville for FY 1999 -2000 and Councilmember Castille seconded the motion. The motion passed unanimously.
CONSIDER ORDINANCE 99 -09 -21.3 AMENDING TITLE 30, WATER AND SEWERS OF THE
CODE OF ORDINANCES -
Councilmember Lupine made a motion to approve Ordinance 99 -09 -21.3 amending Title 30, Water and Sewers, of the Code of
' - Ordinances and Councilmember Rex seconded the motion. The motion passed unanimously.
CONSIDER ORDINANCE 99 -09 -21.4 AMENDING TITLE 14, GARBAGE, REFUSE AND RUBBISH
OF THE CODE OF ORDINANCES
Councilmember Luning made a motion to approve Ordinance 99 -09 -21.4 amending Title 14, Garbage, Refuse and Rubbish of the
Code of Ordinances. and Councilmember Davis seconded the motion. The motion passed unanimously.
CITY COUNCIL MEETING OF SEPTEMBER 21, 1999 BOOK "S" 232
CONSIDER RECOMMENDATIONS OF THE EMPLOYEE HEALTH PLAN TRUSTEES TO AMEND
WORDING IN THE PLAN DOCUMENT REGARDING STOP LOSS AMOUNT
Mr. Schindler stated that the Employee Health Plan Trustees are recommending a wording change to the Plan Document regarding
stop loss amount that would allow employees over 65 to retain the City's insurance as primary coverage.
Councilmember Davis made a motion to approve the recommendations of the Employee Health Plan Trustees to amend wording
in the Plan Document regarding stop loss amount and Councilmember Castillo seconded the motion The motion passed unanimously.
CONSIDER AWARD OF STOP LOSS AND ANNUAL AGGREGATE COVERAGE, BASIC LIFE AND
AD &D COVERAGE, AND LONG TERM DISABILITY COVERAGE AS RECOMMENDED BY THE
EMPLOYEE HEALTH PLAN TRUSTEES
The Trustees' recommend that City Council:
1. Award the Stop Loss and Annual Aggregate coverage to John Alden Company with an annual premium of $153,839. This is
$24,885 more than our current premium and will require an increase in our stop loss limit from 535,000 to 545,000. The renewal cost ;
for stop loss at 535,000 was quoted at S 179,233, butby increasing the stop loss limits, lhepremium cost was reduced by approximately
14 %. John Alden's bid was slightly higher than Highmark Life Insurance Co. but Highmark's bid had some contingencies that could
limit our reimbursements on existing large claims.
2. Renew the contract with Met Life for employee Basic Life and AD &D coverage with an annual premium of $20,220.72. This is
the second year of a three year rate guarantee and is equal to the next lowest bid.
3. Award the Long Term Disability contract to Sun Life of Canada instead of Jefferson Pilot, our current carrier. The quote from Sun
Life provides a savings of 58,587 in annual premiums with the same coverage and a 24 month rate guarantee.
An increase was anticipated in the stop loss premium for this budget year, but not 40 %. Fortunately the reserve fund balance is
$212,396, which is more than enough to cover this unexpected increase.
Councilmember Davis made a motion to award the Stop Loss and Annual Aggregate Coverage, Basic Life and AD &D Coverage
and Long Term Disability Coverage as recommended by the Emulovee Health Plan Trustees, and Councilmember Castillo seconded
the motion. The motion passed unammousl
CONSIDER ARTERIAL ROADWAY WORK ORDER #S FOR TWO ADDITIONAL ACCESS
STRUCTURES AND FENCING IN AN AMOUNT OF $62,565 TO BE FUNDED FROM CONTINGENCY FUNDS
Mr. Wilder stated that this workorder foraccess structures and fencing is required by Sam Houston State University as a condition
for granting 6.169 acres of arterial right -of -way.
Councilmember Rex made a motion to approve Work Order #8 on the arterial roadway, for two additional access structures and
fencing in an amount of $62,565 to be funded from contingency funds and Councilmember Davis seconded the motion The motion
passed unanimously.
CONSIDER ORDINANCE 99 -09 -21.5 AUTHORIZING THE CITY ATTORNEY TO MAKE AN OFFER FOR
THE ACQUISITION OF CERTAIN INTERESTS IN PROPERTY REQUIRED FOR PUBLIC PURPOSES
(RTLLOW STREET) AND AUTHORIZING CONDEMNATION IN THE EVENT THE OFFER IS REFUSED
Councilmember Castillo made a motion to approve Ordinance 99 -09 -21.5 authorizing the City Attorney to make an offer for the
acquisition of certain interests in property required for public purposes (extension of Willow Street) and authorizing condemnation
in the event the offer is refused. and Councilmember Davis seconded the motion. The motion passed unanimously.
CONSIDER RESOLUTION 99 -09 -21.1 AUTHORIZING A PARTIAL ASSIGNMENT OF EASEMENTS
TO MID -SOUTH COOPERATIVE FOR THE PURPOSE OF INSTALLING ELECTRICAL
SERVICE TO MAIN LINE VALVES ON CERTAIN EASEMENTS ACQUIRED FOR THE TENASKA PROJECT
Councilmember Liming made a motion to approve Resolution 99 -09 -21.1 authorizing a partial assienment of easements to Mid -
South Cooperative for the purpose of installing electrical service to main line valves on certain easements acquired for the Tenaska
project, and Councilmember Smith seconded the motion. The motion passed unanimously.
MAYOR'S ACTIVITY REPORT
1. Consider appointments to Board and Commissions:
CITY COUNCIL MEETING OF SEPTEMBER 21, 1999 BOOK "S" 233
a. Huntsville Arts Commission- reappoint Ila Gaines as Commissioner; Ann Hodges, Russell Martinez and Margaret Smith as Advisory I{
Members;
Is. Zoning Board of Adjustment - reappoint Aubrey Hill., reappoint Fred Guillory (from Alt. A to member), and appoint Jack Olsta as
Alternate A;
c. Planning and Zoning Commission - reappoint Jim R. Sims and Sylvia Davis; and
d. Sister City Council - reappoint Steve Bullard, Vicki Smith, Dr. Tracy Steele and Dale Wright, and appoint Don Post.
Councilmember Rex made striation to approve the Mavor's appointments to the above listed boards and commissions, and Councilmember
Castille seconded the motion. The motion passed unanimously.
2- Consider Resolution 99 -09 -21.2 requesting that the Huntsville Beautification Advisory Committee review and makerecommendations with
regard to beautification programs by TXDOT.
Councilmember Rex made a motion to approve Resolution 99-09-21.2 requesting that the Huntsville Beautification Advisory Committee
review and make recommendations with retard to the beautification programs by Texas Department of Transportation, and Councilmember
Castille seconded the motion. The motion passed unanimously
3. Mayor Green reminded City Council of a public meeting by Texas Department of Transportation regarding the on -off ramps on
Interstate 45 to be held on October 21 "at 7:00 p.m.
CITY COUNCILMEMBER ACTION
1. Consider authorization of City Manager to enter into a Master Repurchase Agreement as recommended by First Southwest Company, as
presented by Councilmember turning, Chairman of the Finance Committee.
Councilmember Lunina made a motion to authorize the City Manager to entertain a Flexible Repurchase Agreement to the highestbidder,
as recommended by First Southwest Company, and Councilmember Smith seconded the motion. The motion passed unanimously.
2. Consider temporary employee allocation for a MIS Operation Analyst with transfer of $24,000 from the reserve for future allocation, as
presented by Councilmember Davis, Chairman of the Personnel Committee.
Councilmember Davis made situation to approve an employee allocation for a MIS Operation Analyst with transfer of $24,000 from
the reserve for future allocation and Councilmember Castille seconded the motion. The motion passed unanimously.
3. HGAC Meeting. Councilmember Davis updated City Council on issues addressed at the HGAC meeting, including a) an award
to HGAC from the Workforce Development Board, b) Walker County not affected by the air quality requirements, c) criminal
justice priority process to be attended by City staff, and d) U. S. highway funds being frozen 2 -3 months for non - conforming
projects.
4. Beautification Committee. Councilmember Rex stated that she was looking forward to seeing the recommendations of the
Beautification Committee.
ADJOURNMENT X5:57
Danna Welter, City Secretary