MIN CC 02/19/2008CITY COUNCIL MEETING of FEBRUARY 19, 2008 BOOK "U" 95
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 19TH DAY OF FEBRUARY, 2008, IN THE Cl
HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6:00 P.M.
The Council met in a regular session with the following members present:
COUNCILMEMBERS: J. Turner, Wayne Barrett, Jack Choate, Mickey S. Evans, Clarence Griffin , Melissa Mahaffey,
Willett, Mac Woodward, and Dalene Zander
OFFICERS: Gene Pipes, Interim City Manager; Stephanie Brim, City Secretary; and Thomas A. Leeper, City Attorney
WORK SESSION [5:00- 6:OOpm]
City Council conducted a work session to discuss the City Manager search, concentrating on a process for internal candidates
and minimum qualifications to be required of all candidates. [Note: Councilmember Choate arrived at 5:25pm, and
Councilmember Griffin arrived at 5:30pm.]
REGULAR SESSION
CALL TO ORDER [6:06pm]
Mayor Turner called the meeting to order.
PLEDGE OF ALLEGIANCE to US and TEXAS FLAGS, INVOCATION
Councilmember Griffin led the invocation.
PROCLAMATIONS
2008 -03, Severe Weather Awareness Week, February 24, 2008 thru March 1, 2008.
2008 -04, Specialist Matt London Day, February 20, 2008.
PRESENTATION
State of the Library presentation by Linda Dodson, Director of Library Services.
PUBLIC COMMENTS (Agenda items only.)
Dalene Smither. Ms. Smither urged the Council to not pass the resolution of support for Montgomery Meadows Phase II.
Rosalinda Lucero. Ms. Lucero urged the Council to not pass the resolution of support for Montgomery Meadows Phase II.
Ray Martin. Mr. Martin urged the Council to not pass the resolution of support for Montgomery Meadows Phase II, citing the
extension of Cline St. as an issue.
Grady Black. Mr. Black presented the Council with petitions from Forest Hills residents supporting the placement of speed
tables along Normal Park Drive.
CONSENTAGENDA
Councilmember Willett requested thatthe items on the Consent Agenda be discussed and acted upon individually.
Interim City Manager Gene Pipes answered questions on each item.
a. Presentation, discussion and /or possible action on Budget amendments (Ordinance 2008 -06).
b. Presentation, discussion and/or possible action on Arbitrage rebate Agreement with First Southwest Asset Management,
Inc.
This agreement renews the five year contract for arbitrage rebate compliance services with First Southwest Asset
Management, Inc. The City is required to report investment earnings under section 148 (f) (2) of the Internal Revenue
Code of 1986 related to certain bond proceeds over $5 million. First Southwest analyzes and reports on the Water and
Sewer Revenue Bonds Series 1997 and 2002. The services contracted under this agreement will automatically extend
to any additional bonds (including financing lease obligations) issued during the term of this agreement if such bonds are
subject to the rebate requirements. The last report was through 2005.
The fee schedule is based on the services required and how the funds are accounted for. Typical fees are $2,000
per bond and $500 per reserve fund. Fiscal year 2007 -2008 amount is approximately $5,500 for both 1997 and 2002
issues and will be paid from Finance division Purchased Services /Contract account. (101- 210 - 55070)
CITY COUNCIL MEETING of FEBRUARY 19, 2008 BOOK "U"
moiion. The motion passed 9 -0.
Presentation, discussion and /orpossible action on Traffic Schedules (Ordinance Nos. 2008 -06, 2008 -07,
2008 -09).
M
ATUTORY AGENDA
Presentation, discussion and /or possible action on Montgomery Meadows Resolution of support.
Mr. Glockzin seeks City Council support of Montgomery Meadows Phase II located just north of the Montgomery
Rd. and Cline St. intersection. Per Texas Department of Housing and Community Affairs ( "TDHCA') requirements the
City should provide in -kind support of the housing project as well as a resolution of support.
The proposed in -kind contribution will be in the form of a waiver from the requirement to extend water, sewer and
street improvements between Montgomery Rd. and Lake Rd. as is standard. This could result in a savings to the project
of approximately $305,454 as per the updated engineer's preliminary opinion of probable construction costs provided by
McClure & Browne Engineering. The developer proposes building all of the Cline Street extension but the portion
outside of the project area.
This item was discussed at a Council work session on February 5, 2008. Mr. Glockzin and his engineer Mr. Dale
Browne were in attendance to answer questions.
This development will be the second phase of elderly housing provided in the area by Mr. Glockzin. A similar
request was approved in February of last year, but the application was not selected by TDHCA. This is a new request for
support.
Barrett. Mahaffey and Zender voting against.
Presentation, discussion and /or possible action on TV Truck Bid.
On January 8, 2008 council approved the purchase of a mainline system truck. There were contract cony
between the approved vendor and Houston Galveston Area Council (HGAC), thus voiding the contract. All previ
solicited vendors were given an opportunity to rebid, utilizing state co -op purchasing. When all best and final offers
received Cues, Inc. and Caldwell Country submitted the lowest bid.
Presentation, discussion and /or possible action on Traffic Calming Devices (Speed Tables).
A request was made from the residents along Normal Park Drive asking the City to install traffic calming devic
from Eastham Drive to Crosstimbers Drive. The residents are concerned about excessive vehicle speeds, "cut throug
traffic and accidents along that section of Normal Park.
A work session was held with Council on January 8, 2008, explaining the various options that could be utilized I
traffic calming on Normal Park Drive. Council requested that a meeting with the residents along that roadway segmc
be held to seek their input about installing traffic calming devices. A meeting was held with the residents on February
2008. Residents along that roadway segment are all in favor of installing traffic calming devices.
The recommended traffic calming device is a speed table. According to applicable engineering standards I
traffic calming, speed tables will be the most suitable device for traffic calming along the roadway segment.
The Director of Finance recommends that a capital project be setup for traffic calming projects. Therefore, it v
be required to transfer $20,000 to a new project as recommended by Finance.
3R l CITY COUCILMEMBER I CITY MANAGER REPORT
Presentation, discussion and /or possible action on the appointment of Helen King to the Huntsville Public
and Councilmember Woodward seconded the motion. The motion passed 9 -0.
Presentation, discussion and /orpossible action on City Manager Search.
Choate. Evans and Woodward voting against.
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CITY COUNCIL MEETING of FEBRUARY 19, 2008 BOOK "U" 97
PUBLIC COMMENTS (Open.)
Rev Martin. Mr. Martin spoke again against Cline St. extension; stated that there have been new businesses started in town
that have not requested tax breaks from the City; requested an update on the status of Target; and requested an update on
the Comprehensive Plan with respect to development across I1-1-45.
Jack Wagamon. Mr. Wagamon commented about voting procedures during the special election currently underway, and
requested that the City Council take action to request support from the County District Attorney's office.
RECESS [7:35- 7:45pm]
WORK SESSION [7:45- 8:25pm]
The City Council conducted a work session to hear and accept the Annual Police Contact Report presentation by Chief Jean
Sanders, Director of Public Safety, then discuss the Brazos Valley Affordable Housing presentation by Paul Turney, Executive
Vice President, Brazos Valley Affordable Housing Corporation.
ADJOURNMENT [8:25pm]
Mayor Turner adjourned the meeting.
I
Ste ie A. Brim, City Secretary