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Monthly Posted Agenda - 12/16/2011CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 IL I Mac Woodward, Ward 2, Mayor Pro Tem Lydia Montgomery, Position 2 card Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barnett, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP SESSION (5:OOPM) - REGULAR SESSION (6:OOPM) TUESDAY, OCTOBER 4, 2011 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION [5:0013M] — Council will receive and discuss an update on the progress of the Economic Development Ad Hoc Committee. REGULAR SESSION [6:00PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS a. Domestic Violence Awareness Month 4. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on September 20, 2011. [Lee Woodward, City Secretary] b. Adopt Resolution 2012 -01 designating The Huntsville Item as the official newspaper for the City of Huntsville for FY2010 -11 (annual item). [Lee Woodward, City Secretary] 6. STATUTORY AGENDA a. Possible action to approve Ordinance 2012 -03, the proposed annexation of 72.09 acres (two tracts): Tract No. 1 being 24.04 acres, more or less, situated in the WARREN BIRDSELL LEAGUE. A -6, Walker County, Texas and being out of and a part of the called 71 acre "Second Tract" conveyed by J. H. Thomason and wife, Marguerite E. Thomason, and Mabel S. Eastham to Horace Smith and wife, Alverta Smith, by deed dated March 22, 1940, recorded in Volume 94, Page 190, Walker County Deed Records. Tract No. 2 being 48.05 acres, more or less, situated in the, WARREN BIRDSELL LEAGUE, A -6, Walker County, Texas, and being out of and a part of a called 219 acre "First Tract" and a called 71 acre "Second Tract% conveyed by J. H. Thomason and wife, Marguerite E. Thomason, and Mabel S. Eastham to Horace Smith and wife, Alverta Smith, by deed dated March 22, 1940, recorded in Volume 94, Page 190, Walker County Deed Records. Is' reading. [Aron Kulhavy, Director of Public Works] 7. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Discussion of water policy issues. [Standing item on first agenda of each month.] b. Possible action to approve Ordinance 2011 -58 to increase the membership of Youth Advisory Board, 2nd reading. [Mayor Turner] c. Possible action to approve nominations of Aliyah Houston, Lane Molitor, and Brenda Grahmann to the Youth Advisory Board. [Mayor Turner] d. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 8. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) a. The Music in the Park free live music series will continue most Thursday evenings from 6 -8pm at parks around town through November 17, call 936 - 291 -9726 or check the City website for more information. 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074 - personnel matters regarding the evaluation of City Manager Bill Baine. [Mayor Turner] 12. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. 13. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the October 4, 2011, City Coun it Agenda was posted on the City Hall bulletin board, a place co venient and readily accessible to the general p is at all ti to tl i City's webs! .huntsvilletx.gov, in compliance with Chapt 551, T as Government Code. DATE OF POSTING: 1 TIME OF POSTING: a m e Woodward, City Sac ry TAKEN DOWN: ] a t#m CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tem Lydia Montgomery, Position 2 �iavd . Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP SESSION (5:OOPM) - REGULAR SESSION (6:OOPM) TUESDAY, OCTOBER 4, 2011 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION [5:00PM] — Council will receive and discuss an update on the progress of the Economic Development Ad Hoc Committee. REGULAR SESSION [6:0013M] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag. Honor the Texas Flag. t pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS a. Domestic Violence Awareness Month 4. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on September 20, 2011. [Lee Woodward, City Secretary] b. Adopt Resolution 2012 -01 designating The Huntsville Item as the official newspaper for the City of Huntsville for FY2010 -11 (annual item). [Lee Woodward, City Secretary] 6. STATUTORY AGENDA a. Possible action to approve Ordinance 2012 -03, the proposed annexation of 72.09 acres (two tracts): Tract No. 1 being 24.04 acres, more or less, situated in the WARREN BIRDSELL LEAGUE. A -6, Walker County, Texas and being out of and a part of the called 71 acre "Second Tract" conveyed by J. H. Thomason and wife, Marguerite E. Thomason, and Mabel S. Eastham to Horace Smith and wife, Alverta Smith, by deed dated March 22, 1940, recorded in Volume 94, Page 190, Walker County Deed Records. Tract No. 2 being 48.05 acres, more or less, situated in the, WARREN BIRDSELL LEAGUE, A -6, Walker County, Texas, and being out of and a part of a called 219 acre 'First Tract" and a called 71 acre "Second Tract ", conveyed by J. H. Thomason and wife, Marguerite E. Thomason, and Mabel S. Eastham to Horace Smith and wife, Alverta Smith, by deed dated March 22, 1940, recorded in Volume 94, Page 190, Walker County Deed Records. 1st reading. [Aron Kulhavy, Director of Public Works] 7. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Discussion of water policy issues. [Standing item on first agenda of each month.] b. Possible action to approve Ordinance 2011 -58 to increase the membership of Youth Advisory Board, 2`"' reading. [Mayor Turner] c. Possible action to approve nominations of Aliyah Houston, Lane Molitor, and Brenda Grahmann to the Youth Advisory Board. [Mayor Turner] d. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 8. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements conceming items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) a. The Music in the Park free live music series will continue most Thursday evenings from 6 -8pm at parks around town through November 17, call 936 - 291 -9726 or check the City website for more information. 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074 - personnel matters regarding the evaluation of City Manager Bill Baine. [Mayor Turner] 12. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. 13. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Govemment Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the October 4, 2011, C' uncil Agenda was posted on the City Hall bulletin board, a place conveni nt and readily accessible to the general public at all times, nd t the City's its, www.huntevilletx.gov, in compliance with Cha r r55551, Texas Government Code. DATE OF POSTING: t O� t TIME OF POSTING: 1 1e> a pm e Woodward, City Secrete TAKEN DOWN: __ Qxr ) CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tem Lydia Montgomery, Position 2 Card Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barnett, Ward 4 FINANCE COMMITTEE AND PERSONNEL COMMITTEE COMBINED MEETING HEALTH INSURANCE WORKSHOP WEDNESDAY, OCTOBER 5, 2011 — 5:OOPM CITY HALL — LARGE CONFERENCE ROOM 1212 AVENUE M HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL Combined meeting of the Finance and Personnel Committees NOTICE OF POSSIBLE QUORUM Presentation and discussion of City health and other insurance, benefits, and plans. No formal action will be taken by the City Council. This meeting is open to the public. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the October 5, 2011, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilleb(.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: O� �� t l I i TIME OF POSTING: ',5 ory-) TAKEN DOWN: ; Q' 1 m 9 nrvlwarA [_itv SAr_rpfary CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tern MR Lydia Montgomery, Position 2 Card je� Tom Cole, Ward 1 Don H. Johnson, Position 3 �' Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 FINANCE COMMITTEE AND PERSONNEL COMMITTEE COMBINED MEETING HEALTH INSURANCE WORKSHOP WEDNESDAY, OCTOBER 5, 2011 — 5:OOPM CITY HALL — LARGE CONFERENCE ROOM 1212 AVENUE M HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL Combined meeting of the Finance and Personnel Committees NOTICE OF POSSIBLE QUORUM Presentation and discussion of City health and other insurance, benefits, and plans. No formal action will be taken by the City Council. This meeting is open to the public. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the October 5, 2011, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: PC\ l 11 TIME OF POSTING: `15a TAKEN DOWN: `O L9 I I1 HUNTSVILLE FIRE DEPARTMENT PENSION BOARD NOTICE OF A MEETING (IN COMPLIANCE WITH TEXAS GOV'T CODE CHAPTER 551) NOTICE is hereby given that t e Huntsville Fire Department Pension Board will conduct a MEETING on October, 0b 2011 at 12:00 (noon) p.m., at the Huntsville Fire Department Station #2, located at 2109 Sam Houston Avenue. Items to be discussed and /or acted upon at this meeting are listed below. DATE OF POSTING: I Ol 31 11 TIME OF POSTING:'::J0'd()C)Bn'1 John aldo, Secretary The Pension Board reserves the right to discuss in a closed or executive session any matter permitted to be discussed under Section 2 of the Texas Open Meetings Act (Texas Gov't. Code Chapter 551). Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact John Waldo, Pension Board Secretary, at 936 - 291 -3047, two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to order 2. Consider minutes of previous meeting 3. Install newly elected fire department members as Trustees on pension board. 4. Member action. 5. Review Retirement Records 6. Adjourn meeting HUNTSVILLE FIRE DEPARTMENT PENSION BOARD NOTICE OF A MEETING (IN COMPLIANCE WITH TEXAS GOVT CODE CHAPTER 551) NOTICE is hereby given that t e Huntsville Fire Department Pension Board will conduct a MEETING on October, 0b 2011 at 12:00 (noon) p.m., at the Huntsville Fire Department Station #2, located at 2109 Sam Houston Avenue. Items to be discussed and /or acted upon at this meeting are listed below. DATE OF POSTING: 10131 ), ocq' � li�) h 1 ll TIME OF POSTING:' 'DC)9rn John aldo, Secretary The Pension Board reserves the right to discuss in a closed or executive session any matter permitted to be discussed under Section 2 of the Texas Open Meetings Act (Texas Gov't. Code Chapter 551). Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact John Waldo, Pension Board Secretary, at 936- 291 -3047, two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to order 2. Consider minutes of previous meeting 3. Install newly elected fire department members as Trustees on pension board. 4. Member action. 5. Review Retirement Records 6. Adjourn meeting Ap CITY OF HUNTSVILLE, TEXAS Mayor: J Turner Gene Myrick Russell Martinez Jaspyr Sanford `nt5�XXe Patsyann Reed Una Grace Nash AGENDA HUNTSVH.LE ARTS COMMISSION MEETING Thursday, October 6, 2011 at 5:45 p.m. The Wynne Home Arts Center 1428 Eleventh Street Huntsville, TX 77340 AGENDA Item Action I. Call the meeting to order. II. Hear citizen input. III. Consider minutes of the July meeting. Dana Nicolay Margaret Smith Jimmy Carter Michael Henderson IV. Review requests for funding from budgeted unallocated funds V. Review reports from arts service contractors. VI. Hear reports: a. Staff : Events; status of projects b. Friends of the Wynne: Projects support/gifts to the Wynne Home VII. Receive information: h/m tax report, calendar, VIII. letters, programs IX. Adjourn. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease, Cultural Services Coordinator, at (936) 291 -5422 two working days prior to the meeting so that appropriate arrangements can be made. Time of Posting: `"t Taken down: CITY OF HUNTSVILLE, TEXAS Mayor. J Turner Gene Myrick .4* Russell Martinez Jaspyr Sanford c;��k1A Patsyann Reed N or Una Grace Nash AGENDA HUNTSVILLE ARTS COMMISSION MEETING Thursday, October 6, 2011 at 5:45 p.m. The Wynne Home Arts Center 1428 Eleventh Street Huntsville, TX 77340 AGENDA Item Action I. Call the meeting to order. H. Hear citizen input. III. Consider minutes of the July meeting. Dana Nicolay Margaret Smith Jimmy Carter Michael Henderson IV. Review requests for funding from budgeted unallocated funds V. Review reports from arts service contractors. VI. Hear reports: a. Staff : Events; status of projects b. Friends of the Wynne: Projects support/gifts to the Wynne Home VII. Receive information: h/m tax report, calendar, VIII. letters, programs IX. Adjourn. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease, Cultural Services Coordinator, at (936) 291 -5422 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: (3 + i Time of Posting: (`^ Taken down: P ,% Lee V4od d, City ecretary CITY OF HUNTSVILLE, TEXAS J. Turner, Maygr Frank Parker Desiree Cortez Dessie Cherry ` Dalia Harrelson Paula Armstrong 010 r Michelle McKenzie Kendall Scudder n Anthony Ormsbee Renee Pritchard Sean Craig Kyle McKenzie Nelson Amaya Chelsea McFarland YOUTH ADVISORY BOARD REGULAR SESSION (4:30PM) THURSDAY, OCTOBER 13, 2011 STRE T O FICK, 4 31 NIVE In0(AVENJJE�936 291ILi� X0/(/1 Persons with disabilities who plan to aitend this meeting and who may need auxiliary aids or services are reduested to contact Lee Woodward (9361291- 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of September 8, 2011 meeting. b. Hear reports from members. c. Discuss strategic options for the Board. [Mayor Turner] d. Items of Community Interest (Hear announcements conceming items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.067 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the October 13, 2011, Youth Advisory B rd Agenda was posted on the City Hall bulletin board, place. convenient and readily accessible to general public at all ti m , and to the City's website, www.huntsvilletx.gov, in with Chapter 551, Texas GovemmenDATE OF POST I TIME OF POSTING:\ TAKEN DOWN: W ard, ftySecretary a pm CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Frank Parker Desiree Cortez Dessie Cherry ` Delia Harrelson Paula Armstrong C,�1ot Michelle McKenzie Kendall Scudder Anthony Ormsbee Renee Pritchard Sean Craig Kyle McKenzie Nelson Amaya Chelsea McFarland YOUTH ADVISORY BOARD REGULAR SESSION (4:30PM) THURSDAY, OCTOBER 13, 2011' MAIN EE�T� FICE 120 UNIVER TYY A UE — 6.29 920 Persons with disabilities who plan to atte this m and who may need auxiliary aids or 4ervices are requested to contact Lee Woodward (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of September S, 2011 meeting. b. Hear reports from members. c. Discuss strategic options for the Board. [Mayor Turner] d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT `If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. li a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the October 13, 2011, Youth Advisory Board Age was posted on the City Hall bulletin board, place convenient and readily accessible to the eral pu all times, and o the City's website, www.huntsvilletx.gov, in c plianct with Chapter 551, Texas Government DATE OF POSTING: r-' I TIME OF POSTING: 1 Lee ward, City Secretary TAKEN DOWN: �� _ 1 1 a pm Huntsville Housing Authority 299 Martin Luther King Dr., No. 1 Huntsville, Texas 77320 PHONE (936) 294 -0277 FAX (936) 294 -9813 HUNTSVILLE HOUSING AUTHORITY BOARD OF COMMISSIONERS BOARD MEETING OCTOBER 17, 2011 AGENDA 1. Public Comment - Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Minutes of 19' of July, 2011 4. Report of the Secretary 5. Review of Financials, Delinquent Rents, Waiting List, Vacancies, and Work Orders 6. Old Business -None 7. New Business - a.) Discussion and possible resolution on "Write Off of Delinquent Rent for Year Ended 9 -30 -2011. Resolution 2011 -10 -1 b.) Discussion and resolution on "PHAS" information that will be submitted to HUD for Year End 9 -30 -2011. Resolution 2011 -10 -2 c.) Discussion regarding the Quarterly Report to Fair Housing. d.) Discussion and possible resolution to extend copier contract with OCE' for an additional 5 year term. Resolution 2011 -10 -3 e.) Discussion and possible resolution to continue to provide the Huntsville Police Department with the police substation located at Mary Estill #16 for an additional three years. Resolution 2011 -10-4 £) Update on the current modernization work under construction. g.) Discussion and possible resolution to discontinue annual audit unless warranted. Resolution 2011 -10 -5 h.) Discussion and possible resolution to adopt Infestation Policy. Resolution 2011 -10 -6 i.) Discussion on Salary Comparisons required by HUD. j.) Discussion and possible resolution to accept the EN Policy. Resolution 2011 -10 -7 k.) Discussion and possible resolution to accept the Abandonment Policy. Resolution 2011 -10 -8 8. Adjournment CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF TEXAS COUNTY OF WALKER, TEXAS I, the undersigned, Dewana Harding, Executive Director of the Huntsville Housing Authority, City of Huntsville, Texas, do hereby certify that a Legal Notice was posted in words and figures, to -wit: PUBLIC NOTICE OF MEETING TAKE NOTICE THAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY, CITY OF HUNTSVILLE, WALKER COUNTY TEXAS, BOARD OF COMMISSIONERS MEETING WILL BE HELD AT 724 Thomason Street, Huntsville, Walker County, Texas, commencing on the i r day of October, 2011 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code, as amended. WITNESS MY HAND AND SEAL OF said Huntsville Housing Authority on this 7' day of October, 2011. f�I Exec ' e Director Huntsville Housing Authority *Note: Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority eiv d y City of tsville, City Secretary time o� �� to posted: time posted: '�I Huntsville Housing Authority 299 Martin Luther King Dr., No. 1 Huntsville, Texas 77320 PHONE (936) 294 -0277 FAX (936) 294 -9813 HUNTSVILLE HOUSING AUTHORITY BOARD OF CONMUSSIONERS BOARD MEETING OCTOBER 17, 2011 AGENDA 1. Public Comment - Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Minutes of 19' of July, 2011 4. Report of the Secretary 5. Review of Financials, Delinquent Rents, Waiting List, Vacancies, and Work Orders 6. Old Business - None 7. New Business - a.) Discussion and possible resolution on "Write Off of Delinquent Rent for Year Ended 9 -30 -2011. Resolution 2011 -10 -1 b.) Discussion and resolution on "PHAS" information that will be submitted to HUD for Year End 9 -30 -2011. Resolution 2011 -10 -2 c.) Discussion regarding the Quarterly Report to Fair Housing. d.) Discussion and possible resolution to extend copier contract with OCE' for an additional 5 year term. Resolution 2011 -10 -3 e.) Discussion and possible resolution to continue to provide the Huntsville Police Department with the police substation located at Mary Estill #16 for an additional three years. Resolution 2011 -10-4 f.) Update on the current modernization work under construction. g.) Discussion and possible resolution to discontinue annual audit unless warranted. Resolution 2011 -10 -5 h.) Discussion and possible resolution to adopt Infestation Policy. Resolution 2011 -10 -6 i.) Discussion on Salary Comparisons required by HUD. )t)//" Dc-,�r) -,/ I j.) Discussion and possible resolution to accept the EN Policy. Resolution 2011 -10 -7 k.) Discussion and possible resolution to accept the Abandonment Policy. Resolution 2011 -10 -8 8. Adjournment CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF TEXAS COUNTY OF WALKER, TEXAS I, the undersigned, Dewana Harding, Executive Director of the Huntsville Housing Authority, City of Huntsville, Texas, do hereby certify that a Legal Notice was posted in words and figures, to -wit: PUBLIC NOTICE OF MEETING TAKE NOTICE THAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY, CITY OF HUNTSVILLE, WALKER COUNTY TEXAS, BOARD OF COMMISSIONERS MEETING WILL BE HELD AT 724 Thomason Street, Huntsville, Walker County, Texas, commencing on the 17`' day of October, 2011 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code, as amended. WITNESS MY HAND AND SEAL OF said Huntsville Housing Authority on this 7' day of October, 2011. Exec 've Director il Huntsville Housing Authority *Note: Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority ei y City of tsville, City Secretary time°o� (latleposted: ► / time posted: CD CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tom Lydia Montgomery, Position 2 �C d ' Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP SESSION (5:0013M) - REGULAR SESSION (6:0013M) TUESDAY, OCTOBER 18, 2011 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION [5:0013M] — LARGE CONFERENCE ROOM - Council will discuss Public Information Requests and Records Retention with the City Secretary. [Lee Woodward, City Secretary] REGULAR SESSION [6:0013M] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 4. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on October 4, 2011. [Lee Woodward, City Secretary] b. Approve Ordinance 2012 -03, the proposed annexation of 72.09 acres (two tracts), 2nd reading. [Aron Kulhavy, Director of Public Works]: Tract No. 1 being 24.04 acres, more or less, situated in the WARREN BIRDSELL LEAGUE. A -6, Walker County, Texas and being out of and a part of the called 71 -acre "Second Tract" conveyed by J. H. Thomason and wife, Marguerite E. Thomason, and Mabel S. Eastham to Horace Smith and wife, Alverta Smith, by deed dated March 22, 1940, recorded in Volume 94, Page 190, Walker County Deed Records. Tract No. 2 being 48.05 acres, more or less, situated in the, WARREN BIRDSELL LEAGUE, A -6, Walker County, Texas, and being out of and a part of a called 219 -acre "First Tract" and a called 71 -acre "Second Tract ", conveyed by J. H. Thomason and wife, Marguerite E. Thomason, and Mabel S. Eastham to Horace Smith and wife, Alverta Smith, by deed dated March 22, 1940, recorded in Volume 94, Page 190, Walker County Deed Records. c. Ratification of the City Manager's approval of Task Order #8 to Klotz & Associates for the design, bidding, and construction phase services for a new water supply well in the amount of $112,103.00. [Carol Reed, Director of Public Utilities] d. Consider the award of contract to purchase various chemicals used at the City's water and wastewater plants. [Billie Smith, Procurement Manager] S. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Possible action to approve nomination of Dr. Sherry McKibben as City Representative to the H -GAC Sustainability Consortium. [Mayor Turner] b. Possible action to approve Resolution 2012 -02 stating Council support for the Economic Development Ad Hoc Committee to develop an Ordinance for a Community Enterprise Board and organization. [Mayor Turner] c. Discussion of economic development zones and projects, past and future. [Councilmember Wagamon] d. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 6. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 7. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 8. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) a. The Music in the Park free live music series will continue October 27 from 6 -8pm at parks around town through November 17, call 936 - 291 -9726 or check the City website for more information. 9. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074 - personnel matters regarding the evaluation of City Manager Bill Baine. [Mayor Turner] 10. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. 11. ADJOURNMENT *If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the October 18, 2011, City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the gene public at al es, and to the City's websits, www.huntsvillobt.gov, In compliance with Chapter 51, T, xas Government Code. } DATE OF POSTING: 1 O 1 l_ 1 / TIME OF POSTING: m Lee W , Cl ecr TAKEN DOWN: m CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tem Lydia Montgomery, Position 2 �C d Tom Cole, Ward 1 "qw Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP SESSION (5:OOPM) - REGULAR SESSION (6:0013M) TUESDAY, OCTOBER 18, 2011 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION [5:00PM] — LARGE CONFERENCE ROOM - Council will discuss Public Information Requests and Records Retention with the City Secretary. [Lee Woodward, City Secretary] REGULAR SESSION [6:0013M] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 4. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on October 4, 2011. [Lee Woodward, City Secretary] b. Approve Ordinance 2012 -03, the proposed annexation of 72.09 acres (two tracts), 2nd reading. [Aron Kulhavy, Director of Public Works]: Tract No. 1 being 24.04 acres, more or less, situated in the WARREN BIRDSELL LEAGUE. A -6, Walker County, Texas and being out of and a part of the called 71 -acre "Second Tract" conveyed by J. H. Thomason and wife, Marguerite E. Thomason, and Mabel S. Eastham to Horace Smith and wife, Alverta Smith, by deed dated March 22, 1940, recorded in Volume 94, Page 190, Walker County Deed Records. Tract No. 2 being 48.05 acres, more or less, situated in the, WARREN BIRDSELL LEAGUE, A -6, Walker County, Texas, and being out of and a part of a called 219 -acre "First Tract" and a called 71 -acre "Second Tract ", conveyed by J. H. Thomason and wife, Marguerite E. Thomason, and Mabel S. Eastham to Horace Smith and wife, Alverta Smith, by deed dated March 22, 1940, recorded in Volume 94, Page 190, Walker County Deed Records. c. Ratification of the City Manager's approval of Task Order #8 to Klotz & Associates for the design, bidding, and construction phase services for a new water supply well in the amount of $112,103.00. [Carol Reed, Director of Public Utilities] d. Consider the award of contract to purchase various chemicals used at the City's water and wastewater plants. [Billie Smith, Procurement Manager] 5. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Possible action to approve nomination of Dr. Sherry McKibben as City Representative to the H -GAC Sustainability Consortium. [Mayor Turner] b. Possible action to approve Resolution 2012 -02 stating Council support for the Economic Development Ad Hoc Committee to develop an Ordinance for a Community Enterprise Board and organization. [Mayor Turner] c. Discussion of economic development zones and projects, past and future. [Councilmember Wagamon] d. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 6. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 7. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA S. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) a. The Music in the Park free live music series will continue October 27 from 6 -8pm at parks around town through November 17, call 936 - 291 -9726 or check the City website for more information. 9. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074 - personnel matters regarding the evaluation of City Manager Bill Baine. [Mayor Turner] 10. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. 11. ADJOURNMENT 'H, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the October 18, 2011, City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the gene I public at all times, an to the City's websits, www.huntsviliM.gov, in compliance with Chapts 551Tials Government Code. I DATE OF POSTING: I TIME OF POSTING: Lee Woodward, City TAKEN DOWN: Huntsville Cer>rretery Advisory Board - - - - --- - - - - -- - - - - - -- -- - - - - -- - -- - -- -- - - - - -- -- - -. . - - -- Gene Barrett Kay King Mitchell Bobbe Nolan Bonnie Thorne D'Anne Crews a,a James Patton Percy Howard Joyce Robinson Candyce Dixon Stephanie Smither Douglas Wright 1. Huntsville Cemetery Advisory Board — Agenda Thursday, October 20, 2011,1:OOPM Huntsville City Hall — Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 -294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and /or Action Items A. Presentation, discussion and/or possible action on the minutes of September 15, 2011. B. Presentation, discussion and/or possible action on funds collected for Cemetery improvements. C. Presentation, discussion and/or possible action on any matters included in the Cemetery Master Plan (Grants). D. Presentation, discussion and/or possible action on who will write the paragraphs to be inserted in the Oakwood Cemetery walking tour map for the new additions, and reviewing the articles that have already been written for the walking tour map. E. Presentation, discussion and/or possible action on the updates for the placement of the new Steamboat House marker in Oakwood Cemetery. F. Presentation, discussion and/or possible action on updates from the Community Services Department: • Cemetery Operations Budget • Cemetery Endowment Fund 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisory Board agenda for October 20, 2011 was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: A- " /3- C�z fl/ � '\& K - -,.,r _ - t BY: Time of Posting: /%') Huntsville Cemetery Advisory Board - - - -- - - -. - -_ -- - - - -- -- - - - -- - - - -- - - - - - - - ._ _ _... - - -- - - --- - - - - -- - -- -- - Gene Barrett Kay King Mitchell Bobbe Nolan Bonnie Thorne D'Anne Crews p,,a James Patton Percy Howard 1300 Joyce Robinson Candyce Dixon Stephanie Smither Douglas Wright 1. Huntsville Cemetery Advisory Board —Agenda Thursday, October 20, 2011, 1:0013M Huntsville City Hall — Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and /or Action Items A. Presentation, discussion and/or possible action on the minutes of September 15, 2011. B. Presentation, discussion and/or possible action on funds collected for Cemetery improvements. C. Presentation, discussion and/or possible action on any matters included in the Cemetery Master Plan (Grants). D. Presentation, discussion and/or possible action on who will write the paragraphs to be inserted in the Oakwood Cemetery walking tour map for the new additions, and reviewing the articles that have already been written for the walking tour map. E. Presentation, discussion and/or possible action on the updates for the placement of the new Steamboat House marker in Oakwood Cemetery. F. Presentation, discussion and/or possible action on updates from the Community Services Department: • Cemetery Operations Budget • Cemetery Endowment Fund 4. ' Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisory Board agenda for October 20, 2011 was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: /o 3. c`1—fJ r' r By: Time of Posting: FL /77 Own 10 d I CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Bill Knotts Sandra Hansocm hdi Beth Newton Leroy Hilton ° Marilyn Soffar PLANNING & ZONING COMMISSION AGENDA OCTOBER 20, 2011 at 5:30PM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936- 294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION f5:30PM1 CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. CONSIDER the minutes of August 18, 2011 5. CONSIDER the minutes of September 01, 2011 6. CONSIDER the minutes of September 15, 2011 7. DISCUSS the Huntsville Development Code. 8. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 9. PUBLIC COMMENTS 10. ADJOURNMENT N, during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, than Such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071- consultation with counsel on legal mettem; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gifh 551.074 - personnel matters regarding the appointment' employmen& evaluation, reassignmen4 duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.067 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. N a Closed of Executive session is hold In accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene In Open Session In order to take action, ff necessary, on the items addressed during Executive Session. CERTIFICATE I, Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the October 20, 2011 Planning & Zoning Commission Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance 'h Chapter 551, Texas Government Code. DATE OF POSTING: Ml TIME OF POSTING: J - Kristin Edwards, Deputy City Secretary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Bill Knotts Sandra Hansocm of Beth Newton Leroy Hilton Marilyn Soffar PLANNING & ZONING COMMISSION AGENDA OCTOBER 20, 2011 at 5:30PM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 - 294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION f5:30PM1 CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. CONSIDER the minutes of August 18, 2011 5. CONSIDER the minutes of September 01, 2011 6. CONSIDER the minutes of September 15, 2011 7. DISCUSS the Huntsville Development Code. 8. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 9. PUBLIC COMMENTS 10. ADJOURNMENT N, during the course of His meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be hold as authorized by Texas Government Code, Chapter 551, Sections: 551.071- consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, bass or value of real property; 551.073 - deliberation regarding a prospective gilt; 551.074 - personnel matters regarding the appointment' employmen& evaluation, rsassignmen4 duties, discipline, or dismissal of a public offiew or employee; 551.075 - impbmentation of security personnel or devices, 551.W7 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open session In order to take action, if necessary, on the Items addressed during Executive session. CERTIFICATE I, Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the October 20, 2011 Planning 8 Zoning Commission Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in complianc with Chapter 551, Texas Government Code. t DATE OF POSTING: TIME OF POSTING: ` ✓ Kristin Edwards, Deputy City Secretary TAKEN DOWN: ' REGULAR SESSION [5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. What next? d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I, Lee Woodward, City Secretary, do hereby certify that a copy of the Octo 20, 2011, Veterans Affairs Advisory Board Agenda was posted on City all bulletin board, a place convenient and readily accessible the general blic at all times, and to the City* webslte, www.hu villetx. v, in compliance with Chapter 551, rxas Govern Code. DATE OF POSTING: TIME OF POSTING: ' Lee eodward, City Secretar TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Jim Balzaretti Jacob Bullion Dan McDaniels John McManners Bill Butler Chuck Ellis Art Mosley Gerald Norwood Tom Fordyce Joe Clark Tom Oleinik Patrick Harty Lanny Ray Wavne Keen Paul Lohman VETERANS AFFAIRS ADVISORY AGENDA REGULAR SESSION (5:30PM) THURSDAY, OCTOBER 20, 2011 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (9361291-5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. What next? d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I, Lee Woodward, City Secretary, do hereby certify that a copy of the Octo 20, 2011, Veterans Affairs Advisory Board Agenda was posted on City all bulletin board, a place convenient and readily accessible the general blic at all times, and to the City* webslte, www.hu villetx. v, in compliance with Chapter 551, rxas Govern Code. DATE OF POSTING: TIME OF POSTING: ' Lee eodward, City Secretar TAKEN DOWN: CITY OF HUNTSVILLE, J. Turner, Mayor Jim Balzaretti Jacob Bullion Bill Butler Chuck Ellis Tom Fordyce Joe Clarkc�d Patrick Harty Wavne Keen TEXAS Dan McDaniels Art Mosley VETERANS AFFAIRS ADVISORY AGENDA REGULAR SESSION (5:30PM) THURSDAY, OCTOBER 20, 2011 John McManners Gerald Norwood Tom Oleinik Lanny Ray Paul Lohman CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. What next? d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I, Lee Woodward, City Secretary, do hereby certify that a copy of the October 20 2011, Veterans Affairs Advisory Board Agenda was posted on t City Hall bulletin board, a place convenient and readily accessible to general blic at all times, and to the City's websfte, www.h� aIkft.ggot, Infcompliance with Chapter 551, Texa Government DATE OF POSTING: P JJ TIME OF POSTING: Woodward, City Secretary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Jim Balzaretti Jacob Bullion Dan McDaniels John McManners Bill Butler Chuck Ellis Art Mosley Gerald Norwood Tom Fordyce Joe Clark C1 Tom Oleinik Patrick Harty Lanny Ray Wavne Keen Paul Lohman VETERANS AFFA S ADVISORY AGENDA REGULARS ION _ � 1 , THURSDAY, OC BER 20, 2011 I� CITY HALL CONFE NCE ROOM M HUNTSVILLE CITY HALL, 1212 AVENUE M I 1 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services a ested to contact the City Secretary's office (936/291 - 5403), two working days prior to the meeting for appropriate arran ants. REGULAR SESSION - 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. What next? d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I, Lee Woodward, City Secretary, do hereby certify that a copy of the Agenda was posted on the City Hall bulletin board, a place convenient a d readily m City's website, www.huntevilletK.gov, in compliance with Chapter 551, Te Govermm DATE OF POSTING: D ` � 1 I TIME OF POSTING: TAKEN DOWN: 0 w 17, 2011, Veterans Affairs Advisory Board to the general public at all times, and to the CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Jim Balzaretti Jacob Bullion Dan McDaniels John McManners Bill Butler Chuck Ellis Art Mosley Gerald Norwood Tom Fordyce Joe Clark �� Tom Oleinik Patrick Harty � Lanny Ray Wavne Keen Paul Lohman VETERANS AFFAI ADVISORY AGENDA REGULAR SESS N THURSDAY, OCTO 20, 2011 CITY HALL CONFERENC OOM HUNTSVILLE CITY HALL, 1212 VENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (9361291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION _ 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. What next? d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) I` eir_11 10111;1ZL!I4-,1II 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I, Lee Woodward, City Secretary, do hereby certify that a copy of the November 17, 2011, Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board, a place convsnlent d readily accessible to the general public at all times, and to the City's website, www.hunts Iletx.g v, In compliance with Chapter 551 T Gover nt Code. DATE OF POSTING: I� TIME OF POSTING: Les Woo ward, Zity Ss TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tem Lydia Montgomery, Position 2 �C d Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 WATER SYSTEM CAPACITY PRESENTATION TUESDAY, OCTOBER 25, 2011 - 6:OOPM KATY & E. DON WALKER, SR. EDUCATION CENTER 140019' STREET, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM Carol Reed, Director of Public Utilities, will present information on the City of Huntsville water system. This is a public meeting. No formal action will be taken by the City Council during this event. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the October 25, 2011, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, exaa Government Code. DATE OF POSTING: )01-,)" 1 ) ( I P / n I A TIME OF POSTING: 10a",-, j 1 -/�--Al- Lee o ward, City Secretary TAKEN DOWN: Iv. I )) 1� CITY OF HUNTSVILLE. TEXAS J. Turner, Mayor James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tom Lydia Montgomery, Position 2 �C d Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 WATER SYSTEM CAPACITY PRESENTATION TUESDAY, OCTOBER 25, 2011 - 6:OOPM KATY & E. DON WALKER, SR. EDUCATION CENTER 14001ga' STREET, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM Carol Reed, Director of Public Utilities, will present information on the City of Huntsville water system. This is a public meeting. No formal action will be taken by the City Council during this event. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the October 25, 2011, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to theAleneral public at all times, and to the City's.. website, www.huntsvillob(.gov, in compliance with Ch 551, Texa G vernment Code. DATE OF POSTING: I� TIME OF POSTING: tvti T oodward, Secretary TAKEN DOWN: \-p (N 1 \ CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tem Lydia Montgomery, Position 2 �caYd ' Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 FAIR HOUSING TOWN HALL MEETING THURSDAY, OCTOBER 27, 2011 - 7:OOPM MLK NEIGHBORHOOD CENTER AT EMANCIPATION PARK 300 MARTIN LUTHER KING DRIVE, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM A Fair Housing Town Hall meeting will be held at the MLK NEIGHBORHOOD CENTER. The Town Hall is being conducted by Dr. Sherry McKibben, City of Huntsville Community Development Specialist to discuss issues of fair housing and fair housing programs. No formal action will be taken by the City Council during this Town Hall Meeting. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the October 27, 2011, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvillob(.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: ) Cb 11$ I 11 1 TIME OF POSTING: 6DZU'N Lee W TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor It James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tem Lydia Montgomery, Position 2 .. at Mac Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 FAIR HOUSING TOWN HALL MEETING THURSDAY, OCTOBER 27, 2011 - 7:OOPM MLK NEIGHBORHOOD CENTER AT EMANCIPATION PARK 300 MARTIN LUTHER KING DRIVE, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM A Fair Housing Town Hall meeting will be held at the MLK NEIGHBORHOOD CENTER. The Town Hall is being conducted by Dr. Sherry McKibben, City of Huntsville Community Development Specialist to discuss issues of fair housing and fair housing programs. No formal action will be taken by the City Council during this Town Hall Meeting. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the October 27, 2011, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvillebc.gov, in compliance with Chapter 551, Pcas Government Code. DATE OF POSTING: 10 ( 11 1 11 TIME OF POSTING: 1 60vW) L TAKEN DOWN: 10 10 11 CITY OF HUNTSVILLE, TEXAS Matt Hannes, Chairman Nate Grigsby, Vice - Chairman IL John Cromer, Alternate A Joe E. Kirk, Position 3 Bobby Crowson, Alternate B Christina Felder, Position 4 ����` Vacant ZONING BOARD OF ADJUSTMENT AGENDA FRIDAY, OCTOBER 28, 2011 at 12:OOPM (NOON) CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 -294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION 1`12:00PM1 1. CALL TO ORDER 2. ROLL CALL and selection of Altemate(s) if needed. 3. PUBLIC HEARING for the request by the City of Huntsville, property owner, for a variance from the 25 foot front setback and 10 rear setback, Chapter 5, Table 5 -1 Lot Standards of the Huntsville Development Code, subject property located at 293 Watkins Street, Huntsville, TX. 4. CONSIDER the request by the City of Huntsville, property owner, for a variance from the 25 foot front setback and 10 rear setback, Chapter 5, Table 5 -1 Lot Standards of the Huntsville Development Code, subject property located at 293 Watkins Street, Huntsville, TX. 5. CONSIDER the minutes of September 30, 2011. 6. ADJOURNMENT N, during the course of the meeting and discussion of any items covered by this notice, the Zoning Board of Adjustment determines that a Closed or Executive session of the Commission is required, than such closed meeting will be held as authorised by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment evaluation, reassignment duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices, 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. H a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Zoning Board of Adjustment will reconvene In Open session in order to take action, if necessary, on the items addressed during Executive session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the October 28, 2011 Zoning Hall bulletin board, a place convenient and readily accessible to the general public�t all times, Code. DATE OF POSTING: Id / )l ( TIME OF POSTING: 6 DATE REMOVED: I 1 —' of Adjustment Agenda was posted on the City ipliance with Chapter 551, Texas Government Lee Woodward, City Secretary CITY OF HUNTSVILLE, TEXAS Matt Hennes, Chairman Nate Grigsby, Vice - Chairman John Cromer, Alternate A Joe E. Kirk, Position 3 Bobby Crowson, Alternate B Christina Felder, Position 4 X�4 \ Vacant ZONING BOARD OF ADJUSTMENT AGENDA FRIDAY, OCTOBER 28, 2011 at 12:OOPM (NOON) CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936-294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION f12:00PM1 1. CALL TO ORDER 2. ROLL CALL and selection of Altemate(s) if needed. 3. PUBLIC HEARING for the request by the City of Huntsville, property owner, for a variance from the 25 foot front setback and 10 rear setback, Chapter 5, Table 5 -1 Lot Standards of the Huntsville Development Code, subject property located at 293 Watkins Street, Huntsville, TX. 4. CONSIDER the request by the City of Huntsville, property owner, for a variance from the 25 foot front setback and 10 rear setback, Chapter 5, Table 5 -1 Lot Standards of the Huntsville Development Code, subject property located at 293 Watkins Street, Huntsville, TX. 5. CONSIDER the minutes of September 30, 2011. 6. ADJOURNMENT N, during the course of the meeting and discussion of any items covered by this notice, the Zoning Board of Adjustment determines that a Closed or Executive session of the Commission Is required, Nan such closed meeting will be held as authorized by Taxes Government Code, Chapter 551, Sections. 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, base or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment employment, evaluation, reessignment, duties, discipline, or dismissal of* public officer or employee; 551.076 - implementation of security personnel or devices; 551.007 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Zoning Board of Adjustment will reconvene in Open Session in order to take action, N necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the October 28, 2011 Zoning Board of Adjustment Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, y� compliance with Chapter 551, Texas Government Code. n t 7 DATE OF POSTING: TIME OF POSTING: DATE REMOVED: YD 1D,Ij Lee Woodward, City Secretary