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MIN CC 12/09/1997CITY COUNCIL MEETING OF DECEMBER 9, 1997 BOOK "S" 124 MINUTES OF THE HUNFSVILLE CITY COUNCIL MEETING HELD ON THE 9TH DAY OF DECEMBER, 1997, IN THE CITY HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER. TEXAS AT 7:00 P.M. The Council met in regular session with the following members present: COUNCILMEMBERS: William B. Green, Mayor Marjorie Rex Officers: Dan S. Davis Dave Luring Gene Pipes, City Manager David Martinez Ann James Danna Welter, City Secretary Vance Howard JOAnn Matthews Scott Bounds, City Attorney Ron Lange EXECUTIVE SESSION Convene and recess into Executive Session to discuss 1) contemplated and pending litigation: City right -of -ways, Curtis Development Corporation, and Entergy rate case; and 2) acquisition ofreal property: extension of Willow Street, and property on 13th Street for expansion of the Library. [4:30 p.m. - 5:10 p.m.] CTITZEN INPUTHNQUIRY 1. Charles Smither. Jr. Mr. Smither asked if City Council has actually adopted address change procedures for IH -45. It appears that staff is issuing numbers under the new system which could lead to confusion if done piece meal. Mayor Green stated that this project was tabled earlier in the year, and Council has not reconsidered it as of yet. It is anticipating that this will be discussed in a work session in January. Mr. Pipes stated that City Council did authorize the City Engineer to give addresses to new locations to keep them from being changed in the future. INVOCATION Invocation by Brian Bailey, Baptist Student Union. CONSIDER PURCHASE OF MINI - PUMPER UNIT Chief Eckhardt stated that one of the Fire Department's mini - pumpers was recently wrecked in an accident. Fire Chief Grisham has conducted an extensive research and the most viable solution is to 1) purchase the box, tank and pump off another truck at a cost of $9,500, and shipping of $1,250; 2) repaint the truck at a cost of $2,912.23; and 3) replace damaged equipment at a cost of $2,300. The City did receive compensation from Farm Bureau Insurance in the amount of $50,000. Staff is recommending that City Council approve $16,162.43 for the above associated costs of repairing the wrecked mini- pumper unit. Councilmember Rex made a motion to amorove the expenditure of $16.162.43 in repairing /renlacine the mini - mummer unit. and Counci [member Luning seconded the motion. The motion oassedunanimously. CONSIDER ORDINANCE 97 -12 -09.1 AUTHORIZI.NG ISSUANCE OF A CERTIFICATE OF OBLIGATION FOR A DIESEL POWERED CHIPSPREADER IN THE AMOUNT OF $118,950 (WITH TRADE -IN) TO R. B. EVERETT Councilmember Matthews made a motion to ammrove Ordinance 97 -12 -09.1 authorizing issuance of a certificate of obligation for a diesel Dowered chimsmreader in the amount of $118.950 (Nvith trade -in) to R. B. Everett. and Councilmember Rex seconded the motion. The motion passed unanimousl CONSIDER ACCEPTANCE OF TEXAS COMMUNITY DEVELOPMENT PROGRAM GRANT MANAGEMENT SERVICES AGREEMENT Councilmember James made a motion to approve the Proposal for administrative /management consultant services to Housing Services. Inc.. in an amount not to exceed $30.000.00 for the 1997 TCDP projects, and Councilmember Davis seconded the motion. The motion passed unanimously. CONSIDER OPERATING AGREEMENT FOR THE TIMBERWILDE WATER SYSTEM Mr. Pipes stated that the City would operate the system under this agreement until approval of the sale of the system by TNRCC Mr. Bounds stated that there are several minor changes to the agreement and noted such. Councilmember James made a motion to approve the operating agreement for the Tmberwilde water system with the noted amendments. and Councilmember Howard seconded the motion. The motion passed unanimously. j CITY COUNCIL MEETING OF DECEMBER 9, 1997 BOOK "S" 125 REVIEW THE TRANSPORTATION IMPROVEMENTS PLAN (TIP) FOR THE TEXAS DEPARTMENT OF TRANSPORTATION FOR LOCAL PRIORTIZATION OF PROJECTS Mr. Pipes stated that he has received notice from TXDOT that it is time to repriornize the TIP list for 1998. The City has been fortunate to get a number of the projects listed in 1997 authorized. Mayor Green asked that staff prepare a preliminary list for Council review and consideration on January 13th. MAYOR'S ACTIVITY REPORT 1. Consider reappointment of Ann Olsta to the Employees Medical Health Plan Board of Trustees and the extension of Councilmember Large's term to May 1998 (due to change in City Officer's Election). Councilmember Rex made a motion to approve the reappointment of Ann Olsta to the Emplovees Medical Health Plan Board and the extension of Councilmember Lange's term to May 1998. and Councilmember Davis seconded the motion. The motion passed unanimously. 2. Consider appointment of advisory board to review the proposed use of funds related to a federal grant for law enforcement 1, equipment. Councilmember James made a motion to approve the appointment of an advisory board to review the proposed use of funds related to a federal grant for law enforcement equipment to include: Lt. Bobbv Sanders. Huntsville Police Department David Weeks, District Attorney: Judge Jack Haney, Huntsville Municipal Court Fred Rush. Huntsville Independent School District: and Jolene Miller, SAAFE House Executive Director, and Councilmember Howard seconded the motion. The motion passed unanimously. ii n 3. Post Office update. Mayor Green stated that the Postal Service has funded the new post office on the west side of the interstate and also funded the renovation of the existing facility. Many thanks should be extended to the City's local postmistress, Pat Holloway, acrd also Harvy Middlestat, Cesta Aires. Tom Jacobs, Larry Andrews and other key players in this process. COUNCILMEMBER ACTION GFOA Award. Councilmember Davis stated that the City has received a certificate of achievement for excellence in financial reporting by the Government Finance Officers Association. He congratulated Patricia Allen and her staff on this accomplishment. Huntsville Item. Councilmember James stated that she would like to remind staff at the Huntsville Item that the printed word is a very powerful tool. It can be used to elucidate, educate and sometimes to mislead. A few of the Councilmembers have suffered from half reporting, partial reporting and urges the writers to be fair. Post Office. Councilmember Howard congratulated the Mayor and Mr. Pipes for their part on the success of the project. National League of Cities. Councilmember Lange stated that he attended the NLC last week and it was a rejuvenating experience. He met people from throughout the United States and even as far as Puerto Rico. He stated that he attended a informative personnel meeting and plans to workwith the Personnel Committee for the next year and a half to change some things and help Council to have directions in some personnel matters to help the City ran smoothly. MEDIA INQUIRIES None. ADJOURNMENT vV Danna Welter, City Secretary