MIN CC 07/15/2008CITY COUNCIL MEETING of JULY 15, 2008 BOOK "U" 131
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 15TH DAY OF JULY, 2008, IN THE CITY HALL,
LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6:OOPM.
The Council met in a regular session with the following:
COUNCILMEMBERS PRESENT: J. Turner, Wayne Barrett, Tom Cole, Charles Forbus, Clarence Griffin, Melissa Mahaffey,
Lanny Ray, Mac Woodward, Dalene Zender
OFFICERS PRESENT: Victor Pena, Acting City Manager; Thomas A. Leeper, City Attorney; Stephanie Brim, City SecfetE
WORK SESSION [5:00- 5:55pm]
City Council conducted a work session to discuss the DRAFT FY 2008 -09 budget, to include supplemental requests and
capital projects (to be continued following the regular session as needed).
REGULAR SESSION
CALL TO ORDER [6:01 pm]
Mayor Turner called the meeting to order.
PLEDGE OF ALLEGIANCE to US and TEXAS FLAGS, INVOCATION
Councilmember Barrett led the invocation.
PRESENTATIONS
' a. Beautification Committee presentation to Dianne Fuller, presented by Chairman David Moorman.
b. Proclamation 2008 -29, United Cultural Diversity Day, received by Mary Novark.
PUBLIC COMMENTS (Agenda items only.)
Rav Martin. Mr. Martin suggested the City study the use of alternative software packages instead of only Microsoft Office.
Glenda Bales. Ms. Bales was introduced by Councilmember Woodward as the new SHSU Mass Communications
Department Chair.
CONSENT AGENDA
a. Approve the minutes of City Council meetings held on July 1, 2008.
b. Authorize the City Managerto execute a three -year contract with SHl Government Solutions for Microsoft licensing and
software assurance in an amount not to exceed $55,621 per year (for a total three -year contract amount not to exceed
$166,863).
C. Authorize the City Manager to execute the contract with Boys and Girls Club of Walker County to manage the City's
After School Recreation Program at a cost notto exceed $16,560 with additional funding for scholarships in an amount
not to exceed $750, for the 2008 -09 school year.
Councilmember Woodward requested that Item 'c' be pulled from the Consent Agenda for further discussion.
Forbus seconded the motion. The motion passed 9 -0.
STATUTORY AGENDA
"c". Authorize the City Manager to execute the contract with Boys and Girls Club of Walker County to manage the City's
After School Recreation Program at a cost not to exceed $16,560 with additional funding forscholarships in an amount
not to exceed $750, for the 2008 -09 school year.
seconded the motion. The motion passed 8 -0. [Note Councilmember Woodward did not participate on the discussion
and vote on this item.l
a. Presentation, discussion and /or possible action to award the bid to and authorize the City Manager to execute the
contract with Absolute Industries, Inc. for the Boettcher Drive 6" Sewer Project bid in an amount not to exceed
$66,548.99.
The project was approved for funding during the 2003 -2004 budget process in the amount of $52,000.
Construction Cost Index of 6% annually would provide current pricing. Project was on hold for several years while the
CITY COUNCIL MEETING of JULY 15, 2008 BOOK "U" 132
Estate was being settled and the new property owner provided a ten -foot utility easement along the perimeter of the
subject properties and a dedication of right of way for Boettcher Drive.
Councilmember Woodward moved to award the bid to and authorize the City Mana er to execute the contract wit
Absolute Industries Inc. for the Boettcher Drive 6" Sewer Pro ect bid in an amount not to exceed $66,548.99 and
Councilmember Mahaffey seconded the motion. The motion passed 9 -0.
Presentation, discussion and /or possible action to award the bid to and authorize the City Manager to execute the
contract with Doughtie Construction Co., Inc. for the 13th Street & Sycamore 8" Sewer Relocate Project bid in an
amount not to exceed $19,192.35.
The Project was approved for funding during the 2006 -2007 budget process in the amount of $60,000. Th
existing property owner provided a twenty -foot utility easement along the perimeter of the subject property for the
construction of the re -route design allowing for a reduction cost from repairing existing streets.
Councilmember Cole moved to award the bid to and authorize the CitV Manager to execute the contract with
Dou htie Construction Co. Inc. for the 13th Street & Sycamore 8" Sewer Relocate Pro ect bid in an amount not to
exceed $19,192.357 and Councilmember Griffin seconded the motion. The motion passed 9 -0.
Presentation, discussion and /orpossible action on permission forthe City of Huntsville to participate with Walker Count
in applying forthe U.S. Departmentof Homeland Security FY2008 Emergency Operations Center grant program and t
make a one -time contribution of up to $50,000 in in -kind services toward the project.
Notification was sent to local elected officials and Councils of Government by the Texas Division of Emergenc
Management of a Department of Homeland Security grant that allows for up to $1,000,000 for construction projects and
up to $250,000 for renovation projects for Emergency Operations Centers ( "EOC "). The grant has a 75% Federal and
25% local cost sfiare cash or in -kind match requirement.
Walker County Emergency Management officials and the Walker County Judge have expressed interest in
applying for said grant and approached the Director of Public Safety as to the possible extent of City participation. The
Director met with Mayor Turner and former City Manager Gene Pipes and it was recommended to request from City
Council permission to offer to Walker County a one -time contribution of up to $50,000 in in -kind services that could
include such services as water and sewer for the construction of an EOC.
Councilmember Forbus moved to approveldeny permission approve/den for the City of Huntsville to participate with Walker
Count in applying forthe U.S. Department of Homeland Security FY2008 Emergency Operations Center rant program
and to make a one -time contribution of up to $50,000 in in -kind services toward the pro ect and Councilmember Barre
seconded the motion. The motion passed 9 -0.
31RICITY COUNCILMEMBER /CITY MANAGER REPORT
Presentation, discussion and /orpossible action on appointments: (Mayor J. Turner)
(1) Interim City Manager;
Mayor Turner moved to appoint Victor Pena as the Interim City Manager; and Councilmember Zende
seconded the motion.
Following discussion Councilmember Woodward moved to table this item and Councilmember Forbus
seconded the motion The motion passed 7 -2 with Councilmembers Cole and Mahaffey voting against
(2) Councilmember Griffin to the City Council Personnel Committee; and
Councilmember Woodward moved to approve the Mayor's a ointment of Councilmember Griffin to the Ci
Council Personnel Committee; and Councilmember Ray seconded the motion. The motion passed 8 -0. Note:
Councilmember Griffin did not participate in the vote on this item.]
(3) Channel 7 Contract Ad Hoc Review Committee members.
Councilmember Woodward moved to appoint Councilmembers Ra and Barrett to the: and Councilmember
Zander seconded the motion. The motion passed 7 -0. Note: Councilmembers Barrett and Rav did not
participate in the vote on this item.]
Presentation, discussion and /orpossible action to conduct a closed session as authorized by Texas Government Code,
Chapter 551, Section 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment,
duties, discipline, or dismissal of a public officer or employee, specifically regarding the City Attorney.
To be discussed in Executive Session following a brief work session.
-IC COMMENTS (Open.)
es Forbus. Mr. Forbus commented on the City Council's need to ask questions for informed decision making, stated that
ouncil should welcome comments from any citizen, stated that on his agenda as a Councilmember was to avoid waste
atain accountability at the least cost for the City, and welcomed media interaction.
CITY COUNCIL MEETING of JULY 15, 2008 BOOK "U" 133
MEDIA INQUIRIES
None.
RECONVENE WORK SESSION [6:55- 7:30pm]
City Council reconvened the work session to discuss the DRAFT FY 2008 -09 budget, to include supplemental requests and
capital projects. As follow up, City Council directed staff to prepare a 7 -10 year proposed plan for sidewalks, with a priority for
construction around schools, including potential increases in operations and maintenance costs.
EXECUTIVE SESSION [7:30- 9:35pm]
City Council conducted closed session as authorized by Texas Government Code, Chapter551, Section 551.074 — personnel
matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officeror
employee; specifically regarding the City Attorney.
RECONVENE in OPEN SESSION
No action was taken.
ADJOURNMENT [9:35pm]
Mayor Turner adjourned the meeting.
561 0--v-
Step a 'e A. Brim, City Secretary