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Monthly Posted Agenda - 11/30/2010CITY OF HUN TSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Bill Knotts Rowe Creager, Vice Chairman Beth Newton Leroy Hilton Marilyn Soffar PLANNING & ZONING COMMISSION AGENDA NOVEMBER 04, 2010 at 12:0013M CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 - 2945782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION f12:00PM1 CALL TO ORDER 2. CONSIDER the minutes of October 21, 2010. 3. DISCUSS Development Code Revisions. 4. PUBLIC COMMENTS 5. ADJOURNMENT If during the course of the meeting and discussion of any Items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071- consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property, 551.073 - deliberation regarding a prospective gift, 551.074 - personnel matters regarding the appointment employment evaluation, reassignment duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene In Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the No City Hall bulletin board, a place convenient and readily accessible to Government Code. DATE OF POSTING: )01-3d I TIME OF POSTING: TAKEN DOWN: l� 1 4, 2010 Plan ing & oning Commission neral pyblic it all t' s, in compliance Lee Woodward, City Secretary posted on the �r 551, Texas CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson Bill Knotts Rowe Creager, Vice Chairman � c'" Beth Newton Leroy Hilton � Marilyn Soffar PLANNING & ZONING COMMISSION AGENDA NOVEMBER 04, 2010 at 12:OOPM CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 -294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION f12:00PM1 CALL TO ORDER 2. CONSIDER the minutes of October 21, 2010. 3. DISCUSS Development Code Revisions. 4. PUBLIC COMMENTS 5. ADJOURNMENT If, during the course of the meeting and discussion of any Items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071- consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gilt, 551.074 - personnel matters regarding the appointment employment, evaluation, reassignment duties, discipline, or dismissal of a public officer or employee; 551.076 - Implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. K a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene In Open Session in order to take action, if necessary, on the Items addressed during Executive Session. CERTIFICATE i I, Lee Woodward, City Secretary, do hereby certify that a copy of the Novem 4, 2010 Plannin & Zonin Commission Agen s posted on the City Hall bulletin board, a plat convenient and readily accessibl3the ral p7ybllc a times, compliance with h ter 551, Texas Government Code. DATE OF POSTING: 1 0 3 I I 1 U TIME OF POSTING: Lee Woodward, City Secretary TAKEN DOWN: (> WALKER COUNTY PUBLIC SAFETY COMMUNICATIONS CENTER EXECUTIVE BOARD MEMBERS COMMISSIONER B.J. GAINES, JR., CHAIRMAN CHARLES FORBUS, VICE - CHAIRMAN TIM PAULSEL, COMMISSIONER CRAIG SCHLICHER, MEMBER -AT -LARGE BILL BAINE, CITY MANAGER DEBORAH GILBERT, ASSISTANT DIRECTOR LES METZLER, DIRECTOR REGULAR SESSION NOVEMBER 4, 2010 3:30 P.M. WALKER COUNTY COMMISSIONERS CONFERENCE ROOM 1100 UNIVERSITY AVENE AGENDA I. CALL TO ORDER A. Announcement by the Chairman whether a quorum is present. B. Certification that public notice of meeting was given in accordance with the provisions of Section 55. 1.001 et.seq. of the Texas Government Code. II. EXECUTIVE SESSION: If, during the course of the meeting covered by this notice, Walker County Public Safety Communications Center shall determine that a closed meeting of the Board is required, then such closed meeting as authorized by Texas Government Code, Chapter 551, sub - chapter D will be held by the Walker County Public Safety Communications Center at the date, hour, and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Walker County Public Safety Communications Center may conveniently meet in such closed meeting concerning any and all subjects and for any and all purposes permitted by Chapter 551, sub - chapter D, inclusive of said Texas Government Code, including but not limited to: Section 551.071 For the purpose of a private consultation between the Walker County Public Safety Communications Center and its attorney when the Board seeks attorney's advice with respect to pending or contemplated litigation settlement offers, and matters where the duty of the Walker County Public Safety Communications Center counsel to his client pursuant to the Code of Professional Responsibilities of the State Bar of Texas clearly conflicts with the Open Meeting Act. Section 551.072 For the purpose of discussion with respect to the purchase, exchange, lease or value of real property, if deliberation in an open meeting would have a detrimental effect on the position of the Board of Trustees in negotiations with a third person. Section 551.073 For the purpose of deliberation regarding prospective gifts or to deliberate a negotiated contract for prospective gift or donation to the Walker County Public Safety Communications Center or Walker County, if deliberation in an open meeting would have a detrimental effect on the position of the Walker County Public Safety Communications Center in negotiations with a third person. Section 551.074 For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee, unless such officer or employee requests a public hearing. Section 551.076 To discuss the deployment, or specific occasions for implementation of security personnel or devices. III. RECONVENE FROM EXECUTIVE SESSION INTO OPEN SESSION FOR ANY ACTION RELATED TO ITEMS DISCUSSED IN EXECUTIVE SESSION. IV. GENERAL ITEMS A. Citizens Input V. ACTION ITEMS 1. Discuss and/or approve Minutes from meeting dated August 25, 2010. 2. Discuss and/or approve the signing of the final task of the Statement Of Work (SOW) regarding the installation of the new CAD with Integrated Computer Systems (ICS). 3. Discuss and/or approve the presentation of the final payment for the CAD project to the Walker County Commissioners Court. This amount is out of budgeted funds not to exceed $27,264.00. INFORMATION ITEMS A. Citizen Input B. Media VI. ADJOURN On this November 1, 2010, notice was filed with the Administrative Secretary of the County Judge, and an original copy w7pla d o n the main entrance of the Walker County Courthouse on this said date. Les etzler, Direc or I, the undersigned County Clerk, do hereby certify that the above notice of meeting of the above named Executive Board, is a true and correct copy of said notice, and I posted a true and correct copy of said notice on the Courthouse door of Huntsville, Texas, and at a place readily accessible to the general public at all times on November 1, 2010, and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. << FILED CSR POSTI G 1u At v? M NOV 0 1 2010 J.L� < .. y NJ A, r W CO By Deputy WALKER COUNTY PUBLIC SAFETY COMMUNICATIONS CENTER EXECUTIVE BOARD MEMBERS COMMISSIONER B.J. GAINES, JR., CHAIRMAN CHARLES FORBUS, VICE - CHAIRMAN TIM PAULSEL, COMMISSIONER CRAIG SCHLICHER, MEMBER -AT -LARGE BILL BAINE, CITY MANAGER DEBORAH GILBERT, ASSISTANT DIRECTOR LES METZLER, DIRECTOR REGULAR SESSION NOVEMBER 4, 2010 3:30 P.M. WALKER COUNTY COMMISSIONERS CONFERENCE ROOM 1100 UNIVERSITY AVENE AGENDA I. CALL TO ORDER A. Announcement by the Chairman whether a quorum is present. B. Certification that public notice of meeting was given in accordance with the provisions of Section 55.1.001 et.seq. of the Texas Government Code. II. EXECUTIVE SESSION: If, during the course of the meeting covered by this notice, Walker County Public Safety Communications Center shall determine that a closed meeting of the Board is required, then such closed meeting as authorized by Texas Government Code, Chapter 551, sub - chapter D will be held by the Walker County Public Safety Communications Center at the date, hour, and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Walker County Public Safety Communications Center may conveniently meet in such closed meeting concerning any and all subjects and for any and all purposes permitted by Chapter 551, sub - chapter D, inclusive of said Texas Government Code, including but not limited to: Section 551.071 For the purpose of a private consultation between the Walker County Public Safety Communications Center and its attorney when the Board seeks attorney's advice with respect to pending or contemplated litigation settlement offers, and matters where the duty of the Walker County Public Safety Communications Center counsel to his client pursuant to the Code of Professional Responsibilities of the State Bar of Texas clearly conflicts with the Open Meeting Act. Section 551.072 For the purpose of discussion with respect to the purchase, exchange, lease or value of real property, if deliberation in an open meeting would have a detrimental effect on the position of the Board of Trustees in negotiations with a third person. Section 551.073 For the purpose of deliberation regarding prospective gifts or to deliberate a negotiated contract for prospective gift or donation to the Walker County Public Safety Communications Center or Walker County, if deliberation in an open meeting would have a detrimental effect on the position of the Walker County Public Safety Communications Center in negotiations with a third person. r Section 551.074 For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee, unless such officer or employee requests a public hearing. Section 551.076 To discuss the deployment, or specific occasions for implementation of security personnel or devices. III. RECONVENE FROM EXECUTIVE SESSION INTO OPEN SESSION FOR ANY ACTION RELATED TO ITEMS DISCUSSED IN EXECUTIVE SESSION. IV. GENERAL ITEMS A. Citizens Input V. ACTION ITEMS 1. Discuss and/or approve Minutes from meeting dated August 25, 2010. 2. Discuss and /or approve the signing of the final task of the Statement Of Work (SOW) regarding the installation of the new CAD with Integrated Computer Systems (ICS). 3. Discuss and /or approve the presentation of the final payment for the CAD project to the Walker County Commissioners Court. This amount is out of budgeted funds not to exceed $27,264.00. INFORMATION ITEMS A. Citizen Input B. Media VI. ADJOURN On this November 1.2010, notice was filed with the Administrative Secretary of the County Judge, and an original copy was pla d on the main entrance of the Walker County Courthouse on this said date. Les etzler, Direc or I, the undersigned County Clerk, do hereby certify that the above notice of meeting of the above named Executive Board, is a true and correct copy of said notice, and I posted a true and correct copy of said notice on the Courthouse door of Huntsville, Texas, and at a place readily accessible to the general public at all times on November 1, 2010, and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. )Dc�n -?I I At FILED OR P OS I G NOV 0 1 1010 J." y r18Cr 3y Deputy CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Frank Parker Pamela Williams Dessie Chevy Dalia Harrelson Paula Armstrong cad Jackie Pace Mary Robbins Taylor Garrison Renee Pritchard Dianne Ratliff YOUTH ADVISORY BOARD REGULAR SESSION (4:30PM) THURSDAY, NOVEMBER 4, 2010 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward (9361291- 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION /ACTION The Board will meet to discuss, hear presentations and /or reports and potentially take action on the following items: a. Approve minutes of October 14, 2010 meeting. b. Hear reports from members. c. Discuss strategic options for the Board. [Mayor Turner] d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and /or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the November 4, 2010, Youth Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov in compliance th Chapter 551, To Govemment Code. DATE OF POSTING: I t I I u 0 / TIME OF POSTING: City TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Frank Parker Pamela Williams Dessie Cherry Dalia Harrelson Paula Armstrong Jackie Pace Mary Robbins Taylor Garrison Renee Pritchard Dianne Ratliff YOUTH ADVISORY BOARD REGULAR SESSION (4:30PM) THURSDAY, NOVEMBER 4, 2010 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION (4:30PM) 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION /ACTION The Board will meet to discuss, hear presentations and /or reports and potentially take action on the following items: a. Approve minutes of October 14, 2010 meeting. b. Hear reports from members. c. Discuss strategic options for the Board. [Mayor Turner] d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT "If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the November 4, 2010, Youth Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's bsite, www.huntsvilletx.nov, in compliance with Chapter 551, Texas Gov rnment Code. DATE OF POSTING: (I /1D TIME OF POSTING: 0 Woodward, City Secretary TAKEN DOWN: < < am /pm CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Melissa Templeton, At -Large Position 2 Mac Woodward, Ward 2 d Wayne Barrett, Ward 4 FINANCE COMMITTEE MEETING FRIDAY, NOVEMBER 5, 2010 — 12:30PM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION /CONSIDERATION The Finance Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: 1. Budget Amendments 2. Healthcare Monthly Report 3. Employee Healthcare Participation & Reimbursement 4. Discussion regarding Addition of Field Inspector position /vehicle 5. Update on PEB Trust and liability a. Milliman Contract b. Policy 6. Court Collection delinquency report 7. Broker packages 3. ADJOURNMENT CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the November 5, 2010, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily acce le to the general public at all times, and to the City's website, www.huntsvilletx.aov. in compliance with Chap 51, Texas Go�mment Code. n 1 DATE OF POSTING: TIME OF POSTING: Lee oodward, City DATE TAKEN DOWN: c� O-S CITY OF HUNTSVILLE, TEXAS J. Tumor, Mayor Melissa Templeton, At -Large Position 2 Mac Woodward, Ward 2 d Wayne Barrett, Ward 4 FINANCE COMMITTEE MEETING FRIDAY, NOVEMBER 5, 2010 — 12:30PM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION /CONSIDERATION The Finance Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: 1. Budget Amendments 2. Healthcare Monthly Report 3. Employee Healthcare Participation & Reimbursement 4. Discussion regarding Addition of Field Inspector position/vehicle 5. Update on PEB Trust and liability a. Milliman Contract b. Policy 6. Court Collection delinquency report 7. Broker packages 3. ADJOURNMENT CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the November 5, 2010, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and reaft accessible to the general public at all times, and to the City's websits, www.huntsvilletK.gov in comp j�nce th hapter 551, Texas Government Code. / / . ice. DATE OF POSTING: t( I t I 1 0 TIME OF POSTING: W `-D--on DATE TAKEN DOWN: 10', 3 o a---) c� 0-� CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Melissa Templeton, At -Large Position 2 R Mac Woodward, Ward 2 Urd Wayne Barrett, Ward 4 FINANCE COMMITTEE MEETING — AMENDED AGENDA (11/2/10) FRIDAY, NOVEMBER 5, 2010 — 12:30PM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION /CONSIDERATION The Finance Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: 1. Budget Amendments 2. Healthcare Monthly Report 3. Employee Healthcare Participation & Reimbursement 4. Discussion regarding Addition of Field Inspector position /vehicle 5. Update on PEB Trust and liability a. Milliman Contract b. Policy 6. Court Collection delinquency report 7. Broker packages 8. Financial update 3. ADJOURNMENT CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the November 5, 2010, Finance Committee Meeting Amended Agenda was posted on the City Hall bulletin board, a place cone nt and readily acce able to the general public at all times, and to the City's website, www.huntsvilletx.aov, in pliance with Chapt r51, Texas Government Code. ti I / DATE OF POSTING: 11/2/10 TIME OF POSTING: 10:3 am DATE TAKEN DOWN: ' 1 --I j I �o CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Melissa Templeton, At -Large Position 2 Rr + Mac Woodward, Ward 2 d � Wayne Barrett, Ward 4 FINANCE COMMITTEE MEETING — AMENDED AGENDA (11/2/10) FRIDAY, NOVEMBER 5, 2010 — 12:30PM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION /CONSIDERATION The Finance Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: 1. Budget Amendments 2. Healthcare Monthly Report 3. Employee Healthcare Participation & Reimbursement 4. Discussion regarding Addition of Field Inspector positionivehicle 5. Update on PEB Trust and liability a. Milliman Contract b. Policy 6. Court Collection delinquency report 7. Broker packages 8. Financial update 3. ADJOURNMENT CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the November 5, 201 Finance Committee Meeting Amended Agenda was posted on the City Hall bulletin board, a place convenien an readily accessible to the general public at all times, and to the City's website, www.huntsvillet�gov, in comp ianc with ChaDSN551, Texas Government Code. I I I DATE OF POSTING: 11/2110 _ TIME OF POSTING: 10:30am Lee DATE TAKEN DOWN: 11 I —1 I ) D PARKS AND RECREATION ADVISORY BOARD Marcus Evans Rhonda Reddock Maxia Farris ` Woody Woods Nate Grigsby d . John K. Smither Chris Holm N o Christopher Cirrito Keith Jenkins PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, November 8, 2010, 12:OOPM Huntsville City Hall — Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order (12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and /or possible action on the minutes of the September 20, 2010 meeting. B. Presentation, discussion and /or possible action on the outcome of the Pepsi Cola grant. C. Presentation, discussion and /or possible action the update from the Community Services Department. (1) Parks Division (2) Aquatics Division (3) Recreation Division 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for November 8, 2010, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at al mes, in compliance with Chapter 551, Texas Government Code. Date of Posting: ) I 1 l i) c� Time of Posting: U � y ten - I � -,1,0 PARKS AND RECREATION ADVISORY BOARD Marcus Evans Rhonda Reddock Maxia Farris I 10 Woody Woods Nate Grigsby d John K. Smither Chris Holm �N Christopher Cirrito Keith Jenkins PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, November 8, 2010, 12 :OOPM Huntsville City Hall — Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order (12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and /or possible action on the minutes of the September 20, 2010 meeting. B. Presentation, discussion and /or possible action on the outcome of the Pepsi Cola grant. C. Presentation, discussion and /or possible action the update from the Community Services Department. (1) Parks Division (2) Aquatics Division (3) Recreation Division 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for November 8, 2010, was posted on the Cit all bulletin board, a place convenient and readily accessible to the general public at all ti es, in co nce with Chapter 551, Texas Gov mment Code. i Date of Posting: 1 I C) y' Time of Posting: CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Dalene tender, Position 1 IL 1% Tom Cole, Ward 1 Melissa Templeton, Position 2 �CAr d Mac Woodward, Ward 2 Charles Forbus, Position 3 Jack Wagamon, Ward 3 Lanny D. Ray, Mayor Pro Tom Wayne Barrett, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR SESSION (6:OOPM) TUESDAY, NOVEMBER 9, 2010 COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [6:O012M] 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE U.S. Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. INVOCATION 4. PUBLIC COMMENT 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. ATrove the minutes of the City Council Special Session held on the 14"' of October, and the meeting held on the 19 of October 2010. [Lee Woodward, City Secretary] b. Approve City of Huntsville employee holiday for December 2011 as Friday, December 23, 2011. [Angela Martin, Benefits Coordinator] c. Authorize agreement approving updated service credits and COLA and payment of remaining budget to TMRS to be applied toward the City's unfunded liability. [Bill Baine, City Manager] d. Authorize City Manager to reject all bids and rebid concrete road materials. [Winston Duke, Finance Director] e. Presentation, discussion and possible action to authorize the City Manager to sell property Reference ID 0027- 340-0- 00850, 0027- 340 -0- 00800, and 3200 - 021 - 0-0040 in the amount of $77,700.00. [Bill Baine, City Manager] f. Authorize the City Manager to enter into a one (1) year contract with Performance Grade Asphalt for the periodic purchase of CRS -2 Emulsified Asphalt at $1.85 per gallon, to include delivery to Huntsville. [David Welch, Street Superintendent] g. Authorize the City Manager to allocate 907 Avenue P (GEO ID 4700 - 066-0- 00200) to the NSP Program. [Dr. Sherry McKibben, Community Development Specialist] 6. STATUTORY AGENDA a. Presentation, discussion and possible action to authorize the City Manager to award repair of Water Well # 17 to Alsay, Inc. at a cost of $195,122.00 and authorize the City Manager to approve funding transfer. [Carol Reed, Director of Public Utilities] MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion and possible action to discuss water policy issues. [Standing item on first agenda of each month.] b. Presentation, discussion and possible action to approve Ordinance 2011 -03, revising Ordinance 2010 -45 to expand the Veterans Affairs Advisory Board to fifteen (15) members, and a quorum of eight (8) members, 15' reading. [Mayor Turner] c. Presentation, discussion and possible action to approve Ordinance 2011 -04 to establish the Huntsville Farmers Market Advisory Board, Vi reading. [Mayor Turner] d. Presentation, discussion and possible action to approve nominations to Boards and Commissions. [Mayor Turner] e. Presentation discussion, and possible action on Employee Healthcare for year 2010 -11. [Councilmember Woodward] f. Presentation, discussion and possible action regarding update of ongoing litigation against the Huntsville- Walker County Chamber of Commerce to recover misspent and misapplied Hotel Occupancy Funds, primarily to update the citizens and council as to what has occurred and is in the public record and or available to the public. [Councilmember Ray] g. City Manager's Report 8. PUBLIC COMMENT 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551; Section 51.071 — consultation with counsel on legal matters including current and pending litigation, including, but not limited to, the City of Huntsville vs. the Huntsville/Walker -County Chamber of Commerce; Altom v. the City of Huntsville; and Russell v. the City of Huntsville. [Leonard Schneider, City Attorney] 12. RECONVENE a. Take action, if needed, on items discussed in Executive Session. 13. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and /or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the November 9, 2010, City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily access' a to the general public at all times, and to the City's website, www.huntsvilletx.aov, in compliance with Chapter 51 1, Ixas Govern ent Code. DATE OF POSTING: ] lO TIME OF POSTING: a /pm Woo ard, CI Secre ry TAKEN DOWN: �.� T� ]� a om CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Dalene Zander, Position 1 Tom Cole, Ward 1 Melissa Templeton, Position 2 �d' Mac Woodward, Ward 2 Charles Forbus, Position 3 Jack Wagamon, Ward 3 Lanny D. Ray, Mayor Pro Tem Wayne Barrett, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR SESSION (6:OOPM) TUESDAY, NOVEMBER 9, 2010 COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [6:00PM] 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE U.S. Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. INVOCATION 4. PUBLIC COMMENT 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. ATrove the minutes of the City Council Special Session held on the 10 of October, and the meeting held on the 19 of October 2010. [Lee Woodward, City Secretary] b. Approve City of Huntsville employee holiday for December 2011 as Friday, December 23, 2011. [Angela Martin, Benefits Coordinator] c. Authorize agreement approving updated service credits and COLA and payment of remaining budget to TMRS to be applied toward the City's unfunded liability. [Bill Baine, City Manager] d. Authorize City Manager to reject all bids and rebid concrete road materials. [Winston Duke, Finance Director] e. Presentation, discussion and possible action to authorize the City Manager to sell property Reference ID 0027- 340-0- 00850, 0027- 340 -0- 00800, and 3200 - 021 - 0-0040 in the amount of $77,700.00. [Bill Baine, City Manager] f. Authorize the City Manager to enter into a one (1) year contract with Performance Grade Asphalt for the periodic purchase of CRS -2 Emulsified Asphalt at $1.85 per gallon, to include delivery to Huntsville. [David Welch, Street Superintendent] g. Authorize the City Manager to allocate 907 Avenue P (GEO ID 4700 - 066-0- 00200) to the NSP Program. [Dr. Sherry McKibben, Community Development Specialist] 6. STATUTORY AGENDA a. Presentation, discussion and possible action to authorize the City Manager to award repair of Water Well # 17 to Alsay, Inc. at a cost of $195,122.00 and authorize the City Manager to approve funding transfer. [Carol Reed, Director of Public Utilities] MAYORICITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion and possible action to discuss water policy issues. [Standing item on first agenda of each month.] b. Presentation, discussion and possible action to approve Ordinance 2011 -03, revising Ordinance 2010 -45 to expand the Veterans Affairs Advisory Board to fifteen (15) members, and a quorum of eight (8) members, 1st reading. [Mayor Turner] c. Presentation, discussion and possible action to approve Ordinance 2011 -04 to establish the Huntsville Farmers Market Advisory Board, 15` reading. [Mayor Turner] d. Presentation, discussion and possible action to approve nominations to Boards and Commissions. [Mayor Turner] e. Presentation discussion, and possible action on Employee Healthcare for year 2010 -11. [Councilmember Woodward] f. Presentation, discussion and possible action regarding update of ongoing litigation against the Huntsville - Walker County Chamber of Commerce to recover misspent and misapplied Hotel Occupancy Funds, primarily to update the citizens and council as to what has occurred and is in the public record and or available to the public. [Councilmember Ray] g. City Manager's Report 8. PUBLIC COMMENT 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551; Section 51.071 — consultation with counsel on legal matters including current and pending litigation, including, but not limited to, the City of Huntsville vs. the Huntsville/Walker -County Chamber of Commerce; Altom v. the City of Huntsville; and Russell v. the City of Huntsville. [Leonard Schneider, City Attorney] 12. RECONVENE a. Take action, if needed, on items discussed in Executive Session. 13. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and /or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the November 9, 2010, City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible a general public at all times, and to the City's website huntsvilletx. ov, in compliance with Chapter 551, 'dexl, Government DATE OF POSTING: aLl TIME OF POSTING: a pm TAKEN DOWN: I d am/ 4L�eft&9hiid, City eta CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Dalene Zender, Position 1 Tom Cole, Ward 1 Melissa Templeton, Position 2 �Urd' Mac Woodward, Ward 2 Charles Forbus, Position 3 Jack Wagamon, Ward 3 Lanny D. Ray, Mayor Pro Tern Wayne Barrett, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA SPECIAL SESSION (5:OOPM) WEDNESDAY, NOVEMBER 10, 2010 COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. SPECIAL SESSION [5:00PM] 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE U.S. Flag Texas Flag. Honor the Texas Flag. l pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. INVOCATION 4. PUBLIC COMMENT 5. ELECTION MATTERS a. Presentation, discussion, and possible action to approve Ordinance # 2011 -05, canvassing the returns of the Regular Municipal Election held on the 2"' day of November 2010, for the purpose of electing four At -Large Councilmembers. [Lee Woodward, City Secretary] 6. PUBLIC COMMENT 7. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 8. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 9. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and /or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the November 10, 2010, City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessipik to the general public at alLtimes, and to the City's websitel Mnountsvilletx.a , in compliance with Chapter 5 , l exas Government Code. DATE OF POSTING: TIME OF POSTING: r O' am � TAKEN DOWN: t \ \ 1 1 l d r am 4m� Le ood%Wrd, City Secretary CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Dalene Zander, Position 1 Tom Cole, Ward 1 Melissa Templeton, Position 2 d ' Mac Woodward, Ward 2 Charles Forbus, Position 3 Jack Wagamon, Ward 3 Lanny D. Ray, Mayor Pro Tom Wayne Barrett, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA SPECIAL SESSION (5:OOPM) WEDNESDAY, NOVEMBER 10, 2010 COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. SPECIAL SESSION [5:OOPM] 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE U.S. Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. INVOCATION 4. PUBLIC COMMENT 5. ELECTION MATTERS a. Presentation, discussion, and possible action to approve Ordinance # 2011 -05, canvassing the returns of the Regular Municipal Election held on the 2nd day of November 2010, for the purpose of electing four At -Large Councilmembers. [Lee Woodward, City Secretary] 6. PUBLIC COMMENT 7. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 8. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 9. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and /or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the November 10, 2010, City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov. in compliance with Chapter 5 , exas Government Code. DATE OF POSTING: TIME OF POSTING: c amC L oodward, Secr ry TAKEN DOWN: (l I � � IU ! amlum HUNTSVILLE PUBLIC LIBRARY BOARD Marion Barron, Chair ` Terry Stivers Julie Woods a Helen King Glenda High Jim Balzaretti HUNTSVILLE PUBLIC LIBRARY BOARD AGENDA Tuesday, November 16, 2010, 4:OOPM Huntsville City Hall — Small Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Dodson at (936) 291 -5470 two working days prior to the meeting so that appropriate arrangements can be made. I. Call to order II. Review and possible action on Minutes of the October 12, 2010 Board Meeting. III. Review and possible action on Library pavers IV. President's Report/Comments V. Librarian's Report/Expansion & Renovation Update VI. Member Inquiries /Action VII. Citizen Input/inquiry VIII. Media Inquiries IX. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Public Library Board agenda for November 11, 2010, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: &-I�.Aolo Time of Posting: Date/Time Taker oy. Lee Woodward, City Secretary w HUNTSVILLE PUBLIC LIBRARY BOARD Marion Barron, Chair ` Terry Stivers Julie Woods Helen King Glenda High N� Jim Balzaretti HUNTSVILLE PUBLIC LIBRARY BOARD AGENDA Tuesday, November 16, 2010, 4:OOPM Huntsville City Hall — Small Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Dodson at (936) 291 -5470 two working days prior to the meeting so that appropriate arrangements can be made. I. Call to order II. Review and possible action on Minutes of the October 12, 2010 Board Meeting. III. Review and possible action.on Library pavers IV. President's Report/Comments V. Librarian's Report/Expansion & Renovation Update VI. Member Inquiries /Action VII. Citizen Input/inquiry VIII. Media Inquiries IX. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Public Library Board agenda for November 11, 2010, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: - . 40( d By: Time of Posting: /G/pm Lee Woodward, Ci y Secreta Date/Time Taken Down: I I I 1 -1 ) lJ ame d�,J .t CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 Tom Cole, Ward 1 Lydia Montgomery, Position 2 CAr d ' Mac Woodward, Ward 2 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR SESSION (6:0012M) TUESDAY, NOVEMBER 16, 2010 COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [6:0013M] 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE U.S. Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. INVOCATION 4. ELECTION MATTERS a. Administer the Oath of Office to the elected members of City Council. [Judge Danny Pierce] b. Presentation, discussion and possible action to consider election of a Mayor Pro-Tem. [Mayor J. Turner] S. PUBLIC COMMENT 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meeting held on the 9d' of November 2010. [Lee Woodward, City Secretary] b. Approve Ordinance 2011 -06, amending the budget for FY09 -10. [Winston Duke, Finance Director] c. Approve Ordinance 2011 -07, amending the budget for FY10 -11. [Winston Duke, Finance Director] d. Authorize the City Manager to allocate Sleepy Hollow Circle (GEO ID 7773 - 006-0- 00200) and deed the property to Brazos Valley Affordable Housing Corporation. [Dr. Sherry McKibben, Community Development Specialist] 7. MAYORICITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion and possible action to approve Ordinance 2011 -03, revising Ordinance 2010 -45 to expand the Veterans Affairs Advisory Board to fifteen (15) members, and a quorum of eight (8) members, 2nd reading. [Mayor Turner] b. Presentation, discussion and possible action to approve nomination of Eric Armstrong to the Veterans Affairs Advisory Board. [Mayor Turner] c. City Manager's Report 1. Zumba class 2. Employee recognition 3. Christmas events 8. PUBLIC COMMENT 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 11. ADJOURNMENT "If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the November 16, 2010, City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible t general public at all times, and to the City's website, r.4untsvilletx.aov, in compliance with Chapter 551, T xa Governmen�eDATE OF POSTING: 1 I d I 1; TIME OF POSTING: V La.Vpm j Lee ward, City creta TAKEN DOWN: I 1-7 a dl 6tj CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 Tom Cole, Ward 1 Lydia Montgomery, Position 2 d Mac Woodward, Ward 2 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR SESSION (6:OOPM) TUESDAY, NOVEMBER 16, 2010 COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [6:OOPM] 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE U.S. Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. INVOCATION 4. ELECTION MATTERS a. Administer the Oath of Office to the elected members of City Council. [Judge Danny Pierce] b. Presentation, discussion and possible action to consider election of a Mayor Pro-Tem. [Mayor J. Turner] 5. PUBLIC COMMENT 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meeting held on the 9`" of November 2010. [Lee Woodward, City Secretary] b. Approve Ordinance 2011 -06, amending the budget for FY09 -10. [Winston Duke, Finance Director] c. Approve Ordinance 2011 -07, amending the budget for FY10 -11. [Winston Duke, Finance Director] d. Authorize the City Manager to allocate Sleepy Hollow Circle (GEO ID 7773 - 006-0- 00200) and deed the property to Brazos Valley Affordable Housing Corporation. [Dr. Sherry McKibben, Community Development Specialist] 7. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion and possible action to approve Ordinance 2011 -03, revising Ordinance 2010 -45 to expand the Veterans Affairs Advisory Board to fifteen (15) members, and a quorum of eight (8) members, 2nd reading. [Mayor Turner] b. Presentation, discussion and possible action to approve nomination of Eric Armstrong to the Veterans Affairs Advisory Board. [Mayor Turner] c. City Manager's Report 1. Zumba Gass 2. Employee recognition 3. Christmas events 8. PUBLIC COMMENT 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 11. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and /or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the November 16, 2 City Council A da was posted on the City Hall bulletin board, a place convenient and readily accessible to he neral public I times, and to the City's website, huntsvilletx.gov, in compliance with C apter 551, Tex s G vemment Cod . DATE OF POSTING: TIME OF POSTING: n I C> t � a �m 1 �!r Lee oodward, City Secretary TAKEN CITY OF HUNTSVILLE, TEXAS J. Turner James Fitch, Position 1 Lydia Montgomery Position 2 q Don H. Johnson, Position 3 Keith D. Olson, Position 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR SESSION TUESDAY, NOVEMBER 16, 2010 CITY HALL COUNCIL CHAMBERS 1212 AVE. M, HUNTSVILLE, TEXAS Tom Cole, Ward 1 Mac Woodward, Ward 2 Jack Wagamon, Ward 3 Warne Barrett, Ward 4 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Mary Joyner, Executive Assistant (936.291.5400) two working days prior to the meeting so appropriate arrangements can be made. AMENDMENT TO AGENDA — ADDITIONAL AGENDA ITEM 6. Consent agenda e. Authorize the City Manager to apply for, accept, if awarded, and Implement the Texas Department of Community Affairs HOME grant. If, during the course of the meeting and discussion of items covered by this notice, City Council determines that a closed or executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the election, appointment and/or duties of one or more officers and/or employees; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and /or Other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Mary Joyner, Executive Assistant, do hereby certify that a copy of the Friday, November 12, 2010, City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: / / Q) / b TIME OF POSTING: Mary Joyner, Execu ve Assistant CITY OF HUNTSVILLE, TEXAS J. Turner James Fitch, Position 1 Lydia Montgomery Position 2 d 4 Don H. Johnson, Position 3 Keith D. Olson, Position 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR SESSION TUESDAY, NOVEMBER 16, 2010 CITY HALL COUNCIL CHAMBERS 1212 AVE. M, HUNTSVILLE, TEXAS Tom Cole, Ward 1 Mac Woodward, Ward 2 Jack Wagamon, Ward 3 Wavne Barrett. Ward 4 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Mary Joyner, Executive Assistant (936.291.5400) two working days prior to the meeting so appropriate arrangements can be made. AMENDMENT TO AGENDA — ADDITIONAL AGENDA ITEM 6. Consent agenda e. Authorize the City Manager to apply for, accept, if awarded, and Implement the Texas Department of Community Affairs HOME grant. If, during the course of the meeting and discussion of items covered by this notice, City Council determines that a closed or executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the election, appointment and /or duties of one or more officers and /or employees; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and /or Other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out Above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Mary Joyner, Executive Assistant, do hereby certify that a copy of the Friday, November 12, 2010, City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: �/- / (-� / b TIME OF POSTING: ,m. Mary Joyner, Execu ve Assistant Huntsville Beautification Advisory Committee Jacob Donellan Helen Belcher � Karen Lang Deborah Gilbert � Hazel Wyatt Conrad Liles Corey Lazar Huntsville Beautification Advisory Committee — Agenda Wednesday, November 17, 2010, 4:OO1PM Huntsville City Hall — Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion or Action Items a. Presentation, discussion and /or possible action on the minutes from September 30, 2010. b. Presentation, discussion and /or possible action on applying for the Tree City USA recognition. c. Presentation, discussion and /or possible action on setting a date for the 2011 Beautification Golf Tournament. d. Presentation, discussion and /or possible action on an update from the Community Services Department. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Beautification Advisory Committee agenda for November 17, 2010, was posted on the City Hall bulletin b rd, a place convenient and readily accessible to the general public at all times, ' compliance it hapter 551, Texas Govern ent Code. Date of Posting: 1 b ) L2 By: Time of Posting: d Woodward, City Secretary Taken Down: Huntsville Beautification Advisory Committee Jacob Donellan Helen Belcher `► Karen Lang Deborah Gilbert Hazel Wyatt Conrad Liles 4 Corey Lazar Huntsville Beautification Advisory Committee — Agenda Wednesday, November 17, 2010, 4:OOPM Huntsville City Hall — Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936- 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion or Action Items a. Presentation, discussion and /or possible action on the minutes from September 30, 2010. b. Presentation, discussion and /or possible action on applying for the Tree City USA recognition. c. Presentation, discussion and /or possible action on setting a date for the 2011 Beautification Golf Tournament. d. Presentation, discussion and /or possible action on an update from the Community Services Department. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Beautification Advisory Committee agenda for November 17, 2010, was posted on the City HaIIA5ulletin bo d, a place convenient and readily accessible to the general public at I times, in c m liance it Chapter 551, Texas Govem ent ode. Date of Posting: ID 10 p, By: Time of Posting- Le a� Le W odward, City Secretary Taken Down: $ Huntsville Cemetery Advisory Board Gene Barrett Kay King Mitchell Bobbe Nolan N Bonnie Thorne D'Anne Crews a„s James Patton Percy Howard Joyce Robinson Candyce Dixon Stephanie Smither Douglas Wright Huntsville Cemetery Advisory Board Meeting Agenda Thursday, November 18, 2010, 1:0012M Huntsville City Hall — Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 2945708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and /or Action Items A. Presentation, discussion and /or possible action on the minutes of October 21, 2010. B. Presentation, discussion and /or possible action on the ordering of the cast aluminum marker for the Steamboat House from the Southwell Company. C. Presentation, discussion and /or possible action on funds collected for Cemetery improvements. D. Presentation, discussion and /or possible action on any matters included in the Cemetery Master Plan (grants). E. Presentation, discussion and /or possible action on replacing the sign identifying the seven union soldiers buried in Oakwood Cemetery. F. Presentation, discussion and /or possible action on the report regarding the Walker County Historical Association's historical tours of Oakwood Cemetery on October 30. G. Presentation, discussion and /or possible action on updates from the Community Services Department: • Cemetery Operations Budget • Cemetery Endowment Fund 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville (Cemetery Advis6ry Boarq a enda for November 18, 2010 was posted on the City Hall bulletin board, a place convenient and r dily sible t th general public at all times, i complia ce with Chapter 551, Texas Government Code. Date of Posting: Time of Posting: c�J By: t. Huntsville Cemetery Advisory Board Gene Barrett Kay King Mitchell Bobbe Nolan Bonnie Thorne D'Anne Crews a James Patton Percy Howard Joyce Robinson Candyce Dixon Stephanie Smither Douglas Wright Huntsville Cemetery Advisory Board Meeting Agenda Thursday, November 18, 2010, 1:OOPM Huntsville City Hall — Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 2945708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and /or Action Items A. Presentation, discussion and /or possible action on the minutes of October 21, 2010. B. Presentation, discussion and /or possible action on the ordering of the cast aluminum marker for the Steamboat House from the Southwell Company. C. Presentation, discussion and /or possible action on funds collected for Cemetery improvements. D. Presentation, discussion and /or possible action on any matters included in the Cemetery Master Plan (grants). E. Presentation, discussion and /or possible action on replacing the sign identifying the seven union soldiers buried in Oakwood Cemetery. F. Presentation, discussion and /or possible action on the report regarding the Walker County Historical Association's historical tours of Oakwood Cemetery on October 30. G. Presentation, discussion and /or possible action on updates from the Community Services Department: • Cemetery Operations Budget • Cemetery Endowment Fund 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Ht November 18, 2010 was posted on the City Hall bulletin board, a place co public at all times, in c with Chapter 551, Texas Government Code. Date of Posting: I C Time of Posting: Advi ry Board agenda for ly acpesoble tb the general A CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson .4* Bill Knotts Rowe Creager, Vice Chairman CA'6% Beth Newton Leroy Hilton 1 Marilyn Maril Soffar PLANNING & ZONING COMMISSION AGENDA NOVEMBER 18, 2010 at 5:30PM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936- 294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION (5:30PM1 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. CONSIDER the Final Plat of Ravenwood Crossing (formerly Huntsville Crossing), located in the 200 Block of 1-45 South (Westside Feeder Road; Metro National property), in the P. Gray League, A -24, in the city limits of Huntsville consisting of 31.35 acres. 5. CONSIDER the Final Plat of Landeros Subdivision, located in the 3100 block of Old Houston Road in the E. Davids Survey, A -157, in the city limits of Huntsville consisting of 0.550 acres. 6. DISCUSS the Development Code Revision Process. 7. PUBLIC COMMENTS 8. ADJOURNMENT If, during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071— consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift, 551.074 — personnel matters regarding the appofntment, employment, evaluation, reassignment duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the November 18, 2010 Planning & Zoning Commission Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: /nC —CAA _0! I I TIME OF POSTING: I 0� m - Lee Woodward, City Secretary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Bill Knotts Rowe Creager, Vice Chairman . Beth Newton Leroy Hilton Marilyn Soffar PLANNING & ZONING COMMISSION AGENDA NOVEMBER 18, 2010 at 5:30PM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936-2945782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION (5:30PM1 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag -Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. CONSIDER the Final Plat of Ravenwood Crossing (formerly Huntsville Crossing), located in the 200 Block of 1-45 South (Westside Feeder Road; Metro National property), in the P. Gray League, A -24, in the city limits of Huntsville consisting of 31.35 acres. 5. CONSIDER the Final Plat of Landeros Subdivision, located in the 3100 block of Old Houston Road in the E. Davids Survey, A -157, in the city limits of Huntsville consisting of 0.550 acres. 6. DISCUSS the Development Code Revision Process. 7. PUBLIC COMMENTS 8. ADJOURNMENT N, during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071- consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding tine appointment' employment evaluation, reassignment duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.067 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session Is held In accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the November 18, 2010 Planning 8 Zoning Commission Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. / DATE OF POSTING: zz— I TIME OF POSTING: in • Lee Woodward, City Secretary TAKEN DOWN: CITY OF HUNTSV ILLE, TEXAS J. Tumor, Mayor Lanny Ray R John Fuchs Jim Balzaretti Jacob Bullion d a Chuck Ellis Dan McDaniels Tom Fordyce Wayne Keen Bill Butler James Ross Gerald Norwood Tom Oleinik Art Moseley Patrick Harty VETERANS AFFAIRS ADVISORY AGENDA REGULAR SESSION (5:30PM) THURSDAY, NOVEMBER 18, 2010 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (938/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:30PM] 1. CALL TO ORDER 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and /or reports and potentially take action on the following items: a. Approve minutes of meeting of October 21, 2010. [Mayor Turner] b. Hear reports from committee members. [Mayor Turner] c. Discuss plans to celebrate the return of the National Guard 72nd Battalion. d. What next? [Mayor Turner] e. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT "If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. I, Lee Woodward, City Secretary, do hereby certify that a copy of the November 18, 2010, Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.00v, In complr<a71�e with Chapter 551, Texas Government Code. I I , DATE OF POSTING: TIME OF POSTING: u _ Lee TAKEN DOWN: ' 1 am m CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Lanny Ray John Fuchs Jim Balzaretti Jacob Bullion ` Chuck Ellis Dan McDaniels Tom Fordyce Wayne Keen Ord Bill Butler James Ross Gerald Norwood Tom Oleinik Art Moseley Patrick Harty VETERANS AFFAIRS ADVISORY AGENDA REGULAR SESSION (5:30PM) THURSDAY, NOVEMBER 18, 2010 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION /ACTION The Board will meet to discuss, hear presentations and /or reports and potentially take action on the following items: a. Approve minutes of meeting of October 21, 2010. [Mayor Turner] b. Hear reports from committee members. [Mayor Turner] c. Discuss plans to celebrate the return of the National Guard 72nd Battalion. d. What next? [Mayor Turner] e. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and /or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the November 18, 2010, Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient anal readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.aov, in comp Dance with ter 551, Texas Government Code. DATE OF POSTING: 1 TIME OF POSTING: TAKEN DOWN: (am m t' �� Lee ward, City Secretary CITY OF HUNTSVILLE, TEXAS Dan Phillips, Chairman Matt Hannes, Vice- Chairman 'M John Cromer, Alternate A Nate Grigsby, Position 1 ° Bobby Crowson, Alternate B va 1� Joe E. Kirk, Position 3 Christina Felder, Position 4 ZONING BOARD OF ADJUSTMENT AGENDA FRIDAY, NOVEMBER 19,2010,12:00 NOON CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936-294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION r12:00PM1 1. CALL TO ORDER 2. ROLL CALL and selection of Altemate(s) if needed. 3. PUBLIC HEARING for the request by Jim Willett, Director of C.O.M.E, applicant, for a variance to Chapter 8, Water Facilities, Section 802.3 Fire Hydrants of the Huntsville Development Code, subject property located at 340 State Highway 75 North, Huntsville, TX. 4. CONSIDER the request Jim Willett, Director of Community Organization for Missionary Endeavors (C.O.M.E), applicant, for a variance to Chapter 8, Water Facilities, Section 802.3 Fire Hydrants of the Huntsville Development Code, subject property located at 340 State Highway 75 North, Huntsville, TX. 5. DISCUSS sidewalk variances. 6. CONSIDER the minutes of October 29, 2010. 7. ADJOURNMENT If, during the course of the meeting and discussion of any items covered by this notice, the Zoning Board of Adjustment determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value. of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Zoning Board of Adjustment will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the November 19, 2010 Zoning Board of Adjustment Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: O TIME OF POSTING: 1 DATE REMOVED: Lee Woodward, City Secretary CITY OF HUNTSVILLE, TEXAS Matt Hannes Joe E. Kirk Christina Felder Nate Grigsby Ury�� Dan Phillips" Bobby Crowson John Cromer ZONING BOARD OF ADJUSTMENT AGENDA FRIDAY, NOVEMBER 19,2010,12:00 NOON CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 - 2945782 two working days prior to the meeting so that appropriate arrangements can be made. PUBLIC HEARING On November 19, 2010 at 12:00 Noon, the City of Huntsville Zoning Board of Adjustment will hold a public hearing in the Conference Room of City Hall located at 1212 Avenue M, Huntsville, Texas, 77340, to consider the following Variance Request: 1. C.O.M.E. (Community Organization for Missionary Endeavors), applicant, for a variance to Chapter 8, Water Facilities, Section 802.3 Fire hydrants of the Huntsville Development Code, subject property located at 340 State Highway 75 North, Huntsville, TX. You are hereby notified that the Board plans to take action on this matter. The written documents may be examined and written comments will be accepted during normal business hours in the office of the Planning Division located at the City Service Center, 448 State Highway 75 North, Huntsville, TX 77320 or you may call 936 - 2945782. H, during the course of the meeting and discussion of any items covered by this notice, the Zoning Board of Adjustment determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property, 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignmen4 duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. K a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Zoning Board of Adjustment will reconvene in Open Session in order to take action, if necessary, on the Items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the November 19, 2010 Zoning of Adjustment genda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general pub'c at all times, i co pliance with C pter 551, Texas Government Code. DATE OF POSTING: ! D i' / U TIME OF POSTING: ' 4 C) Lee Woodward, i y Sehretary DATE REMOVED: 1 ( �u D CITY OF HUNTSVILLE, TEXAS Dan Phillips, Chairman Matt Hannes, Vice- Chairman John Cromer, Alternate A Nate Grigsby, Position 1 Bobby Crowson, Alternate B Joe E. Kirk, Position 3 4W Christina Felder, Positron 4 ZONING BOARD OF ADJUSTMENT AGENDA FRIDAY, NOVEMBER 19, 2010,12:00 NOON CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 - 2945782 two working days Prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION r12:00PM1 1. CALL TO ORDER 2. ROLL CALL and selection of Altemate(s) if needed. 3. PUBLIC HEARING for the request by Jim Willett, Director of C.O.M.E, applicant, for a variance to Chapter 8, Water Facilities, Section 802.3 Fire Hydrants of the Huntsville Development Code, subject property located at 340 State Highway 75 North, Huntsville, TX. 4. CONSIDER the request Jim Willett, Director of Community Organization for Missionary Endeavors (C.O.M.E), applicant, for a variance to Chapter 8, Water Facilities, Section 802.3 Fire Hydrants of the Huntsville Development Code, subject property located at 340 State Highway 75 North, Huntsville, TX. 5. DISCUSS sidewalk variances. ` 6. CONSIDER the minutes of October 29, 2010. 7. ADJOURNMENT H, during the course of fro meeting and discussion of any items covered by this notice, the Zoning Board of Adjustment determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071- consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value. of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appoinbnent, employment evaluation, massignmen4 duties, discipline, or dismissal of a public officer or employee, 551.076 - implementation of secudW personnel or devices; 551.067 - deliberation regarding economic development negotiation; aneVor other matters as authorized under the Texas Government Code. M a Closed or Executive session Is held In accordance with the Texas Government Code as set out above, the Zoning Board of Adjustment will reconvene In Open Session In order to take action, ff necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the November 19, 2010 Zoning Board of Adjustment Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government r.,4- DATE OF POSTING: 1 I -' as, 0 / t/ TIME OF POSTING: Ii DATE REMOVED: oax \ Lee Woodward, City Secretary CITY OF HUNTSVILLE, TEXAS Matt Hannes ' Joe E. Kirk Christina Felder Nate Grigsby Dan Phillips Bobby Crowson John Cromer ZONING BOARD OF ADJUSTMENT AGENDA FRIDAY, NOVEMBER 19, 2010,12:00 NOON CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 - 2945782 two working days prior to the meeting so that appropriate arrangements can be made. PUBLIC HEARING On November 19, 2010 at 12:00 Noon, the City of Huntsville Zoning Board of Adjustment will hold a public hearing in the Conference Room of City Hall located at 1212 Avenue M, Huntsville, Texas, 77340, to consider the following Variance Request: 1. C.O.M.E. (Community Organization for Missionary Endeavors), applicant, for a variance to Chapter 8, Water Facilities, Section 802.3 Fire hydrants of the Huntsville Development Code, subject property located at 340 State Highway 75 North, Huntsville, TX. You are hereby notified that the Board plans to take action on this matter. The written documents may be examined and written comments will be accepted during normal business hours in the office of the Planning Division located at the City Service Center, 448 State Highway 75 North, Huntsville, TX 77320 or you may call 936 - 2945782. H, during the course of the meeting and discussion of any items covered by this notice, the Zoning Board of Adjustment determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment; duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.067 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Zoning Board of Adjustment will reconvene in Open Session in order to take action, ffnecessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the November 19, 2010 Zoning Board of Adjustment Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, ' mplianee with Chapter 551, Texas Government Code. DATE OF POSTING: 10/31 1 10 '1 0 - I TIME OF POSTING: �. y C Lee Woodward, City Secretary DATE REMOVED