Loading...
MIN CC 03/04/2008CITY COUNCIL MEETING of MARCH 4, 2008 BOOK "U" 100 MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 4TH DAY OF MARCH, 2008, IN THE CI HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6:00 P.M. The Council met in a regular session with the following: COUNCILMEMBERS PRESENT: J. Turner, Wayne Barrett, Jack Choate, Mickey S. Evans, Clarence Griffin , Meliss Mahaffey, Jim Willett, Mac Woodward, and Dalene Zender OFFICERS: Gene Pipes, Interim City Manager; Stephanie Brim, City Secretary; and Thomas A. Leeper, City Attorney REGULAR SESSION CALL TO ORDER [6:OOpm] Mayor Turner called the meeting to order. PLEDGE OF ALLEGIANCE to US and TEXAS FLAGS, INVOCATION Councilmember Griffin led the invocation. PUBLIC COMMENTS (Agenda items only.) None. CONSENTAGENDA a. Minutes of January 22, February 5, 12, and 13, 2008. b. Tax property for sale. C. Purchase of one diesel tractor and one flexible wing cutter per the Vehicle Replacement Schedule. d. Purchase of police department vehicles. Councilmember Woodward moved to approve the Consent Agenda as submitted: and Councilmember Griffi seconded the motion. The motion passed 9 -0. STATUTORY AGENDA a. Presentation, discussion and /orpossible action on the annual contract with Huntsville Independent School District t administer the HEAP program. The proposed agreement is with Huntsville Independent School District ( "HISD ") to administer and conduct cultural, recreational, and educational enrichment program (Huntsville Enrichment Activities Program, or "HEAP ") to community youth during summer 2008. The City has contracted with HISD to administer the HEAP program since 1998 Team sports, mad science, arts, indoor games, music, and tennis are just a few of the activities from which th participants will be able to choose. Councilmember Choate moved to authorize the City Manager to execute the agreement with Huntsvill Independent School District to administer and conduct the HEAP Pro ram forthe 2008summerseasonata cost nott exceed $28,000 to be funded from budgeted funds and Councilmember Mahaffey seconded the motion. The motio passed 9 -0. b. Presentation, discussion and /or possible action on Ordinance 2008 -11, amending the budget to allow for th replacement of a wrecked Parks Services Division truck. In January 2008, a Parks Department truck was involved in a vehicle accident in which the truck was determine to be beyond economical repair. All salvageable equipment was removed from the vehicle. This truck was no scheduled for replacement until 2011, with no budgetary funds in the 2007 -2008 budget. The Finance committe reviewed this expenditure and it was suggested to obtain quotes for a 3/. ton extended cab replacement truck. Utilizin the City of Huntsville informal bid procedure, bids were obtained for the replacement of the truck and certain equipment Councilmember Woodward moved to approve Ordinance 2008 -11 amending the Fiscal Year 2007 -08 Annua Budget, Ordinance 2007 -26 to amend adopted expenditures and revenues of the bud et7 and Councilmember Cheat seconded the motion. The motion passed 9 -0. C. Presentation, discussion and /or possible action on fire department bunker gear, equipment and accessories. As mandated by the Texas Fire Commission, bunker gear must be inspected on a monthly basis for all full -tim firefighters and annually for volunteer fire fighters. When gear fails inspection, it cannot be used again. The lit expectancy for a set of bunker gear averages 4 years. Past experience has shown that approximately 10 sets of f r gear fail inspection per year. In an effort to expedite shipping of new gear, it is the intent of the fire department to re establish the annual contract for the purchase of bunker and fire gear. Formal bids were mailed and posted on the City's web site and vendor management system. Six bids wer received. Out of thirty (30) line item specifications that were requested for the coat and pant, the four most importan specifications requested were as follows: Elastic waistband with suspenders; Dragonhide material specified for knee, pant cuff and sleeve cu reinforcement; Trimtrax reflective material with stitch protection; and Large tooth, heat resistant polymer zipper. CITY COUNCIL MEETING of MARCH 4, 2008 BOOK "U" 101 Only one (1) vendor could meet the first three (3) specifications and three (3) could meet the fourth (4'"). References supplied by each vendor as well as fire gear repair companies were contacted to compile information on the different brands of gear that was proposed. After review of this information, it is the Fire Department's recommendation to accept the bid that best meets the needs of their department from Casco Industries in the amount of $1,785 per set. Approximately 10 sets of fire gear may be purchased in this fiscal year's budget. Additionally, due to the variety of equipment and improvements made over the past few years, the fire department plans to test each of these brands during the next year before a new contract is established in FY 2008 -09. Councilmember Zander moved to accept the bid for bunker gear and establish an annual contract for CASCO Industries in the amount of $1,785 per set: and Councilmember Griffin seconded the motion. The motion passed 9 -0. d. Presentation, discussion and /orpossible action on the contract with Arcus Public to conduct the City Manager search. This item was taken up in Executive Session. MAYOR / CITY COUCILMEMBER / CITY MANAGER REPORT a. Presentation, discussion and /orpossible action on the appointment to the Rita B. Huff Humane Society board. Mayor Turner moved to appoint Councilmember Mahaffey to the Rita B. Huff Humane Society board: and Councilmember Woodward seconded the motion. The motion passed 8 -0 with Councilmember Mahaffey abstaining. b. Presentation, discussion and /or possible action on the City Council budget & planning retreat format, content and potential dates. Following discussion, the City Council directed staff to schedule their retreat with Ron Cox Consulting, Inc. to start conversations on budget, etc. in March if possible but after Easter, and will hear updates on projects from department heads as well as discuss other processes and priorities. C. Presentation, discussion and /or possible action on the update on NE Fire Station. Councilmember Woodward gave a brief update on the NE Fire Station, stating at this point that the Requests for ' Qualifications for architectural services have been sent out. Some responses have been received and others are expected soon, with the committee to hopefully meet to decide in the near future. d. Presentation, discussion and /or possible action on Resolution 2008 -04, naming the NE Fire Station. Councilmember Woodward moved to approve Resolution 2008 -04, declaring intent to name the future (North East side) Fire Station in memory of H. B. Toney' and Mayor Turner seconded the motion. The motion passed 9 -0. PUBLIC COMMENTS (Open.) None. RECESS [6:45- 6:55pm] EXECUTIVE SESSION [6:55- 7:50pm] As authorized by Texas Government Code, Chapter 551, Section 551.071 — consultation with counsel on legal matters, City Council conducted an executive session on the contract with Arcus Public to conduct the City Manager search. [Note: Councilmember Griffin left at 7:30pm.] RECONVENE in OPEN SESSION [7:50pm] Councilmember Barrett moved to authorize the City Attornevto contact Arcus Public and negotiate concerns and interests of the City, reporting back to City Council; and Councilmember Zender seconded the motion. The motion passed 8 -0. EXECUTIVE SESSION [7:50- 8:25pm] As authorized by Texas Government Code, Chapter 551, Section 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, City Council conducted an executive work session on to the City Manager Search with respect to consideration of internal candidates. RECONVENE in OPEN SESSION [8:25pm] City Council reconvened in Open Session. No action was taken at this time. ADJOURNMENT [8:25pm] Mayor Turner adjourned the meeting.