MIN CC 04/17/2007CITY COUNCIL MEETING APRIL 17, 2007 BOOK',
DF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 17'a DAY OF APRIL 2007, IN THE C
AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 4:30 P.M.
Council met in a regular session with the following members present:
Turner
Bob Tavenner
ckey Evans
Dalene Zender
n Willett
Mac Woodward
ck Choate
Clarence Griffin
alissa Mahaffey
CALL TO ORDER [4:35 p.m.]
Mayor Turner called the meeting to order.
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OFFICERS:
Kevin Evans, City Manager
Staci McGinty, Deputy City Secretary
Thomas Leeper, City Attorney
JOINT WORK SESSION [4:35 p.m. —6:00 p.m.]
PLEDGE OF ALLEGIANCE to US AND TEXAS FLAGS, INVOCATION
Councilmember Griffin led the invocation.
PUBLIC COMMENTS
None.
PRESENTATIONS
Proclamation — Primary Immune Deficiency Disease.
Proclamation — Week of the Young Child. ,
Proclamation — National Crime Victims Rights Week.
CONSENTAGENDA
Consider minutes of April 3, 2007. [ Danna Welter]
Consider Ordinance 2007 -04 -17.1 amending the fiscal year 2006 -07 annual budget. [Winston Duke /Steve Stacy]
Councilmember Willett made a motion to approve the consent agenda and Councilmember Woodward seconded
STATUTORY AGENDA
Approve contract with Service Ready Mix at $78.00lcu.yard for the periodic purchase of concrete materials at a cost c
$78.00 per cubic yard, to be funded from budgeted funds, as presented by Debby Mikulin, Purchasing Agent.
The annual contract for concrete materials is due to expire. Products are purchased periodically and when needed t
pair and restore the City streets, sidewalks, and driveways to meet City and state regulations. This contract is for a tw
it period. There was approximately 570 cy ordered during the last fiscal year.
The bid tabulation is as follows:
Bid 07 -11 — Concrete (5 bid packets mailed and one bid received)
vice Ready Mix (Plant - Huntsville, TX) - $78.00 per cubic yard.
insit Mix (Huntsville, TX) - $83.00 per cubic yard
st Materials (Iola, TX) - No Response
icy Ready Mix (Conroe, TX) - No Response
nroe Express Concrete (Conroe, TX) - No Response
Service Ready Mix has had the contract for the last two years and the pricing will remain the same. Transit Mix will
used as the back -up vendor if for some reason Service Ready Mix cannot deliver.
FISCAL IMPACT or FUNDING SOURCE.,
be purchased from budgeted funds in various divisions.
Approve the bids from HD Supply in the amount of $136,085.36 for the Mofft Springs Project and Rural Pipe and '
Supply in the amount of $62,807.00 for the 30" water main repair, to be purchased from budgeted funds, as
presented by Debby Mikulin.
Miscellaneous water supplies are needed for projects as listed below:
fit Springsl1-45 N - Phase Two WL
Water Main Repair
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CITY COUNCIL MEETING APRIL 17, 2007 BOOK;r,
27
TABULATION:
Moffit Sprinas B
Bid Amount Met Specifications
HD Supply $
$136,085.36 Y
Yes
Rural Pipe & Supply $
$137,406.00 Y
Yes
Golden Triangle $
$139,330.50 Y
Yes
ACT Pipe & Supply $
$139,692.03 Y
Yes
D &W Supply $
$140,791.60 Y
Yes
Techline Pipe & Supply $
$142,593.64 N
No
30" Water Main Repair
Rural Pipe & Supply $
$62,807.00 Y
Yes
HD Supply $
$64,082.55 Y
Yes
Golden Triangle $
$64,164.74 Y
Yes
ACT Pipe & Supply $
$70,352.53 Y
Yes
D &W Supply $
$76,549.60 Y
Yes
Techline Pipe $
$52,289.38 N
No
RECOMMENDATION:
It is the recommendation of staff to accept the lowest bid meeting specifications from HD Supply for the Moffit Springs
Road Project in the amount of $136,085.36 and Rural Pipe & S
Supply for the 30" Water Main Repair in the amount of
$62,807.00.
FISCAL IMPACT or FUNDING SOURCE:
Moffit Springs /1 -45 N - Phase Two —
— 701- 7045 -62300 - $
$249,864.00
30 Inch Water Main Repair —
— 701 -7040- 62300 - $
$120,000.00
C. Authorize the City Managerto enter into an lntedocal Agreement with Walker County „Sam Houston State University and
the Office of the Inspector General for the purpose of purchasing a wireless pneumatic target system for the City of
Huntsville Firing range, as presented by Darryle Slaven, Police Lieutenant.
Currently the firing range is maintained by the City of Huntsville with minimal assistance from other local law
enforcement agencies that utilize the range. A meeting was held with all users and an agreementwas reached to purchase a
new target system for the range in the approximate amount of $16,500. The City of Huntsville will gain ownership of the target
system once installed and maintain the scheduling of the range. The City will use funds from the 2006 Justice Assistance
Grant to complete the purchase of the target system and associated installation costs. The total funds available from the
grant are $10,234. The City will collect the money from the other agencies prior to purchase.
FISCAL IMPACT/ FUNDING SOURCE:
Walker County Sheriffs Office $ 3,000
SHSUPD $ 3,000
OIG $ 3,000
City of Huntsville 614 -559 -57475 $10,234
d. Authorize the City Manager to enter into a Construction Contract with Doughtie Construction Company, Inc. in an
amount not to exceed $1,058,305.00 for the construction of the Parker Creek Sewer Project, to be funded from
budgeted project funds, as presented by Steve Stacy, Director of Public Works.
Currently, existing homes along FM 247, Town & Country, McAdams Lane and Pine Hollow have on -site sewer systems.
Many of the existing systems are not functioning properly. The City has received numerous complaints from residents in the
area about the sewer problems. This project will provide first time City wastewater service to the areas mentioned above.
Bids were received and opened on March 1, 2007, and are tabulated below.
CONTRACTOR BIDAMOUNT
Doughtie Construction $1,058,305.00
Grisham Construction $1,099,316.66
Dudley Construction $1,167,497.08
FISCAL IMPACT or FUNDING SOURCE:
' Fundin Sour $1,058,305.00
Funding Source: $1,058,305.00 (Budgeted Project Funds 711 - 71108- 62300)
The current Engineer's cost estimate for this project was approximately $1.1 million. The low bid is less than the
Engineer's cost estimate.
passed unanimously.
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CITY COUNCIL MEETING APRIL 17, 2007 BOOK7'
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e. Approve the purchase of a High Roller in lieu of replacing two dump trucks at an estimated cost of $73,000 to be funde
from budgeted equipment replacement funds, as presented by Steve Stacy.
Below are the recommendations from the Fleet/Warehouse Supervisor during the Fleet Review for the Street
Division.
Recommendations:
Fleet review with Streets found Operational Efficiencies and Cost Saving Measures by:
1. Dispose of unit 461 (8 yard dump truck) — auction & do not replace — cost savings $55,000 in
FY09 /10
2. Dispose of unit 394 (8 yard dump truck) — auction ($55,000 in FY06 107)
3. Unit 394 replacement — change dump truck for high roller at cost of $ 73,000
Cost Savings:
$110,000 - $73,000 = $37,000 Cost Saving
Operational Efficiencies gained by purchasing High roller vs. dump truck:
1. Safety — High Roller is much safer when working on City streets by allowing employees to work with the
flow of traffic rather than across traffic.
2. Stand Alone - more versatile than dump truck. Ability to fill trenches, sand streets, perform street repairs,
street shoulder repairs, etc without another piece of equipment being required.
Recommendation Summary:
2 x dump trucks eliminated from Fleet $110,000
1 x high roller added to Fleet $73,000
Cost Savings $37,000
Operational Efficiencies gained for Street Department — faster, more effective and safer road work /repair
The cab and chassis will be purchased off the HGAC Buy Board and the road repair unit will be purchased from a sing)
source supplier who will also install the unit.
FISCAL IMPACT or FUNDING SOURCE:
Fiscal Impact: $73,000 (estimated cost)
Funding Source: Equipment Replacement Fund: 306 - 379 -69040
Budget: FY06 additional cost of $18,000 available from savings on purchases -no budget amendment necessary
FY07 budget reduction of $55,000
Councilmember Woodward made a motion to approve the purchase offs High Roller in lieu of re lacing two dump truck
at an estimated cost of $73,000 to be funded from budgeted equipment re lacement funds and Councilmember Willet
seconded the motion. The motion passed unanimously.
f. Approve the Final Platfor Sam Houston Avenue North, as recommended by the Planning and Zoning Commission, a
presented by Stan Hamrick, City Planner.
This is a project 5 years or more in the making. The two current property owners, Mr. Mejia and Mr. and Mrs. Squires
will exchange portions of their property for property the city owns to create the configuration seen on the plat document.
The plat will provide an area to extend water service based on the Unserved /Underserved Council policy. It wil
accomplish the goals set forth in the Transportation Plan and now the Comprehensive Plan for the connection of Sarr
Houston Avenue with University Avenue on the north side. Finally, it will create ready lots for the private property owner
involved that will allow new development in the area.
FISCAL IMPACT/ FUNDING SOURCE:
Fiscal Impact: none
Funding Source: none
Councilmember Griffin made a motion to approve the Final Plat for Sam Houston Avenue North as recommended b
the Planning and Zoning Commission and Councilmember Choate seconded the motion. The motion passed unanimous)
MAYOR I COUNCILMEMBER / CITY MANAGER REPORT
a. CPAC Report, as presented by Councilmember Evans.
Councilmember Evans reported on the budget status on the project.
b. Approve appointment of David Anderson to the Planning and Zoning Commission to replace Roy Partin (resigned).
Councilmember Woodward made a motion to aoorove appointment of David Anderson to the Planning and Zoning
Commission to replace Roy Partin (resigned) and Councilmember Choate seconded the motion. The motion passed
unanimously.
C. Consider contract of Charter Officer— Municipal Judge.
Councilmember Choate made a motion to approve the contract with John Gaines Municipal Judge at a salary of
$45,000 annually, and Councilmember Woodward seconded the motion. The motion passed unanimously.
d. Consider Ordinance 2007 -04 -17.2 amending the City Council Rules and Procedures, as presented by Councilmembe
Mahaffey.
Councilmember Mahaffey made a motion to approve Ordinance 2007 -04 -17.2 amending the City Council Rules an
Procedures amending Section 9— VOTING RULES by adding Section 9.5 Work Sessions:
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CITY COUNCIL MEETING APRIL 17, 2007 BOOK'X"
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Councilmember Evans pointed out the changing this section would impact other parts of the Rules of Procedure.
After discussion an additional motion was made.
PUBLIC COMMENTS
1. Karl Mahaffey. Dr. Mahaffey stated his opposition to the Ravenwood Development.
2. Ray Martin. Mr. Martin spoke regarding the growth outside the TIRZ and on the Comprehensive Plan.
3. Karl Davidson. Mr. Davidson spoke in opposition to the TIRZ, 380 agreement and the Ravenwood Development project.
4. John Wagamon. Mr. Wagamon spoke in opposition of the Ravenwood Development project.
5. John Strickland. Mr. Strickland spoke in opposition of the Chapter 380 agreement for the Ravenwood Development
project.
6. Jack Remeny. Mr. Remeny spoke in favor of economic development for the City.
7. Nancy Franklin. Ms. Franklin spoke in favor of the Ravenwood Development project.
8. Pam Markham. Ms. Markham spoke in favor of the Ravenwood Development project.
9. Marion Wagamon. Ms. Wagamon posed some questions to the City Council for their consideration before voting on the
Ravenwood Development and expressed her opposition to the 380 agreement and the Ravenwood Development
project.
10. Brian Woodward. Mr. Woodward spoke in opposition of the Ravenwood Development project.
MEDIA INQUIRIES
None.
ADJOURNMENT [7:56 p.m.]
Staci McGinty, Deputy City Secretary