MIN CC 06/24/1997CITY COUNCIL MEETING OF JUNE 24, 1997 BOOK "S" 96
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 24TH DAY OF JUNE, 1997, IN THE CITY HALL,
LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 5:15 P.M.
The Council met in regular session with the following members present:
COUNCILMEMBERS:
'! William B. Green, Mayor
Dave Luring Officers:
Dan S. Davis
David Martinez Gene Pipes, City Manager
Ronald L. Lange
Ann James Danna Welter, City Secretary
Vance Howard
JoAnn Matthews
jj Marjorie Rex
Convene and recess into EXECUTIVE SESSION [4:30 p.m.] to consider 1) a report by the Personnel Committee of City Council
concerning the results of the annual performance evaluation of the City Charter Officers; and 2) a real estate acquisition matter on lots
on Avenue M and 13th Street, three subdivision water supply systems, and the Johnson property.
CONVENE PUBLIC HEARING TO RECEIVE COMMENTS CONCERNING THE PROPOSED ANNEXATION
OF THE HIGHWAY 30 EAST AREA INTO THE CORPORATE LIMITS OF THE CITY OF HUNTSVILLE
Citizens for annexation: Debra Daugette, and Noreen Douget.
Citizens against annexation: Doris Powell, Barry Hawes, Jack Spence, Curtis Johnson, William Powell, Roy Gross, and John Byrd.
INVOCATION
Invocation by Arnold Cochran, Southside Church of Christ.
MINUTES OF NNE 3 ,1997
Councilmember James made amotion to improve the minutes of June 3. 1997. and Councilmember Rex seconded the motion. The
motion passed un
• CONSIDER RESOLUTION 97 -06 -24.1 AUTHORIZING AND DIRECTING THE EXECUTION OF THE
TRINITY RIVER AUTHORITY OF TEXAS - HUNTSVILLE REGIONAL WATER SUPPLY CONTRACT
Councilmember Rex made a motion to approve Resolution 97.0644 1. authorizine the execution of the TRA - HRWSS Contract
with the City, and Councilmember Davis seconded the motion. The motion passed unanimously
• CONSIDER RESOLUTION 97 -06 -24.2 AUTHORIZING THE ISSUANCE, SALE, AND DELIVERY OF TRINITY
RIVER AUTHORITY OF TEXAS CONTRACT REVENUE BONDS, SERIES 1997 ( HRWSS)
Councilmember Davis made a motion to aporo a Resolution 97-06-24.2. authorizing the issuance ale and delivery of TRA
contract revenue bonds series 1997 (HRWSS) and Councilmember James seconded the motion The motion Dassed unanimously,
ATTENDING CITIZENS
1. Mr. Steve Bullard, Chairman of the Sister Cities Committee, to present a written report to the City Council on the best use of
financial and people resources in our community regarding the establishment of an exchange program between the City of
Huntsville and other communities.
Mr. Bullard stated that the committee has met over the past six months and was involved in the Niiham Village delegation visit
in March. The committee has developed a mission statement, purpose and a proposed budget for next fiscal year.
Mayor Green thanked the committee f or their time spent on this project.
Councilmember Lange made a motion to approve the budget recommendations for the Sister Citv Program. and Councilmember
ames seconded the motion. The motion Dassed unanimous)
CONSIDER A PROPOSED "SPECIAL PROJECT" WORK PLAN TO IMPROVE THE DRAINAGE CHANNEL
ON MCDONALD CREEK IN AN AMOUNT NOT TO EXCEED $4,000 (DRAINAGE MAINT. ACCOUNT)
Mr. Wilder stated that staff is recommending using TDCJ inmates to help improve the drainage channel on McDonald Creek. The
work will be performed in three phases. Work will begin in the second week of July and be complete by the end of August. The cost
of the project would be between $2,000 and $4,000 for disposal of debris.
CITY COUNCIL MEETING OF JUNE 24 1997 BOOKS 97
j Councilmember Luning made a motion to avorove a work plan to improve the drainage channel on McDonald Creek in an amount
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not to exceed $4.000, and Councilmember Rex seconded the motion The motion passed unanimously.
i CONSIDER THE MAY TAX REPORT WITH ADJUSTMENTS TO THE LEVY
Councilmember Davis made a motion to anorove the May tax remit with adjustments to the levy as recommended by Grover Cook
Chief Appraiser. and Councilmember Rex seconded the motion The motion passed unanimously.
CONSIDER BIDS
1. Consider Bid 97 -14, sixteen decorative street lamps for the downtown area, to V ISCO, Inc., in the amount of $1357 each, with a
total project cost (including banner arms, flag holders, and painting of poles) of $24,870, with $6470 of this amount to be funded
from the reserve for future allocation.
I� Councilmember James made a motion to approve Bid 97-14, sixteen decorative street lamps for the downtown area to VISCO Inc
in the amount of $1357 each for a total nroiect cost of $24.870 (including banner arms. flag holders and painting). and Councilmember
Rex seconded the motion. The motion passed unanimously.
'! Councilmember James made a motion to approve $6470 of unallocated funds to be used for the above purchase and
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Councilmember Rex seconded the motion The motion passed unanimously.
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j) 2. Consider Bid 97 -20, annual contract for stabilized sand to Pavers Supply in the amount of $16.12 ton pickup and $19.62 ton
delivered.
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Councilmember Matthews made a motion to approve Bid 97 -20. and Councilmember Lange seconded the motion. The motion
passed unanimously.
MAYOR'S ACTIVITY REPORT
1. Discuss the relocation of the proposed United States Postal Service Facility.
Mayor Green stated that there have been ongoing discussions with members of the U. S. Post Office regarding the location of the
new postal facility. Several entities have been involved in the discussions including the City, County, EDC, and Chamber, along with
�) other interested citizens. The post office officials indicate a willingness to look at an alternative to the Normal Park site. Negotiations
will continue and an executive session may be posted in the near future to discuss a real estate acquisition.
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2. Consider a proposal to accept for maintenance and dedication certain streets in the Elkins Lake Subdivision.
Mayor Green withdrew this item.
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!. 3. Consider grant application authorization and other options to alter /expand the City's recvcling program.
Mayor Green stated that he, Mr. Pipes, Mr. Wilder and Ms. Blaylock visited the recycling operation in Crockett last week and it
is difficult to determine their cost of operation. Staff will continue additional study into cost estimates for the operation. Until further
review, Mayor Green is not prepared to make a recommendation on a recycling program for Huntsville.
Councilmember Liming stated that staff should follow up on the option from Conroe Recycling.
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4. Consider a NOAA Weather Radio Station joint funding proposal for the four Lake Livingston area counties to provide an early
warning system.
Mayor Green stated that the City has received a request from the Polk County Judge to participate in a weather station operation.
He recommended that this item be deterred until the budget sessions. He recommended that Walker County be contacted to inquire
about their level of funding on this project.
5. Discuss a proposal to combine the emergency dispatch services of the City and Walker County.
i� Mayor Green stated that discussions are continuing with the County officials regarding implementation of a central dispatch
system. A preliminary contract is being prepared at this time and may be available at Council's next meeting.
6. Discuss changes in the election code which mindates the City Officer's election he moved from the January uniform election date.
Mayor Green stated Uhat during the last legislative session uniform election dates have been changed ed to remove the January
and
aces for General Elections. The City will review the options available and make a recommendation in the near future.
August d P
g Y
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CITY COUNCIL MEETING OF JUNE 24, 1997 BOOK 'S"
7. Consider appointments:
98
a) Special Budget Review Committee to consider and make recommendations on submitted contract service requests.
Mayor Green stated that the Special Budget Review Committee will be comprised of Councilmembers Davis, Luning, Lange and
Matthews. This committee will review budget requests from outside entities and make a recommendation to City Council during the
upcoming budget discussions.
b) Appointment of Tom Rogers and reappointment of Gene Myrick to the Public Library Board.
Councilmember Lupine made a motion to anorove the a000intment of Tom Rogers and the reappointment of Gene Myrick to the
Public Library Board and Councilmember Davis seconded the motion The motion passed unanimously.
8. Discuss resnonse to the preliminary budget information request from the City Manager.
Mr. Pipes stated that the budget discussions will be structured similar to last year if there are no objections or suggestions.
CITY COUNCILMEMBER ACTION
• Consider travel request to cover costs for City Council to attend the TML Region 14 Fall Meeting to be held in League City on
August 8 and 9, 1997, in the amount of $2500.
Councilmember Matthews made a motion to approve $2500 in travel monies to cover costs for City Council to attend the TML
Region 14 Fall Meeting in August. and Councilmember James seconded the motion. The motion passed unanimously.
Councilmember Davis urged Councilmembers to attend this meeting.
• Councilmember James suggested that a design and feasibility study be done for the 2nd entrance at Elkins Lake with the available
Elkins Lake funds. Mr. Pipes stated that this request will be submitted as a decision package during the upcoming budget sessions.
In the interim, capable engineering turns will be sought for this project.
• Councilmember Luning stated that with the help of many organizations, there will be a celebration and fireworks display on July
4. Mayor Green noted that Councilmember Davis would read the Declaration of Independence during the festivities.
• Councilmember Liming stated that he would be representing the City at a workshop and seminar on electric utility restructuring
and management. He thanked Entergy and Stan Foley for the opportunity to attend this seminar.
• Councilmember Matthews stated that she would be attending a conference in Fort Worth dealing with youth issues.
• Councilmember James stated that she and Councilmember Martinez would be attending the regional review meeting on the 7th
of July at HGAC on grant funding.
MEDIA INQUIRIES
Wayne Sorge, KSAM, asked if final action will be taken on the post office site and does it involve City property or City funding
of a portion of the costs? Mayor Green stated that it does involve possible City funding relating to the deal and not City property.
ADJOURNMENT
Recess into EXECUTIVE SESSION to continue discussions with no cont nplated action [6:45 p.m. - 7:10 p.m.].
ZA 9) `fLt.(� )
Danna Welter, City Secretary