MIN CC 09/08/1998CITY COUNCIL MEETING OF SEPTEMBER-8,1998— _ BOOK "S 168 _
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 8TH DAY OF SEPTEMBER, 1998, IN THE CITY
HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 5:15 P.M.
The Council met in regular session with the following members present:
COUNCILMEMBER:
William B. Green, Mayor
Ron Lange
Dan Davis
Dave Luning
Ann James
David Martinez
Vance Howard
JoAnn Matthews
ABSENT: Marjorie Rex
CITIZEN INPUT /INQUIRY
None.
Officers:
Gene Pipes, City Manager
Scott Bounds, City Attorney
Damn, Welter, City Secretary
INVOCATION
Invocation by Max Adams, Wesley Foundation at Sam Houston State University.
PUBLIC HEARING - TO RECEIVE COMMENTS ON THE PROPOSED FY 1998 -99 BUDGET
[5:30 p.m. - 5:32 p.m.[
1. Delora King. Ms. King stated that she understood that the tax increase was to be used for the urban arterial that was stopped by
petition. She does not understand why Council is still planning to increase the tax for the same amount and what will the monies be
used for.
Mayor Green stated that the monies will be used to finance the engineering study to design the urban arterial approved by City
Council.
CONSIDER THE PROPOSED TAX RATE NECESSARY TO FUND THE FY 1998 -99 AMENDED BUDGET
AS SUMMARIZED AND TAKE A RECORD VOTE TO BE PUBLISHED AS REQUIRED BY STATUTE
Ms. Allen stated that because the $12 million in debt was not issued, the effective tax rate was recalculated and the debt schedule
was republished. The effective tax rate calculation remained the same, but the content of what will be paid with debt was amended.
Council needs to make a motion indicating the tax rate it intends to adopt and call a public hearing on that tax rate for September 22.
Councilmember Matthews made a motion to publish notice of City Council's intent to adopt a tax rate of $.4344, and call a tax rate
public hearing for September 22, 1998, and Councilmember Davis seconded the motion. The motion passed unanimously. NOTE:
Councilmember Rex absent
CONSIDER THE RECOMMENDATIONS OF THE EMPLOYEE HEALTH PLAN TRUSTEES
FOR CHANGES IN THE COVERAGES FOR STOP LOSS, BASIC LIFE AND AD &D,
AND LONG TERM DISABILITY
Mr. Schindler stated that the Trustees for the Employees Health Plan had met and the recommendations to City Council are to:
1) award the stop loss and annual aggregate coverage to John Alden Company with an annual premium of $125,832; 2) renew the
contract with Met Life for employees basic life and AD &D coverage with an annual premium of $22,776; and 3) renew the contract
with Jefferson Pilot for employees long term disability with an annual premium of $36,719.40.
Councilmember James made a motion to approve the recommendations of the EmDlovee Health Plan Trustees for changes in
coverages for stop loss, basic life and AD &D, and lone term disabilitv. and Councilmember Lange seconded the motion. The motion
assed unanimous]
CONSIDER REQUEST TO BID THE REPLACEMENT OF THE ROOF AT THE HUNTSVILLE PUBLIC
LIBRARY IN AN AMOUNT NOT TO EXCEED $14,800
(TO BE FUNDED WITH BUDGETED FUNDS AND $3,000 FROM RESERVE FOR FUTURE ALLOC.)
Councilmember Lange made a motion to approve the request to bid the replacement of the roof at the Library in an amount not to
exceed with the recommended funding, and Councilmember James seconded the motion The motion passed unanimously.
CONSIDER REQUEST FOR CITY PARTICIPATION IN AN EXTENSION OF BETO STREET
Mr. Wilder stated that the City Engineer received a request from Jenny Watson for participation in the extension of Beta Street.
CITY COUNCIL MEETING OF SEPTEMBER 8, 1998 BOOK "S"
169
The estimate for option 1 is $218,645 and has several drawbacks: 1) extension of Clay Circle would cut into existing park property;
2) would allow thm traffic to circulate through an existing subdivision; and 3) the City would have to acquire several lots at a cost of
58,600 to extend the street.
Option 2 is estimated at $113,960 and would construct Beto Street in the existing right -of -way with the cul -de -sac being placed
on the White property to allow access to adjoining property and school related activities.
Councilmember James made a motion to deny the request for City participation in an extension of Beto Street, and Councilmember
Matthews seconded the motion. The motion passed unanimously.
CONSIDER THE LETTER PROPOSAL FROM ANDY FLACK FOR EASEMENT APPRAISAL AND
ACQUISITION SERVICES FOR THE ROBINSON CREEK OUTFALL SEWER
IN AN AMOUNT NOT TO EXCEED $4,500
Councilmember Davis made a motion to approve the contract with WGS for easement appraisal and acquisition services for the
Robinson Creek outfall sewer in an amount not to exceed $4,500 (to be completed in approximately two months), and Councilmember
Howard seconded the motion. The motion passed unanimously. NOTE: Councilmember Davis inadvertently approved the contract
with WGS instead of Andy Flack. City Council corrected this at its September 22, 1998, meeting.
MAYOR'S ACTIVITY REPORT
I;
1. Consider a contract for services with the Waters Consulting Group, Inc., to develop an evaluation system and range of salary for
the Charter Officers in an amount not to exceed $8,940.
Councilmember Lange made a motion to approve a contract for services with Waters Consulting Group to develop an evaluation
! system and range of salary for the Charter Officers in an amount not to exceed $8,940, and Councilmember Matthews seconded the
motion. The motion passed unanimously.
t
Ili 2. Consider an industrial district agreement between the City and A.P.T. Catalyst, Inc., L.L.C.
Councilmember Lange made a motion to approve an industrial district agreement with A.P.T. Catalyst, htc., L.L.C., and
Councilmember Howard seconded the motion. The motion passed unanimously.
3. Consider an agreement for the improvement and lease of parking area with the First United Methodist Church.
Councilmember James made a motion to approve an agreement for the improvement and lease of parkin area with PUNIC, and
Councilmember Lange seconded the motion. The motion passed unanimously.
4. Consider the Official Ballot for the Texas Municipal League Intergovernmental Risk Pool Board of Trustees Election.
Mr. Pipes stated that in all positions on the ballot are candidates from Region 14. With approval of Council, the ballot would
be sent in to support these candidates. He noted that Mayor Bill Green was a candidate for one of the positions.
Councilmember Davis made a motion to approve the official ballot for the TML Intergovernmental Risk Pool Board of
Trustees election with nominations for Region 14 members, and Councilmember James seconded the motion. The motion passed
unanimously.
II' COUNCILMEMBER ACTION
1. Consider Resolution 98 -09 -08.1 requesting legislative action preserving local government authority to save taxpayer dollars
Il� through cooperative purchasing programs.
Councilmember Davis made a motion to approve Resolution 98 -09 -08.1 requesting legislative actionpreserving local government
authority to save taxpayer dollars through cooperative purchasing programs and Councilmember James seconded the motion The
motion passed unanimously.
i
2. Joint Dispatch/Municipal Court Space. Councilmembers Luning and Howard discussed their recommendation for the City to house
its joint dispatch and municipal court in the County's new law enforcement center. The City's cost for joint dispatch would behalf
of the estimated $135,022, and the cost of municipal court space would be $173,887. Other options were considered, but this seems
to be the best and most cost effective.
CITY COUNCIL MEETING OF SEPTEMBER 8, 1998 BOOK'S'_' 170
Councilmember Matthews expressed her opposition to this project. The consensus of other Councilmembers was to direct staff
to prepare an interlocal agreement to be considered at a later meeting.
Mayor Green and Council thanked Councilmembers Luning and Howard for all their hard work in this project.
MEDIA INQUIRIES
None.
ADJOURNMENT
Mayor Green recessed into Work Session to review new summaries of all funds and continue presentation/discussion on the FY
1998 -99 budget. [6:25 p.m. - 6:35 p.m.]
Mayor Green recessed into Executive Session to discuss: [6:38 p.m. - 6:45 p.m.]
a) pending litigation: A.N.N.S. CCN; and
b) real estate acquisition: Kesterson.
11 r
Danna Welter, City Secretary
1