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Monthly Posted Agenda - 10/1/2013 CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tern Joe Emmett,Ward 1 Lydia Montgomery, Position 2 Tish Humphrey,Ward 2 Keith D.Olson,Position 4 �'' Ronald Allen,Ward 3 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR MEETING (5:00 PM) TUESDAY, OCTOBER 1,2013 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403),two working days prior to the meeting for appropriate arrangements. MAIN SESSION[5:00PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas,one state,under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS a. Proclamation 2014-07 for Fire Prevention Week b. Presentation on National Night Out[Kevin Lunsford, Director of Public Safety] 4. PUBLIC HEARING a. The City Council will receive public input on Ordinance 2013-46, to amend the City of Huntsville Development Code, adding a new chapter, Chapter 17, Historic Preservation. [Aron Kulhavy, Director of Community and Economic Development] S. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on September 17,2013. [Lee Woodward,City Secretary] b. Adopt Ordinance 2013-45 to amend the Capital Improvement Projects budget.[Steve Ritter, Interim Finance Director] c. Accept the award from the Department of Justice Bullet Proof Vest Program for $2,337.54. [Sherry McKibben, Neighborhood Resources Director] 7. STATUTORY AGENDA a. Presentation, discussion, and possible action related to purchase of hardware and services for upgrades to the City's network infrastructure including warranty extensions on existing equipment.[Chris Vasquez, IT Director] b. Presentation, discussion and possible action on annual purchase of PCs and servers which are due for replacement as per the FY13/14 computer replacement schedule.[Chris Vasquez, IT Director] c. Presentation, discussion and possible action to approve an Inter-Local Agreement with Walker County,Texas for the cost participation in East Mosley Lane Reconstruction Project. [Aron Kulhavy, Director of Community and Economic Development] d. Presentation, discussion, and possible action to adopt Ordinance 2013-46, to amend the City of Huntsville Development Code, adding a new chapter, Chapter 17, Historic Preservation, first reading. [Aron Kulhavy, Director of Community and Economic Development] 8. MAYOR/CITY COUNCIUCITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, discussion,and possible action to nominate Scotty Cherryholmes to the Hotel Occupancy Tax Board and Paul 011e to the Huntsville Arts Commission. [Mayor Woodward] b. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 9. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker i 10. MEDIA INOUIRIES RELATED TO MATTERS ON THE AGENDA j 11. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no j action will be discussed or taken.) 12. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Section 551.071—to receive legal advice on the administrative appeal by former Officer Chris Myers v Huntsville Police Department filed with the State Office of Administrative Hearing on his separation of license report from the City.[Leonard Schneider,City Attorney] 13. RECONVENE Take action, if necessary,on items discussed during Executive Session. 14. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074—personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE 1,Kristin Edwards, Deputy City Secretary,do hereby certify that a copy of the October 1,2013 City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551,Texas Government Code. , DATE OF POSTING: TIME OF POSTING: a pm C/ Kristin Edwards,Deputy City Secretary TAKEN DOWN: ��' � am pm I CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tem K � Joe Emmett,Ward 1 Lydia Montgomery,Position 2 c�� Tish Humphrey,Ward 2 Keith D.Olson,Position 4 Ronald Allen,Ward 3 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AMENDED AGENDA REGULAR SESSION(5:OOPM) TUESDAY, OCTOBER 1,2013 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services.are requested to contact the City Secretary's office(936.291.5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[5:00PM] 7.STATUTORY AGENDA e. Presentation, discussion, and possible action to adopt Ordinance 2013-47, suspending the rate increase proposed by Entergy Texas, Inc.,first reading.[Leonard Schneider,City Attorney] 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase,exchange,lease or value of real property; 551.073-deliberation regarding a prospective gift; 551.074-personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076- implementation of security personnel or devices; 551.087-deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. H a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the October 1,2013 City Council Amended Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. /r , A DATE OF POSTING: L'� � TIME OF POSTING: ` �am/p� Ora Kristin Edwards,Deputy City Secretary TAKEN DOWN: eR> CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro TeTern Mir Joe Emmett Ward 1 5. 0 Lydia Montgomery,Position 2 CM Tish Humphrey,Ward 2 Keith D.Olson,Position 4 Ronald Allen,Ward 3 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR MEETING (5:00 PM) TUESDAY, OCTOBER 1,2013 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403),two working days prior to the meeting for appropriate arrangements. MAIN SESSION[5:OOPM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS a. Proclamation 2014-07 for Fire Prevention Week b. Presentation on National Night Out[Kevin Lunsford,Director of Public Safety] 4. PUBLIC HEARING a. The City Council will receive public input on Ordinance 2013-46, to amend the City of Huntsville Development Code, adding a new chapter, Chapter 17, Historic Preservation. [Aron Kulhavy, Director of Community and Economic Development] 5. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on September 17,2013.[Lee Woodward,City Secretary] b. Adopt Ordinance 2013-45 to amend the Capital Improvement Projects budget.[Steve Ritter, Interim Finance Director] c. Accept the award from the Department of Justice Bullet Proof Vest Program for $2,337.54. [Sherry McKibben, Neighborhood Resources Director] 7. STATUTORY AGENDA a. Presentation, discussion, and possible action related to purchase of hardware and services for upgrades to the City's network infrastructure including warranty extensions on existing equipment.[Chris Vasquez, IT Director] b. Presentation, discussion and possible action on annual purchase of PCs and servers which are due for replacement as per the FY13/14 computer replacement schedule.[Chris Vasquez, IT Director] c. Presentation, discussion and possible action to approve an Inter-Local Agreement with Walker County,Texas for the cost participation in East Mosley Lane Reconstruction Project. [Aron Kulhavy, Director of Community and Economic Development] d. Presentation, discussion, and possible action to adopt Ordinance 2013-46, to amend the City of Huntsville Development Code, adding a new chapter, Chapter 17, Historic Preservation, first reading. [Aron Kulhavy, Director of Community and Economic Development] 8. MAYOR/CITY COUNCIUCITY MANAGER AND CITY ATTORNEY REPORT a. Presentation,discussion,and possible action to nominate Scotty Cherryholmes to the Hotel Occupancy Tax Board and Paul 011e to the Huntsville Arts Commission.[Mayor Woodward] b. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 9. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker i 10. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 12. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Section 551.071—to receive legal advice on the administrative appeal by former Officer Chris Myers v Huntsville Police Department filed with the State Office of Administrative Hearing on his separation of license report from the City.[Leonard Schneider,City Attorney] 13. RECONVENE Take action,if necessary,on items discussed during Executive Session. 14. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074—personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I, Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the October 1,2013 City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvillob(.gov, in compliance with Chapter 551,Texas Government Code. 1 DATE OF POSTING. —L TIME OF POSTING: l a pm II Kristin Eckkards,Deputy City Secretary TAKEN DOWN: 1 �� t 4; I CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tern Joe Emmett,Ward 1 Lydia Montgomery,Position 2C Tish Humphrey,Ward 2 Keith D.Olson,Position 4 �'` Ronald Allen,Ward 3 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AMENDED AGENDA REGULAR SESSION(5:OOPM) TUESDAY, OCTOBER 1,2013 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[5:0013M] 7.STATUTORY AGENDA e. Presentation, discussion, and possible action to adopt Ordinance 2013-47, suspending the rate increase proposed by Entergy Texas, Inc.,first reading. [Leonard Schneider,City Attorney] 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase,exchange,lease or value of real property; 551.073-deliberation regarding a prospective gift; 551.074- personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076- implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE 1,Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the October 1,2013 City Council Amended Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntavillob(.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: TIME OF POSTING: a m L� Kristin Edwards,Deputy City Secretary TAKEN DOWN: 1� V �� a pm CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H.Johnson,At-Large Position 3 Keith D.Olson,At-Large Position 4 ; &_„lt Joe Emmett,Ward 1 Ronald Allen,Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA Thursday, October 3, 2013 8:30 AM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward City Secrete ry(936.291.5403),two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget Amendments FY 13-14 c. Discuss adding BOSC Inc.a subsidiary of BOK Financial (Bank of Oklahoma)as an approved broker dealer of the City for purchasing investments. d. Discuss"assigning”a portion of General Fund's Fund Balance to reserve it in the amount of proceeds received from the sale of the Army Reserve building. 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the October 3,2013, Finance Committee Meeting A enda was poste n the City Hall bulletin board, a place convenient and readily accessible to the general publ c at all times, nd to the City's website,www.huntsvilletx.go , in compliance.with Chapter 551,Te s GovernIne Code. DATE OF POSTING:O TIME OF POSTING: �', 1 Le jo:�dw_ ard, i cretary � DATE TAKEN DOWN: j I CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H.Johnson,At-Large Position 3 R Keith D.Olson,At-Large Position 4 , k Joe Emmett,Ward 1 Ronald Allen,Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA Thursday, October 3, 2013 8:30 AM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary(936.291.5403),two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear,presentations discuss and may consider.recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget Amendments FY 13-14 c. Discuss adding BOSC Inc.a subsidiary of BOK Financial(Bank of Oklahoma)as an approved broker dealer of the City for purchasing investments. d.' Discuss"assigning"a portion of General Fund's Fund Balance to reserve it in the amount of proceeds received from the sale of the Army Reserve building. 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the October 3, 2013, Finance Committee M ting Agenda was posted on the City Hall bulletin board, a place convenient and; reac)ily accessible to the, gene public at all times, the City's website,www.huntsvilletx.go , in compliance with Chapter 551`Tex Go r6ent Code. 0 �3 DATE OF POSTING Z'\�, : � TIME OF POSTING: `:j, rdv L Wo dwa y Secretary DATE TAKEN DOWN: 10 r� CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Dan Jones,Chair Matt Benoit City Manager, Ex-Officio Reggie Lepley RV t David Zeller,Ex-Officio James Patton 041 J. , Jordan Herrin NATURAL PRESERVATION AD HOC COMMITTEE REGULAR SESSION(5:OOPM) WEDNESDAY, OCTOBER 9,2013 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (9361291-5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[5:OOPM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Discuss Board objectives and projects. c. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will he discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE—I hereby certify that a copy of the October 9,2013,Natural Preservation Ad Hoc Committee Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov,in corn lianca with Chapter 551,Texas Government Code. DATE OF POSTING: 1c) `'t TIME OF POSTING: —` ' TAKEN DOWN: it I' lie d,Ciry s , CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Dan Jones,Chair Matt Benoit City Manager, Ex-Officio Reggie Lepley ` David Zeller,Ex-Officio James Pattonoa Jordan Herrin NATURAL PRESERVATION AD HOC COMMITTEE REGULAR SESSION(5:OOPM) WEDNESDAY, OCTOBER 9,2013 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291-5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[5:OOPM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Discuss Board objectives and projects. c. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE—1 hereby certify that a copy of the October 9,2013,Natural Preservation Ad Hoc Committee Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntevilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: b L4 1 TIME OF POSTING: I( U 1< 0 oo ard, ec ry TAKEN DOWN: o � ♦ Ili CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor I Don H.Johnson,Position 3,Mayor Pro Tem '40 Joe Emmett,Ward 1 Lydia Montgomery,Position 2 Tish Humphrey,Ward 2 i Keith D.Olson,Position 4 Ronald Allen,Ward 3 Clyde Loll,Ward 4 NOTICE OF POSSIBLE QUORUM WEDNESDAY-FRIDAY,OCTOBER 9-11,2013 Austin Convention Center,500 East Cesar Chavez Street, Austin,Texas,78701 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM A possible quorum of the Council will be attending the annual conference of the Texas Municipal League. No formal action will be taken by the City Council during this event. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the October 9-11,2013,Notice of Possible Quorum was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvilletx.gov,in compliance with Cha t 551,Texas Government Code.y' DATE OF POSTING: v l l 1 3 ( � � TIME OF POSTING: `�C) dwar , ity Secre TAKEN DOWN: L a CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tem Joe Emmett,Ward 1 Lydia Montgomery,Position 2 E Tish Humphrey,Ward 2 Keith D.Olson,Position 4 Ronald Allen,Ward 3 Clyde Loll,Ward 4 NOTICE OF POSSIBLE QUORUM WEDNESDAY-FRIDAY,OCTOBER 9-11,2013 Austin Convention Center,500 East Cesar Chavez Street, Austin,Texas,78701 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM A possible quorum of the Council will be attending the annual conference of the Texas Municipal League. No formal action will be taken by the City Council during this event. CERTIFICATE 1,Lee Woodward,City Secretary,do hereby certify that a copy of the October 9-11,2013,Notice of Possible Quorum was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvilletx.gov,in compliance with Chapt 51,Texas Government Code. DATE OF POSTING: 3 CA TIME OF POSTING: L oodw rd, �ty Secretary TAKEN DOWN: i CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Rachel Willeford,Chair Danielle Hill Vinessa Mundorff Susan Thompson � Laura Solomon Kendall Scudder A Michelle Shannon Duncan Spencer Joseph Godinez Lauren Waters Brenda Grahmann Devon Olivier YOUTH ADVISORY BOARD AGENDA THURSDAY,OCTOBER 10,2013—4:30 PM CITY HALL LARGE CONFERENCE ROOM - 1212 AVENUE M, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward(9361291-5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes b. Hear reports from members c. Discuss strategic options for the Board d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071 —consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the October 10,2013,Youth Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general ublic at all If es, and to the City's website, www.huntsvilletx.gov,in cgr plia ce with Chapter 551,Texas Government Code. DATE OF POSTING: I '4 TIME OF POSTING: C odward,City Secre TAKEN DOWN: �V�1 U r�fr prn CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Rachel Willeford,Chair Danielle Hill Vinessa Mundorff Susan Thompson ��yiyot• Laura Solomon Kendall Scudder Shannon Duncan Michelle Spencer Joseph Godinez Lauren Waters Brenda Grahmann Devon Olivier YOUTH ADVISORY BOARD AGENDA THURSDAY, OCTOBER 10,2013—4:30 PM CITY HALL LARGE CONFERENCE ROOM - 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward(936/291-5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes b. Hear reports from members c. Discuss strategic options for the Board d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071 -consultation with counsel on legal matters;551.072-deliberation regarding purchase,exchange,lease or value of real property; 551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee; 551.076- implementation of security personnel or devices; 551.087 -deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE 1,Lee Woodward,City Secretary,do hereby certify that a copy of the October 10,2013,Youth Advisory Bdhrd Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all ti as and to the City's website, www.huntsvilletx.gov,in coqplian with Chapter 551,Texas Government Code. DATE OF POSTING: Ci i q TIME OF POSTING: )o-,Y� �pm L oodward,C' ry TAKEN DOWN: u U �LJ CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Rachel Willeford,Chair Danielle Hill ` Vinessa Mundorff Susan Thompson d� Laura Solomon Kendall Scudder � I Shannon Duncan Joshua Winston Michelle Spencer Joseph Godinez Lauren Waters Brenda Grahmann Devon Olivier YOUTH ADVISORY BOARD AMENDED AGENDA THURSDAY, OCTOBER 10,2013—4:30 PM CITY HALL LARGE CONFERENCE ROOM - 1212 AVENUE M, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward(936/291-5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Select new Chairperson to serve remainder of 2013. b. Approve minutes c. Hear reports from members d. Discuss strategic options for the Board e. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071 -consultation with counsel on legal matters;551.072-deliberation regarding purchase,exchange,lease or value of real property; 551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee; 551.076- implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. R a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the October 10,2013,Youth Advisory BoalUkAmended Agenda was posted on the City Hall bull�Jn rd, place convenient and readily accessible to the general blic at all me , and to the City's website, www.huntsvilletx.gov ''pile a with Chapter 551,Texas Government Code. DATE OF POSTING: N TIME OF POSTING: '1 C -4-y-A TAKEN DOWN: g, 0&pm Lee ard,City SiEretary i CITY OF HUNTSVILLE. TEXAS Mac Woodward,Mayor Rachel Willeford,Chair Danielle Hill M Vinessa Mundorff Susan Thompson � Laura Solomon Kendall Scudder Shannon Duncan Joshua Winston Michelle Spencer Joseph Godinez Lauren Waters Brenda Grahmann Devon Olivier YOUTH ADVISORY BOARD AMENDED AGENDA THURSDAY,OCTOBER 10,2013—4:30 PM CITY HALL LARGE CONFERENCE ROOM -1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward(9361291-5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Select new Chairperson to serve remainder of 2013. b. Approve minutes c. Hear reports from members d. Discuss strategic options for the Board e. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071 -consultation with counsel on legal matters;551.072-deliberaton regarding purchase,exchange,lease or value of real property; 551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee; 551.076- implementation of security personnel or devices; 551.087 -deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the O7=7 ory Boar A ended Agenda was posted on the City Hall bulletin board, a place convenient and readily acce at all ti e and to the C' ebsite, www.huntsvilletx.gov,in co lien with Chapter 551,Texas Governm DATE OF POSTING: d i TIME OF POSTING: r /� "� rd, �y Secretary TAKEN DOWN: �� v / `Jpm CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Margaret Smith, Chair Una Grace Nash Michael Henderson o� Betsy Maloney Jaspyr Sanford Nv� �� Jacqueline Smith Paul 011e Patsy Ann Reed Ann Hodges HUNTSVILLE ARTS COMMISSION MEETING AGENDA THURSDAY,OCTOBER 10,2013,5:00 p.m. The Wynne Home Arts Center 1428 Eleventh Street Huntsville,TX 77340 AGENDA Item Action I. Call the meeting to order. II. Hear citizen input. III. Consider minutes of April, June and September. IV. Hear reports a. Friends of the Wynne; Gallery Committee; Chairperson b. Staff Report: Budget; Charles Jones Exhibit; Upcoming Events Arts Contracts; Marketing: Priority One V. Distribute informational materials. VI. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease,Cultural Services Coordinator,at(936)291-5422 two working days prior to the meeting so that appropriate arrangements can be made. 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the October 10,2013,Huntsville Arts Commission Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the gen I public II times,and to City's website, www.huntsvilletx.gov,in compliance with Chapter 551,Texas Governme C Date of Posting: 1 U ly //Z> ted: Time of Posting: l� ; Woodward,City ecre Taken down: �O' t01 Y SD�t i F H T C ITY O UN SVILLE TEXAS Mayor Mac.Woodward Margaret Smith, Chair Xv Una Grace Nash Michael Henderson G` of W.- Betsy Maloney Jaspyr Sanford Jacqueline Smith Paul 011e Patsy Ann Reed Ann Hodges HUNTSVELLE ARTS COMMISSION MEETING AGENDA THURSDAY,OCTOBER 10,2013,5:00 p.m. The Wynne Home Arts Center 1428 Eleventh Street Huntsville,TX 77340 AGENDA Item Action 1. Call the meeting to order. II. Hear citizen input. III. Consider minutes of April, June and September. I IV. Hear reports a. Friends of the Wynne; Gallery Committee; Chairperson b. Staff Report: Budget; Charles Jones Exhibit; Upcoming Events Arts Contracts; Marketing: Priority One V. Distribute informational materials. VI. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease,Cultural Services Coordinator,at(936)291-5422 two working days prior to the meeting so that appropriate arrangements can be made. 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the October 10,2013,Huntsville Arts Commission Agenda was --t--*&pn the City Hall bulletin board,a place convenient and readily accessible to the general public aes,and to the ity's its, www.huntsvilletK.gov,in compliance with Chapter 551,Texas Government Code AlDate of Posting: 10 / I13 osted: Time of Posting: /9;3(7� oodward,City Secretary Taken down: l • <r s 4 I PARKS AND RECREATION ADVISORY BOARD MAYOR, MAC WOODWARD i Marcus Evans Rhonda Reddock Maxia Farris ` Woody Woods Nate Grigsby Gov d'it John K. Smither Keith Jenkins �N Christopher Cirrito p Ray Black PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, October 14, 2013, 12:0013M Huntsville City Hall — Large Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penn Joiner at (936)294-5708 two working days prior to the meeting so that 4 Y � ) 9 Y p 9 appropriate arrangements can be made. 1. Call to Order(12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes from August 19, 2013. B. Presentation, discussion and/or possible action on combining the Beautification Advisory Committee with the Parks and Recreation Advisory Board. C. Presentation, discussion and/or possible action on practicing on ball fields. D. Presentation, discussion and/or possible action on the updates from the Community Services Department. a. Parks Division b. Aquatics Division c. Recreation Division 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for October 14, 2013, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: 10 ,O By: Aki Time of Posting: �D•c��Cl_�yl- PARKS AND RECREATION ADVISORY BOARD MAYOR, MAC WOODWARD Marcus Evans Rhonda Reddock Maxia Farris Woody Woods Nate Grigsby �ryot.� John K. Smither Keith Jenkins t► �" Christopher Cirrito Ray Black PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, October 14, 2013, 12:OOPM Huntsville City Hall - Large Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order(12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes from August 19, 2013. B. Presentation, discussion and/or possible action on combining the Beautification Advisory Committee with the Parks and Recreation Advisory Board. C. Presentation, discussion and/or possible action on practicing on ball fields. D. Presentation, discussion and/or possible action on the updates from the Community Services Department. a. Parks Division b. Aquatics Division c. Recreation Division 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for October 14, 2013, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: P v Time of Posting: 10,VS, CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tern Joe Emmett,Ward 1 Lydia Montgomery,Position 2 �c Tish Humphrey,Ward 2 Keith D.Olson,Position 4 Ronald Allen,Ward 3 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA FRANK D. "PONCHO"AQUATIC CENTER RENAMING (5:15 PM) 912 AVENUE N, HUNTSVILLE,TEXAS 77340 FOLLOWED BY RECEPTION AT CITY HALL, 1212 AVENUE M REGULAR MEETING(6:00 PM) TUESDAY, OCTOBER 15, 2013 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas,one state, under God, one,and indivisible. 3. PROCLAMATIONS AND PRESENTATIONS - Presentation of POW-MIA flag to Mr.J. P.Richardson,World War II prisoner of war 4. PUBLIC HEARING a. The City Council will receive public input on Ordinance 2013-46, to amend the City of Huntsville Development Code, adding a new chapter, Chapter 17, Historic Preservation. [Aron Kulhavy, Director of Community and Economic Development] b. The City Council will receive public input on Ordinance 2014-02, to amend the City of Huntsville Development Code, removing Section 504 Noise Control and Table 5-2 Table of Noise Standards from Chapter 5. [Aron Kulhavy, Director of Community and Economic Development] 5. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Special Session held on September 23, 2013 and the City Council Regular Session held on October 1,2013.[Lee Woodward, City Secretary] b. Adopt Ordinance 2014-01,to amend the FY 2013-14 budget. [Steve Ritter, Director of Finance] c. Authorize the City Manager to apply for an Emergency Management Performance Grant(EMPG)and approve.Resolution 2014-01 in support of same.[Dr.Sherry McKibben, Neighborhood Resources Director] d. Authorize the City Manager to apply for a Houston—Galveston Area Council(H-GAC)Municipal Solid Waste Grant for no more than $25,000, with a $2,500 match and approve Resolution 2014-02 in support of same. [Dr. Sherry McKibben, Neighborhood Resources Director] e. Authorize the City Manager to accept an award by the Texas Department of Public Safety and the Houston-Galveston Area Council for a Homeland Security Grant in the amount of $65,000.00. [Dr. Sherry McKibben, Neighborhood Resources Director] f. Authorize the City Manager to accept the 2014 Victims' Service Coordinator Grant for $47,420.90, and allocate $11,855.22 cash match.[Dr.Sherry McKibben,Neighborhood Resources Director] 7. STATUTORY AGENDA a. Presentation, discussion, and possible action to adopt Ordinance 2013-46, to amend the City of Huntsville Development Code, adding a new chapter, Chapter 17, Historic Preservation, second reading. [Aron Kulhavy, Director of Community and Economic Development] 6 b. Presentation, discussion, and possible action to adopt Ordinance 2014-02 to amend the City of Huntsville Development Code by removing Section 504 Noise Control and Table 5-2 Table of Noise Standards from Chapter 5,first reading. [Aron Kulhavy, Director of Community and Economic Development] 8. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. City Manager's Report 1. Updates on City construction,grants,studies, City projects,City purchases,and economic development. 9. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 10. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 12. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the October 15,2013 City Council Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: TIME OF POSTING: am/pm `- `t� 1 m Lee Woodward,City Secretary TAKEN DOWN: :V b �(/ p CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tem k Joe Emmett,Ward 1 Lydia Montgomery,Position 2 �C °� Tish Humphrey,Ward 2 Keith D.Olson,Position 4 Ronald Allen,Ward 3 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA FRANK D. "PONCHO"AQUATIC CENTER RENAMING (5:15 PM) 912 AVENUE N, HUNTSVILLE,TEXAS 77340 FOLLOWED BY RECEPTION AT CITY HALL, 1212 AVENUE M REGULAR MEETING(6:00 PM) TUESDAY, OCTOBER 15, 2013 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:0013M] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas,one state, under God,one,and indivisible. 3. PROCLAMATIONS AND PRESENTATIONS - Presentation of POW-MIA flag to Mr.J.P.Richardson,World War II prisoner of war 4. PUBLIC HEARING a. The City Council will receive public input on Ordinance 2013-46, to amend the City of Huntsville Development Code, adding a new chapter, Chapter 17, Historic Preservation. [Aron Kulhavy, Director of Community and Economic Development] b. The City Council will receive public input on Ordinance 2014-02, to amend the City of Huntsville Development Code, removing Section 504 Noise Control and Table 5-2 Table of Noise Standards from Chapter 5. [Aron Kulhavy, Director of Community and Economic Development] 5. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Special Session held on September 23, 2013 and the City Council Regular Session held on October 1,2013.[Lee Woodward,City Secretary] b. Adopt Ordinance 2014-01,to amend the FY 2013-14 budget. [Steve Ritter, Director of Finance] c. Authorize the City Manager to apply for an Emergency Management Performance Grant(EMPG)and approve Resolution 2014-01 in support of same. [Dr.Sherry McKibben, Neighborhood Resources Director] d. Authorize the City Manager to apply for a Houston—Galveston Area Council(H-GAC)Municipal Solid Waste Grant for no more than $25,000, with a $2,500 match and approve Resolution 2014-02 in support of same. [Dr. Sherry McKibben, Neighborhood Resources Director] e. Authorize the City Manager to accept an award by the Texas Department of Public Safety and the Houston-Galveston Area Council for a Homeland Security Grant in the amount of $65,000.00. [Dr. Sherry McKibben, Neighborhood Resources Director] f. Authorize the City Manager to accept the 2014 Victims' Service Coordinator Grant for $47,420.90, and allocate $11,855.22 cash match.[Dr.Sherry McKibben, Neighborhood Resources Director] 7. STATUTORY AGENDA a. Presentation, discussion, and possible action to adopt Ordinance 2013-46, to amend the City of Huntsville Development Code, adding a new chapter, Chapter 17, Historic Preservation, second reading. [Aron Kulhavy, Director of Community and Economic Development] b. Presentation discussion and possible action to adopt Ordinance 2014-02 to amend the City of Huntsville Development Code by removing Section 504 Noise Control and Table 5-2 Table of Noise Standards from Chapter 5,first reading. [Aron Kulhavy, Director of Community and Economic Development] 8. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. City Manager's Report 1. Updates on City construction,grants,studies, City projects, City purchases,and economic development. 9. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 10. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 12. ADJOURNMENT "If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certtly that a copy of the October 15,2013 City Council Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: TIME OF POSTING: am/pm 1 J Lee Woodward,City Secretary TAKEN DOWN: �U�1 / S 5"a /pm i CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF TEXAS COUNTY OF WALKER,TEXAS I,the undersigned,Dewana Harding, Executive Director of the Huntsville Housing Authority, City of Huntsville,Texas,do hereby certify that a Legal Notice was posted in words and figures,to-wit: PUBLIC NOTICE OF MEETING TAKE NOTICE THAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY,CITY OF HUNTSVILLE,WALKER COUNTY TEXAS, BOARD OF COMMISSIONERS MEETING WILL BE HELD AT 724 Thomason Street, Huntsville, Walker County, Texas, commencing on the 15`x' day of October,2013 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code,as amended. WITNESS MY HAND AND SEAL OF said Huntsville Housing Authority on this 10' day of October, 2013. 'f Executive Director Huntsville Housing Authority *Note:Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority rei,ve by: C' of Huntsville, Gify Secretm-y. GO time: 12 date posted: 10 /o /3 time posted: / Al lb/n 5d a i Huntsville Housing Authority 299 Martin Luther King Dr.,No. I Huntsville,Texas 77320 PHONE(936)294-0277 FAX(936)294-9813 HUNTSVILLE HOUSING AUTHORITY BOARD OF COMMISSIONERS BOARD MEETING OCTOBER 15,2013 AGENDA 1. Public Comment-Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Minutes of 16'of July,2013 4. Report of the Secretary 5. Review of Financials,Delinquent Rents,Waiting List,Vacancies,and Work Orders 6. Old Business-None 7. New Business- a.) Discussion and possible resolution on"Write Off of Delinquent Rent for Year Ended 9-30-2013. Resolution 2013-10-1 b.) Discussion and resolution on"PHAS"information that will be submitted to HUD for Year End 9-30-2013. Resolution 2013-10-2 c.) Discussion and possible resolution to continue to provide the Huntsville Police Department with the police substation located at Mary Estill#16 for an additional three years. Resolution 2013-10-3 f.) Update on the current modernization work under construction and discussion of needed maintenance/construction for REAC inspection and vacancies. g.) Discussion and possible resolution to increase late payment fees. Resolution 2013-10-4 8. Adjournment 1c) 1 CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF TEXAS COUNTY OF WALKER, TEXAS I,the undersigned, Dewana Harding, Executive Director of the Huntsville Housing Authority, City of Huntsville, Texas, do hereby certify that a Legal Notice was posted in words and figures,to-wit: PUBLIC NOTICE OF MEETING TAKE NOTICE THAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY, CITY OF HUNTSVILLE,WALKER COUNTY TEXAS, BOARD OF COMMISSIONERS MEETING WILL BE HELD AT 724 Thomason Street, Huntsville, Walker County, Texas, commencing on the 15' day of October, 2013 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code, as amended. WITNESS MY HAND AND SEAL OF said Huntsville Housing Authority on this 10"' day of October,2013. Executive Director Huntsville Housing Authority *Note: Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority c nfeive by: C• of Huntsville,Gity » 1jo&14_) timer date posted: 10 /a /3 time posted: / /!1 Huntsville Housing Authority 299 Martin Luther King Dr.,No. 1 Huntsville,Texas 77320 PHONE(936)294-0277 FAX(936)294-9813 HUNTSVILLE HOUSING AUTHORITY BOARD OF COMNHSSIONERS BOARD MEETING OCTOBER 15,2013 AGENDA 1. Public Comment-Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Minutes of 16'of July,2013 4. Report of the Secretary 5. Review of Financials,Delinquent Rents,Waiting List,Vacancies,and Work Orders 6. Old Business-None 7. New Business- a.) Discussion and possible resolution on"Write Off of Delinquent Rent for Year Ended 9-30-2013. Resolution 2013-10-1 b.) Discussion and resolution on"PHAS"information that will be submitted to HUD for Year End 9-30-2013. Resolution 2013-10-2 c.) Discussion and possible resolution to continue to provide the Huntsville Police Department with the police substation located at Mary Estill#16 for an additional three years. Resolution 2013-10-3 f.) Update on the current modernization work under construction and discussion of needed maintenance/construction for REAC inspection and vacancies. g.) Discussion and possible resolution to increase late payment fees. Resolution 2013-10-4 8. Adjournments//ll✓� / l V/ CITY OF HUNTSVILLE, TEXAS Eric Johnston,Chairman David Anderson ` Bill Barry Tommy Cummings �± Marilyn Soffar Leroy Hilton � S.O.Woods,Jr. PLANNING & ZONING COMMISSION AGENDA OCTOBER 17,2013 at 5:30PM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag-Honor the Texas Flag,I pledge allegiance to thee, Texas,one state under God,one and indivisible. 3. INVOCATION 4. CONSIDER the subdivision plat of Lot 1, Sam Houston Medical Center Addition of the P. Tomlinson Survey(A-539) located at 540 IH 45 S, Huntsville,Texas. 5. CONSIDER the minutes of September 19, 2013 6. UPDATE on the Development Code Revision Process. 7. PUBLIC COMMENTS 8. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest trom the Commission and City Staff for which no action will be discussed or taken. 9. ADJOURNMENT H,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase, exchange, base or value of real property;551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment employment evaluation, reassignment duties, discipline, or dismissal of a public officer or employee; 551.076 - Impbmentation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,if necessary,on the Items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the October 17,2013 Planning&Zoning Commission Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: TIME OF POSTING: Lee Woodwa , S tary TAKEN DOWN: 1 _ 1 �\ C 013 CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Bill Barry Tommy Cummings �, Marilyn Soffar Leroy Hilton ��ate" S.O.Woods,Jr. PLANNING &ZONING COMMISSION AGENDA OCTOBER 17,2013 at 5:30PM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag-Honor the Texas Flag,I pledge allegiance to thee, Texas,one state under God,one and indivisible. 3. INVOCATION 4. CONSIDER the subdivision plat of Lot 1, Sam Houston Medical Center Addition of the P. Tomlinson Survey(A-539) located at 540 IH 45 S, Huntsville,Texas. 5. CONSIDER the minutes of September 19, 2013 6. UPDATE on the Development Code Revision Process. 7. PUBLIC COMMENTS 8. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 9. ADJOURNMENT ff,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, than such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase, exchange,lease or value of real property;551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.075 - implementation of security personnel or devices,551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. H a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the October 17,2013 Planning&Zoning Commission Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: TIME OF POSTING: I Lee Woodwar Ci Zetary TAKEN DOWN: I� °I i CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Dan Jones,Chair Matt Benoit City Manager, Ex-Officio Reggie Lepley � David Zeller,Ex-Officio James Patton �('14°tsv±� Jordan Herrin R` NATURAL PRESERVATION AD HOC COMMITTEE REGULAR SESSION(5:OOPM) WEDNESDAY, OCTOBER 23, 2013 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291-5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[5:OOPM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Discuss Board objectives and projects. c. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE—I hereby certify that a copy of the October 23,2013,Natural Preservation Ad Hoc Committee Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: TIME OF POSTING: Gt - lM• `v !/ �/ TAKEN DOWN: Lee Woobward,City Secretary e CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Dan Jones,Chair Matt Benoit City Manager, Ex-Officio Reggie Lepley David Zeller,Ex-Officio James Patton °� Jordan Herrin NATURAL PRESERVATION AD HOC COMMITTEE REGULAR SESSION(5:OOPM) WEDNESDAY, OCTOBER 23,2013 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291-5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[5:OOPM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Discuss Board objectives and projects. c. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE—I hereby certify that a copy of the October 23,2013,Natural Preservation Ad Hoc Committee Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: v I TIME OF POSTING: -� IN TAKEN DOWN: Lee WoWdward,City Secretary CITY OF HUNTSVILLE, TEXAS Mayor.Mac Woodward Cheryl Spencer,Chair ` Helen Belcher James R.Barnes Robert Ernst Sam Moak Laura Bruns Scott Dornbush Karl Collins Ferne Frosch Linda Pease,Ex-Officio MAIN STREET ADVISORY BOARD Thursday,October 24,2013 at 1:00 p.m. Main Street Office 1203 University Avenue Huntsville,TX 77340 AGENDA Item Action I. Call the meeting to order. II. Hear citizen comments. III. Consider and/or approve minutes of the June meeting. IV. Committee Reports a. Chair Person's Report-Cheryl Spencer b. Main Street Assistant Report-Ariel Traub i. Infrastructure update ii. Signage Update V. Review of Downtown Events: i. Scare on the Square-October 26th from 5-7:30 p.m. ii. Christmas Fair-December 7th from 10 a.m.to 5 p.m. VI. Open Discussion VII. Adjourn the meeting-Next meeting TBD Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kim McAuliffe,Main Street Coordinator,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: Time of Posting: Date Taken Down: Posted: Kristin Edwards,Deputy City Secretary CITY OF HUNTSVILLE, TEXAS Mayor.Mac Woodward Cheryl Spencer,Chair Helen Belcher James R.Barnes d Robert Ernst Sam Moak Laura Bruns Scott Dornbush Karl Collins Ferne Frosch Linda Pease,Ex-Officio MAIN STREET ADVISORY BOARD Thursday,October 24,2013 at 1:00 p.m. Main Street Office 1203 University Avenue Huntsville,TX 77340 AGENDA item Action I. Call the meeting to order. II. Hear citizen comments. III. Consider and/or approve minutes of the June meeting. IV. Committee Reports a. Chair Person's Report-Cheryl Spencer b. Main Street Assistant Report-Ariel Traub i. Infrastructure update ii. Signage Update V. Review of Downtown Events: i. Scare on the Square-October 26th from 5-7:30 p.m. ii. Christmas Fair-December 7th from 10 a.m.to 5 p.m. VI. Open Discussion VII. Adjourn the meeting-Next meeting TBD Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kim McAuliffe,Main Street Coordinator,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting. ! l2 1 (�j Time of Posting: J a _ ..•-� Date Taken Down: In� v•- Posted: Kristin Edwards,Deputy City Secre ry i WALKER COUNTY PUBLIC SAFETY COMMUNICATIONS CENTER EXECUTIVE BOARD MEMBERS COMMISSIONER B.J. GAINES, JR., CHAIRMAN TIM PAULSEL, COMMISSIONER CRAIG SCHLICHER, VICE CHAIRMAN MATT BENOIT, CITY MANAGER JEFF DUGAS, CITY REPRESENTATIVE DEBORAH GILBERT, ASSISTANT DIRECTOR LES METZLER, DIRECTOR REGULAR SESSION OCTOBER 24, 2013 3:30 P.M. WALKER COUNTY SHERIFF'S OFFICE TRAINING ROOM 717 FM 2821, SUITE 500 AGENDA I. CALL TO ORDER A. Announcement by the Chairman whether a quorum is present. B. Certification that public notice of meeting was given in accordance with the provisions of Section 55.1.001 et.seq. of the Texas Government Code. [I. EXECUTIVE SESSION: If; during the course of the meeting covered by this notice, Walker County Public Safety Communications Center shall determine that a closed meeting of the Board is required, then such closed meeting as authorized by Texas Government Code, Chapter 551, sub-chapter D will be held by the Walker County Public Safety Communications Center at the date, hour, and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Walker County Public Safety Communications Center may conveniently meet in such closed meeting concerning any and all subjects and for any and all purposes permitted by Chapter 551, sub-chapter D, inclusive of said Texas Government Code, including but not limited to: Section 551.071 For the purpose of a private consultation between the Walker County Public Safety Communications Center and its attorney when the Board seeks attorney's advice with respect to pending or contemplated litigation settlement offers, and matters where the duty of the Walker County Public Safety Communications Center counsel to his client pursuant to the Code of Professional Responsibilities of the State Bar of Texas clearly conflicts with the Open Meeting Act, Section 551.072 For the purpose of discussion with respect to the purchase, exchange, lease or value of real property, if deliberation in an open meeting would have a detrimental effect on the position of the Board of Trustees in negotiations with a third person. Section 551.073 For the purpose of deliberation regarding prospective gifts or to deliberate a negotiated contract for prospective gift or donation to the Walker County Public Safety Communications Center or Walker County, if deliberation in an open meeting would have a detrimental effect on the position of the Walker Countv Public Safety Communications Center in negotiations with a third person. Section 551.074 For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee, unless such officer or employee requests a public hearing. Section 551.076 To discuss the deployment, or specific occasions for implementation of security personnel or devices. III. RECONVENE FROM EXECUTIVE SESSION INTO OPEN SESSION FOR ANY ACTION RELATED TO ITEMS DISCUSSED IN EXECUTIVE SESSION. IV. GENERAL ITEMS A. Citizens Input V. ACTION ITEMS 1. Discuss and/or approve minutes from the meeting dated September 26, 2013. 2. Discuss and/or approve a system purchase agreement with Motorola Solutions, Inc. based on previous quote and approve the purchase of the equipment/hardware/software for the new radio system from budgeted funds. 3. Discuss and/or approve additional funding for additional costs related to the new radio system install. 4. Discuss and/or approve contract with Console Cleaning Specialists, Inc. based on a previous quote for annual cleaning services for the communications center from budgeted funds. INFORMATION ITEMS A. Citizen Input B. Media V1. ADJOURN On this October 21.2013,notice was filed with the Administrative Secretary of the County Judge,and an original copy was placed on the main entrance of the Walker County Courthouse on this said date. Les Metzler, Director I,the undersigned County Clerk,do hereby certify that the above notice of meeting of the above named Executive Board, is a true and correct copy of said notice, and I posted a true and correct copy of said notice on the Courthouse door of Huntsville, Texas, and at a place readily accessible to the general public at all times on October 21.2013, and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. FILED FOR POST)NG 2 : a At O'clock M 10 a 13 OCT 2 1 2013 113 i K.A. French, County Cler'!k I WALKER COUNTY a putt'! • WALKER COUNTY PUBLIC SAFETY COMMUNICATIONS CENTER EXECUTIVE BOARD MEMBERS COMMISSIONER B.J. GAINES, JR., CHAIRMAN TIM PAULSEL, COMMISSIONER CRAIG SCHLICHER, VICE CHAIRMAN MATT BENOIT, CITY MANAGER JEFF DUGAS, CITY REPRESENTATIVE DEBORAH GILBERT, ASSISTANT DIRECTOR LES METZLER, DIRECTOR REGULAR SESSION OCTOBER 24, 2013 3:30 P.M. WALKER COUNTY SHERIFF'S OFFICE TRAINING ROOM 717 FM 2821, SUITE 500 AGENDA I. CALL TO ORDER A. Announcement by the Chairman whether a quorum is present. B. Certification that public notice of meeting was given in accordance with the provisions of Section 55.1.001 et.seq. of the Texas Government Code. II. EXECUTIVE SESSION: I£ during the course of the meeting covered by this notice, Walker County Public Safety Communications Center shall determine that a closed meeting of the Board is required, then such closed meeting as authorized by Texas Government Code, Chapter 551, sub-chapter D will be held by the Walker County Public Safety Communications Center at the date, hour, and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Walker County Public Safety Communications Center may conveniently meet in such closed meeting concerning any and all subjects and for any and all purposes permitted by Chapter 551, sub-chapter D, inclusive of said Texas Government Code, including but not limited to: Section 551.071 For the purpose of a private consultation between the Walker County Public Safety Communications Center and its attorney when the Board seeks attorney's advice with respect to pending or contemplated litigation settlement offers, and matters where the duty of the Walker County Public Safety Communications Center counsel to his client pursuant to the Code of Professional Responsibilities of the State Bar of Texas clearly conflicts with the Open Meeting Act. Section 551.072 For the purpose of discussion with respect to the purchase, exchange, lease or value of real property, if deliberation in an open meeting would have a detrimental effect on the position of the Board of Trustees in negotiations with a third person. Section 55 1.07') For the purpose of deliberation regarding prospective gifts or to deliberate a negotiated contract for prospective gift or donation to the Walker County Public Safety Communications Center or Walker County, if deliberation in an open meeting would have a detrimental effect on the position of the Walker County Public Safety Communications Center in negotiations with a third person. Section 551.074 For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee, unless such officer or employee requests a public hearing. I Section 551.076 To discuss the deployment, or specific occasions for implementation of security personnel or devices. Ill. RECONVENE FROM EXECUTIVE SESSION INTO OPEN SESSION FOR ANY ACTION RELATED TO ITEMS DISCUSSED IN EXECUTIVE SESSION. IV. GENERAL ITEMS A. Citizens Input V. ACTION ITEMS 1. Discuss and/or approve minutes from the meeting dated September 26, 2013. 2. Discuss and/or approve a system purchase agreement with Motorola Solutions, Inc. based on previous quote and approve the purchase of the equipment/hardware/software for the new radio system from budgeted funds. 3. Discuss and/or approve additional funding for additional costs related to the new radio system install. 4. Discuss and/or approve contract with Console Cleaning Specialists, Inc. based on a previous quote for annual cleaning services for the communications center from budgeted funds. INFORMATION ITEMS A. Citizen Input B. Media V1. ADJOURN On this October 21.2013,notice was filed with the Administrative Secretary of the County Judge,and an original copy was placed on the main entrance of the Walker County Courthouse on this said date. Les Metzler, Director 1,the undersigned County Clerk, do hereby certify that the above notice of meeting of the above named Executive Board, is a true and correct copy of said notice,and 1 posted a true and correct copy of said notice on the Courthouse door of Huntsville,Texas, and at a place readily accessible to the general public at all times on October 21.2013, and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. FILED FOR POST G� ' At 2. a O'clock M !o a' /3 OCT 21 2m K.A. French, County Clerk ; WALKER COUNTY B , putyl CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen,Chair Dan McDaniel John McManners Jacob Bullion Gerald Norwood Bill Butler Ovi 0 �� Charlotte Oleinik Bill Gibson H Leta Reiner Richard Yawn MSG Joseph Brooks Loran Rhine Tom Fordyce Nathan Brown Kenneth Lee CITY OF HUNTSVILLE,TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION 5:30PM) a,J THURSDAY, OCTOBE�2013 U)7 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items,projects,and proposals. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. G q CERTIFICATE-I do hereby certify that a copy of the October XX 2013,City of Huntsville,Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's website, www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: 10Z I It TIME OF POSTING: l ard,City Secre ry TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen,Chair Dan McDaniel John McManners Jacob Bullion Gerald Norwood Bill Butler �C"°� •� Charlotte Oleinik Bill Gibson N Leta Reiner Richard Yawn MSG Joseph Brooks Loran Rhine Tom Fordyce Nathan Brown Kenneth Lee CITY OF HUNTSVILLE,TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION( •30PM) , THURSDAY, OCTOBER N2013 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[5:3013M] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items,projects,and proposals. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. G1 CERTIFICATE-I do hereby certify that a copy of the October 213,City of Huntsville,Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general ublic at all times,and City's website, www.huntsvilletx.gov,in com liance with Chapter 551,Texas Government Code. DATE OF POSTING: t TIME OF POSTING: Woodward, Sec TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Matt Hannes,Chairman Nate Grigsby,Vice-Chairman John Cromer, Alternate A Mari Montgomery,Position 2 dtv�t� David Zuniga,Alternate B Joe E.Kirk,Position 3 Christina Felder,Position 4 ZONING BOARD OF ADJUSTMENT AGENDA FRIDAY, OCTOBER 25, 2013 at 12:OOPM (NOON) CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION 1. CALL TO ORDER 2. ROLL CALL and selection of Alternate(s)if needed. 3. PUBLIC HEARING for the variance request by Huntsville Memorial Hospital for a variance to Section 1104.5 Height limitation and measurement of the Development Code for property located at 110 Memorial Hospital Drive. 4. CONSIDER the variance request by Huntsville Memorial Hospital for a variance to Section 1104.5 Height limitation and measurement of the Development Code for property located at 110 Memorial Hospital Drive. 5. CONSIDER the minutes of August 30,2013. 6. ADJOURNMENT N,during the course of the meeting and discussion of any items covered by this notice,the Zoning Board of Adjustment determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase,exchange, lease or value of real property;551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment empioymen4 evaluation,resssignmen4 duties,discipline,or dismissal of a public officer or employee,551.076-implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Zoning Board of Adjustment will reconvene in Open Session in order to take action,N necessary,on the items addressed during Executive Session. CERTIFICATE I,Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the October 25,2013 Zoning Board of Adjustment Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: r' TIME OF POSTING: I Kristin Edwards,Deputy City Secretary DATE REMOVED: ` l CITY OF HUNTSVILLE, TEXAS Matt Hennes,Chairman Nate Grigsby,Vice-Chairman John Cromer, Alternate A Mari Montgomery,Position 2 �*0 David Zuniga,Alternate B Joe E.Kirk,Position 3 Christina Felder,Position 4 ZONING BOARD OF ADJUSTMENT AGENDA FRIDAY, OCTOBER 25, 2013 at 12:OOPM (NOON) CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION 1. CALL TO ORDER 2. ROLL CALL and selection of Alternate(s)if needed. 3. PUBLIC HEARING for the variance request by Huntsville Memorial Hospital for a variance to Section 1104.5 Height limitation and measurement of the Development Code for property located at 110 Memorial Hospital Drive. 4. CONSIDER the variance request by Huntsville Memorial Hospital for a variance to Section 1104.5 Height limitation and measurement of the Development Code for property located at 110 Memorial Hospital Drive. 5. CONSIDER the minutes of August 30,2013. 6. ADJOURNMENT H,during the course of the meeting and discussion of any items covered by this notice,the Zoning Board of Adjustment determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase,exchange, Was or value of real property,551.073-deliberation regarding a prospective gift,551.074-personnel matters regarding the appointment employment evaluation,reassignment duties,discipline,or dismissal of a public officer or employee;551.076-implementation of security personnel or devices;551.067-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. H a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Zoning Board of Adjustment will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the October 25,2013 Zoning Board of Adjustment Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, 'n pliance 'h Chapter 551, Texas Government Code. DATE OF POSTING: IM M3 TIME OF POSTING: / Q L Kristin Edwards,Deputy City Secretary DATE REMOVED: 1