MIN CC 03/27/2007CITY COUNCIL MEETING MARCH 27, 2007 BOOK 'A
20
-ES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 27'" DAY OF MARCH 2007, IN THE Cl
LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 5:00 P.M.
to Council met in a special session with the following members present
DUNCILMEMBERS:
OFFICERS:
Turner
Bob Tavenner
Kevin Evans, City Manager
ickey Evans
Dalene Zander
Danna Welter, City Secretary
n Willett
Mac Woodward
Thomas Leeper, City Attorney
Eck Choate
Clarence Griffin
alissa Mahaffey
CALL TO ORDER [5:00 p.m.]
Mayor Turner called the meeting to order.
Authorize transfer of funds to the Tanyard Creek @ Old Colony Road Drainage project creating an availabl
construction budget of $100,032, as presented by Steve Stacy, Director of Public Works.
This project is necessary because of the failure of the roadway at the crossing of Tanyard Creek and Old Colony Road
is to the poor condition of the existing drainage structure, a new drainage structure is required before reconstruction of th
adway section. Old Colony Road is shown as a collector roadway as per the Transportation Master Plan. The structure wil
designed and constructed as per the applicable standards. Also, this area is within the 100 -year flood plain and must b
signed within all applicable requirements.
This project has been deemed an emergency. Therefore, this project qualifies for an exemption to the competitiv
Ming requirements according to Section 4 of the City of Huntsville Procurement and Disposition Policies and Procedure
d Texas Government Code section 252.022 (a)(2) and (3).
Staff has created a preliminary budget for this project. An amount of at least $100,000 is recommended. Because of th
ture of this project, staff will report on the progress and monies expended in a timely manner. If funding problems occur ,
ty Council will be notified immediately.
SCAL IMPACT/ FUNDING SOURCE:
Fiscal Impact: $100,032 (reallocation of budgeted project funds)
Funding Source: Budgeted Project Funds - transfers
Pine Hill Road Sewer: 702 - 70201 -62300 Construction $90,032.00 (balance available)
Unallocated Budget: 702- 999 -99999 $41,741 (balance available)
Staff recommends transferring $90,032 from the Pine Hill Road Sewer Project and $10,000 from the Unallocated Budge
a new project called Tanyard Creek @ OCR Drainage. This will provide $100,032 of available funds for the project. Th
lowing project will be created by the Finance Department if approved:
Tanyard Creek @ OCR Drainage 702- 7121 -62300 $100,032
WORK SESSION [5:07 p.m. — 6:32 p.m.]
Stewart Mack, the Lawton Law Firm reviewed and discussed issues related to rates, deregulation and transition to
�tition of Entergy Gulf States, Inc., in the provision of electric service.
OTHER BUSINESS
Thomas Leeper, City Attorney, stated that the meeting scheduled at 6:00 pm to receive comments on
rehensive plan is cancelled due to the notice not being pasted 72 hours in advance of the meeting as required by
s Open Meetings Act. The City did post a legal advertisement and the meeting has been discussed for the past seve
s. The City will allow comments to be made and they will be recorded and heard at a later date for those not able to
nt at a future public hearing. A quorum of council will not be present.
ADJOURNMENT [5:25 p.m.]
Danna Welter, City Secretary