MIN CC 12/14/1999CITY COUNCIL MEETING OF DECEMBER 14, 1999 BOOK "S" 241
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MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 14TH DAY OF DECEMBER, 1999, IN THE CITY
HALL, LOCATED AT 1212 AVENUE MIN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 5:15 P.M.
The Council met in regular session with the following members present:
William B. Green, Mayor JoAnn Castille Officers:
Dave Luning Mark E. Erb Gene Pipes, City Manager
Vance Howard Steed Smith Paul Isham, City Attorney
Dan Davis Marjorie Rex Dams Welter, City Secretary
David Martinez
ANNUAL CITY COUNCIL PHOTOGRAPH 14:30 p.m. - 4:40 p.m.]
EXECUTIVE SESSION 14:40 p.m. - 5:10 p.m.]
7 a. land acquisition: arterial road right -of -way, Willow Street extension, Eastham- Thomason Park, and 13'" Street and Avenue M;
b. personnel matter: update on City Manager search and EMS employee benefits; and
C. pending litigation: Ford v. COH.
CITIZEN INPUT /INQUIRY
1. Thomas Leeper, Stacey Hosseridge, and Charlotte Oleinik, spoke in favor of naming the new west arterial Veterans Memorial
Parkway.
INVOCATION
Invocation by Patrick Antwi, City of Huntsville Recreation Coordinator.
MINUTES
Councilmember Castille made a motion to approve the November 9. 1999, minutes. and Councilmember Rex seconded the motion.
The motion passed unanimously.
CONSIDER AUTHORIZATION OF THE CITY MANAGER TO EXECUTE AN ELECTION ON THE
DEMUTUALIZATION PLAN FOR METLIFE INSURANCE
Councilmember Rex made a motion to authorize the City Manager to execute the election on Med -ife's demumalization plan to
convert to a stock insurance company, plus request a cash payment to the City instead of common stock if eligible for compensation,
and Councilmember Davis seconded the motion. The motion passed unanimously.
CONSIDER A RECOMMENDATION BY THE HUNTSVILLE ARTS COMMISSION TO PROVIDE
FUNDING OF $1200 FROM BUDGETED UNALLOCATED ARTS FUNDS FOR AN
EXHIBIT TO CELEBRATE TEXAS WOMEN IN THE ARTS
Councilmember Castille made a motion to approve the recommendation of the Arts Commission to provide funding of $1200 for
an exhibit to celebrate Texas Women in the Arts. and Councilmember Rex seconded the motion. The motion passed unanimously.
CONSIDER AUTHORIZATION TO APPLY FOR $100,000 TELECOMMUNICATIONS INFRASTRUCTURE
FUND BOARD TECHNOLOGY ADVANCEMENT GRANT, WITH MATCHING FUNDS OF $11,020
Councilmember Luning made a motion to authorize the Citv Manger to apply for the TIE grant in the amount of $100,000, with
matching funds of 511.020 and Councilmember Davis seconded the motion. The motion passed unanimously.
CONSIDER BIDS
a. Bid 00 -05, furniture for the Huntsville Judicial Building, to Hodges Business Interiors in an amount of $26,531.91.
Councilmember Rex made a motion to approve Bid 00 -05 furniture for the Huntsville Judicial Buil dine, to Hodges Business Interiors in
an amount of S26 531.9] and Councilmember Howard seconded the monon. The motion passed unanimously.
b. Bid 00 -03, six (6)1/2 ton, and two (2) 3/4 torn trucks, to Hillerest Ford of Huntsville in an amount of 5750,974.
Councilmember Howard made a motion to approve Bid 00 -03 six ` /-. ton and two 3/4 torn trucks, to Hillcrest Ford of Huntsville in an
i{ amount of $150,974 and Councilmember Davis seconded the motion. The motion passed unanimously.
NOTE: Hillerest Ford was not low bidder, but due to new legislation can be awarded bid if within 3% of low bid.
CITY COUNCIL MEETING OF DECEMBER 14, 1999 BOOK "S" 242
a Bid 00-02, cleaning and painting of the 3 million gallon ground storage, prestressed concrete water tank, to American Graffiti in an amount
of $45,500.
Councilmember Rex made a motion to approve Bid 00 -02, cleaning and paintingofthe3 rnilliongallon ground storage prestressed concrete
water tank, to American Graffiti in an amount of$45, 500, and Councilmember Martinez seconded the motion The motion passed unanmously.
CONSIDER ORDINANCE 99 -12 -14.1 AMENDING TITLE 21, OFFENSES AND MISCELLANEOUS
PROVISIONS, BY REQUIRING AN OPAQUE FENCE ENCLOSING AUTONIOBILE SALVAGE YARDS
Councilmember Rex made a motion to approve Ordinance 99 -12 -141 amending Title 2l by requiring an opaque fence enclosing
automobile salvage vards, and Councilmember Howard seconded the motion. The motion passed unanimously
CONSIDER ORDINANCE 99 -12 -14.2 AMENDING TITLE 20, MOTOR VEHICLES AND TRAFFIC,
DEFINING JUNKED VEHICLES
Councilmember Howard made a motion to approve Ordinance 99 -12 -14.2 amending Tide 20 defining junked vehicles. and
Councilmember Rex seconded the motion. The motion passed unanimously.
CONSIDER ORDINANCE 99 -12 -14.3 AMENDING TITLE 20, MOTOR VEHICLES AND TRAFFIC,
DESIGNATING FM 1791 AS A THROUGH STREET AND TRUCK ROUTE
Councilmember Rex made a motion to approve Ordinance 99 -12 -14.3 amending Title 20, designating F.M. 1791 as a through street
and truck route, and Councilmember Howard seconded the motion. The motion passed unanimously.
NOTE: City Attorney Paul Isham stated that this designation listed on the ordinance as ALL, only applies to ALL the City limits.
CONSIDER AN ANIENDMENT TO THE LEASE AGREEMENT WITH FIRST UNITED METHODIST CHURCH
OF PROPERTY AT THE CORNER OF IITo STREET AND SAM HOUSTON AVENUE
Councilmember Castilla made a motion to extend by amendment the lease agreement with First united Methodist Church of
property at the corner of 11'h Street and Sam Houston Avenue, and Councilmember Davis seconded the motion. The motion passed
unanimously
CONSIDER RESOLUTION 99 -12 -14.1 ADOPTING AN ANNEXATION PLAN FOR THE CITY
Councilmember Rex made a motion to approve Resolution 99 -12 -14.1 adopting an annexation elan for the Cite, and
Councilmember Castille seconded the motion. The motion passed unanimously.
NOTE: The plan indicates that City Council has reviewed the boundaries of the City and its extraterritorial jurisdiction and has
determined that it does not intend to annex any territory that in order to be annexed after three years is required to be in an annexation
Plan.
CONSIDER MEMORANDUM OF UNDERSTANDING BETWEEN DAVID REEVES AND WIFE SUSAN REEVES,
AND THE CITY REGARDING PLATTING, DEDICATION OF A ROAD, IMPROVEMENT OF THE ROAD,
AND EXTENSION OF WATER TO THE MOBH.E HOME PARK TRACT
Councilmember Davi s made a motion to approve a Memorandum of Understanding between David Reeves and wife Susan Reeves,
regarding platting, dedication of a road, improvement of the road. and extension of water to the mobile home park tract, and
Councilmember Howard seconded the motion. The motion passed unanimously.
CONSIDER DEVELOPER CONTRACT WITH ROLAND E. BLACK, ROBERT M. BLACK, AND F. RAY BLACK, JR.,
FOR THE CITY TO PARTICIPATE IN THE EXTENSION OF l Om STREET IN AN AMOUNT OF $325,000
Councilmember Rex made a motion to approve a developer contract with Roland E. Black. Robert M. Black and F. Rav Black. Jr
for the Cite to participate in the extension of 10" Street in an amount of $325,000, and Councilmember Davis seconded the motion.
The motion passed unanimously. NOTE: Councilmember Erb abstained from voting.
CONSIDER ENGINEERING CONTRACT FOR THE EXTENSION OF 101711 STREET TO ASH & BROWNE
IN AN AMOUNT OF $71,610, CONTINGENT UPON SURETY FUNDS
Councilmember Howard made a motion to approve an engineering contract with Ash & Browne in an amount of S71,610 for th e
extension of 10" Street (contingent upon suretv funds), and Councilmember Rex seconded the motion. The motion passed
unanimously. NOTE: Councilmember Erb abstained from voting. I.
CITY COUNCIL MEETING OF DECEMBER 14, 1999 BOOK "S" 243
CONSIDER SEWER UTILITY EXTENSION REQUEST AT 2504 SOUTH SAM HOUSTON,
FOR THE JAMES BARRUM PROPERTY IN THE AMOUNT OF $2,970 (EACH)
Councilmember Rex made a motion to approve a sewer utilitv extension request for James Barnum. 2504 South Sam Houston in
a cost to the City of $2,970, and Councilmember Martinez seconded the motion. The motion passed unanimously.
CONSIDER PLANNING CONTRACT DOCUMENTS WITH HALFF ASSOCIATES AND THE
CITY OF HUNTSVILLE TO PROVIDE THE PLANNING SERVICES FOR THE MASTER PLAN
DEVELOPMENT FOR EASTHAM- THOMASON PARK
Councilmember Rex made a motion to authorize the City Manager to sign planning contract documents with Halff Associates to
provide the planning services for the Master Plan Development for Eastham- Thomason Park in an amount of $16,500, with $ 1 500
funded from the reserve for future allocation, and Councilmember Howard seconded the motion. The motion passed unanimously.
MAYOR'S ACTIVITY REPORT
a. Consider Resolution 99 -12 -14.2 designating Dan Davis as the representative and Vance Howard as the alternate to the Houston - Galveston
Area Council for the year 2000.
Councilmember Smith made a motion to approve Resolution 9942 -14.2 designating Dan Davis as the H -GAC representative and Vance
Howard as alternate, and Councilmember Erb seconded the motion. The motion passed unanimouslv.
b. Consider request by local group of Homer and Bearkat supporters to have additional lettering and/or mascot reproductions added to the
water tower at the Palm Street Water Plant.
After discussion about the limited visibility at this site and not being presented during budget discussions, this requestwas tabled for future
consideration.
c. Consider Resolution 99 -12 -14.3 giving consent for Huntsville Memorial Hospital to lease hospital equipment in a maximum amount of
52,000,000.
Councilmember Rex made a motion to approve Resolution 99 -12 -14.3 giving consent for Huntsville Memorial Hospital to lease hospital
equipment in a maximum amount of $2 000 000, and Councilmember Davis seconded the motion. The motion passed unanimously.
d. Consider appointment of Ralph Brim to the Planning and Zoning Commission; and John Bradley and Gayland Moulder to the Zoning Board
of Adjustment as alternate A and B.
Councilmember Davis made a motion to approve the Mayor's appointments to the Planning and Zoning Commission and the Zoning Board
of Adjustment and Councilmember Castille seconded the motion. The motion passed unanimousiv.
CITY COUNCILMEMBER ACTION
1. Consider authorization to purchase TMRS retirement benefits to achieve 10 year vesting threshold for EMS employee due to
workman's compensation injury conditioned upon tenure of contribution and thepereent of benefits based on a 40 hours week, as
presented by Councilmember Rex.
Councilmember Rex made a motion to authorize the purchase of TMRS retirement benefits to achieve ten vear vesting threshold
for an EMS employee due to a worker's compensation injury, with this vesting to be conditioned upon tender of employee resienation
and pavment ofemtrlovee benefits percentage to TMRS based on a fariv hour week. Councilmember Davis seconded the motion. The
motion passed unanimousiv
2. Catherine Howard. Councilmember Luning congratulated Councilmember Howard on his daughter Catherine's state championship
in floor exercise (gymnastics).
3. Sports Contract for Field Use. Councilmember Smith asked staff for an update on the renewal of this contract and if the problems
experienced last year had been taken care of
4. Modest Social Function. Councilmember Davis stated following the meeting tonight that there would be a modest social function
to honor the retirement of City Manager Gene Pipes.
5. Merry Christmas and Happy New Year. Councilmember Martinez wished all Council and Staff a Merry Christmas and a Happy
New Year.
CITY COUNCIL. MEETING OF DECEMBER 14, 1999 BOOK "S" 244
MEDIA INQUIRIES
Michelle Lyons, Huntsville Item, asked about a general time line for the 10" Street extension project. Mr. Wilder stated that he
would review that and provide the information to her. Ms. Lyons also asked about updates on the City Manager search. Mayor Green
stated that Council would be interviewing candidates the first week in January.
ADJOURNMENT [6:15
Danna Welter, City Secretary
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