MIN CC 05/05/1998COUNCIL MEETING OF MAY 5, 1998 BOOK "S"
143
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 5TH DAY OF MAY, 1998, IN THE CITY HALL,
LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 5:15 P.M.
The Council met in regular session with the following members present:
COUNCILMEMBER:
William B. Green, Mayor
Ron Lange
Dan S. Davis
Dave Luning
Vance Howard
Ann James
JoAnn Matthews
David Martinez
Marjorie Rex
Officers:
Gene Pipes, City Manager
Danna Welter, City Secretary
Scott Bounds, City Attorney
PROCLAMATION - Tourism Week
CITIZEN INPUTIINQUIRY
L Dorothy Shandera. Ms. Shandera expressed her concern regarding the sight distance restrictions at the intersection of Pleasant and
Highway 75 North.
Mayor Green stated that City staff and Texas Department of Transportation officials are working on a solution to the sightproblems
at this intersection.
INVOCATION
Invocation by Reverend Gary Garrison, Second Baptist Church.
CONSIDER MINUTES OF MARCH 31 AND APRIL 14, 1998
Councilmember James made a motion to approve the minutes of March 31 1998 and Councilmember Rex seconded the motion.
The motion passed unanimously.
Councilmember Rex made a motion to approvethe minutesof April l4 1998 and Councilmember Matthews seconded the motion.
The motion passed unanimously.
ADMINISTRATION OF OATH OF OFFICE FOR AT LARGE COUNCILMEMBERS
City Secretary Danna Welter administered the oath of office to Dan Davis, At-Large Position 1; Marjorie Rex, At -Large Position
2; Vance Howard, At -Large Position 3; and David Martinez, At -Large Position 4.
ELECTION OF MAYOR PRO TEM, APPOINTMENT OF H -GAC REPRESENTATIVE AND
ALTERNATE, AND APPOINTMENT OF CITY COUNCIL COMMITTEES
Councilmember Davis made a motion to elect Ron Lange as Mayor Pro Tern, and Councilmember Martinez seconded the motion.
The motion passed unanimously.
Mayor Green stated that he would recommend that Dan Davis continue as the City's H -GAC representative and for Marjorie Rex
to continue as alternate.
Councilmember Lange made a motion to appoint Dan Davis as the City's H -GAC representative, and Marjorie Rex as alternate
and Councilmember James seconded the motion. The motion passed unanimously.
Mayor Green stated that he would recommend Dan Davis to chair the Finance Committee with other members being Ann James,
Dave Liming and Vance Howard; and for Ron Lange m chair the Personnel Committee with other members being JOAnn Matthews,
Marjorie Rex and David Martinez.
Councilmember Rex made a motion to approve the recommended Council committees and chairmen and Councilmember Matthews
seconded the motion. The motion passed unanimously.
CONSIDER APPROVAL OF TAX ROLL CORRECTIONS FOR THE QUARTER ENDED
MARCH 31, 1998 TOTALING $(3,045.51)
Councilmember Matthews made a motion to approve the tax roll corrections for the quarter ended March 31 1998, totaling
$(3,045.51), and Councilmember Davis seconded the motion. The motion passed unanimously.
- CITY COUNCIL MEETING OF MAY 5, 1998 BOOK "S'
CONSIDER APPROVAL OF BUDGET ADJUSTMENTS FOR THE QUARTER ENDED MARCH 31, 1998
144
Councilmember Rex made a motion to approve the budget adjustments for the quarter ended March 31 1998 and Councilmember
Martinez seconded the motion. The motion passed unanimously.
CONSIDER BIDS
2. Bid 98 -6, miscellaneous pipe, to U. S. Filter in the amount of $64,846.05.
Councilmember Luning made a motion to accept Bid 98 -6 miscellaneous pipe to U S Filter in the amount of $64.846 05 and
Councilmember Howard seconded the motion. The motion passed unanimously.
3. Bid 98 -10, annual contract for asphaltic concrete.
Councilmember Davis made a motion to accept Bid 98 -10 annual contract for asphaltic concrete to Pavers Supply in the amount
of Type B $30.45 delivered $26.95 pick up� Type D $30.00 delivered $26.50 pick up' Type D Mod $29.50 delivered $25.95 pick
up; and CMHB -C $33.50 delivered and $30.00 pick up and Councilmember James seconded the motion The motion passed
unanimously.
4. Project 96- 10 -20, Spring Drive sanitary sewer line project, to Elliott Construction in the amount of $30,804.11.
Councilmember Rex made a motion to approve Project 96 -10 -20 Spring Drive sanitary sewer line project, to Elliott Construction
in the amount of $30.804.11. and Councilmember Davis seconded the motion. The motion passed unanimously.
5. Project 96- 07 -01, Tracy /Leigh Ann sanitary sewer line project, to Elliott Construction in the amount of $144,956.25.
Councilmember Davis made a motion to approve Project 96- 07 -01. Tracy/Leigh Ann sanitary sewer line project to Elliott
Construction in the amount of $144,956.25, and Councilmember Howard seconded the motion The motion passed unanimously.
CONSIDER INTERLOCAL AGREEMENT WITH HUNTSVILLE INDEPENDENT SCHOOL
DISTRICT FOR ADMINISTRATION OF THE HEAP PROGRAM
Mr. Schindler stated that staff is recommending entering into an interlocal agreement with the H.I.S.D. for the operation of the
HEAP Program. H.I.S.D. will be using certified instructors and have a broader curriculum of activities than in the last few years.
There will be a nominal registration fee and its anticipated that 300 children will participate.
Councilmember Matthews made a motion to approve an interlocal agreement with H.I.S.D. for administration of the HEAP
Program, and Councilmember Rex seconded the motion. The motion passed unanimously.
CONSIDER EMERGENCY PURCHASE OF REPLACEMENT GENERATOR FOR CITY HALL
FROM SOUTHERN PLAINS POWER IN THE AMOUNT OF $14,753.00
Mr. Schindler stated that City Hall's emergency generator is in need of major repairs and is currently not functioning. H -GAC and
the General Services Commission were contacted as well as Southern Plains Power. H -GAC has a Kohler brand generator at $15,300,
General Services Commission does not have one, and Southern Plains Power has a Onan brand at $14,753.00. During the past few
years the City has been standardizing all generators to the Onan brand. It is staff s recommendation to purchase the Onan generator
from Southern Plains Power at $14,753.00 to be funded from the reserve for future allocation. Competitive bids will be obtained for
an electrician to install the generator once it is received and will also need to be funded from the reserve for future allocation.
Councilmember Luning made a motion to approve the emergency purchase of a replacement generator for City Hall from Southern
Plains Power in the amount of $14,753.00 and Councilmember Rex seconded the motion. The motion passed unanimously.
CONSIDER RESOLUTION 98 -05 -05.1 AUTHORIZING THE SUBMISSION OF A HOME INVESTMENT
PARTNERSHIP PROGRAM APPLICATION TO THE TEXAS DEPARTMENT OF HOUSING AND
COMMUNITY AFFAIRS FOR THE OWNER OCCUPIED HOUSING ASSISTANCE PROGRAM
Councilmember Rex made a motion to approve Resolution 98 -05 -05.1 Councilmember Rex made a motion to approve Resolution 98 -05 -05.1 authorizing of a HOME Program a�licationof a HOME Program a�lication
for the owner occupied housingfor the owner occupied housineassistance roam, and Councilmember Martinez seconded the motion. The motion
for and Councilmember Martinez seconded the motion. The motion passed
unanimously.
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CITY COUNCIL MEETING OF MAY 5, 1998 BOOK "S"
145
CONSIDER APPROVAL OF MODIFICATION OF WISENBAKER, FIX & ASSOC. CONTRACT FOR
ADDITIONAL ENVIRONMENTAL WORK REQUIRED BY THE U.S. FOREST SERVICE ($8,250)
Councilmember Lange made a motion to approve the expenditure of $8,250 from the contingency of the Wisenbaker. Fix & �
h
Associates contract for additional environmental work required by the U S Forest Service and Councilmember Matthews seconded Li
the motion. The motion passed unanimously. -�
MAYOR'S ACTIVITY REPORT
1. Mayor Green thanked Stan Foley and Entergy for the grant for the street light project on 12" Street. The recognition ceremony Ili
this afternoon was a success.'
2. Scott Bounds stated that about two months ago the City began discussions with Tenaska Frontier Partners, Ltd., regarding the
provision of water to their proposed electrical generating station located in Grimes County between Shiro and Roans Prairie.
Several face to face meetings have been held and the process of reducing the agreements to writing has been underway in recent
weeks. A good deal of progress has been made but staff is not at the point of recommending Council consider a formal contract
document. IRA has authorized the sale of an additional 6 million gallons of water to the City to accommodate Tenaska when the
agreements are formalized.
COUNCILMEMBER ACTION
Railroad Crisis. Councilmember Davis stated that in the agenda packet is some information related to the railroad crisis. H -GAC has
passed a resolution regarding the crisis.
Haonv Mother's Day, Councilmember James wished all the mothers a Happy Mother's Day on Sunday.
MEDIA INQUIRIES
City Council welcomed new Item Reporter Michelle Lyons. No media inquiries.
ADJOURNMENT
Recess into EXECUTIVE SESSION to discuss pending or contemplated litigation: Entergy /GSU rate case and franchise agreement
audit, Townsend, Hyvl, Philp, and Johnson. [6:00 p.m. - 6:20 p.m.]
Donna Welter, City Secretary