ORD 2013-15 - Amending FY 12-13 budget ORDINANCE NO. 2013-15
AN ORDINANCE OF THE CITY OF HUNTSVILLE, TEXAS, AMENDING THE FISCAL
YEAR 2012-2013 ANNUAL BUDGET, ORDINANCE NO. 2012-38 TO AMEND ADOPTED
EXPENDITURES AND REVENUES OF THE BUDGET; AND DECLARING AN EFFECTIVE
DATE.
WHEREAS,the 2012-2013 Annual Budget was adopted by Ordinance 2012-38 on September 12, 2012;
WHEREAS, various unforeseen circumstances affecting the City have presented themselves during the course
of the fiscal year;
WHEREAS, the City Council considered the circumstances independently, deliberating appropriately on the
associated revenues and expenditures and the overall impact on the general financial status of the City;
WHEREAS,pursuant to the laws of the State of Texas and the City Charter of the City of Huntsville,Texas,the
City Council has determined that it will be beneficial and advantageous to the citizens of the City of Huntsville
to amend the 2012--2013 budget as set forth herein; and
WHEREAS, this ordinance combines the independent Council actions into one budget amendment document;
NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HUNTSVILLE,
TEXAS, that:
Section 1. The findings set forth above are incorporated into the body of this ordinance.
Section 2. The annual budget for fiscal year 2012-2013 is hereby amended to include the expenditures and
revenues described in Exhibit"A"attached hereto and made a part of this ordinance as if set out verbatim herein.
Section 3. All ordinances of the City in conflict with the provisions of this ordinance are hereby repealed, and
all other ordinances of the City not in conflict with the provisions of this ordinance shall remain in full force and
effect.
Section 4. Should any section, portion, sentence, clause or phrase of this ordinance be declared unconstitutional
or invalid for any reason, it shall not invalidate or impair the force or effect of any other section or portion of this
ordinance.
Section 5. The necessity for amending the budget for the fiscal year, as required by the laws of the State of
Texas, requires that this ordinance shall take effect immediately from and after its passage, as the law in such
cases provides.
Section 6.This ordinance shall take effect immediately after its passage.
PASSED AND APPROVED on this the 19"'day of February 2013.
THE CITY OF HUNTSVILLE, TEXAS
Mac Woodward, Mayor
ATTEST: APP OV D AS TO FORM:
L Wo dward, City Secretary Le and Schneider, City Attorney
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a. From: General Fund-Fund Balance $ 48,066
To: City Manager-Purchased Services/Contracts $ 48,066
Increase the City Manager Purchased Services Contracts account from General Fund fund balance to cover expenditures
Explanation: related to the contract for an Interim City Manager,legal fees incurred by the Interim City Manager and fees related to an
executive search for a permanent City Manager.
b. From: General Fund-Fund Balance 16,000
To: Fire-Retirement-Part-time Firefighters $ 16,000
During the fiscal year 2012-13 budget process,budget for the Part-time Firefighters Retirement was mistakenly omitted.
Explanation: Measures have been taken to prevent this from occurring again in future budgets.
C. From:
To:
During the fiscal year 2012-13 budget process,additional budget was adopted in each division to support the
implementation of a Step-Grade schedule. The new Step-Grade schedule looked at individual positions and placed
Explanation: employees on an appropriate step-grade. Implementation of the new Step-Grade requires a budget transfer from one
division,that was already on the correct Step-Grade,to another division that required more staff to be place on the Step-
Grade schedule. No fiscal impact.
d. From: General Fund-General Revenue $ 1,000
To; City Secretary-Elections $ 1,000
After the recent election,a candidate requested an election recount. The candidate was required to reimburse the City for
Explanation: all expenditures related to the recount. This Budget Amendment will increase the City Secretary Election account by the
amount the candidate was required to pay.
e. From: Arts Center-Arts-Commission Contracts $ 5,000
Arts Center-Contributions $ 5,000
Arts Center-Grants $ 10,000
To: Arts Center-Latin Festival $ 20,000
The City Council authorized the Community Development Specialist to proceed with obtaining a National Endowment for the
Arts Grant,at the February 7,2012 City Council Meeting,agenda item 5f. The grant is$10,000 with a$10,000 match and is
Explanation: utilized for the Latin Festival. The City Council approved$5,000 of the match in the fiscal year 2012-13 Arts Center Arts-
Commission Contract account. The remaining match of$5,000 was donated by the Friends of the Wynne. This budget
amendment is necessary to transfer and establish a budget for the Latin Festival.
f. From: Hotel/Motel Occupancy Tax-Fund Balance $ 15,000
To: Tourism-Printed Materials&Brochures $ 15,000
Printed Materials&Brochures includes the different brochures that Tourism prints during the year. As Tourism embarks
Explanation: upon the"Millionth Person"campaign,there is an expectation that there will be an increased number of tourist stopping at
the visitor center. There are also plans to create a brochure for the"Millionth Person"campaign.
g. From: Wastewater-Fund Balance $ 85,000
Wastewater Collections-Sewer Line Maintenance $ 40,000
To, Robinson Creek WWTP-Plant/Lift Station Maintenance $ 125,000
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A major lift station repair,estimated at$125,000,is needed at the Robinson Creek Wastewater Treatment Plant. During a
major rain,in early January,two of the four pumps failed. These pumps feed the majority of the wastewater that is
Explanation: processed at the plant. While repairing these pumps,it was discovered that the wet well had a crack and corrosion of the
concrete walls. The extent of the damage is unknown. This request is to repair the damaged wet well and its components.
h. From: Solid Waste-Future Appropriations $ 20,000
Various Solid Waste Operating Accounts $ 53,000
To: Various Solid Waste-Vehicle Maintenance accounts $ 73,000
The adopted fiscal year 2012-13 Solid Waste Vehicle/Equipment Maintenance accounts totaled$215,000 combined. To
date,approximately 41%of this amount has been encumbered or expended. Solid Waste Vehicle/Equipment Maintenance
Explanation: expenditures in fiscal year 2011-12 totaled approximately$260,000. Approval of this budget amendment will increase the
Solid Waste Vehicle/Equipment Maintenance accounts to$278,000.
i. From: General Fund-Fund Balance $ 3,000
To: Main Street-Lease of Building $ 3,000
The adopted budget for Main Street Lease of Building was removed from the fiscal year 2012-13 budget as part of the 5%
Explanation: reduction. Due to reorganization in the City,Main Street will not be relocating at this time and will need to continue to pay
rent at the current location.
�. From: General Fund-Main Street Fundraiser Revenues $ 5,000
To: Main Street-Downtown Maintenance improvements $ 5,000
Main Street has been collecting sponsorships for banners for the downtown area. Collections and commitments total
Explanation: $2,350. The estimated total for this project is$3,300. Main Street also replace park benches,furnishings in the downtown
parks,lighting,repairs,etc. All purchases made will be offset by Main Street Fundraiser Revenue.
k. From:
To:
Moving budget to make Senior Center non-profit whole. Funds will be transferred from within and will not require City
Explanation: Council approval.
I. From: SAFER Grant $ 151,044
To: Fire-Salaries and Benefits $ 151,044
f The City Council authorized the Community Development Specialist to proceed with obtaining a SAFER Grant,at the July 17,
Explanation: 2012 City Council Meeting,agenda item 6c. The grant will provide 100%funding for salaries and benefits,for a 2 year
period,for 4 new firefighter positions.
m. From: Homeland Security Grant $ 71,250
j To: Grant Expense $ 71,250
The City Council authorized the Community Development Specialist to proceed with obtaining a H-GAC Homeland Security
Explanation: Grant,at the March 20,2012 City Council Meeting,agenda item 5e. The grant funding will be utilized for the purchase of a
HazMat Detection and Identification System.
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