Minutes - 09/18/2012 MINUTES FROM THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 18TH DAY OF SEPTEMBER 2012,IN THE
CITY HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6:00
PM.
The Council met in a regular session with the following:
COUNCILMEMBERS PRESENT: Mac Woodward, James Fitch, Lydia Montgomery, Don H. Johnson, Keith D. Olson, Joe Emmett, Tish
Humphrey,Ronald Allen,Clyde Loll
COUNCILMEMBERS ABSENT: None
OFFICERS PRESENT:Chuck Pinto,Interim City Manager Leonard Schneider City Attorney Lee Woodward City Secretary
REGULAR SESSION [6:OOPM]
1. CALL TO ORDER—Mayor Woodward called the meeting to order at 6:00 p.m.
2. INVOCATION AND PLEDGES—Councilmember Loll led the invocation. Jacob and Makayla Yosko of the YMCA and
Sam Houston Elementary led the pledges.
3. PRESENTATIONS AND PROCLAMATIONS
a. Proclamation 2013-05 for Texas National Night Out, October 2
b. Proclamation 2012-53 in honor of"Texting&Driving—It Can Wait" Day,sponsored by AT&T
4. PUBLIC HEARING
City Council will hold a public hearing to receive citizen input regarding the proposed Houston-Galveston Area
Council (H-GAC)Regional Hazard Mitigation Plan,2011 Update. [Mac Woodward, Mayor]
Mayor Woodward opened the Dublic hearing at 6:11 p m
Fire Chief Tom Grisham said the program would give the City the opportunity for FEMA representation in grants,adding
that the City had participated since 2000 and continued to update as needed. He noted that it addressed a variety of
issues related to emergency management and disaster mitigation. There was no citizen input.
Mayor Woodward closed the public hearing at 6.14 p.m.
5. PUBLIC COMMENT
Debra McCammon of the Hospitality House(item 7b)and spoke in support of their request for a variance for their sign.
Kelly Latimer of the Texas Confederation of Clubs and Independents discussed their Share the Road campaign and
urged the Council to place signs to raise awareness.
6. CONSENT AGENDA
a. Approve the minutes of the City Council Regular Session held on September 4, 2012 and Special Session
held on September 11 and 12,2012. [Lee Woodward, City Secretary]
b. Approve Ordinance 2012-41,amending the budget for FYI 1-12. [Winston Duke,Finance Director]
c. Approve Resolution 2012-32 designating The Huntsville Item as the official newspaper for the City of
Huntsville for FY 2012-13,annual item. [Lee Woodward,City Secretary]
d. Approve the Houston-Galveston Area Council (H-GAC) Regional Hazard Mitigation Plan, 2011 Update.
I[John Waldo, Emergency Management Coordinator]
Councilmember Olson moved to approve the Consent Agenda and was seconded by Councilmember
Montgomery. The motion passed unanimously.
7. STATUTORY AGENDA
a. Presentation, discussion, and possible action to authorize the Interim City Manager to enter into contract
for the construction of 12" gravity sanitary sewer line from TDCJ Goree Unit to the City's wastewater
collection system near Hwy 19&Southwood Drive. [Y.S."Ram" Ramachandra, City Engineer]
Councilmember Humphrey moved to approve the item and was seconded by Councilmember Emmett
Councilmember Montgomery asked about cost savings and Y.S. Ramachandra, City Engineer, noted this was part
of the City's plan and was in preparation for TDCJ to fully become part of the City's system. The Mayor noted this
would also be a revenue increase. Councilmember Emmett asked about extending the line to residents on
Southwood Drive and Mr. Ramachandra said the topography imposed some limits on the existing lift station.
The motion passed unanimously.
b. Presentation, discussion,and possible action to consider the request by Hospitality House to place a new
sign in the right-of-way of 10th Street for property located at 912 10th Street. [Aron Kulhavy, Director of _
Public Works]
Councilmember Johnson moved to approve the item and was seconded by Councilmember Loll
Councilmember Johnson asked for the degree of variance and Aron Kulhavy, Director of Public Works, noted the
current sign was in the City's right-of-way and a variance must be granted for the sign to be moved but still be in
the right-of-way. Councilmember Montgomery addressed the two recommendations provided by staff and
confirmed the motion was for approval that did not obligate the City for expenses if the sign was later moved for
street expansion.
The motion passed unanimously
c. Presentation, discussion, and possible action to adopt Ordinance 2012-42 relating to speed zones on
Interstate 45 East Frontage Road within the areas of the City of Huntsville with speeds in excess of thirty
(30) miles per hour, 1st reading. [Aron Kulhavy, Director of Public Works]
The Mayor considered both items c and d together and noted no action would be taken. Councilmember Johnson
confirmed that the items were brought forward by TxDoT and Mr. Kulhavy noted the speeds reflected the
recommendations of lower speeds in some areas by City staff.
d. Presentation, discussion, and possible action to adopt Ordinance 2012-43 relating to speed zones on
Interstate 45 West Frontage Road within the areas of the City of Huntsville with speeds in excess of thirty
(30)miles per hour, 1st reading. [Aron Kulhavy, Director of Public Works]
Handled with item c.
e. Presentation, discussion, and possible action to authorize the Mayor, Interim City Manager, and/or City
Manager to apply for and accept, if awarded, and implement a request for an amendment to the Texas
Department of Emergency Management(TEDM)/FEMA for no more than an additional$1,850,810.00 for the
Community Safe Room and approve Resolution 2012-33 in support of same, 1st reading. [Dr. Sherry
McKibben, Community Development Specialist]
(Mayor Woodward signed a conflict of interest and did not participate in the discussion.) Mayor Pro-Tem Johnson
recalled the recent workshop on the topic and announced there would be an additional workshop before the
second vote on this item. Jack Olsta, President of the Boys and Girls Club Board of Directors,thanked the Council
and staff for working on the project. He said FEMA had provided a"wonderful" opportunity with the possibility of
additional grant funding to expand the project to Phase 2 and presented a chart (below) of each participant's
responsibility.
City of Huntsville
Texas Department of Emergency Management iTEDM)3 FEZAA Grant
for€acal resident SAFEROGN
FA�r�CIW mai Project TOTAL City Boys&Girls Club
Gnat Match Match h3afch
2 54i5,623.00 �ceS,62.,,0o .t�0assu0rrehed
ROOM GYR4j , in pemmts Invigtnalproposal
ed try CCVnal to 559.623 4ngrant to FEMA, aaminis�tion&-t5-2W9 P,0iect
mnayernent FEMA cram s gl
12i-5-7t Caty geed b wate the gmntto the wesege:FouJA'latoa requc_stirg i!p S2,5oi1,AOC 34 owes the m;fiix;'k atk7 the tr.taainni .
art of ftse Boys&.Guts GuL prc7jrct. g
ml OtillmallAmanded TOTAL City Boys&Gift Club
Project Cost Ntatch @Anteb R9ate€s
COMBINED
53,513,30200 5873,352C7G 5266,034,W
.
S35 ,-ano r nal°FESPO4DER OFRCE
GYK RESeROAIS; sm000 in e outs agMermnt
TEO NOLGCY'-Ae2 L ; sl=,S17 in PLUS
Rao",
- .
r
of S263,3183W
Bsaatf aecngft TOTAL.Match
s323S77 In,project; S613'a-a I
+x trsayfemenf of
nt
CuRFZEllTL'Y RASED=
S234,a09.00
Mr. Olsta said the Club was asking the City to approve the contract for expansion, adding there would be no cash
outlay for the City. He said the Club's concern, like the City's,was to properly manage finances and not increased
costs to the City. Mr. Olsta said the Club would sign an agreement for their contribution and another for a formal
lease, as required by FEMA.
The Mayor Pro-Tem Johnson called the workshop for Tuesday,September 25, at 7:15 p.m.
8. MAYORICITY COUNCIL AND CITY MANAGER REPORT
a. Discussion on the selection of a permanent City Manager,standing item. [Mayor Woodward]
The Mayor announced the Council would have a Special Session with the consulting firm on Monday, September
24 at 5:30 p.m.
b. Presentation,discussion,and possible action to approve nominations. [Mayor Woodward]
The Mayor moved to approve the nominations listed below, The motion passed unanimously
9/18/12 Nominations
(As was requested of the Council beginning January 2012,all Board, Commission,and
Committee nominees,including members wishing to be re-appointed,have applications on file
with the City Secretary's office as of this time.)
- TIRZ#1 Board of Directors—Don Johnson
- Youth Advisory Board— Everrett Moore,youth re-appointment
Brenda Grahmann,youth re-appointment
Destiny Monteagudo,youth position
Danielle Hill,youth appointment
Joseph Godinez,youth appointment
Susan Thompson, adult position
C. City Manager's Report
1. Updates on City construction, grants,studies, City projects,City purchases,and economic
development.
Mr. Pinto had no report.
9. PUBLIC COMMENT
Attendees of the City's Zumba class spoke in support of it and asked the Council to consider not cutting it, including one
woman who said she'd lost thirty pounds attending the classes.
10. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA
There were no media inquiries.
11. ITEMS OF COMMUNITY INTEREST
The Mayor encouraged the public to stop by and hear local artists at the Friday night Main Street concerts on the
Courthouse lawn, every Friday night from 6-9 through Sept. 28. He announced LULAC &Walker County Unidos will
host the annual Hispanic Heritage Celebration at Eastham-Thomason Park on Saturday, September 22 from noon to 6
pm with lots of food and live entertainment. The Mayor reminded everyone the Gibbs-Powell House will be celebrating
its 150''Birthday on Sunday,Sept.29 from 4-7pm.
The Mayor confirmed the Highway 19 project ribbon-cutting will be held on Oct.4 at 3 pm. He said Fair on the Square
will be coming up on Saturday, Oct. 6. The Mayor reminded all of the groundbreaking for the fruit orchard the city won
from Dreyer's Fruit Bars will be Oct. 12 at gam at MLK Park. Kimm Thomas, Director of Tourism and Cultural Arts,
announced a new show featuring a retrospective of prison art starting at the Wynne Home.
12. EXECUTIVE SESSION
a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551,
Section 551.087—deliberation regarding economic development negotiation. [Mayor Woodward]
b. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551,
Section 551.074 — personnel matters to deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of Interim City Manager Chuck Pinto. [Councilmember
Allen]
The Council adiourned into Executive Session at 6:50 p.m.
13. RECONVENE
a. Take action, if necessary,on items addressed during Executive Session.
The Council reconvened the meeting at 9:30 p.m.
14. ADJOURNMENT
Mayor Woodward ad'ouKned the meetin a :30 A.
Respectfully submitted,
Lee Woodward,City Secret
i