Loading...
Monthly Posted Agenda - 1/31/2012CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tern Joe Emmett, Ward 1 James Fitch, Position 1 �C 110k ; Ronald Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR SESSION (6:OOPM) TUESDAY, JANUARY 3, 2012 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [6:OOPM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 4. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on December 13, 2011. [Lee Woodward, City Secretary] b. Adopt Ordinance 2012 -09, amending the traffic schedule to ratify no parking signs on University Avenue approximately 200 feet south of the intersection with Bearkat Boulevard, 2nd reading. [Aron Kulhavy, Director of Public Works] C. Adopt Ordinance 2012 -08, amending the traffic schedule to ratify stop signs at the intersection of Avenue M and 14th Street, 2nd reading. [Aron Kulhavy, Director of Public Works] d. Authorize the City Manager to reject all bids for the Airport Protection Plan Bid #12 -05, as allowed in the bid document. [Matt Lumpkins, Director of Community Services] e. Adopt the Fair Housing Activity Statement (FHAST) Form as the City of Huntsville's Fair Housing Action Plan. [Dr. Sherry McKibben, Community Development Specialist] f. Authorize the City Manager to approve renewals of city insurance programs. [Winston Duke, Finance Director] g. Authorize the City Manager to purchase seventeen (17) light -duty vehicles from Caldwell Country, Sam Pack Ford, and Prestige Ford, with all replaced vehicles to be placed in auction and sold to highest responder. [Winston Duke, Finance Director] h. Authorize the City Manager to enter into one -year contracts, with option to renew one additional year, for Asphaltic Hot Mix, Pavers Supply — Flowable Fill, Transit Mix — Flexible Base, Pavers Supply — Cement Stabilized Base, Pavers Supply — Trap Rock, Vulcan Materials — CRS -2 Performance Grade Asphalt, 3/8" and 5/8" Chip Rock, Pavers Supply. [Billie Smith, Procurement Manager] i. Approve the Standard Form of Agreement between the City of Huntsville and Absolute Energy, Inc. for Professional Services related to individual Task Orders. [Aron Kulhavy, Director of Public Works] j. Approve the Standard Form of Agreement between the City of Huntsville and Jones and Carter, Inc. for Professional Services related to individual Task Orders. [Aron Kulhavy, Director of Public Works] k. Approve the Standard Form of Agreement between the City of Huntsville and Klotz & Associates, Inc. for Professional Services related to individual Task Orders. [Aron Kulhavy, Director of Public Works] I. Approve the Standard Form of Agreement between the City of Huntsville and McClure and Browne for Professional Services related to individual Task Orders. [Aron Kulhavy, Director of Public Works] 5. STATUTORY AGENDA a. Presentation, discussion, and possible action to adopt Ordinance 2012 -10, amending Chapter 44 of the Code of Ordinances by adding Section 44 -170 to Article VII, for the regulation of the use of handheld mobile telephones and mobile communication devices in school zones, and providing for a penalty and other findings, 1st reading. [Chief Kevin Lunsford, Director of Public Safety] b. Possible action to approve Resolution 2012 -09 in support of an application for Housing Tax Credits from Spring Hills Apt., LP, for the Spring Hills apartment project to be located in the Robert Smither Homeplace Subdivision on the northeast corner of Highway 75 and Gospel Hill Road. (Aron Kulhavy, Director of Public Works] c. Possible action to approve a community revitalization plan for the Robert Smither Homeplace Subdivision. [Aron Kulhavy, Director of Public Works] 6. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion, and possible action to discuss departmental activities. [Standing item on first agenda of each month.] b. Possible action to approve nominations for City Boards and Commissions. [Mayor Woodward] c. Possible action to appoint Mayor Woodward as the City Representative to the Houston - Galveston Area Council (H- GAC) General Assembly. [Mayor Woodward] d. Annual update from the Communications and Service Committee. [Councilmember Fitch] e. Discussion of budget books and availability on web site. [Mayor Woodward] f. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 7. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 10. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551; Section 551.071 — consultation with counsel on legal matters including current and pending litigation, including, but not limited to, claims involving Walker County Special Utilities District, and the City of Huntsville vs. the Huntsville/Walker -County Chamber of Commerce. [Leonard Schneider, City Attorney] 11. RECONVENE a. Take action on items discussed in Executive Session, if needed. 12. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the January 3, 2012, City ncil Agenda was posted on the City Hall bulletin board, a place c nvement and readily accessible to the general public at all times, a d to he City's te, www.huntsvilletx.gov, in compliance with DATE OF POSTING: 1 p�r 551 Texas Government Code. TIME OF POSTING: 1 C)' c a m ` Les odward, City Secretary TAKEN DOWN: \ �.[ IZ lO aryl/ r� CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tom % Joe Emmett, Ward 1 James Fitch, Position 1 d ' Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR SESSION (6:OOPM) TUESDAY, JANUARY 3, 2012 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [6:0013M] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 4. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on December 13, 2011. [Lee Woodward, City Secretary] b. Adopt Ordinance 2012 -09, amending the traffic schedule to ratify no parking signs on University Avenue approximately 200 feet south of the intersection with Bearkat Boulevard, 2nd reading. [Aron Kulhavy, Director of Public Works] c. Adopt Ordinance 2012 -08, amending the traffic schedule to ratify stop signs at the intersection of Avenue M and 14th Street, 2nd reading. [Aron Kulhavy, Director of Public Works] d. Authorize the City Manager to reject all bids for the Airport Protection Plan Bid #12 -05, as allowed in the bid document. [Matt Lumpkins, Director of Community Services] e. Adopt the Fair Housing Activity Statement (FHAST) Form as the City of Huntsville's Fair Housing Action Plan. [Dr. Sherry McKibben, Community Development Specialist] f. Authorize the City Manager to approve renewals of city insurance programs. [Winston Duke, Finance Director] g. Authorize the City Manager to purchase seventeen (17) light -duty vehicles from Caldwell Country, Sam Pack Ford, and Prestige Ford, with all replaced vehicles to be placed in auction and sold to highest responder. [Winston Duke, Finance Director] h. Authorize the City Manager to enter into one -year contracts, with option to renew one additional year, for Asphaltic Hot Mix, Pavers Supply — Flowable Fill, Transit Mix — Flexible Base, Pavers Supply — Cement Stabilized Base, Pavers Supply — Trap Rock, Vulcan Materials — CRS -2 Performance Grade Asphalt, 318" and 5/8" Chip Rock, Pavers Supply. [Billie Smith, Procurement Manager] i. Approve the Standard Form of Agreement between the City of Huntsville and Absolute Energy, Inc. for Professional Services related to individual Task Orders. [Aron Kulhavy, Director of Public Works] j. Approve the Standard Form of Agreement between the City of Huntsville and Jones and Carter, Inc. for Professional Services related to individual Task Orders. [Aron Kulhavy, Director of Public Works] k. Approve the Standard Form of Agreement between the City of Huntsville and Klotz & Associates, Inc. for Professional Services related to individual Task Orders. [Aron Kulhavy, Director of Public Works] I. Approve the Standard Form of Agreement between the City of Huntsville and McClure and Browne for Professional Services related to individual Task Orders. [Aron Kulhavy, Director of Public Works] 5. STATUTORY AGENDA a. Presentation, discussion, and possible action to adopt Ordinance 2012 -10, amending Chapter 44 of the Code of Ordinances by adding Section 44 -170 to Article VII, for the regulation of the use of handheld mobile telephones and mobile communication devices in school zones, and providing for a penalty and other findings, 1st reading. [Chief Kevin Lunsford, Director of Public Safety] Possible action to approve Resolution 2012 -09 in support of an application for Housing Tax Credits from Spring Hills Apt., LP, for the Spring Hills apartment project to be located in the Robert Smither Homeplace Subdivision on the northeast comer of Highway 75 and Gospel Hill Road. [Aron Kulhavy, Director of Public Works] Possible action to approve a community revitalization plan for the Robert Smither Homeplace Subdivision. [Aron Kulhavy, Director of Public Works] MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion, and possible action to discuss departmental activities. [Standing item on first agenda of each month.] b. Possible action to approve nominations for City Boards and Commissions. [Mayor Woodward] c. Possible action to appoint Mayor Woodward as the City Representative to the Houston - Galveston Area Council (H- GAC) General Assembly. [Mayor Woodward] d. Annual update from the Communications and Service Committee. [Councilmember Fitch] e. Discussion of budget books and availability on web site. [Mayor Woodward] f. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 7. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 8. MEDIA INOUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 10. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551; Section 551.071 — consultation with counsel on legal matters including current and pending litigation, including, but not limited to, claims involving Walker County Special Utilities District, and the City of Huntsville vs. the Huntsville/Walker -County Chamber of Commerce. [Leonard Schneider, City Attorney] 11. RECONVENE a. Take action on items discussed in Executive Session, if needed. 12. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 3, 2012, City Council AgencFp was posted on the City Hall bulletin board, a plac1",,,,.n nia and readily accessible to the general public at times, and to the City's ebsite, www.huntsvilletx.gov, in compliance with C5 ex_ Govemment Code. DATE OF POSTING: I I TIME OF POSTING: ' a pjm j /� TAKEN DOWN: ` �Y � t t O am,10 L oo ard, City Secretary CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ( Vacant Sandra Hansocm Beth Newton Leroy Hilton Marilyn Soffar PLANNING & ZONING COMMISSION AGENDA JANUARY 5, 2012 at 12:OOPM CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936- 294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. CONSIDER the minutes of December 1, 2011. S. CONSIDER revisions to the Planning and Zoning Commission Rules and Procedures, Article 10 - Order of Business. 6. DISCUSS Chapter 11 Sign Standards of the Development Code. 7. PUBLIC COMMENTS 8. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of cornmunity interest from the Commission and City Staff for which no action will be discussed or taken. 9. ADJOURNMENT H, during the course of the meeting and discussion of any Items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071- consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employmsn4 evaluation, reassignment duties, discipline, or dismissal of a public officer or employee; 551.076 - Implementation of security personnel or devices, 551.087 - deliberation regarding economic development negotiation, and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to We action, H necessary, on the Items addressed during Executive Session. CERTIFICATE 1. Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the January 5, 2012 Planning 8 Zoning Commission Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in gompliange with Chapter 551, Texas Government Code. q DATE OF POSTING: TIME OF POSTING: ((L n� +"'� �I ( Kristin Edwards, Deputy City Secretary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Vacant Sandra Hansocm �Gno<.� Beth Newton Leroy Hilton Marilyn Soffar PLANNING & ZONING COMMISSION AGENDA JANUARY 5, 2012 at 12:OOPM CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 -294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, 1 pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. CONSIDER the minutes of December 1, 2011. 5. CONSIDER revisions to the Planning and Zoning Commission Rules and Procedures, Article 10 - Order of Business. 6. DISCUSS Chapter 11 Sign Standards of the Development Code. 7. PUBLIC COMMENTS 8. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 9. ADJOURNMENT N, during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift, 551.074 - personnel matters regarding the appointment' employment' evaluation, reassignment duties, discipline, or dismissal of a public officer or employee, 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation, and/or other matters as authorized under the Texas Government Code. H a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the January 5, 2012 Planning & Zoning Commission Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public all ti s, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: TIME OF POSTING: l " a - ✓I'1 Kristin Edwards, Deputy City Secretary TAKEN DOWN: J CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Vacant Sandra Hansocm � ,� •� Beth Newton Leroy Hilton Marilyn Soffar PLANNING & ZONING COMMISSION AGENDA REVISED JANUARY 5, 2012 at 12:OOPM CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division at 936- 294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. CONSIDER the minutes of December 1, 2011. 5. CONSIDER the annual report to City Council. 6. CONSIDER revisions to the Planning and Zoning Commission Rules and Procedures, Article 10 - Order of Business. 7. DISCUSS Chapter 11 Sign Standards of the Development Code. 8. PUBLIC COMMENTS 9. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 10. ADJOURNMENT H, during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held Be authorized by Texas Government Code, Chapter 551, Sections: 551.071- consultation with counsel on legal matters,, 551.072 - deliberation regarding purchase, exchange, lame or value of real property, 551.073 - deliberation regarding a prospective gift, 551.074 - personnel matters regarding the appointment employment evaluation, reassignment duties, discipline, or dismissal of a public officer or employee, 551.078 - implementetion of security personnel or devices, 551.087 - deliberation regarding economic development negotiation, and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action, N necessary, on the items addressed during Executive Session. CERTIFICATE I, Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the January 5, 2012 Planning & ZonipSZornmission Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public ti t 'snce with Chapter 551, Texas Govemment Code. DATE OF POSTING• l2 I C � � I 6 TIME OF POSTING: �' \!J G/lJ - ► �'�j I TAKEN DOWN: // \ t Kristin Edwards, Deputy City Secretary CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Vacant Sandra Hansocm Beth Newton Leroy Hilton Marilyn Soffar PLANNING & ZONING COMMISSION AGENDA REVISED JANUARY 5, 2012 at 12:00112M CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936- 294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. CONSIDER the minutes of December 1, 2011. S. CONSIDER the annual report to City Council. 6. CONSIDER revisions to the Planning and Zoning Commission Rules and Procedures, Article 10 - Order of Business. 7. DISCUSS Chapter 11 Sign Standards of the Development Code. 8. PUBLIC COMMENTS 9. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be dscussed or taken. 10. ADJOURNMENT N, during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property, 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment employment, evaluation, reassignment' duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. H a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action, N necessary, on the items addressed during Executive Session. CERTIFICATE I, Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the January 5, 2012 Planning 8 Zoning Commission Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all ti in a with Chapter 551, Texas Government Code. DATE OF POSTING: TIME OF POSTING: a " ") (� y� Kristin Edwards, Deputy City Secretary TAKEN DOWN: I I Y% CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, At -Large Position 3 I Keith D. Olson, At -Large Position 4 �c�d Joe Emmett, Ward 1 Ronald Allen, Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, JANUARYS, 2012, 5:OOPM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. Budget Amendments b. Discussion of Finance Website 1. Monthly Report 2. Monthly Payables 3. Credit Card Summary 4. FY 2012 Budget Book 5. Exception Report c. Upcoming Topics/Projects 3. ADJOURNMENT CERTIFICATE 1 hereby certify that a copy of the January 5, 2012, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilleb(.gov, in compliance with Chapter 551, Texas Govern t DATE OF POSTING: TIME OF POSTING: 10: 10 6L Kristin Edwards, Deputy City Secretary DATE TAKEN DOWN: . On, i:lor. CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, At -Large Position 3 M Keith D. Olson, At -Large Position 4 �«yd Joe Emmett, Ward 1 Ronald Allen, Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, JANUARY 5, 2012, S:OOPM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Finance Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. Budget Amendments b. Discussion of Finance Website 1. Monthly Report 2. Monthly Payables 3. Credit Card Summary 4. FY 2012 Budget Book 5. Exception Report c. Upcoming Topics/Projects 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the January 5, 2012, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Governme t C DATE OF POSTING: 2 6 1 TIME OF POSTING: (0 I (�ci y� _ Kristin Edwards, Deputy City Secretary DATE TAKEN DOWN: �102_ llbf CITY OF HUNTSVILLE, TEXAS Matt Hannes, Chairman Nate Grigsby, Vice - Chairman W John Cromer, Alternate A Joe E. Kirk, Position 3 Bobby Crowson, Alternate B va Christina Felder, Position 4 Vacant ZONING BOARD OF ADJUSTMENT AGENDA FRIDAY, JANUARY 6, 2012 at 12:0012M (NOON) CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division at 936 -294 -5782 two working days prior to the meeting so that appropriate arrangements can be made_. REGULAR SESSION 1. CALL TO ORDER 2. ROLL CALL and selection of Alternate(s) if needed. 3. PUBLIC HEARING for the request by Extreme Signs, applicant, for relief from, Chapter 11, Sign Standards, Section 1106.1(4)(a) of the Huntsville Development Code, to incorporate an off - premise sign into an existing on- premise sign located at 154 Interstate Highway 45 South, Huntsville, TX. 4. CONSIDER the request by Extreme Signs, applicant, for relief from, Chapter 11, Sign Standards, Section 1106.1(4)(a) of the Huntsville Development Code, to incorporate an off - premise sign into an existing on- premise sign located at 154 Interstate Highway 45 South, Huntsville, TX. 5. CONSIDER the minutes of October 28, 2011. 6. CONSIDER the annual update to City Council. 7. ADJOURNMENT If, during the course of the meeting and discussion of any items covered by this notice, the Zoning Board of Adjustment determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Zoning Board of Adjustment will reconvene in Open Session in order to take action, N necessary, on the items addressed during Executive Session. CERTIFICATE I, Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the January 6, 2012 Zoning Board of Adjustment Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING. TIME OF POSTING: -7 ' a Kristin Edwards, Deputy City Secretary DATE REMOVED: i l '� CITY OF HUNTSVILLE, TEXAS Matt Hannes, Chairman Nate Grigsby, Vice - Chairman John Cromer, Alternate A Joe E. Kirk, Position 3 Bobby Crowson, Aftemate B Christina Felder, Position 4 Vacant ZONING BOARD OF ADJUSTMENT AGENDA FRIDAY, JANUARY 6, 2012 at 12:0013M (NOON) CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 - 294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION 1. CALL TO ORDER 2. ROLL CALL and selection of Alternate(s) if needed. 3. PUBLIC HEARING for the request by Extreme Signs, applicant, for relief from, Chapter 11, Sign Standards, Section 1106.1(4)(a) of the Huntsville Development Code, to incorporate an off - premise sign into an existing on- premise sign located at 154 Interstate Highway 45 South, Huntsville, TX. 4. CONSIDER the request by Extreme Signs, applicant, for relief from, Chapter 11, Sign Standards, Section 1106.1(4)(a) of the Huntsville Development Code, to incorporate an off - premise sign into an existing on- premise sign located at 154 Interstate Highway 45 South, Huntsville, TX. 5. CONSIDER the minutes of October 28, 2011. 6. CONSIDER the annual update to City Council. 7. ADJOURNMENT N, during the course of the meeting and discussion of any items cowered by this notice, the Zoning Board of Adjustment determines that a Closed or Executive session of the Commission is required, than such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, Was or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employse; 551.076 - implementation of security personnel or devices; 551.067 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Zoning Board of Adjustment will reconvene in Open Session in order to take action, N necessary, on the items addressed during Executive Session. CERTIFICATE I, Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the January 6, 2012 Zoning Board of Adjustment Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: G� / (G / M TIME OF POSTING: 1f - II.0/ ra . r-" DATE REMOVED: t l( I 11601 6 0' Kristin Edwards, Deputy City Secretary PARKS AND RECREATION ADVISORY BOARD AND HUNTSVILLE NATURAL AND CULTURAL RESOURCES, INC. Mitchell Coey .4v t Rhonda Reddock Maxia Farris Woody Woods Nate Grigsby John K. Smither Chris Holm Christopher Cirrito Keith Jenkins PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, January 9, 2012, 12:OOPM Immediately followed by the HUNTSVILLE NATURAL AND CULTURAL RESOURCES, INC BOARD - AGENDA Huntsville City Hall — Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order (12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of the November 14, 2011 meeting. B. Presentation, discussion and/or possible action the update from the Community Services Department. (1) Parks Division (2) Aquatics Division (3) Recreation Division 4. Adjournment 1. Call to Order Huntsville Natural and Cultural Resources, Inc. Meeting (Immediately Following P &R Board) 2. Public Comments 3. Discussion and/or Action Items • Presentation, discussion and/or possible action on the election of Board Members. • Presentation, discussion and/or possible action on the minutes from January 10, 2011 meeting. 4. Adjournment of the Huntsville Natural and Cultural Resources, Inc. Meeting CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for January 9, 2012, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: 12 By_ IZIZ4 Time of Posting: 0 Mitchell Coey Maxia Farris Nate Grigsby Chris Holm Keith Jenkins PARKS AND RECREATION ADVISORY BOARD AND HUNTSVILLE NATURAL AND CULTURAL RESOURCES, INC. Rhonda Reddock Woody Woods John K. Smither Christopher Cirrito PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, January 9, 2012,12:0013M Immediately followed by the HUNTSVILLE NATURAL AND CULTURAL RESOURCES, INC BOARD - AGENDA Huntsville City Hall — Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order (12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of the November 14, 2011 meeting. B. Presentation, discussion and/or possible action the update from the Community Services Department. (1) Parks Division (2) Aquatics Division (3) Recreation Division 4. Adjournment 1. Call to Order Huntsville Natural and Cultural Resources, Inc. Meeting (Immediately Following P &R Board) 2. Public Comments 3. Discussion and/or Action items • Presentation, discussion and/or possible action on the election of Board Members. • Presentation, discussion and/or possible action on the minutes from January 10, 2011 meeting. 4. Adjournment of the Huntsville Natural and Cultural Resources, Inc. Meeting CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for January 9, 2012, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: 3/cL -- By: Time of Posting: 0. HUNTSVILLE PUBLIC LIBRARY BOARD Marion Barron, Chair Terry Stivers Julie Woods Helen King Glenda High Jim Balzaretti HUNTSVILLE PUBLIC LIBRARY BOARD AGENDA Tuesday, January 10, 4:OOPM Huntsville Public Library, 1216 14th Street, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Dodson at (936) 291 -5470 two working days prior to the meeting so that appropriate arrangements can be made. I. Call to Order II. Tour of Library III. Friends Update and Possible Action on Items Discussed IV. Election of Officers V. Review and Possible Action on Meeting Dates VI. President's Report/Comments VII. Librarian's Report VIII. Member Inquiries /Action IX. Citizen Input/Inquiry X. Media Inquiries XI. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Public Library Board agenda for January 10, 2012, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in comF� lance with Chapter 551, Texas Government Code. I 1 Date of Posting: 131 I y Time of Posting: am m Woodward, City Date/Time Taken Down: � , I IL a m HUNTSVILLE PUBLIC LIBRARY BOARD I va Marion Barron, Chair Terry Stivers Julie Woods Helen King Glenda High Jim Balzaretti HUNTSVILLE PUBLIC LIBRARY BOARD AGENDA Tuesday, January 10, 4:OOPM Huntsville Public Library, 1216 14th Street, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Dodson at (936) 291 -5470 two working days prior to the meeting so that appropriate arrangements can be made. I. Call to Order II. Tour of Library 111. Friends Update and Possible Action on Items Discussed IV. Election of Officers V. Review and Possible Action on Meeting Dates VI. President's Report/Comments VII. Librarian's Report VIII. Member Inquiries/Action IX. Citizen Input/inquiry X. Media Inquiries XI. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Public Library Board agenda for January 10, 2012, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: \I3� 1 Time of Posting: ftapm Date/Time Taken Down: ( am/ m Huntsville Beautification Advisory Committee Helen Belcher Katie Newman Deborah Gilbert Hazel Wyatt Conrad Liles 11po Jacob Donellan Huntsville Beautification Advisory Committee — Agenda Wednesday, January 11, 2012, 4:OOPM Huntsville City Hall — Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion or Action Items a. Presentation, discussion and/or possible action on the minutes from November 2, 2011. b. Presentation, discussion and/or possible action on setting a date for the 2011 Beautification Golf Tournament. c. Presentation, discussion and/or possible action on an update from the Community Services Department. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Beautification Advisory Committee agenda for January 11, 2012, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: Time of Posting: 1 ID io,e^ 'I Yb ll.A-oCLA� X"O' S fv�-- CAW O'- j S� J O� V �f e� Huntsville Beautification Advisory Committee Helen Belcher Katie Newman Deborah Gilbert Hazel Wyatt Conrad Liles Jacob Donellan Huntsville Beautification Advisory Committee — Agenda Wednesday, January 11, 2012, 4:OOPM Huntsville City Hall — Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion or Action Items a. Presentation, discussion and/or possible action on the minutes from November 2, 2011. b. Presentation, discussion and/or possible action on setting a date for the 2011 Beautification Golf Tournament. c. Presentation, discussion and/or possible action on an update from the Community Services Department. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Beautification Advisory Committee agenda for January 11, 2012, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: Time of Posting: - for omx'� 1. I I 1 I I aj U, 3dfi�,� ro C�ucr�-� By:�`'M1 ��t� -�Z�J CITY OF HUNTSVILLE. TEXAS Mac Woodward, Mayor Dan Jones, Chair Bill Baine, Ex- Officio Helen Belcher David Zeller, Ex- Officio Dr. Bobby Lane �� °� Reggie Lepley James Patton NATURAL PRESERVATION AD HOC COMMITTEE REGULAR SESSION (5:OOPM) WEDNESDAY, JANUARY 11, 2012 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:OOPM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of 11/15/11 and 12/7/11 meetings. b. Discuss Board objectives and reports to Council. c. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE — I herby certify that a copy of the January 11, 2012, Natural Preservation Ad Hoc Committee Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntevilletx.gov, in cgmpliarkce with Chapter 551, Texas Government Code. r\ DATE OF POSTING: l a I 1 TIME OF POSTING: TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Dan Jones, Chair Bill Saine, Ex- Officio Helen Belcher Rt David Zeller, Ex- Officio Dr. Bobby Lane s' Reggie Lepley James Patton NATURAL PRESERVATION AD HOC COMMITTEE REGULAR SESSION (5:00PM) WEDNESDAY, JANUARY 11, 2012 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:OOPM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of 11/15/11 and 1217/11 meetings. b. Discuss Board objectives and reports to Council. c. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT •H, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE — I hereby certify that a copy of the January 11, 2012, Natural Preservation Ad Hoc Committee Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public all times, and to the City's websits, www.hunt8villetx.gov, in compliance with Chapter 551, Texas Government Code DATE OF POSTING: TIME OF POSTING: 1 oodward, City rata TAKEN DOWN: Cheryl Spencer, Chair James R. Barnes Sam Moak Scott Dornbush Ferne Frosch 1= Action CITY OF HUNTSVILLE, TEXAS Mayor: J Turner MAIN STREET ADVISORY BOARD Thursday, January 12, 2012 at 12:00 p.m. Main Street Office 1203 University Avenue Huntsville, TX 77340 AGENDA Lee Jamison, Vice Ch. Robert Ernst Laura Bruns Karl Collins Linda Pease, Ex- Officio I. Call the meeting to order. II. Hear citizen comments. III. Consider and /or approve minutes of the November meeting. IV. Committee Reports: a. Chairperson's Report - Cheryl Spencer b. Coordinator's Report - Kim McAuliffe V. Downtown Events: i. Review of Downtown Christmas Fair ii. Wine Down, Shop Small - March 9, 2012 VI. Open Discussion VII. Adjourn the meeting - Next meeting will be Friday, February 17. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kim McAuliffe, Main Street Coordinator, at (936) 291 -5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: January 9, 2012 Time of Posting: 10:10 a.m. Taken down: 1 �'I Posted: 5?t�� Kristin Edwards, Deputy City Secretary Cheryl Spencer, Chair James R. Barnes Sam Moak Scott Dornbush Ferne Frosch 1= Action CITY OF HUNTSVILLE, TEXAS Mayor. J Turner ok 1 SA '* MAIN STREET ADVISORY BOARD Thursday, January 12, 2012 at 12:00 p.m. Main Street Office 1203 University Avenue Huntsville, TX 77340 AGENDA Lee Jamison, Vice Ch. Robert Ernst Laura Bruns Karl Collins Linda Pease, Ex- Officio I. Call the meeting to order. II. Hear citizen comments. III. Consider and /or approve minutes of the November meeting. IV. Committee Reports: a. Chairperson's Report - Cheryl Spencer b. Coordinator's Report - Kim McAuliffe V. Downtown Events: i. Review of Downtown Christmas Fair ii. Wine Down, Shop Small - March 9, 2012 VI. Open Discussion VII. Adjourn the meeting - Next meeting will be Friday, February 17. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kim McAuliffe, Main Street Coordinator, at (936) 291 -5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: January 9, 2012 Posted: Kristin Edwards, Deputy City Secretary Time of Posting: 10:10 a.m. Taken down: (�I CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Frank Parker Desiree Cortez Dessie Cherry ` Dalia Harrelson Paula Armstrong Aliyah Houston r��+ Lane Molitor Michelle McKenzie Kendall Scudder Brenda Grahmann t� Anthony Ormsbee Renee Pritchard Sean Craig Kyle McKenzie Nelson Amaya Chelsea McFarland YOUTH ADVISORY BOARD REGULAR SESSION (4:30PM) THURSDAY, JANUARY 12, 2012 CITY HALL 1212 AVENUE M, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Review quorum requirements. b. Approve minutes of November 10, 2011 meeting. c. Select acting chairperson and co- chair. d. Hear reports from members. e. Discuss strategic options for the Board. I. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.067 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 12, 2012, Youth Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntevilietx.gov, in co4pliancelwith Chapter 551, Texas Government Code. DATE OF POSTING: 1-1!21-4 f TIME OF POSTING: TAKEN DOWN: N Lee Woodward, City Secretary CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Frank Parker Desiree Cortez Dessie Cherry ` Dalia Harrelson Paula Armstrong Aliyah Houston �``� Lane Molitor Michelle McKenzie Kendall Scudder Brenda Grahmann Anthony Ormsbee Renee Pritchard Sean Craig Kyle McKenzie Nelson Amaya Chelsea McFarland YOUTH ADVISORY BOARD REGULAR SESSION (4:30PM) THURSDAY, JANUARY 12, 2012 CITY HALL 1212 AVENUE M, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward (9361291- 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Review quorum requirements. b. Approve minutes of November 10, 2011 meeting. c. Select acting chairperson and co- chair. d. Hear reports from members. e. Discuss strategic options for the Board. I. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 12, 2012, Youth Ad ' ory Board Agenda was posted on the City Hall bulletin board, place convenient and readily accessible to the general public times, and to the City's website, www.huntsvilletx.gov, in c plia a with Chapter 551, Texas Government Code. DATE OF POSTING: [ ' TIME OF POSTIN cO,• I Lee oodward, City Secr ry TAKEN DOWN: a pm Gene Myrick Russell Martinez Jaspyr Sanford Patsyann Reed Una Grace Nash CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward c����� e pp AGENDA HUNTSVII.LE ARTS COMMISSION MEETING Thursday, January 12, 2012 at 5:45 p.m. The Wynne Home Arts Center 1428 Eleventh Street Huntsville, TX 77340 AGENDA Item Action I. Call the meeting to order. H. Hear citizen input. III. Consider minutes of the November meeting. Dana Nicolay Margaret Smith Jimmy Carter Michael Henderson IV. Set a date and appoint a committee for major donor reception. V. Discuss a report to City Council regarding FY 2010 -11 VI. Hear reports: a. Staff : Events; status of projects: Latin Arts Festival; John Thomason Exhibit; Interns for spring b. Friends of the Wynne VII. Distribute information: h/m tax report, calendar, letters, programs VIII. Adjourn. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease, Cultural Services Coordinator, at (936) 291 -5422 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: Time of Posting: Taken Down: 11P r ►� Secretary Gene Myrick Russell Martinez Jaspyr Sanford Patsyann Reed Una Grace Nash CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward 'Mr -'W of�cm AGENDA HUNTSVILLE ARTS COMMISSION MEETING Thursday, January 12, 2012 at 5:45 p.m. The Wynne Home Arts Center 1428 Eleventh Street Huntsville, TX 77340 AGENDA Item Action I. Call the meeting to order. H. Hear citizen input. III. Consider minutes of the November meeting. Dana Nicolay Margaret Smith Jimmy Carter Michael Henderson IV. Set a date and appoint a committee for major donor reception. V. Discuss a report to City Council regarding FY 2010 -11 VI. Hear reports: a. Staff : Events; status of projects: Latin Arts Festival; John Thomason Exhibit; Interns for spring b. Friends of the Wynne VII. Distribute information: h/m tax report, calendar, letters, programs VIII. Adjourn. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease, Cultural Services Coordinator, at (936) 291 -5422 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: C-11 Time of Posting: ; G Taken Dorn ` l?- P CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem IL Joe Emmett, Ward 1 James Fitch, Position 1 c. ' Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 S Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA SPECIAL MEETING SESSION (3:0013M) TUESDAY, JANUARY 17, 2012 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. Special Meeting [3:00PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551; Section 551.071 — consultation with counsel on current litigation and mediation of the current litigation involving the City of Huntsville vs. the Huntsville/Walker -County Chamber of Commerce and Dee Everett. [Leonard Schneider, City Attorney] 4. RECONVENE a. Take action on items discussed in Executive Session, if needed. The City Council reserves the right to adjourn and reconvene this special meeting, as many times as necessary between the hours of 3:00pm and 6:00pm to facilitate mediation between the City of Huntsville and the Chamber of Commerce and Dee Everett. The City Council also reserves the right to continue this special meeting past 6:00pm to facilitate the mediation concurrently with the regularly scheduled meeting. 5. ADJOURNMENT CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 17, 2012, City until Special Meeting Agend was po ed on the City Hall bulletin board, a place convenient and readily accessible to the general c at all times, and to the City's its, www.huntsvilletx.gov, in pli nceawwiith Chapter 551, Texas Government Cod j DATE OF POSTING: TIME OF POSTING: U ' ane TAKEN DOWN: I a pm CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tern Joe Emmett, Ward 1 James Fitch, Position 1 �cavd . Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA SPECIAL MEETING SESSION (3:OOPM) TUESDAY, JANUARY 17, 2012 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. Special Meeting [3:00PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag: Honor the Texas Flag. l pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551; Section 551.071 — consultation with counsel on current litigation and mediation of the current litigation involving the City of Huntsville vs. the Huntsville/Walker -County Chamber of Commerce and Dee Everett. [Leonard Schneider, City Attorney] 4. RECONVENE a. Take action on items discussed in Executive Session, if needed. The City Council reserves the right to adjourn and reconvene this special meeting, as many times as necessary between the hours of 3:00pm and 6:00pm to facilitate mediation between the City of Huntsville and the Chamber of Commerce and Dee Everett. The City Council also reserves the right to continue this special meeting past 6:00pm to facilitate the mediation concurrently with the regularly scheduled meeting. 5. ADJOURNMENT CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 2012, City the City Hall bulletin board, a place convenient and readily accessible to th general www.huntsvillatx.gov, in cotnplia ce with Chapter 551, Texas Government DATE OF POSTING: TIME OF POSTING: k 6 a pm City TAKEN DOWN: Special Meetilfg�genda was posted on t all times, 4hd to the City's website, CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 31 Mayor Pro Tam Joe Emmett, Ward 1 James Fitch, Position 1 �c d M Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR SESSION (6:OOPM) TUESDAY, JANUARY 17, 2012 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [6:00PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 4. PRESENTATION Presentation by Utility Service Providers (USP) on the National League of Cities (NLC) Service Line Warranty Program. 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on January 3, 2012. [Lee Woodward, City Secretary] b. Adopt Ordinance 2012 -10, amending Chapter 44 of the Code of Ordinances by adding Section 44 -170 to Article VII, for the regulation of the use of handheld mobile telephones and mobile communication devices in school zones, and providing for a penalty and other findings, 2nd reading. [Chief Kevin Lunsford, Director of Public Safety] c. Approve Ordinance 2012 -13, amending the budget for FY2011 -12. [Winston Duke, Finance Director] d. Authorize the City Manager to apply for, accept if awarded, and implement an application to the Texas Parks and Wildlife Department (TPWD) Recreational Trails Grant Program, and approve Resolution 2012 -10 in support of same. [Dr. Sherry McKibben, Community Development Specialist] e. Authorize the City Manager to apply for, accept if awarded, and implement the Fruit Tree Planting Foundation grant to establish an orchard at Emancipation Park. [Dr. Sherry McKibben, Community Development Specialist] f. Consider a standardized General Service Agreement for Engineering and related Professional Services between the City of Huntsville and the consulting Engineering firm of Schaumburg & Polk, Inc. (SPI) [Aron Kulhavy, Director of Public Works] g. Consider a standardized General Service Agreement for Engineering and related Professional Services between the City of Huntsville and the consulting Engineering firm of McClure & Browne Engineering/Surveying, Inc. [Aron Kulhavy, Director of Public Works] h. Consider the award of Task Order #3 of the McClure & Browne Engineering/Surveying, Inc. General Service Agreement for Spur 59 Extension Preliminary Design. [Aron Kulhavy, Director of Public Works] i. Consider the award of Task Order #4 to Schaumberg and Polk (SPI) for engineering and design services for the Safe Routes to School (SRTS) project. [Aron Kulhavy, Director of Public Works] 6. STATUTORY AGENDA a. Possible action to approve Ordinance 2012 -11, authorizing participation with other Entergy service area cities in matters concerning Entergy Texas, Inc., at the Public Utility Commission and the Federal Energy Regulatory Commission in 2012, 15t reading. [Leonard Schneider, City Attorney] b. Possible action to approve Ordinance 2012 -12, amending the Code of Ordinances, regarding the Hotel Occupancy Tax (HOT), specifically Chapter 42 "Taxation ", Article III, Division 1, by adding a new section 42 -54; making other provisions and findings thereto; and declaring an effective date, 15` reading. [Leonard Schneider, City Attorney] c. Possible action to approve Ordinance 2010 -33, amending the Tax Increment Reinvestment Zone #1 project plan, finance plan, and revising the boundaries of TIRZ #1, 2nd reading. [Aron Kulhavy, Director of Public Works] 7. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Possible action to appoint a member of Council as the City Alternate Representative to the Houston - Galveston Area Council (H -GAC) General Assembly. [Mayor Woodward] b. Possible action to nominate an informal committee for annual review of the City Council Rules of Procedure. [Mayor Woodward] C. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 8. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551; Section 551.071 — consultation with counsel on legal matters including current and pending litigation, including, but not limited to, claims involving, and the City of Huntsville vs. the Huntsville/Walker -County Chamber of Commerce and any mediation consideration; and Darrel Tarvin, Individually, and D &S Entertainment, Inc., d/b /a Shenanigans vs. the City of Huntsville. [Leonard Schneider, City Attorney]. [Leonard Schneider, City Attorney] 12. RECONVENE a. Take action on items discussed in Executive Session, if needed. 13. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such dosed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.067 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 17, 2012, City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City website, www.huntsvilletx.gov, in compliance with Chapter 51a�Tore* Government Code. & DATE OF POSTING: � fJ� I TIME OF POSTING: C1 a pm ' Lee ard, City Secretary TAKEN DOWN: am/ m CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem � Joe Emmett, Ward 1 James Fitch, Position 1 �c d ' Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR SESSION (6:0013M) TUESDAY, JANUARY 17, 2012 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [6:0013M] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 4. PRESENTATION Presentation by Utility Service Providers (USP) on the National League of Cities (NLC) Service Line Warranty Program. 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on January 3, 2012. [Lee Woodward, City Secretary] b. Adopt Ordinance 2012 -10, amending Chapter 44 of the Code of Ordinances by adding Section 44 -170 to Article VII, for the regulation of the use of handheld mobile telephones and mobile communication devices in school zones, and providing for a penalty and other findings, 2nd reading. [Chief Kevin Lunsford, Director of Public Safety] c. Approve Ordinance 2012 -13, amending the budget for FY2011 -12. [Winston Duke, Finance Director] d. Authorize the City Manager to apply for, accept if awarded, and implement an application to the Texas Parks and Wildlife Department (TPWD) Recreational Trails Grant Program, and approve Resolution 2012 -10 in support of same. [Dr. Sherry McKibben, Community Development Specialist] e. Authorize the City Manager to apply for, accept if awarded, and implement the Fruit Tree Planting Foundation grant to establish an orchard at Emancipation Park. [Dr. Sherry McKibben, Community Development Specialist] f. Consider a standardized General Service Agreement for Engineering and related Professional Services between the City of Huntsville and the consulting Engineering firm of Schaumburg & Polk, Inc. (SPI) [Aron Kulhavy, Director of Public Works] g. Consider a standardized General Service Agreement for Engineering and related Professional Services between the City of Huntsville and the consulting Engineering firm of McClure & Browne Engineering/Surveying, Inc. [Aron Kulhavy, Director of Public Works] h. Consider the award of Task Order #3 of the McClure & Browne Engineering/Surveying, Inc. General Service Agreement for Spur 59 Extension Preliminary Design. [Aron Kulhavy, Director of Public Works] i. Consider the award of Task Order #4 to Schaumberg and Polk (SPI) for engineering and design services for the Safe Routes to School (SPITS) project. [Aron Kulhavy, Director of Public Works] 6. STATUTORY AGENDA a. Possible action to approve Ordinance 2012 -11, authorizing participation with other Entergy service area cities in matters concerning Entergy Texas, Inc., at the Public Utility Commission and the Federal Energy Regulatory Commission in 2012, 1 s' reading. [Leonard Schneider, City Attorney] b. Possible action to approve Ordinance 2012 -12, amending the Code of Ordinances, regarding the Hotel Occupancy Tax (HOT), specifically Chapter 42 "Taxation ", Article III, Division 1, by adding a new section 42 -54; making other provisions and findings thereto; and declaring an effective date, 1st reading. [Leonard Schneider, City Attorney] c. Possible action to approve Ordinance 2010 -33, amending the Tax Increment Reinvestment Zone #1 project plan, finance plan, and revising the boundaries of TIRZ #1, 2nd reading. [Aron Kulhavy, Director of Public Works] 7. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Possible action to appoint a member of Council as the City Alternate Representative to the Houston - Galveston Area Council (H -GAC) General Assembly. [Mayor Woodward] b. Possible action to nominate an informal committee for annual review of the City Council Rules of Procedure. [Mayor Woodward] c. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. S. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551; Section 551.071 — consultation with counsel on legal matters including current and pending litigation, including, but not limited to, claims involving, and the City of Huntsville vs. the Huntsville/Walker -County Chamber of Commerce and any mediation consideration; and Darrel Tarvin, Individually, and DBMS Entertainment, Inc., d/b /a Shenanigans vs. the City of Huntsville. [Leonard Schneider, City Attorney]. [Leonard Schneider, City Attorney] 12. RECONVENE a. Take action on items discussed in Executive Session, if needed. 13. ADJOURNMENT *If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Gosed or Executive session of the Council is required, then such dosed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. H a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, 9 necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 17, 2012, City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's site, ntsvilletx.gov, in compliance with Chapt r 551, Texas Government Code. DATE OF POSTING: rah TIME OF POSTING: a pm TAKEN DOWN: Lee Wo dward, City Secretary 1 � � a HUNTSVILLE PUBLIC LIBRARY BOARD MAYOR MAC WOODWARD Terry Stivers, President IL Glenda High Helen King, Vice President � Jim Balzaretti Julie Woods, Treasurer HUNTSVILLE PUBLIC LIBRARY BOARD AGENDA Tuesday, January 18, 4:OOPM Huntsville City Hall Conference Room, 1212 Avenue M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Dodson at (936) 291 -5470 two working days prior to the meeting so that appropriate arrangements can be made. I. Call to Order IL Review and Possible Action on Conference Room usage III. Review and Possible Action on Recommendation for Open Library Board Position IV. President's Report/Comments V. Librarian's Report VI. Member Inquiries /Action VII. Citizen Input/Inquiry VIII. Media Inquiries IX. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Public Library Board agenda for January 18, 2012, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: Time of Posting: Date/Time Taker HUNTSVILLE PUBLIC LIBRARY BOARD MAYOR MAC WOODWARD Terry Stivers, President �d ft Glenda High Helen King, Vice President NO Jim Balzaretti Julie Woods, Treasurer HUNTSVILLE PUBLIC LIBRARY BOARD AGENDA Tuesday, January 18, 4:OOPM Huntsville City Hall Conference Room, 1212 Avenue M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Dodson at (936) 291 -5470 two working days prior to the meeting so that appropriate arrangements can be made. I. Call to Order II. Review and Possible Action on Conference Room usage III. Review and Possible Action on Recommendation for Open Library Board Position IV. President's Report/Comments V. Librarian's Report VI. Member Inquiries /Action VII. Citizen Input/inquiry VIII. Media Inquiries IX. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Public Library Board agenda for January 18, 2012, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. r1\ r--1 Date of Posting: Time of Posting: Date/Time Taker Huntsville Beautification Advisory Committee Mayor Mac Woodward Helen Belcher ` Katie Newman Deborah Gilbert Hazel Wyatt Conrad Liles � � a Jacob Donellan Huntsville Beautification Advisory Committee — Agenda Wednesday, January 18, 2012, 4:00PM Huntsville City Hall — Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion or Action Items a. Presentation, discussion and/or possible action on the minutes from November 2, 2011. b. Presentation, discussion and/or possible action on the 2012 Beautification Golf Tournament. c. Presentation, discussion and/or possible action on an update from the Community Services Department. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Beautification Advisory Committee agenda for January 18, 2012, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times 'n compliance with Chapter 551, Texas Govern ent Code. Date of Posting: ( I P, / n ) n Time of Posting: 1' Taken Down: 1 a Huntsville Beautification Advisory Committee Mayor Mac Woodward Helen Belcher Katie Newman Deborah Gilbert �a Hazel Wyatt Conrad Liles I0 Jacob Donellan s • Huntsville Beautification Advisory Committee - Agenda Wednesday, January 18, 2012, 4:OOPM Huntsville City Hall - Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion or Action Items a. Presentation, discussion and/or possible action on the minutes from November 2, 2011. b. Presentation, discussion and/or possible action on the 2012 Beautification Golf Tournament. c. Presentation, discussion and /or possible action on an update from the Community Services Department. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Committee agenda for January 18, 2012, was posted on the City Hall convenient and readily accessible to the general public at all times, i 551, Texas Govern ent Tode. r I, 7 Date of Posting: 1 By: Time of Posting: Taken Down: 1194119, Beautification Advisory bulletin board, a place >mpliance pvi�h Chapter Huntsville Cemetery Advisory Board Mayor Mac Woodward Gene Barrett Kay King Mitchell Bobbe Nolan Bonnie Thorne D'Anne Crews James Patton Percy Howard aft Joyce Robinson Candyce Dixon ��� Stephanie Smither Douglas Wright Huntsville Cemetery Advisory Board - Agenda Thursday, January 19, 2012, 1:OOPM Huntsville City Hall - Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 -294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of November 17, 2011. B. Presentation, discussion and/or possible action on funds collected for Cemetery improvements. C. Presentation, discussion and/or possible action on any matters included in the Cemetery Master Plan (Grants). D. Presentation, discussion and/or possible action on who will write the paragraphs to be inserted in the Oakwood Cemetery walking tour map for the new additions, and reviewing the articles that have already been written for the walking tour map. E. Presentation, discussion and/or possible action on updates from the Community Services Department: • Cemetery Operations Budget • Cemetery Endowment Fund 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery 'sory Board agenda for January 19, 2012 was posted on the City Hall bulletin board, a place convenient and readily acc si a to the ge al public at all times, in compl nce lith Chapter 551, Texas Government Code. Date of Posting: By: Time of Posting: Taken Down: oc Huntsville Cemetery Advisory Board Mayor Mac Woodward Gene Barrett Kay King Mitchell Bobbe Nolan Bonnie Thorne D'Anne Crews James Patton Percy Howard ��� Joyce Robinson Candyce Dixon Stephanie Smither Douglas Wright Huntsville Cemetery Advisory Board - Agenda Thursday, January 19, 2012, 1:00PM Huntsville City Hall - Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of November 17, 2011. B. Presentation, discussion and/or possible action on funds collected for Cemetery improvements. C. Presentation, discussion and/or possible action on any matters included in the Cemetery Master Plan (Grants). D. Presentation, discussion and/or possible action on who will write the paragraphs to be inserted in the Oakwood Cemetery walking tour map for the new additions, and reviewing the articles that have already been written for the walking tour map. E. Presentation, discussion and/or possible action on updates from the Community Services Department: • Cemetery Operations Budget • Cemetery Endowment Fund 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advis ry Board agenda for January 19, 2012 was posted on the City Hall bulletin board, a place convenient and readily accessibl to the gener I public at all times, in compli ce w' h Chapter 551, Texas Government Code. Date of Posting: U 1,31 ID Time of Posting: 0:'W y Taken Down: Owl CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson Beth Newton Sandra Hansocm o� Marilyn Soffar Leroy Hilton Woody Woods PLANNING & ZONING COMMISSION AGENDA JANUARY 19, 2012 at 5:30PM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 -294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. WELCOME newly appointed member(s). 5. CONSIDER the minutes of January 5, 2011. 6. DISCUSS Chapter 11 Sign Standards of the Development Code. 7. PUBLIC COMMENTS 8. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 9. ADJOURNMENT H during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071- consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift, 551.074 - personnel matters regarding the appointment' employ~4 evaluation, resssignmeM duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.067 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the January 19, 2012 Planning Zon' g mmission Agenda we post on the City Hall bulletin board, a place co venien and readily accessible to the general puglic a(411 times In co pli nce with Chapter 551, axes Government Code. DATE OF POSTING: Ia TIME OF POSTING: Lee Woodward, City Secretary TAKEN DOWN: l} CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson Beth Newton Sandra Hansocm a Marilyn Soffar Leroy Hilton Woody Woods PLANNING & ZONING COMMISSION AGENDA JANUARY 19, 2012 at 5:30PM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936- 294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. WELCOME newly appointed member(s). S. CONSIDER the minutes of January 5, 2011. s. DISCUSS Chapter 11 Sign Standards of the Development Code. 7. PUBLIC COMMENTS 8. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 9. ADJOURNMENT H, during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071- consultation with counsel on legal matters, 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment employmenti evaluation, reassignmen4 duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.007 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Execudve session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 19, 201 annin & ni g Commission Agenda wa po on the City Camill bulletin board, a place conjenient �nd readily accessible to the general public t III tim, in o pliance with Chapter 551, axes ovemment DATE OF POSTING: I c ,Lk TIME OF POSTING: 1 Lee Woodward, City Secretary 1 ` TAKEN DOWN: t 9141"1 R CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Chuck Ellis, Chair Tom Fordyce Wayne Keen Dan McDaniels Jim Balzaretti Patrick Harty John McManners Gerald Norwood Jacob Bullion °� ' Tom Oleinik Bill Butler Lanny Ray Joe Clark Paul Lohman VETERANS AFFAIRS ADVISORY AGENDA REGULAR SESSION (5:30PM) THURSDAY, JANUARY 19, 2012 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. What next? d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT -if, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, it necessary, on the items addressed during Executive Session. CERTIFICATE - I do hereby certify that a copy of the January 19, 2012, Veterans Affairs Adviso rd Agenda was pos o the City Hall bulletin board, a place con nient nd readily accessible to the general public ay�Il time and . h, City's website, hun villetx.gov, in compliance with Chapter 051, Teas Government Code. 1 f J , DATE OF POSTING: ' ` 1 1 1 TIME OF POSTING: T� n Z TAKEN DOWN: Li oodward, Cit rk-ry CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Chuck Ellis, Chair Tom Fordyce Wayne Keen Dan McDaniels Jim Balzaretti Patrick Harty John McManners Gerald Norwood Jacob Bullion car Tom Oleinik VA; Bill Butler Lanny Ray Joe Clark Paul Lohman VETERANS AFFAIRS ADVISORY AGENDA REGULAR SESSION (5:30PM) THURSDAY, JANUARY 19, 2012 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. What next? d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I do hereby certify that a copy of the January 19, 2012, Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board, a place cor(venienj and readily accessible to the general public at all times, an teethe City's website, www.huntsvilletx.gov, in compliance with Chaplet 551, Tpxas Government Code. „ DATE OF POSTING: G1 00-\` I I TIME OF POSTING: Lee "61!(vaPd, City TAKEN DOWN: CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF TEXAS COUNTY OF WALKER, TEXAS I, the undersigned, Dewana Harding, Executive Director of the Huntsville Housing Authority, City of Huntsville, Texas, do hereby certify that a Legal Notice was posted in words and figures, to -wit: PUBLIC NOTICE OF MEETING TAKE NOTICE THAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY, CITY OF HUNTSVILLE, WALKER COUNTY TEXAS, BOARD OF COMMISSIONERS MEETING WILL BE HELD AT 724 Thomason Street, Huntsville, Walker County, Texas, commencing on the 24' day of January, 2012 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code, as amended. WITNESS MY HAND AND SEAL OF said Huntsville Housing Authority on this i r day of January, 2012. Executive Director Huntsville Housing Authority *Note: Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority Ci Secretary e: b posted: r'� Huntsville Housing Authority City of Huntsville 299 Martin Luther King Dr., No. 1 Huntsville, Texas 77320 PHONE (936) 294 -0277 FAX (936) 294 -9813 HUNTSVILLE HOUSING AUTHORITY BOARD OF COMMISSIONERS BOARD MEETING JANUARY 24, 2012 AGENDA 1. Public Comment - Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Minutes of October 17', 2011 4. Report of the Secretary 5. Review of Financials, Delinquent Rents, Waiting List, Vacancies, and Work Orders 6. Old Business -None 7. New Business - a.) Review and Discuss Quarterly Report to Fair Housing b.) Discussion and possible resolution to accept Employees' Trave/Training/Expense Reimbursement Policy. Resolution 2012 -01 -01 c.) Review, discussion and possible resolution to accept the Credit Card Policy Resolution 2012 -01 -02 d) Discussion and possible resolution to accept the Harassment Policy. Resolution 2012 -01 -03 e) Discussion and possible resolution to accept Policy on Cash Overages & Shortages Resolution 2012 -01 -04 f) Discussion and possible resolution to accept the Transfer Policy. Resolution 2012 -01 -05 g) Discussion and possible resolution to update the wording on the Drug -Free Workplace Policy. Resolution 2012 -01 -06 h) Discussion and possible resolution to accept the wording on the Standard of Conduct Policy. Resolution 2012 -01 -07 i) Discussion of contract work completed and future work needed. j) Discussion and possible resolution to amend the Capital Fund Budget to add foundation modernization work. Resolution 2012 -01 -8 8. Adjournment V),� k I DL"I v�) CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF TEXAS COUNTY OF WALKER, TEXAS I, the undersigned, Dewana Harding, Executive Director of the Huntsville Housing Authority, City of Huntsville, Texas, do hereby certify that a Legal Notice was posted in words and figures, to -wit: PUBLIC NOTICE OF MEETING TAKE NOTICE THAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY, CITY OF HUNTSVILLE, WALKER COUNTY TEXAS, BOARD OF COMMISSIONERS MEETING WILL BE HELD AT 724 Thomason Street, Huntsville, Walker County, Texas, commencing on the 24`x' day of January, 2012 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code, as amended. WITNESS MY HAND AND SEAL OF said Huntsville Housing Authority on this 17" day of January, 2012. Executive Director Huntsville Housing Authority *Note: Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority ity ofsville, Ci Secretary _._t T time: pry Huntsville Housing Authority City of Huntsville 299 Martin Luther King Dr., No. 1 Huntsville, Texas 77320 PHONE (936) 294 -0277 FAX (936) 294 -9813 HUNTSVILLE HOUSING AUTHORITY BOARD OF COMMISSIONERS BOARD MEETING JANUARY 24, 2012 AGENDA 1. Public Comment - Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Minutes of October 17`h, 2011 4. Report of the Secretary 5. Review of Financials, Delinquent Rents, Waiting List, Vacancies, and Work Orders 6. Old Business -None 7. New Business - a.) Review and Discuss Quarterly Report to Fair Housing b.) Discussion and possible resolution to accept Employees' Trave /Training/Expense Reimbursement Policy. Resolution 2012 -01 -01 c.) Review, discussion and possible resolution to accept the Credit Card Policy Resolution 2012 -01 -02 d) Discussion and possible resolution to accept the Harassment Policy. Resolution 2012 -01 -03 e) Discussion and possible resolution to accept Policy on Cash Overages & Shortages Resolution 2012 -01 -04 _ __ _ _ ___ — f) Discussion and possible resolution to accept the Transfer Policy_, Resolution 2012 -01 -05 g) Discussion and possible resolution to update the wording on the Drug -Free Workplace Policy. Resolution 2012 -01 -06 h) Discussion and possible resolution to accept the wording on the Standard of Conduct y Policy. Resolution 2012 -01 -07 i) Discussion of contract work completed and future work needed. j) Discussion and possible resolution to amend the Capital Fund Budget to add foundation modernization work. Resolution 2012 -01 -8 8. Adjournment �(co�(,vI is HUNTSVILLE FIRE DEPARTMENT PENSION BOARD NOTICE OF A MEETING (IN COMPLIANCE WITH TEXAS GOVT CODE CHAPTER 551) NOTICE is hereby given that the Huntsville Fire Department Pension Board will conduct a MEETING on January 24, 2012 at 6:00 p.m., at the Huntsville Fire Department Station #2, located at 2109 Sam Houston Avenue. Items to be discussed and /or acted upon at this meeting are listed below. DATE OF POSTING: 1.Z 1 vs ) �. TIME OF POSTING: ��� D �� John aldo, Secretary The Pension Board reserves the right to discuss in a closed or executive session any matter permitted to be discussed under Section 2 of the Texas Open Meetings Act (Texas Gov't. Code Chapter 551). Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact John Waldo, Pension Board Secretary, at 936- 291 -5945, two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to order 2. Consider minutes of previous meeting 3. Install newly elected fire department members as Trustees on pension board. 4. Member action. 5. Review Retirement Records 6. Adjourn meeting HUNTSVILLE FIRE DEPARTMENT PENSION BOARD NOTICE OF -A MEETING (IN COMPLIANCE WITH TEXAS GOVT CODE CHAPTER 551) NOTICE is hereby given that the Huntsville Fire Department Pension Board will conduct a MEETING on January 24, 2012 at 6:00 p.m., at the Huntsville Fire Department Station #2, located at 2109 Sam Houston Avenue. Items to be discussed and /or acted upon at this meeting are listed below. DATE OF POSTING: ivy lz. 6— LXD1 I� TIME OF POSTING: John V aldo, Secretary The Pension Board reserves the right to discuss in a closed or executive session any matter permitted to be discussed under Section 2 of the Texas Open Meetings Act (Texas Gov't. Code Chapter 551). Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact John Waldo, Pension Board Secretary, at 936 - 291 -5945, two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to order 2. Consider minutes of previous meeting 3. Install newly elected fire department members as Trustees on pension board. 4. Member action. 5. Review Retirement Records 6. Adjourn meeting CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tern IL � Joe Emmett, Ward 1 James Fitch, Position 1 d ear Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 CITY COUNCIL RETREAT SATURDAY, JANUARY 28, 2011 — 9:OOAM- 12:OOPM [NOON] KELLOGG- PRITCHETT HOUSE 1322 AVENUE O, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two worldng days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM No formal action will be taken by the City Council during this retreat. The meeting is open to the public. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the January 28, 2012, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapt Texas Government Code. DATE OF POSTING: TIME OF POSTING: 3� Fr",\ �} V Lee ward, i Greta TAKEN DOWN: a ' CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tern Joe Emmett , Ward 1 James Fitch, Position 1 d Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 CITY COUNCIL RETREAT SATURDAY, JANUARY 28, 2011 — 9:OOAM- 12:OOPM [NOON] KELLOGG - PRITCHETT HOUSE 1322 AVENUE O, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM No formal action will be taken by the City Council during this retreat. The meeting is open to the public. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 28, 2012, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to th general public at all times, and to the City'sswebsite, www.huntsvilletx.gov, in compliance with Chapter 551, Texas overnment Code. DATE OF POSTING: I TIME OF POSTING: 3 ti3CYr TAKEN DOWN: ee Woodward, City Secretary � � 4°a HUNTSVILLE PUBLIC LIBRARY BOARD Terry Stivers, Chair ` Helen King Julie Woods �V Jim Balzaretti Glenda High HUNTSVILLE PUBLIC LIBRARY BOARD AGENDA Tuesday, January 31, 3:OOPM Huntsville Public Library, 121913th Street, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Dodson at (936) 291 -5470 two working days prior to the meeting so that appropriate arrangements can be made. I. Call to Order II. Discussion and Possible Action a Recommendation for Filling the Open Board Position III. Discussion of Grand Opening Event IV. President's Report/Comments V. Librarian's Report VI. Member Inquiries /Action VII. Citizen Input/inquiry VIII. Media Inquiries IX. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Public Library Board agenda for January 31, 2012, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: Time of Posting: Date/Time Takei HUNTSVILLE PUBLIC LIBRARY BOARD Terry Stivers, Chair Helen King Julie Woods, Jim Balzaretti Glenda High V4 HUNTSVILLE PUBLIC LIBRARY BOARD AGENDA Tuesday, January 31, 3:OOPM Huntsville Public Library, 1219 13th Street, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Dodson at (936) 291 -5470 two working days prior to the meeting so that appropriate arrangements can be made. I. Call to Order II. Discussion and Possible Action a Recommendation for Filling the Open Board Position III. Discussion of Grand Opening Event IV. President's Report/Comments V. Librarian's Report VI. Member Inquiries /Action VII. Citizen Input/Inquiry VIII. Media Inquiries IX. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Public Library Board agenda for January 31, 2012, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance w,I *tth Chapter 551, Texas Government Code. / / Date of Posting: I I aLe 1 1 Time of Posting: Date/Time Taken Down: Woodward, City