MIN CC 03/18/2008CITY COUNCIL MEETING of MARCH 18, 2008 BOOK "U" 103
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 18TH DAY OF MARCH, 2008, IN THE CITY
HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6:OOPM.
The Council met in a regular session with the following:
COUNCILMEMBERS PRESENT: J. Turner, Wayne Barrett, Jack Choate, Tom Cole, Mickey S. Evans, Clarence Griffin,
Melissa Mahaffey, Mac Woodward, Dalene Zender
OFFICERS PRESENT: Gene Pipes, Interim City Manager; Thomas Leeper, City Attorney; Stephanie Brim, City Secretary
WORK SESSION [5:00- 6:OOpm]
City Council conducted a work session. Stan Foley, Entergy representative, presented Huntsville's Promise a check to payfor
materials for the annual Impact Huntsville project. Scott Atnip, Executive Director, Huntsville's Promise, presented the 2007
HISD Search Institute Survey results (Huntsville High School results only). Additionally, Brazos Valley Affordable Housing
Corporation ( "BHAHC ") resolution and cooperation agreement was presented by Paul Turney, Executive Vice President,
BHAHC; Gene Pipes, Interim City Manager, and Glenn Isbell, P.E., Director of Special Projects. City Council requested staff
research and make a recommendation on City participation in this program.
REGULAR SESSION
CALL TO ORDER [6:03pm]
Mayor Turner called the meeting to order.
PLEDGE OF ALLEGIANCE to US and TEXAS FLAGS, INVOCATION
Councilmember Griffin led the invocation.
PUBLIC COMMENTS (Agenda items only.)
Brian Woodward. Mr. Woodward requested the Council table the item regarding the Brazos Valley Affordable Housing
Corporation until the following City Council meeting.
CONSENTAGENDA
a. Minutes of February 19, 2008.
b. Tax property for sale.
Councilmember Woodward moved to approve the Consent Agenda as submitted: and Councilmember Zander
seconded the motion. The motion passed 9 -0
STATUTORY AGENDA
a. Presentation, discussion and /orpossible action on the Brazos Valley Affordable Housing Corporation (1) resolution of
support and (2) cooperation agreement.
Councilmember Woodward moved to table this item; and Councilmember Choate seconded the motion. The
motion passed 9 -0.
b. Presentation, discussion and /orpossible action on the Spring Lake filter bid.
In an effort to reduce brown water in the areas affected by the Spring Creek Water Plant, City Council approved
Brawn and Gay Engineers to perform a preliminary engineering study for an iron and manganese filter system in
February, 2007.
A pilot test was performed, and the results determined that a filter system would be effective. In the approved
FY2007 -08 budget, City Council authorized Brown and Gay Engineers, Inc. to design the filter system. Based on that
design criteria, bids were solicited and opened on March 4, 2008, with Doughtie Construction, Inc. the low bidder at
$1,560,205.
The account (701- 7048 - 62300) balance for the Spring Creek Filters project is $1,494,580. Staff recommends the
difference be made up from account 701- 999 -99999 in the amount of $65,625 (account balance is $106,698).
Trom Duaoereo Tunas; ana uouncnmemoer i noaie seconueu uie muuun. i He niuuun PUSSea a -u.
C. Presentation, discussion and /or possible action on the sewer rehabilitation project.
Funding for a manhole and sewer line rehabilitation program was approved by council as a part of the Fiscal Year
2007 -2008 budget in the amount of $138,671. A list was compiled of areas with a history of failures or overflows. Based
on that list, bids were solicited for the rehabilitation of 13 manholes and approximately 683 feet of 6" clay tile sewer pipe.
Bids were opened on February 25, 2008, with Enviro Remediation the low bidder at $43,026.
CITY COUNCIL MEETING of MARCH 18, 2008 BOOK "U" 104
Presentation, discussion and /or possible action on the HEARTS Veterans Museum/Walker County request for service
specifically:
(1) Request for City of Huntsville to waive all permit fees for permits or approvals related to the museum project;
(2) Request for City of Huntsville to commit garbage collection for the museum at no charge for twelve (12) month
beginning from the date of occupancy;
(3) Request for City of Huntsville to commit, if allowable under bond provisions, for the supply of water and sewer
the museum at no charge to Walker County for a period of twelve (12) months beginning from the date
occupancy; and
(4) Request for City of Huntsville to authorize the use of personnel and equipment for the placement of utilities ar
conduit serving the museum.
Interim City Manager Pipes gave a brief report on the requested items, in that items one and two are eligible f
action, item three is not eligible for action due to requirements in the City's bond covenants, and item four had alrea(
been acted upon under the City Manager's authority in order to reduce retrofitting the facility.
community: Councilmember Mahaffey seconded the amendment.
The amendment to the motion passed 7 -0. The original motion passed 7 -0. [Note: Both Mayor Turner
Councilmember Choate exited Chambers and did not participate in the discussion or vote on this item.]
e. Presentation, discussion and /or possible action on the Tibbs sewer extension request.
Mr. David Tibbs has submitted a Municipal Utility Extension Request for his property located at 3201 Elks Drive
The request is consistent with the City's utility extension policy as per the Development Code. This is a standard utilit
extension request for the City to participate in half the cost of the first 300 linear feet. The sewer extension will require
6 inch diameter sewer line to be installed for a length of 108 linear feet. The total estimated construction cost is $3,450
therefore, the City's participation amount would be $1,725. ,
Councilmember Woodward moved to approve the Tibbs sewer extension request for an amount not to excee
$1,725 to be paid from budgeted funds; and Councilmember Mahaffey seconded the motion. The motion oassed 9 -0
MAYOR I CITY COUCILMEMBER I CITY MANAGER REPORT
a. Presentation, discussion and /or possible action on board /committee appointments to:
(1) Citizen Representative to the Rita B. Huff Humane Society Board;
(2)
Finance Committee; and
Councilmember Zander remained in Chambers but did not vote on this item.]
(3) Councilmember Representative to the Walker County Public Safety Communications Center Board.
Mavor Turner moved to nominate Councilmember Barrett as Council Representative to the Walker 1
Public Safety Communications Center Board (replacing Councilmember Willett's unexpired term
Councilmember Zander seconded the nomination. The motion passed 8 -0. [Note: Councilmember
remained in Chambers but did not vote on this item.]
b. Presentation, discussion and /or possible action on the contract with Arcus Public for the city manager search.
The motion passed 9 -0.
C. Interim City Manager Gene Pipes updated the Council on City projects and programs, specifically the City Counc
budget & planning retreat; and drainage maintenance, offering the Councilmembers a tour of the affected drainag
areas that will require attention.
PUBLIC COMMENTS (Open.)
None.
MEDIA INQUIRIES
None.
CITY COUNCIL MEETING of MARCH 18, 2008 BOOK "U" 105
EXECUTIVE SESSION [6:50- 7:44pm]
City Council conducted a closed session in as authorized by Texas Government Code, Chapter 551, Section 551.074 —
personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a
public officer or employee; regarding the city manager search with respect to consideration of internal candidates.
RECONVENE in OPEN SESSION
No action was taken.
ADJOURNMENT [7:45pm]
Mayor Turner adjourned the meeting.
E
'-gteplha ie A. Brim, City Secretary