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Monthly Posted Agenda - 1/31/2011Huntsville Beautification Advisory Committee Conrad Liles, Chair Jacob Donellan Helen Belcher �� Hazel Wyatt Deborah Gilbert Corey Lazar Huntsville Beautification Advisory Work Session Tuesday, January 4, 2011, 4:OO13M Huntsville City Hall — Large Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936- 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. The Beautification Advisory Committee will conduct a work session for their 2011 Beautification Golf Tournament to be held on Friday, February 25. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Beautification Advisory Committee agenda for January 4, 2011, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Govem ent Code. Date of Posting. ) D I , d Lf Time of Posting: ) ) �� Taken Down: Huntsville Beautification Advisory Committee Conrad Liles, Chair 'Mr Jacob Donellan Helen Belcher * Hazel Wyatt Deborah Gilbert Corey Lazar Huntsville Beautification Advisory Work Session Tuesday, January 4, 2011, 4:OOPM Huntsville City Hall — Large Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. The Beautification Advisory Committee will conduct a work session for their 2011 Beautification Golf Tournament to be held on Friday, February 25. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Beautification Advisory Committee agenda for January 4, 2011, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, i compliance with Chapter 551, Texas Government Code. Date of Posting: hI iC) I Y: Time of Posting: 1 « ary-� Taken Down: I CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tom Lydia Montgomery, Position 2 �i+a d ' Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR SESSION (6:OOPM) TUESDAY, JANUARY 4, 2011 COUNCIL CHAMBERS • HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [6:OOPM] 1. CALL TO ORDER 2. PLEDGES OF ALLEGIANCE AND INVOCATION U.S. Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS a. Proclamation in honor of the establishment of the Republic of Texas. [Mayor Turner] b. Presentation of recently swom -in police officers. [Kevin Lunsford, Director of Public Safety] 4. PUBLIC HEARING a. The City Council of the City of Huntsville, Texas will hold a Public Hearing to consider an amendment to the Development Code, Chapter 11, Sign Standards, regarding Section 1104.5. Height Limitations and Measurements. [Aron Kulhavy, Director of Public Works] 5. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meeting held on the 14d' of December 2010, and Special Session held on December 29, 2010. [Lee Woodward, City Secretary] b. Approve Ordinance 2011 -12, amending the traffic schedule to ratify No Parking signs on the north side of 11"' Street between Avenue J and University Avenue, approximately 175' west of the intersection of Avenue J and 11"' Street, 2nd reading. [Aron Kulhavy, Director of Public Works] c. Approve Ordinance 2011 -13, amending the traffic schedule to ratify No Parking signs in the area of 15th Street and Avenue I, 2nd reading. [Aron Kulhavy, Director of Public Works] d. Approve Ordinance 2011 -14, amending the traffic schedule to ratify stop signs at the intersection of Sycamore Avenue and I Street, 2nd reading. [Aron Kulhavy, Director of Public Works] e. Authorize the City Manager to reject all Request For Qualifications received in association with initial bid for metal recycling building, and grant permission to reinitiate the competitive process. [Bill Baine, City Manager] f. Authorize the City Manager to enter into a 24 -month contract for local phone service with AT&T. [Chris Vasquez, IT Manager] g. Authorize the City Manager to approve and award the contract for the Downtown Street Lighting Project along University Avenue from 10th Street to 11th Street, in the amount of $78,096.80, to Proficient Electric, Conroe, TX, to complete both sides of University Avenue. [Winston Duke, Finance Director, and Dr. Sherry McKibben, Community Development Specialist] h. Authorize the City Manager to enter into a contract with Transit Mix, Huntsville, TX, as primary vendor for concrete with limestone and washed sand, and Texas Best Concrete, New Waverly, TX, as primary vendor for concrete with pea gravel, river rock, and mixtures; and award Transit Mix as secondary vendor for concrete with pea gravel and mixtures, and Texas Best Concrete as secondary vendor for concrete with limestone and washed sand. [Winston Duke, Finance Director] i. Approve Ordinance 2011 -17, amending Ord. 2010 -46 by adding the City of Huntsville Post Employment Plan Investment Policy statement for the investment of retiree medical trust funds to Exhibit D (single reading required). [Winston Duke, Finance Director] j. Authorize the City Manager to approve an Interlocal Agreement between Walker County, TX, and the City of Huntsville, TX, for cooperative purchasing of tires and tubes. [Winston Duke, Finance Director] STATUTORY AGENDA a. Presentation, discussion, and possible action to approve Ordinance 2011 -16, authorizing participation with other Entergy service area cities in matters concerning Entergy Texas, Inc. before the Public Utility Commission and the Federal Energy Regulatory Commission in 2011, 1st reading. [Leonard Schneider, City Attorney] b. Presentation, discussion, and possible action to authorize the City Manager to sign a Chapter 380 Economic Development Agreement with Huntsville Hotel Group, LLC. [Aron Kulhavy, Director of Public Works] c. Presentation, discussion, and possible action to approve Ordinance 2011 -15, amending speed zones on State Highway 75 in the City of Huntsville, 1st reading. [Aron Kulhavy, Director of Public Works] d. Presentation, discussion, and possible action to approve Ordinance 2011 -18 to amend the Development Code, Chapter 11, Sign Standards, regarding Section 1104.5. Height Limitations and Measurements, 1st reading. [Aron Kulhavy, Director of Public Works] 8. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion, and possible action to appoint Mayor Turner as the 2011 H -GAC Representative. [Mayor Turner] b. Presentation, discussion, and possible action on proposed Economic Development Policy and /or Procedures [ Councilmember Barrett and Councilmember Woodward] c. City Manager's Report 1. Discussion of Resolution 2011 -04, establishing a Chapter 380 Economic Development Policy and Procedures document. 9. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker 10. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) a. Town Hall cosponsored by Councilmembers Woodward and Wagamon. b. Reminder for birthday cards for Hattye Owens Day. 12. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551; Section 51.071 — consultation with counsel on legal matters including current and pending litigation, including, but not limited to, the City of Huntsville v. the Huntsville/Walker -County Chamber of Commerce; and Altom v. the City of Huntsville. [Leonard Schneider, City Attorney] 13. RECONVENE a. Take action, if needed, on items discussed in Executive Session. 14. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and /or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 4, 2011, City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx. ov, in ompliance with Chapter 551, exas Goa ment Code. DATE OF POSTING: 1 TIME OF POSTING: 1 1 C 146� (-,—myom �P / v i Lee TAKEN DOWN: I I c,- I 1 ] am )om CITY OF HUNTSVILLE, TEXAS J. Tumor, Mayor James Fitch, Position 1 X Mac Woodward, Ward 2, Mayor Pro Tom Lydia Montgomery, Position 2 cAr d ' Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR SESSION (6:OOPM) TUESDAY, JANUARY 4, 2011 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [6:0013M] 1. CALL TO ORDER 2. PLEDGES OF ALLEGIANCE AND INVOCATION U.S. Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS a. Proclamation in honor of the establishment of the Republic of Texas. [Mayor Turner] b. Presentation of recently swom -in police officers. [Kevin Lunsford, Director of Public Safety] 4. PUBLIC HEARING a. The City Council of the City of Huntsville, Texas will hold a Public Hearing to consider an amendment to the Development Code, Chapter 11, Sign Standards, regarding Section 1104.5. Height Limitations and Measurements. [Aron Kulhavy, Director of Public Works] 5. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meeting held on the 14'h of December 2010, and Special Session held on December 29, 2010. [Lee Woodward, City Secretary] b. Approve Ordinance 2011 -12, amending the traffic schedule to ratify No Parking signs on the north side of 11"' Street between Avenue J and University Avenue, approximately 175' west of the intersection of Avenue J and 11"' Street, 2nd reading. [Aron Kulhavy, Director of Public Works] c. Approve Ordinance 2011 -13, amending the traffic schedule to ratify No Parking signs in the area of 15"' Street and Avenue I, 2nd reading. [Aron Kulhavy, Director of Public Works] d. Approve Ordinance 2011 -14, amending the traffic schedule to ratify stop signs at the intersection of Sycamore Avenue and 160i Street, 2nd reading. [Aron Kulhavy, Director of Public Works] e. Authorize the City Manager to reject all Request For Qualifications received in association with initial bid for metal recycling building, and grant permission to reinitiate the competitive process. [Bill Baine, City Manager] f. Authorize the City Manager to enter into a 24 -month contract for local phone service with AT &T. [Chris Vasquez, IT Manager] g. Authorize the City Manager to approve and award the contract for the Downtown Street Lighting Project along University Avenue from 10th Street to 11th Street, in the amount of $78,096.80, to Proficient Electric, Conroe, TX, to complete both sides of University Avenue. [Winston Duke, Finance Director, and Dr. Sherry McKibben, Community Development Specialist] h. Authorize the City Manager to enter into a contract with Transit Mix, Huntsville, TX, as primary vendor for concrete with limestone and washed sand, and Texas Best Concrete, New Waverly, TX, as primary vendor for concrete with pea gravel, river rock, and mixtures; and award Transit Mix as secondary vendor for concrete with pea gravel and mixtures, and Texas Best Concrete as secondary vendor for concrete with limestone and washed sand. [Winston Duke, Finance Director] i. Approve Ordinance 2011 -17, amending Ord. 2010 -46 by adding the City of Huntsville Post Employment Plan Investment Policy statement for the investment of retiree medical trust funds to Exhibit D (single reading required). [Winston Duke, Finance Director] j. Authorize the City Manager to approve an Interlocal Agreement between Walker County, TX, and the City of Huntsville, TX, for cooperative purchasing of tires and tubes. [Winston Duke, Finance Director] 7. STATUTORY AGENDA a. Presentation, discussion, and possible action to approve Ordinance 2011 -16, authorizing participation with other Entergy service area cities in matters concerning Entergy Texas, Inc. before the Public Utility Commission and the Federal Energy Regulatory Commission in 2011, 1st reading. [Leonard Schneider, City Attorney] b. Presentation, discussion, and possible action to authorize the City Manager to sign a Chapter 380 Economic Development Agreement with Huntsville Hotel Group, LLC. [Aron Kulhavy, Director of Public Works] c. Presentation, discussion, and possible action to approve Ordinance 2011 -15, amending speed zones on State Highway 75 in the City of Huntsville, 1st reading. [Aron Kulhavy, Director of Public Works] d. Presentation, discussion, and possible action to approve Ordinance 2011 -18 to amend the Development Code, Chapter 11, Sign Standards, regarding Section 1104.5. Height Limitations and Measurements, 1st reading. [Aron Kulhavy, Director of Public Works] 8. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion, and possible action to appoint Mayor Turner as the 2011 H -GAC Representative. [Mayor Turner] b. Presentation, discussion, and possible action on proposed Economic Development Policy and /or Procedures [ Councilmember Barrett and Councilmember Woodward] c. City Manager's Report 1. Discussion of Resolution 2011 -04, establishing a Chapter 380 Economic Development Policy and Procedures document. 9. PUBLIC COMMENT a. Related to any matter not on the agenda - 2 minutes per speaker 10. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) a. Town Hall cosponsored by Councilmembers Woodward and Wagamon. b. Reminder for birthday cards for Hattye Owens Day. 12. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551; Section 51.071 - consultation with counsel on legal matters including current and pending litigation, including, but not limited to, the City of Huntsville v. the Huntsville/Walker- County Chamber of Commerce; and Altom v. the City of Huntsville. [Leonard Schneider, City Attorney] 13. RECONVENE a. Take action, if needed, on items discussed in Executive Session. 14. ADJOURNMENT "If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 4, 2011, City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsville .gov, in compliance with Chapter 551, Texas Govem a Code. DATE OF POSTING: 1 TIME OF POSTING: t lot" yC-) am m 'X17- TAKEN DOWN: I� ) 1 I v lom f I Lee Woodward, CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Bill Knotts Rowe Creager, Vice Chairman Beth Newton Leroy Hilton Marilyn Soffar PLANNING & ZONING COMMISSION AGENDA JANUARY 6, 2011 at 12:0013M COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936- 294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION f12:00PM1 CALL TO ORDER 2. PUBLIC HEARING for the Variance Request for relief from Chapter 5, Table 5 -1 Lot Standards of the Huntsville Development Code for minimum lot depth, lot area and setbacks on subject property located in the proposed Final Plat of City of Huntsville at 9t1, and Avenue C, located in the P. Gray League, A -24, on the southwest corner of 9th Street and Avenue C. 3. CONSIDER the Variance Request and Final Plat of City of Huntsville at 9th and Avenue C, located in the P. Gray League, A -24, on the southwest corner of 9th Street and Avenue C. 4. CONSIDER the minutes of December 2, 2010 5. CONSIDER the 2010 Advisory Boards and Commissions Annual Update to City Council. 6. DISCUSS the Development Code Revision Process. 7. PUBLIC COMMENTS 8. ADJOURNMENT H, during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071- consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointmen4 employmen4 evaluation, reassignmen4 duties, discipline, or dismissal of a public officer or employee; 551.076 - Implementation of security personnel or devices; 551.067 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is held In accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene In Open Session In order to take action, If necessary, on the Items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the January Hall bulletin board, a place convFnient aqd readily accessible to the general Code. I DATE OF POSTING: 1 °'I P� TIME OF POSTING: TAKEN DOWN: ( �� Planning & Zonin94,ommilsion Agenda posted on the City all timesJin co plia th Chapter 55J, xas Government Lee Woodward, City CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Bill Knotts Rowe Creager, Vice Chairman Beth Newton Leroy Hilton Marilyn Soffar PLANNING & ZONING COMMISSION AGENDA JANUARY 6, 2011 at 12:OOPM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 - 2945782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION M2:00PM1 CALL TO ORDER 2. PUBLIC HEARING for the Variance Request for relief from Chapter 5, Table 5 -1 Lot Standards of the Huntsville Development Code for minimum lot depth, lot area and setbacks on subject property located in the proposed Final Plat of City of Huntsville at 9tf and Avenue C, located in the P. Gray League, A -24, on the southwest corner of 9th Street and Avenue C. 3. CONSIDER the Variance Request and Final Plat of City of Huntsville at 9th and Avenue C, located in the P. Gray League, A -24, on the southwest corner of 9t11 Street and Avenue C. 4. CONSIDER the minutes of December 2, 2010 5. CONSIDER the 2010 Advisory Boards and Commissions Annual Update to City Council. 6. DISCUSS the Development Code Revision Process. 7. PUBLIC COMMENTS 8. ADJOURNMENT H, during the course of the meeting and discussion of any Items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission Is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071- consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property, 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, empioymeny evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - Implementation of security personnel or devices; 551.067 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. ff a Closed or Executive session Is held In accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene In Open Session In order to take action, If necessary, on the Items addressed during Executive Session. I, Lee Woodward, City S Hall bulletin board, a pla Code. DATE OF POSTING: TIME OF POSTING: TAKEN DOWN: CERTIFICATE CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Tom Cole, Ward 1 James Fitch, At -Large Position 1 Lydia Montgomery, At- Large, Position 2 Don Johnson, At- Large, Position 3 HUNTSVILLE CITY COUNCIL - PERSONNEL COMMITTEE AGENDA THURSDAY, JANUARY 6, 2011 — IPM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIONICONSIDERATION The Personnel Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: A. Prepare Personnel Policy a. Administrative redefinition B. Discussion Points a. Drug Testing b. Step and Grade Classes, Contract Employees c. Advisement Role d. Reference Checks C. Health Insurance a. Health Insurance for Pre-65 retirees & cost b. Health Insurance for dependants of Post -65 retirees D. Retiree Medical Trust Overview E. Retirement Overview and Discussion F. Personnel, Payroll, and HR update a. ADA b. Scheduling of future meetings c. Update 3. ADJOURNMENT CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 6, 2011, Personnel Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to thfWeral public at all times, and to the City's website, www.huntsvilletx.gov, in cgmpliance v f 1 Chapter 551, Te as vernment Code. I r DATE OF POSTING: tal�°+I�o TIME OF POSTING: D1' ^`' 1 DATE TAKEN DOWN :1 I l I CITY OF HUNTSVILLE, TEXAS J. Tumor, Mayor Tom Cole, Ward 1 X James Fitch, At -Large Position 1 u Lydia Montgomery, At- Large, Position 2 �' Don Johnson, At- Large, Position 3 HUNTSVILLE CITY COUNCIL - PERSONNEL COMMITTEE AGENDA THURSDAY, JANUARY 6, 2011 - IPM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION /CONSIDERATION The Personnel Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: A. Prepare Personnel Policy a. Administrative redefinition B. Discussion Points a. Drug Testing b. Step and Grade Classes, Contract Employees c. Advisement Role d. Reference Checks C. Health Insurance a. Health Insurance for Pre-65 retirees & cost b. Health Insurance for dependants of Post -65 retirees D. Retiree Medical Trust Overview E. Retirement Overview and Discussion F. Personnel, Payroll, and HR update a. ADA b. Scheduling of future meetings c. Update 3. ADJOURNMENT CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 6, 2011, Personnel Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and read' accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in c pliance hapte 51, Texas Government Code. DATE OF POSTING: �1D TIME OF POSTING: 9'. � I DATE TAKEN DOWN: ` I CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Frank Parker Pamela Williams Dessie Cherry d Dalia Harrelson Paula Armstrong Sean Craig Jackie Pace Mary Robbins Desiree Cortez Taylor Garrison Renee Pritchard Dianne Ratliff Cason Wand YOUTH ADVISORY BOARD REGULAR SESSION (4:30PM) THURSDAY, JANUARY 6, 2010 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward (9361291- 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and /or reports and potentially take action on the following items: a. Approve minutes of December 2, 2010 meeting. b. Hear reports from members. c. Discuss strategic options for the Board. [Mayor Turner] d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 6, 2010, Youth Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.aov. In compliance Chapter 551, Texas Government Code. DATE OF POSTING: TIME OF POSTING: �Yl 1J TAKEN DOWN: � I CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Frank Parker Pamela Williams Dessie Cherry Delia Harrelson Paula Armstrong Gnd Sean Craig Jackie Pace Mary Robbins Desiree Cortez Taylor Garrison Renee Pritchard Dianne Ratliff Cason Ward YOUTH ADVISORY BOARD REGULAR SESSION (4:30PM) THURSDAY, JANUARY 6, 2010 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward (9361291- 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION /ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of December 2, 2010 meeting. b. Hear reports from members. c. Discuss strategic options for the Board. [Mayor Turner] d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 6, 2010, Youth Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's websits, www.huntsvilletx.00v in compliance with apter 551, Texas Government Code. DATE OF POSTING: TIME OF POSTING: 1 - 1, TAKEN DOWN: 1 1 I Mitchell Coey Maxia Farris Nate Grigsby Chris Holm Keith Jenkins PARKS AND RECREATION ADVISORY BOARD AND HUNTSVILLE NATURAL AND CULTURAL RESOURCES, INC. 44 Rhonda Reddock Woody Woods John K. Smither Christopher Cirrito PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, January 10, 2011, 12:OOPM Immediately followed by the HUNTSVILLE NATURAL AND CULTURAL RESOURCES, INC BOARD - AGENDA Huntsville City Hall — Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order (12:00 PM) 2. Public Comments 3. Discussion and /or Action Items A. Presentation, discussion and /or possible action on the minutes of the November 8, 2010 meeting. B. Presentation, discussion and/or possible action the update from the Community Services Department. (1) Parks Division (2) Aquatics Division (3) Recreation Division 4. Adjournment 1. Call to Order Huntsville Natural and Cultural Resources, Inc. Meeting (Immediately Following P&R Board) 2. Public Comments 3. Discussion and /or Action Items • Presentation, discussion and /or possible action on the election of Board Members. • Presentation, discussion and/or possible action on the minutes from March 22, 2010 meeting. 4. Adjournment of the Huntsville Natural and Cultural Resources, Inc. Meeting CERTIFICATION by the undersigned below certifies that a copy of the Parks and R ation Advisory Board agenda for January 10, 2011, was posted on the City Hall bulletin board, a ce conveni nt and readily accessible to the general public at al times, in compliance with Chapter 551, Texas o etnmen Date of Posting: ( y ' 1 By: Time of Posting: 0 e odward, y eta Taken Down: 1 ff-,` PARKS AND RECREATION ADVISORY BOARD AND HUNTSVILLE NATURAL AND CULTURAL RESOURCES, INC. Mitchell Coey k Rhonda Reddock Maxie Farris d � Woody Woods Nate Grigsby John K. Smither Chris Holm Christopher Cirrito Keith Jenkins PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, January 10, 2011, 12:OOPM Immediately followed by the HUNTSVILLE NATURAL AND CULTURAL RESOURCES, INC BOARD - AGENDA Huntsville City Hall — Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order (12:00 PM) 2. Public Comments 3. Discussion and /or Action Items A. Presentation, discussion and /or possible action on the minutes of the November 8, 2010 meeting. B. Presentation, discussion and /or possible action the update from the Community Services Department. (1) Parks Division (2) Aquatics Division (3) Recreation Division 4. Adjournment 1. Call to Order Huntsville Natural and Cultural Resources, Inc. Meeting (Immediately Following P&R Board) 2. Public Comments 3. Discussion and /or Action Items • Presentation, discussion and /or possible action on the election of Board Members. • Presentation, discussion and/or possible action on the minutes from March 22, 2010 meeting. 4. Adjournment of the Huntsville Natural and Cultural Resources, Inc. Meeting CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisoryi3oard agenda for January 10, 2011, was posted on the City Hall bulletin board, a pl tnven' t and readily a ible to the general public at all 'met, in compliance with Chapter 551, Texas G Uve;meecno t Co d . Date of Posting: U I 1 0 By. Time of Posting: Le Woo&varatity Sec ry Taken Down: I 1 1 HUNTSVILLE PUBLIC LIBRARY BOARD Marion Barron, Chair ` Terry Stivers Julie Woods a Helen King Glenda High Jim Balzaretti HUNTSVILLE PUBLIC LIBRARY BOARD AGENDA Tuesday, January 11, 4:OOPM Huntsville City Hall - Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Dodson at (936) 291 -5470 two working days prior to the meeting so that appropriate arrangements can be made. I. Call to order II. Review and Possible Action on Minutes of the November 16, 2010 Board Meeting III. Review and Possible Action on Paver Sales IV. Review and Possible Action on Friends' Fundraising Efforts and Decisions V. President's Report/Comments VI. Librarian's Report/Expansion & Renovation Update VII. Member Inquiries /Action VIII. Citizen Input/inquiry IX. Media Inquiries X. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Public Library Board agenda for January 11, 2011, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: 3 Time of Posting: lo°� ,�5 am pm y L Woodward, City Date/Time Taken Down: I a pm HUNTSVILLE PUBLIC LIBRARY BOARD Y Marion Barron, Chair Terry Stivers Julie Woods Helen King Glenda High Jim Balzaretti HUNTSVILLE PUBLIC LIBRARY BOARD AGENDA Tuesday, January 11, 4:OOPM Huntsville City Hall — Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Dodson at (936) 291 -5470 two working days prior to the meeting so that appropriate arrangements can be made. I. Call to order II. Review and Possible Action on Minutes of the November 16, 2010 Board Meeting III. Review and Possible Action on Paver Sales IV. Review and Possible Action on Friends' Fundraising Efforts and Decisions V. President's Report/Comments VI. Librarian's Report/Expansion & Renovation Update VII. Member Inquiries /Action VIII. Citizen Input/inquiry IX. Media Inquiries X. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Public Library Board agenda for January 11, 2011, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. r Date of Posting: 1 By �, Time of Posting: �o� m /r"J a Woo ward, City Date/Time Taken Down: 1 -7 11 a�ri obi HUNTSVILLE FIRE DEPARTMENT PENSION BOARD NOTICE OF A MEETING (IN COMPLIANCE WITH TEXAS GOVT CODE CHAPTER 551) NOTICE is hereby given that the Huntsville Fire Department Pension Board will conduct a MEETING on January, 11, 2011 at 18:00 p.m., at the Huntsville Fire Department Station #2, located at 2109 Sam Houston Avenue. Items to be discussed and /or acted upon at this meeting are listed below. DATE OF POSTING: M070 I i I TIME OF POSTING: , L4 John aldo, Secretary The Pension Board reserves the right to discuss in a closed or executive session any matter permitted to be discussed under Section 2 of the Texas Open Meetings Act (Texas Gov't. Code Chapter 551). Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact John Waldo, Pension Board Secretary, at 936 - 291 -3047, two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to order 2. Consider minutes of previous meeting 3. Install newly elected fire department members as Trustees on pension board. 4. Member action. 5. Review Retirement Records 6. Adjourn meeting HUNTSVILLE FIRE DEPARTMENT PENSION BOARD NOTICE OF A MEETING (IN COMPLIANCE WITH TEXAS GOVT CODE CHAPTER 551) NOTICE is hereby given that the Huntsville Fire Department Pension Board will conduct a MEETING on January, 11, 2011 at 18:00 p.m., at the Huntsville Fire Department Station #2, located at 2109 Sam Houston Avenue. Items to be discussed and /or acted upon at this meeting are listed below. DATE OF POSTING: -,Sit i I TIME OF POSTING: ` �_Qe.L IJohn aldo, dLA) Secretary The Pension Board reserves the right to discuss in a closed or executive session any matter permitted to be discussed under Section 2 of the Texas Open Meetings Act (Texas Gov't. Code Chapter 551). Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact John Waldo, Pension Board Secretary, at 936 - 291 -3047, two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to order 2. Consider minutes of previous meeting 3. Install newly elected fire department members as Trustees on pension board. 4. Member action. 5. Review Retirement Records 6. Adjourn meeting CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Mac Woodward, Mayor Pro Tem, Ward 2 Wayne Barrett, Ward 4 �c d Jack Wagamon, Ward 3 Keith Olson, At -Large Position 4 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, JANUARY 13, 2011, 10:OOAM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Finance Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. Discussion and review of preliminary water rate study. 3. ADJOURNMENT CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 13, 2011, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily acc able to the general public at all times, and to the City's website, www.huntsvilletx.gov, in complince 7ith Cha to 551, Texas Govgrnment Code. K DATE OF POSTING: TIME OF POSTING: Lee DATE TAKEN DOWN: CITY OF HUNTSVILLE. TEXAS J. Turner, Mayor Mac Woodward, Mayor Pro Tem, Ward 2 Wayne Barrett, Ward 4 �� d Jack Wagamon, Ward 3 Keith Olson, At -Large Position 4 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, JANUARY 13, 2011, 10:OOAM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Finance Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: 3. ADJOURNMENT a. Discussion and review of preliminary water rate study. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 13, 2011, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily ac 711 le to the general public at all times, and to the City's website, www.huntsvilletx.gov, in co liance ith Ch51, Texas Government Code. 1� DATE OF POSTING: ` `© TIME OF POSTING: C, d, etary DATE TAKEN DOWN: 1 / 1,7 11 Gene Myrick Russell Martinez Jaspyr Sanford Patsyann Reed Una Grace Nash CITY OF HUNTSVILLE, TEXAS Mayor: J Turner of .kX' e AGENDA HUNTSVILLE ARTS COMMISSION MEETING Thursday, January 13, 2011 at 5:45 pm The Wynne Home Arts Center 1428 Eleventh Street Huntsville, TX 77340 AGENDA Item Action I. Call the meeting to order. U. Hear citizen comments. III. Consider minutes of the October, 2010 meeting. Dana Nicolay Margaret Smith Jimmy Carter Michael Henderson IV. Consider partial funding for a Nikola Madzirov poetry reading. V. Review the update of the Huntsville Cultural Plan. VI. Consider request from French students. VII. Hear reports: a. Chairperson b. Friends of the Wynne: Friends News; Events Past and Future c. Staff: Arts Advocacy Day and TCA Conference; spring interns; annual update to City Council; certifications; upcoming events VIII. Distribute information: tax revenue reports, letters, calendars IX. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease, Cultural Services Coordinator, at (936) 291 -5422 two working days priol to the meeting so that appropriate arrangements can be made. Date of Postings, 1 City Secretary Time of Posting:) Gene Myrick Russell Martinez Jaspyr Sanford Patsyann Reed Una Grace Nash CITY OF HUNTSVILLE, TEXAS Mayor: J Turner L` C-) 1 .` N rip AGENDA HUNTSVILLE ARTS COMMISSION MEETING Thursday, January 13, 2011 at 5:45 pm The Wynne Home Arts Center 1428 Eleventh Street Huntsville, TX 77340 AGENDA Item Action I. Call the meeting to order. II. Hear citizen comments. III. Consider minutes of the October, 2010 meeting. Dana Nicolay Margaret Smith Jimmy Carter Michael Henderson IV. Consider partial funding for a Nikola Madzirov poetry reading. V. Review the update of the Huntsville Cultural Plan. VI. Consider request from French students. VII. Hear reports: a. Chairperson b. Friends of the Wynne: Friends News; Events Past and Future c. Staff: Arts Advocacy Day and TCA Conference; spring interns; annual update to City Council; certifications; upcoming events VIII. Distribute information: tax revenue reports, letters, calendars IX. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease, Cultural Services Coordinator, at (936) 291 -5422 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: I POs l Woodward, ecr Time of Posting: 10', 30 1/1`7/11 CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tem Lydia Montgomery, Position 2 cAr d ' Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP SESSION (5:00PM) - REGULAR SESSION (6:OOPM) TUESDAY, JANUARY 18, 2011 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION [5:00] The City Council will hold its annual meeting with the Planning and Zoning Commission. REGULAR SESSION [6:0013M] 1. CALL TO ORDER 2. PLEDGES OF ALLEGIANCE AND INVOCATION U.S. Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PROCLAMATIONS AND PRESENTATIONS a. Hattye Owens Day 4. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meeting held on the 4d' of January 2011. [Lee Woodward, City Secretary] b. Presentation, discussion, and possible action to approve Ordinance 2011 -15, amending speed zones on State Highway 75 in the City of Huntsville, 2nd reading. [Aron Kulhavy, Director of Public Works] c. Authorize the City Manager to apply for, accept if awarded, and implement the Texas Parks and Wildlife Coop grant. [Dr. Sherry McKibben, Community Development Specialist] d. Authorize the City Manager to award contract for the design and construction of a metal building to be used for staging recycling materials at the City of Huntsville Transfer Station. [Dr. Sherry McKibben, Community Development Specialist] e. Authorize the City Manager to approve the 2011 Tax Increment Reinvestment Zone (TIRZ) Interlocal Agreement with Walker County. [Winston Duke, Finance Director] 6. STATUTORY AGENDA a. Presentation, discussion, and possible action to reconsider prior approval of the minutes of the City Council meeting held on the 14'h of December 2010. [Lee Woodward, City Secretary] b. Presentation, discussion, and possible action to approve Ordinance 2011 -16, authorizing participation with other Entergy service area cities in matters concerning Entergy Texas, Inc. before the Public Utility Commission and the Federal Energy Regulatory Commission in 2011, 2nd reading. [Leonard Schneider, City Attorney] c. Presentation and discussion of proposed revisions to Rules of Procedure. [Lee Woodward, City Secretary] d. Presentation, discussion, and possible action to approve Ordinance 2011 -18 to amend the Development Code, Chapter 11, Sign Standards, regarding Section 1104.5. Height Limitations and Measurements, 2nd reading. [Aron Kulhavy, Director of Public Works] 7. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion and possible action to discuss water policy issues. [Standing item on first agenda of each month.] b. Annual update from Finance Committee. [Councilmember Woodward] c. Presentation, discussion, and possible action to approve Ordinance 2011 -19, to amend the Huntsville Code of Ordinances, Chapter 22 "Health and Sanitation" by adding a new Article IV to be entitled "Illegal Smoking Products and Illegal Smoking Paraphernalia" and appropriate subsections to help promote the health, safety, and welfare if its residents. [ Councilmember Fitch] d. Presentation, discussion, and possible action on proposed Economic Development Policy and /or Procedures [ Councilmember Barrett] e. City Manager's Report 1. Update on Development Code 8. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) a. Town Hall cosponsored by Councilmembers Woodward and Wagamon, to be held January 27'" at 6:30pm, at the Katy and E. Don Walker Education Center. 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551; Section 51.071 — consultation with counsel on legal matters including current and pending litigation, including, but not limited to, the City of Huntsville v. the Huntsville/Walker -County Chamber of Commerce; and Altom v. the City of Huntsville, and consultation with counsel on legal matters including, but not limited to, the Walker County Special Utilities District. [Leonard Schneider, City Attorney] 12. RECONVENE a. Take action, if needed, on items discussed in Executive Session. 13. ADJOURNMENT *If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE -1, Lee Woodward, City Secretary, do hereby certify that a copy of the Janu 18, 2011, City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the genera pu Ilc at all ti s, and to the City's website, www.huntsvilletx.gov, in ompl nce with Chapter 551, Texas Governmen ode. DATE OF POSTING: —7 TIME OF POSTING: ° `l am/ m ee Woodward, Clty Secretary TAKEN DOWN: -1 a Ipm CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tom Lydia Montgomery, Position 2 d ' Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP SESSION (S:OOPM) - REGULAR SESSION (6:0013M) TUESDAY, JANUARY 18, 2011 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION [5:00] The City Council will hold its annual meeting with the Planning and Zoning Commission. REGULAR SESSION [6:OOPM] 1. CALL TO ORDER 2. PLEDGES OF ALLEGIANCE AND INVOCATION U.S. Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PROCLAMATIONS AND PRESENTATIONS a. Hattye Owens Day 4. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meeting held on the 4d' of January 2011. [Lee Woodward, City Secretary] b. Presentation, discussion, and possible action to approve Ordinance 2011 -15, amending speed zones on State Highway 75 in the City of Huntsville, 2nd reading. [Aron Kulhavy, Director of Public Works] c. Authorize the City Manager to apply for, accept if awarded, and implement the Texas Parks and Wildlife Coop grant. [Dr. Sherry McKibben, Community Development Specialist] d. Authorize the City Manager to award contract for the design and construction of a metal building to be used for staging recycling materials at the City of Huntsville Transfer Station. [Dr. Sherry McKibben, Community Development Specialist] e. Authorize the City Manager to approve the 2011 Tax Increment Reinvestment Zone (TIRZ) Interlocal Agreement with Walker County. [Winston Duke, Finance Director] 6. STATUTORY AGENDA a. Presentation, discussion, and possible action to reconsider prior approval of the minutes of the City Council meeting held on the 14'" of December 2010. [Lee Woodward, City Secretary] b. Presentation, discussion, and possible action to approve Ordinance 2011 -16, authorizing participation with other Entergy service area cities in matters concerning Entergy Texas, Inc. before the Public Utility Commission and the Federal Energy Regulatory Commission in 2011, 2nd reading. [Leonard Schneider, City Attorney] c. Presentation and discussion of proposed revisions to Rules of Procedure. [Lee Woodward, City Secretary] d. Presentation, discussion, and possible action to approve Ordinance 2011 -18 to amend the Development Code, Chapter 11, Sign Standards, regarding Section 1104.5. Height Limitations and Measurements, 2nd reading. [Aron Kulhavy, Director of Public Works] 7. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion and possible action to discuss water policy issues. [Standing item on first agenda of each month.] b. Annual update from Finance Committee. [Councilmember Woodward] c. Presentation, discussion, and possible action to approve Ordinance 2011 -19, to amend the Huntsville Code of Ordinances, Chapter 22 "Health and Sanitation" by adding a new Article IV to be entitled "Illegal Smoking Products and Illegal Smoking Paraphernalia" and appropriate subsections to help promote the health, safety, and welfare if its residents. [Councilmember Fitch] d. Presentation, discussion, and possible action on proposed Economic Development Policy and/or Procedures [Councilmember Barrett] e. City Manager's Report 1. Update on Development Code 8. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) a. Town Hall cosponsored by Councilmembers Woodward and Wagamon, to be held January 27"' at 6:30pm, at the Katy and E. Don Walker Education Center. 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551; Section 51.071 — consultation with counsel on legal matters including current and pending litigation, including, but not limited to, the City of Huntsville v. the Huntsville/Walker- County Chamber of Commerce; and Altom v. the City of Huntsville, and consultation with counsel on legal matters including, but not limited to, the Walker County Special Utilities District. [Leonard Schneider, City Attorney] 12. RECONVENE a. Take action, if needed, on items discussed in Executive Session. 13. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberabon regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and /or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 18, 2011, City Council Agenda was posted on the City Hall bulletin bo rd, a lace convenient and readily accessible to the gen public at all ti , nd to the City's website, www.huntsvilletx.gov, in mplla ce with Chapter 551, Texas Government Code. DATE OF POSTING: ) I TIME OF POSTING: � q 9 am /� TAKEN DOWN: 1I I 1 I I I t am/am Ity eta CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tem Lydia Montgomery, Position 2 �� 10k ; Jack Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 HUNTSVILLE CITY COUNCIL AMENDED AGENDA WORKSHOP SESSION (5:00PM) - REGULAR SESSION (6:OOPM) TUESDAY, JANUARY 18, 2011 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. AMENDED AGENDA REGULAR SESSION [6:00PM] 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) d. Authorize the City Manager to award contract to Legacy Builders, in the amount of $126,857.00, for the design and construction of a metal building to be used for staging recycling materials at the City of Huntsville Transfer Station. [Dr. Sherry McKibben, Community Development Specialist] f. Authorize the City Manager to enter into an agreement with the Texas Department of Housing and Community Affairs to participate in the HOME Investment Partnership Program Reservation System. [Dr. Sherry McKibben, Community Development Specialist] 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I, Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the January 18, 2011, City Council AMENDED Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's websits, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Government C DATE OF POSTING: (! 10 / 1 1 TIME OF POSTING: i I S am/ r� TAKEN DOWN: 1 am/p Kristin Edwards, Deputy City Secretary CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor It James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tom Lydia Montgomery, Position 2 �C 10k ; Jack Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 HUNTSVILLE CITY COUNCIL AMENDED AGENDA WORKSHOP SESSION (5:0013M) - REGULAR SESSION (6:OOPM) TUESDAY, JANUARY 18, 2011 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. AMENDED AGENDA REGULAR SESSION [6:00PM] 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) d. Authorize the City Manager to award contract to Legacy Builders, in the amount of $126,857.00, for the design and construction of a metal building to be used for staging recycling materials at the City of Huntsville Transfer Station. [Dr. Sherry McKibben, Community Development Specialist] I. Authorize the City Manager to enter into an agreement with the Texas Department of Housing and Community Affairs to participate in the HOME Investment Partnership Program Reservation System. [Dr. Sherry McKibben, Community Development Specialist] 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - 1, Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the January 18, 2011, City Council AMENDED Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilleb(.gov, in compliance with Chapter 551, Texas Government Code., DATE OF POSTING: I U TIME OF POSTING: 15 � a TAKEN DOWN: m Kristin Edwards, Deputy City Secretary _ � � \ � � / anJi Huntsville Housing Authority City of Huntsville 299 Martin Luther King Dr., No. 1 Huntsville, Texas 77320 PHONE (936) 294 -0277 FAX (936) 294 -9813 HUNTSVILLE HOUSING AUTHORITY BOARD OF COMMISSIONERS BOARD MEETING JANUARY 18, 2011 AGENDA 1. Public Comment - Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Minutes of October 19', 2010. 4. Report of the Secretary 5. Review of Financials, Delinquent Rents, Waiting List, Vacancies, and Work Orders 6. Old Business -None 7. New Business - a.) Review and Discuss Quarterly Report to Fair Housing b.) Discussion and possible resolution to accept the current policies and procedures in the A & O Policy and Procedure Manual to be in compliance with HUD guidelines. Resolution 2011 -1 -1 c.) Discussion and possible resolution to update personnel policy to reflect changes in the retirement plan. Resolution 2011 -1 -2 d.) Discussion and possible resolution to adopt an updated Ban Policy. Resolution 2011 -1 -3 e) Update on the progress of the window replacement project f) Discussion on future changes to yard maintenance and exterminations. 8. Adjournment CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF TEXAS COUNTY OF WALKER, TEXAS I, the undersigned, Dewana Harding, Executive Director of the Huntsville Housing Authority, City of Huntsville, Texas, do hereby certify that a Legal Notice was posted in words and figures, to -wit: PUBLIC NOTICE OF MEETING TAKE NOTICE THAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY, CITY OF HUNTSVILLE, WALKER COUNTY TEXAS, BOARD OF COMMISSIONERS MEETING WILL BE HELD AT 724 Thomason Street, Huntsville, Walker County, Texas, commencing on the 18" day of January, 2011 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code, as amended. WITNESS MY HAND AND SEAL OF said Huntsville Housing Authority on this 7t' day of January, 2011. Executive Director Huntsville Housing Authority *Note: Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority *date City of H ille, City Secretary time: r 1 Ia�j : rl 1 time posted: rJ� ( 1 Huntsville Housing Authority City of Huntsville 299 Martin Luther King Dr., No. 1 Huntsville, Texas 77320 PHONE (936) 294 -0277 FAX (936) 294 -9813 HUNTSVILLE HOUSING AUTHORITY BOARD OF COMMISSIONERS BOARD MEETING JANUARY 18, 2011 AGENDA 1. Public Comment - Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Minutes of October 10, 2010. 4. Report of the Secretary 5. Review of Financials, Delinquent Rents, Waiting List, Vacancies, and Work Orders 6. Old Business -None 7. New Business - a.) Review and Discuss Quarterly Report to Fair Housing b.) Discussion and possible resolution to accept the current policies and procedures in the A & O Policy and Procedure Manual to be in compliance with HUD guidelines. Resolution 2011 -1 -1 c.) Discussion and possible resolution to update personnel policy to reflect changes in the retirement plan. Resolution 2011 -1 -2 d.) Discussion and possible resolution to adopt an updated Ban Policy. Resolution 2011 -1 -3 e) Update on the progress of the window replacement project f) Discussion on future changes to yard maintenance and exterminations. 8. Adjournment • CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF TEXAS COUNTY OF WALKER, TEXAS I, the undersigned, Dewana Harding, Executive Director of the Huntsville Housing Authority, City of Huntsville, Texas, do hereby certify that a Legal Notice was posted in words and figures, to -wit: PUBLIC NOTICE OF MEETING TAKE NOTICE THAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY, CITY OF HUNTSVILLE, WALKER COUNTY TEXAS, BOARD OF COMMISSIONERS MEETING WILL BE HELD AT 724 Thomason Street, Huntsville, Walker County, Texas, commencing on the 18`h day of January, 2011 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code, as amended. WITNESS MY HAND AND SEAL OF said Huntsville Housing Authority on this 7`' day of January, 2011. Executive Director Huntsville Housing Authority *Note: Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority . City posted: jpq I ) � ,ille, City Secretary time: r,1 time posted: r' , Huntsville Beautification Advisory Committee Jacob Donellan Katie Newman Helen Belcher �,• Hazel Wyatt Deborah Gilbert Corey Lazar Conrad Liles Huntsville Beautification Advisory Committee Agenda Wednesday, January 19, 2011, 4:OO13M Huntsville City Hall - Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion or Action Items a. Presentation, discussion and /or possible action on the minutes from September 30, 2010. b. Presentation, discussion and /or possible action on applying for the Tree City USA recognition. c. Presentation, discussion and /or possible action on setting a date for the 2011 Beautification Golf Tournament. d. Presentation, discussion and /or possible action on an update from the Community Services Department. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Beautification Advisory Committee agenda for January 19, 2011, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Goverr men Code. Date of Posting: S ) 1 0 ' , M: V- Time of Posting: L� Lee odward, City cret ry Taken Down: Ll \ Huntsville Beautification Advisory Committee Jacob Donellan IL Katie Newman Helen Belcher � �„� Hazel Wyatt Deborah Gilbert Corey Lazar Conrad Liles Huntsville Beautification Advisory Committee Agenda Wednesday, January 19, 2011, 4:OOPM Huntsville City Hall — Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion or Action Items a. Presentation, discussion and /or possible action on the minutes from September 30, 2010. b. Presentation, discussion and /or possible action on applying for the Tree City USA recognition. c. Presentation, discussion and /or possible action on setting a date for the 2011 Beautification Golf Tournament. d. Presentation, discussion and /or possible action on an update from the Community Services Department. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Beautification Advisory Committee agenda for January 19, 2011, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, compliance th Chapter 551, Texas Govern ent Code. Date of Posting: �j I By. Time of Posting: 1 L oodw , City reta Taken Down: �� Huntsville Cemetery Advisory Board Gene Barrett Bobbe Nolan Kay King Mitchell D'Anne Crews Rr Bonnie Thorne Percy Howard d James Patton Candyce Dixon Joyce Robinson Douglas Wright ` Stephanie Smither Huntsville Cemetery Advisory Board Agenda Thursday, January 20, 2011, 1:00PM Huntsville City Hall — Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 2945708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and /or Action Items A. Presentation, discussion and /or possible action on the minutes of November 18, 2010. B. Presentation, discussion and /or possible action on ordering the cast aluminum marker for the Steamboat House from the Southwell Company, as well the placement of the corner markers for the Steamboat House. C. Presentation, discussion and /or possible action on funds collected for Cemetery improvements. D. Presentation, discussion and /or possible action on any matters included in the Cemetery Master Plan (grants). E. Presentation, discussion and /or possible action on replacing the sign identifying the seven union soldiers buried in Oakwood Cemetery. F. Presentation, discussion and /or possible action on updates from the Community Services Department: • Cemetery Operations Budget • Cemetery Endowment Fund 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisory Board agenAQ for January 20, 2011 was posted on the City Hall bulletin board, a place convenient and adily ac le to the gener p lic at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: ! � 1 L— B y: Time of Posting:1 Woodward, City Secretary Taken Down: Huntsville Cemetery Advisory Board Gene Barrett Bobbe Nolan Kay King Mitchell D'Anne Crews Bonnie Thorne Percy Howard a+d James Patton Candyce Dixon Joyce Robinson Douglas Wright Stephanie Smither Huntsville Cemetery Advisory Board Agenda Thursday, January 20, 2011, 1:00PM Huntsville City Hall — Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 2945708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and /or Action Items A. Presentation, discussion and /or possible action on the minutes of November 18, 2010. B. Presentation, discussion and /or possible action on ordering the cast aluminum marker for the Steamboat House from the Southwell Company, as well the placement of the corner markers for the Steamboat House. C. Presentation, discussion and /or possible action on funds collected for Cemetery improvements. D. Presentation, discussion and /or possible action on any matters included in the Cemetery Master Plan (grants). E. Presentation, discussion and /or possible action on replacing the sign identifying the seven union soldiers buried in Oakwood Cemetery. F. Presentation, discussion and /or possible action on updates from the Community Services Department: • Cemetery Operations Budget • Cemetery Endowment Fund 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Ad i Board agenda January 20, 2011 was posted on the City Hall bulletin board, a place convenient and readily a ible o the general p li at all times, in comp+ nce th Chapter 551, Texas Government Code. Date of Posting: Ll I I By: Time of Posting: m� oodward, City Secr Taken Down: �a 1 CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson Rowe Creager, Vice Chairman Leroy Hilton Bill Knotts Beth Newton Marilyn Soffar PLANNING & ZONING COMMISSION AGENDA JANUARY 20, 2011 at 5:30PM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 - 294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION f5:30PM1 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, l pledge allegiance to thee, Texas, one state under God, one and indivisible. 4. PUBLIC HEARING regarding a request for a change in the official zoning map for 1825 Pleasant Street, Huntsville, TX from Neighborhood Conservation to Management. 5. CONSIDER the request for a change in the official zoning map for 1825 Pleasant Street, Huntsville, TX from Neighborhood Conservation to Management. 6. CONSIDER the Minutes of January 6, 2011. 7. DISCUSS the Development Code Revision Process 8. PUBLIC COMMENTS 9. ADJOURNMENT If, during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property, 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 20, 2011 Planning & Zoning Commission Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: % / 3 ' /�� O TIME OF POSTING: � `r �/ Lee Woodward, City Secretary TAKEN DOWN: l D 1 A l CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson Rowe Creager, Vice Chairman Leroy Hilton PLANNING & ZONING COMMISSION AGENDA JANUARY 20, 2011 at 5:30PM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Bill Knotts Beth Newton Marilyn Soffar Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 - 294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION f5:30PM1 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. PUBLIC HEARING regarding a request for a change in the official zoning map for 1825 Pleasant Street, Huntsville, TX from Neighborhood Conservation to Management. 5. CONSIDER the request for a change in the official zoning map for 1825 Pleasant Street, Huntsville, TX from Neighborhood Conservation to Management. 6. CONSIDER the Minutes of January 6, 2011. 7. DISCUSS the Development Code Revision Process 8. PUBLIC COMMENTS 9. ADJOURNMENT H, during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment employment evaluation, reassignment duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 20, 2011 Planning & Zoning Commission Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. / \\ DATE OF POSTING: / / " C�( 'l TIME OF POSTING: 1, j 0 V Lee Woodward, City Secretary TAKEN DOWN: -` CITY OF HdWt VILLE, TEXAS J. Tumor, Mayor Lanny Ray Eric Armstrong John Fuchs Jim Balzaretti Jacob Bullion d Chuck Ellis Dan McDaniels Tom Fordyce Wayne Keen Bill Butler James Ross Gerald Norwood Tom Oleinik Art Moseley Patrick Harty VETERANS AFFAIRS ADVISORY AGENDA REGULAR SESSION (5:30PM) THURSDAY, JANUARY 20, 2011 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (9361291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:30PM] 1. CALL TO ORDER 3. DISCUSSION /ACTION The Board will meet to discuss, hear presentations and /or reports and potentially take action on the following items: a. Approve minutes of meeting of December 16, 2010. [Mayor Turner] b. Hear reports from committee members. [Mayor Turner] c. Discuss plans to celebrate the return of the National Guard 72"' Battalion. d. What next? [Mayor Turner] e. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such dosed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 20, 2011, Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily cessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in plianca with C ap r 551, Texas Government Code. DATE OF POSTING: ` TIME OF POSTING: a� L rd, City Secretary TAKEN DOWN: ` O, VETERANS AFFAIRS ADVISORY AGENDA REGULAR SESSION (5:30PM) THURSDAY, JANUARY 20, 2011 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION /ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of meeting of December 16, 2010. [Mayor Turner] b. Hear reports from committee members. [Mayor Turner] c. Discuss plans to celebrate the return of the National Guard 72nd Battalion. d. What next? [Mayor Turner] e. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 20, 2011, Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in c piiance with Chapter 551, Texas Government Code. j1 n DATE OF POSTING: � i TIME OF POSTING: IV% t lam\ l TAKEN DOWN: �� 1 \ L Woodward, City Secrete CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Lanny Ray Eric Armstrong John Fuchs Jim Balzaretti Jacob Bullion A Chuck Ellis Dan McDaniels Tom Fordyce Wayne Keen Bill Butler James Ross Gerald Norwood Tom Oleinik Art Moseley Patrick Harty VETERANS AFFAIRS ADVISORY AGENDA REGULAR SESSION (5:30PM) THURSDAY, JANUARY 20, 2011 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION /ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of meeting of December 16, 2010. [Mayor Turner] b. Hear reports from committee members. [Mayor Turner] c. Discuss plans to celebrate the return of the National Guard 72nd Battalion. d. What next? [Mayor Turner] e. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 20, 2011, Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in c piiance with Chapter 551, Texas Government Code. j1 n DATE OF POSTING: � i TIME OF POSTING: IV% t lam\ l TAKEN DOWN: �� 1 \ L Woodward, City Secrete HUNTSVILLE FIRE DEPARTMENT PENSION BOARD NOTICE OF A MEETING (IN COMPLIANCE WITH TEXAS GOV'T CODE CHAPTER 551) NOTICE is hereby given that the Huntsville Fire Department Pension Board will conduct a MEETING on January, 25, 2011 at 18:00 p.m., at the Huntsville Fire Department Station #2, located at 2109 Sam Houston Avenue. Items to be discussed and /or acted upon at this meeting are listed below. DATE OF POSTING: 1 I TIME OF POSTING: 50 arn John Waldo, Secretary The Pension Board reserves the right to discuss in a closed or executive session any matter permitted to be discussed under Section 2 of the Texas Open Meetings Act (Texas Gov't. Code Chapter 551). Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact John Waldo, Pension Board Secretary, at 936 - 291 -3047, two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to order 2. Consider minutes of previous meeting 3. Install newly elected fire department members as Trustees on pension board. 4. Member action. 5. Review Retirement Records 6. Adjourn meeting HUNTSVILLE FIRE DEPARTMENT PENSION BOARD NOTICE OF A MEETING (IN COMPLIANCE WITH TEXAS GOVT CODE CHAPTER 551) NOTICE is hereby given that the Huntsville Fire Department Pension Board will conduct a MEETING on January, 25, 2011 at 18:00 p.m., at the Huntsville Fire Department Station #2, located at 2109 Sam Houston Avenue. Items to be discussed and /or acted upon at this meeting are listed below. DATE OF POSTING: I TIME OF POSTING: Sc-) as n John Waldo, Secretary The Pension Board reserves the right to discuss in a closed or executive session any matter permitted to be discussed under Section 2 of the Texas Open Meetings Act (Texas Gov't. Code Chapter 551). Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact John Waldo, Pension Board Secretary, at 936- 291 -3047, two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to order 2. Consider minutes of previous meeting 3. Install newly elected fire department members as Trustees on pension board. 4. Member action. 5. Review Retirement Records 6. Adjourn meeting CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Mac Woodward, Mayor Pro Tem, Ward 2 IL 14 Wayne Barrett, Ward 4 ON C4 Jack Wagamon, Ward 3 Keith Olson, At -Large Position 4 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, JANUARY 27, 2011, 10AM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. Discussion and review of preliminary water rate study. 3. ADJOURNMENT CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 27, 2011, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient pnd readily acs -ble tot neral public at all times, and to the City's website, www.huntsvilletx.gov, in corn �Ilance with Cha ter 551, T xa Government Code. & 7 DATE OF POSTING: � 1,F:>'� ) TIME OF POSTING: L oodward, City DATE TAKEN DOWN: ' I CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Mac Woodward, Mayor Pro Tem, Ward 2 � t Wayne Barrett, Ward 4 �cm°�' Jack Wagamon, Ward 3 Keith Olson, At -Large Position 4 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, JANUARY 27, 2011, 10AM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. Discussion and review of preliminary water rate study. 3. ADJOURNMENT CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the January 27, 2 1 Finance C mittee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and read ac essible to he neral public at all times, and to the City's website, www.huntsvilletx.gov, in ,co , liance with Chapter 551, exas overnment Code. l�DATE OF POSTING: TIME OF POSTING: w � �� L oodward, City Secreta DATE TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 It Mac Woodward, Ward 2, Mayor Pro Tom Lydia Montgomery, Position 2 d ' Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 TOWN HALL MEETING Cosponsored By COUNCILMEMBERS MAC WOODWARD AND JACK WAGAMON THURSDAY, JANUARY 27, 2011 - 6:30PM KATY & E. DON WALKER, SR. EDUCATION CENTER 140019" STREET, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM A Town Hall meeting will be held at the KATY & E. DON WALKER, SR. EDUCATION CENTER. The Town Hall is being conducted by Councilmembers Jack Wagamon and Mac Woodward, to discuss issues of interest to the public. No formal action will be taken by the City Council during this Town Hall Meeting. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 27, 2011, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the eneral public at all times, and to the City's website, www.huntsvilletx.gov, in com ance with Chapter 551, Tex Go nment Code. DATE OF POSTING: 3 � �'� 110 TIME OF POSTING: i ee Wood d, TAKEN DOWN: l 1 a� I CITY OF HUNT&VILLE, TEXAS J. Turner, Mayor it James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tam Lydia Montgomery, Position 2 Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 TOWN HALL MEETING Cosponsored By COUNCILMEMBERS MAC WOODWARD AND JACK WAGAMON THURSDAY, JANUARY 27, 2011 - 6:30PM KATY & E. DON WALKER, SR. EDUCATION CENTER 1400191h STREET, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM A Town Hall meeting will be held at the KATY & E. DON WALKER, SR. EDUCATION CENTER. The Town Hall is being conducted by Councilmembers Jack Wagamon and Mac Woodward, to discuss issues of interest to the public. No formal action will be taken by the City Council during this Town Hall Meeting. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 27, 2011, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Go ve ent Code. DATE OF POSTING: rxkkgt l 10 ' I, / P TIME OF POSTING., q LA5 fy-� TAKEN DOWN: