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Monthly Posted Agenda - January 2016 CITY OF HUNTSVILLE, TEXAS Andy Brauninger, Mayor Keith D.Olson,At-Large Position 4,Chair Don H.Johnson,At-Large Position 3 Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA TUESDAY, JANUARY 5, 2016-8:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes b. Discuss impact of retirees remaining on the City Medical Insurance Plan to the budget of the Medical Insurance Fund and to the GASB-45 liabilities 3. ADJOURNMENT I CERTIFICATE I hereby certify that a copy of the January 5,2016,Finance Committee Meeting Agen a s posted on all bulletin board, a place convenient and readily accessible to the neral public tall Imes, and o the Ci website,www.huntsvilletx.gov,in compliance with Chapter 551, exa ''Govern ent ode. �� DATE OF POSTING: ��� 3 TIME OF POSTING: �, P Lee Odd—ward,City cretary DATE TAKEN DOWN: 14W 16 ��-l30 l rs CITY OF HUNTSVILLE, TEXAS Andy Brauninger, Mayor � Keith D.Olson,At-Large Position 4,Chair 4L Don H.Johnson,At-Large Position 3 OR Joe Emmett,Ward 1 11S4 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA TUESDAY,JANUARY 5, 2016 -8:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary(936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes b. Discuss impact of retirees remaining on the City Medical Insurance Plan to the budget of the Medical Insurance Fund and to the GASB-46 liabilities 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the January 6,2016,Finance Committee Meeting da was posted on the City Hall bulletin board, a place convenient and readily accessible to the general p lic t all times, and City's website,www.huntsvilletK.gov,in compliance with Chapter 661,T as Gov n ent C de. r � DATE OF POSTING: 1 l,'ll TIME OF POSTING: 1 e Woodward,-City Secretary DATE TAKEN DOWN: �� ��136 (rte P05�,lt CITY OF HUNTSVILLE, TEXAS Andy Brauninger, Mayor Keith D.Olson,At-Large Position 4,Chair 4L Andy Brauninger,Mayor c. 0% Don H.Johnson,At-Large Position 3 Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA TUESDAY,JANUARY 5, 2016-8:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes b. Discuss impact of retirees remaining on the City Medical Insurance Plan to the budget of the Medical Insurance Fund and to the GASB45 liabilities C. Discussion of Way-finding Signage Project d. Presentation on proposed Visitors Center expansion and financing possibilities 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the January 5,2016,Finance Committee Meeting A da was posted on the City Hall bulletin board, a place convenient and readily accessible to the g neral pub is a all times, and t the ityIs website,www.huntsvilletK.gov,in compliance with Chapter,551,Texa ,over nt Code. DATE OF POSTING: I�v TIME OF POSTING: { Cc Cay-) L oodward,City Secretary DATE TAKEN DOWN: j'(�l'Iv CITY OF HUNTSVILLE, TEXAS Andy Brauninger, Mayor Keith D.Olson,At-Large Position 4,Chair Andy Brauninger,Mayor c Don H.Johnson,At-Large Position 3 Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA TUESDAY, JANUARY 5, 2016-8:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER I 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes b. Discuss impact of retirees remaining on the City Medical Insurance Plan to the budget of the Medical Insurance Fund andh tot a GASB-45 liabilities C. Discussion of Way-finding Signage Project d. Presentation on proposed Visitors Center expansion and financing possibilities 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the January 5,2016,Finance Committee Meeting Ag da was posted on the City Hall bulletin board, a place convenient and readily accessible to the general publi t all time and to the City's website,www.huntsvilletK.gov, in compliance with Chapter 551,Tex s ver me ode. DATE OF POSTING: I91I 3c I J TIME OF POSTING: l�' 15 Le oo ward, DATE TAKEN DOWN: 4 CITY OF HUNTSVILLE, TEXAS Andy Brauninger, Mayor Keith D.Olson,Mayor Pro Tem,Position 4 Joe Emmett,Ward 1 Lydia Montgomery,Position 2 At-Large �,�yot Tish Humphrey,Ward 2 Don H.Johnson,Position 3 At-Large Ronald Allen,Ward 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, JANUARY 5,2016—6:00 P.M. REGULAR SESSION CITY COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. I MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. ELECTION MATTERS a. Administer the Oath of Office to the newly-elected Mayor. b. Presentation,public comment, discussion, and possible action to elect a Mayor Pro Tem. [Mayor Brauninger] 4. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations.An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meeting held on December 15,2015. [Lee Woodward,City Secretary] b. Adopt Resolution 2016-19 ratifying the prior adoption of Resolutions 2016-08 through 2016-18, and authorizing payment. [Matt Benoit, City Manager] c. Authorize the City Manager to approve a purchase order for$250,000 for the disposal of solid waste at the Brazos Valley Solid Waste Authority's Twin Oaks Landfill. [Carol Reed, Director of Public Works] d. Approve the purchase of one Travis Refuse Trailer. [Carol Reed, Director of Public Works, and Mike Clouds, Fleet Manager] S. STATUTORY AGENDA a. Presentation, public comment, discussion, and possible action to Consider authorizing the City Manager to order an appraisal, title report, and survey for the possible sale of City-owned property located at 1930 A Sam Houston Avenue, and to advertise for bids.[Aron Kulhavy, Director of Community and Economic Development] 6. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, public comment, discussion, and possible action on nominations of the Mayor and Mayor Pro Tem for the City Council 2016 representative and alternate, respectively, to the General Assembly and Board of Directors of the Houston-Galveston Area Council(H-GAC).[Mayor Brauninger] b. Presentation, public comment, discussion, and possible action on nominations of Councilmembers Don H. Johnson, Joe Emmett, Joe P. Rodriquez, and Mayor Andy Brauninger to serve on the City Council Finance Committee (the Mayor will select a member to serve as chair, per 8.02 of the City Council Rules of Procedure). [Mayor Brauninger] c. Presentation, public comment, discussion, and possible action on nomination of Lydia Montgomery to serve on the City Council Communication/Service Committee. [Mayor Brauninger] d. Presentation,public comment, discussion, and possible action on the nomination of Councilmember Johnson as the 2016 Chairperson for the Tax Increment Reinvestment Zone#1 Board of Directors.[Mayor Brauninger] 7. REQUESTS FOR CITIZEN PARTICIPATION An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken. a. Presentation, public comment, discussion, and possible action on Citizen Participation Request from Christie Clark at 3702 Summer Lane to discuss"McDonald Creek—Progress discussion redirecting water flow." 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 10. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code Chapter 551, Section 551.071 legal advice on the following items: (i) claims regarding McDonald Creek; (ii) log cabin located at 1103 and 1105 University Avenue and Notice to Vacate. 11. RECONVENE Take action, if necessary,on items addressed during Executive Session. 12. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE 1,Lee Woodward,City Secretary,do hereby certify that a copy of the January 5,2016 City Council Agenda s posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times,and to the 's website huntsvilletx.gov, in compliance with Chapter 551,Texas Govern ent C e. DATE OF POSTING: TIME OF POSTING: a pm �30 Le Woodward,City eta TAKEN DOWN` CITY OF HUNTSVILLE, TEXAS Andy Brauninger, Mayor Keith D.Olson,Mayor Pro Tem,Position 4 ` Joe Emmett,Ward 1 Lydia Montgomery,Position 2 At-Large �ON Tish Humphrey,Ward 2 Don H.Johnson,Position 3 At-Large Ronald Allen,Ward 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY,JANUARY 5, 2016—6:00 P.M. REGULAR SESSION CITY COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. ELECTION MATTERS a. Administer the Oath of Office to the newly-elected Mayor. b. Presentation,public comment, discussion, and possible action to elect a Mayor Pro Tem. [Mayor Brauninger] 4. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations.An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meeting held on December 15, 2015. [Lee Woodward,City Secretary] b. Adopt Resolution 2016-19 ratifying the prior adoption of Resolutions 2016-08 through 2016-18, and authorizing payment. [Matt Benoit,City Manager] c. Authorize the City Manager to approve a purchase order for$250,000 for the disposal of solid waste at the Brazos Valley Solid Waste Authority's Twin Oaks Landfill.[Carol Reed, Director of Public Works] d. Approve the purchase of one Travis Refuse Trailer. [Carol Reed, Director of Public Works, and Mike Clouds, Fleet Manager] 5. STATUTORY AGENDA a. Presentation, public comment, discussion, and possible action to Consider authorizing the City Manager to order an appraisal, title report, and survey for the possible sale of City-owned property located at 1930 A Sam Houston Avenue, and to advertise for bids. [Aron Kulhavy, Director of Community and Economic Development] S. MAYOR/CITY COUNCIUCITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, public comment, discussion, and possible action on nominations of the Mayor and Mayor Pro Tem for the City Council 2016 representative and alternate, respectively, to the General Assembly and Board of Directors of the Houston-Galveston Area Council(H-GAC).[Mayor Brauninger] b. Presentation, public comment, discussion, and possible action on nominations of Councilmembers Don H. Johnson, Joe Emmett, Joe P. Rodriquez, and Mayor Andy Brauninger to serve on the City Council Finance Committee (the Mayor will select a member to serve as chair, per 8.02 of the City Council Rules of Procedure). [Mayor Brauninger] c. Presentation, public comment, discussion, and possible action on nomination of Lydia Montgomery to serve on the City Council Communication/Service Committee. [Mayor Brauninger] d. Presentation,public comment, discussion, and possible action on the nomination of Councilmember Johnson as the 2016 Chairperson for the Tax Increment Reinvestment Zone#1 Board of Directors.[Mayor Brauninger] 7. REQUESTS FOR CITIZEN PARTICIPATION An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken. a. Presentation, public comment, discussion, and possible action on Citizen Participation Request from Christie Clark at 3702 Summer Lane to discuss"McDonald Creek—Progress discussion redirecting water flow." 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements conceming items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 10. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code Chapter 551, Section 551.071 legal advice on the following items: (i) claims regarding McDonald Creek; (ii) log cabin located at 1103 and 1105 University Avenue and Notice to Vacate. 11. RECONVENE Take action, if necessary, on items addressed during Executive Session. 12. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the January 5,2016 City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times,and to the City's website huntsvilletx.gov, in compliance with Chapter 551,Texas Govemnient C de.�� DATE OF POSTING: 3 �/ TIME OF POSTING: /pm a o dward, e TAKEN DOWN: t��1i4 CITY OF HUNTSVILLE, TEXAS Andy Brauninger, Mayor Don H.Johnson,At-Large Position 3,Chair R Joe Rodriquez,Ward 4 �GH Lydia Montgomery,At-Large Position 2 �kf HUNTSVILLE CITY COUNCIL LONG RANGE PLANNING AD HOC COMMITTEE AGENDA FRIDAY, JANUARY 8, 2016-8:30 A.M. CITY HALL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403),two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear staff presentations, discuss, and may consider recommendations to the City Council on long range planning for the City. a. Approve minutes of last meeting b. New Business: I. Review long-term financial planning scenarios c. Old Business: ii. Facilities Needs Assessments-Statue and Visitor Center expansion iii. Facilities Needs Assessment—Public Safety Facilities iv. IMS street assessment V. Palm Street Water Plant study vi. A.J.Brown Wastewater Treatment Plant study vii. N.B.Davidson Wastewater Treatment Plant study viii. Consider dates and times for future meetings 3. ADJOURNMENT I CERTIFICATE I hereby certify that a copy of the January 8, 2016, Long Range Planningoc Committee Meeting agenda was posted on the City Hall bulletin board, a place convenient and readily acc sidle to the general public at all times, and to the City's website,www.huntsvilletx.gov,in complian a wit� apte 5 ,TexasGo ment Code. DATE OF POSTING: L4 I L 0o ward,Ci to ry TIME OF POSTING: DATE TAKEN DOWN: ,I CITY OF HUNTSVILLE, TEXAS Andy Brauninger, Mayor Don H.Johnson,At-Large Position 3,Chair Joe Rodriquez,Ward 4 �«y Lydia Montgomery,At-Large Position 2 HUNTSVILLE CITY COUNCIL LONG RANGE PLANNING AD HOC COMMITTEE AGENDA FRIDAY, JANUARY 8, 2016-8:30 A.M. CITY HALL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary(936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear staff presentations, discuss, and may consider recommendations to the City Council on long range planning for the City. a. Approve minutes of last meeting k b. New Business: i. Review long-term financial planning scenarios c. Old Business: ii. Facilities Needs Assessments-Statue and Visitor Center expansion iii. Facilities Needs Assessment—Public Safety Facilities iv. IMS street assessment V. Palm Street Water Plant study vi. A.J.Brown Wastewater Treatment Plant study vii. N.B.Davidson Wastewater Treatment Plant study viii. Consider dates and times for future meetings 3. ADJOURNMENT CERTIFICATE 1 hereby certify that a copy of the January 8, 2016, Long Range Planning Hoc Committee Meeting agenda was posted on the City Hall bulletin board, a place convenient and rea y ac ss le to the general public at all times, and to the City's websit ,www.huntsvilletK.gov,in complia,(, nc wi hap r 55 ,Texas Gove m Code. I / DATE OF POSTING: � ` �ee_ o ard, ec to TIME OF POSTING: I ( On C_5__V_� DATE TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Andy Brauninger, Mayor Don H.Johnson,At-Large Position 3,Chair IL Joe Rodriquez,Ward 4 ��y Lydia Montgomery,At-Large Position 2 HUNTSVILLE CITY COUNCIL LONG RANGE PLANNING AD HOC COMMITTEE AGENDA MONDAY,JANUARY 11, 2016-8:30 A.M. CITY HALL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary(936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear staff presentations, discuss, and may consider recommendations to the City Council on long range planning for the City. a. Approve minutes of last meeting b. New Business: i. Review Stormwater Master Plan drainage study ii. Review Quality of Life presentation and possible projects c. Old Business: I. Review long-term financial planning scenarios ii. Facilities Needs Assessments-Statue and Visitor Center expansion iii. Facilities Needs Assessment—Public Safety Facilities iv. IMS street assessment V. Palm Street Water Plant study vi. A.J.Brown Wastewater Treatment Plant study vii. N.B.Davidson Wastewater Treatment Plant study viii. Consider dates and times for future meetings 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the January 11, 2016, Long Range Planning Ad Hoc Com e' eeting agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the enera public at all times, and to the City's website,www.huntsvilletx.gov,in compliance ith apter 551,T as overn ent Code. l I DATE OF POSTING: q Woodward,City Se TIME OF POSTING: L C:Dn DATE TAKEN DOWN: t I a,IIlo CITY OF HUNTSVILLE, TEXAS Andy Brauninger, Mayor Don H.Johnson,At-Large Position 3,Chair Joe Rodriquez,Ward 4 Lydia Montgomery,At-Large Position 2 HUNTSVILLE CITY COUNCIL LONG RANGE PLANNING AD HOC COMMITTEE AGENDA MONDAY,JANUARY 11, 2016—8:30 A.M. CITY HALL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary(936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear staff presentations, discuss, and may consider recommendations to the City Council on long range planning for the City. a. Approve minutes of last meeting b. New Business: I. Review Stormwater Master Plan drainage study ii. Review Quality of Life presentation and possible projects c. Old Business: i. Review long-term financial planning scenarios ii. Facilities Needs Assessments-Statue and Visitor Center expansion iii. Facilities Needs Assessment—Public Safety Facilities iv. IMS street assessment V. Palm Street Water Plant study vi. A.J.Brown Wastewater Treatment Plant study vii. N.B.Davidson Wastewater Treatment Plant study viii. Consider dates and times for future meetings 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the January 11, 2016, Long Range Planning Ad Hoc Committee Meeting agenda was posted on the City Hall bulletin board, a place convenient and dily acce le to the general public at all times, and to the City's website,www.huntsvilletx.gov,in complian h Chapte 55 Texas Government Code LVDATE OF POSTING: ' l lD TIME OF POSTING: C1 Lee Woodrd, i�c eta DATE TAKEN DOWN: PARKS AND RECREATION ADVISORY BOARD Mayor Mac Woodward Nate Grigsby, Chairman Conrad Liles Woody Woods, Vice Chairman Kevin Edney Rhonda Reddoch Keith Jenkins, SHSU Maxia Farris Ray Black, HSP Chris Cirrito Marcus Evans, HISD John K. Smither PARKS AND RECREATION ADVISORY BOARD MEETING MONDAY, JANUARY 11, 2016, 12:00 P.M. Huntsville City Hall — Large Conference Room 1212 Avenue M, Huntsville, Texas, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order(12:00 P.M.) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of the November 9, 2015 meeting. B. Presentation, discussion and/or possible action on the Parks Master Plan Survey Presentations. C. Presentation, discussion and/or possible action on the new concession stand by Field 10. D. Presentation, discussion and/or possible action the update from the Parks and Leisure Department. (1) Parks Division (2) Aquatics Division (3) Recreation Division (4) Visitor's Center 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for January 11, 2016, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general pZWood;5 times, in compliance with Chapter 551, Texas Government Code. Date of Posting: �P Ir By: Time of Posting: ` 3O Le , City a airy Taken Down: PARKS AND RECREATION ADVISORY BOARD Mayor Mac Woodward Nate Grigsby, Chairman Conrad Liles Woody Woods,Vice Chairman NO Kevin Edney Rhonda Reddoch . a� Keith Jenkins, SHSU Maxia Farris Ray Black, HSP Chris Cirrito Marcus Evans, HISD John K. Smither PARKS AND RECREATION ADVISORY BOARD MEETING MONDAY, JANUARY 11, 2016, 12:00 P.M. Huntsville City Hall — Large Conference Room 1212 Avenue M, Huntsville, Texas, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order(12:00 P.M.) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of the November 9, 2015 meeting. B. Presentation, discussion and/or possible action on the Parks Master Plan Survey Presentations. C. Presentation, discussion and/or possible action on the new concession stand by Field 10. D. Presentation, discussion and/or possible action the update from the Parks and Leisure Department. (1) Parks Division (2) Aquatics Division (3) Recreation Division (4) Visitor's Center 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for January 11, 2016, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general p lic at all ti�rses, in compliance with Chapter 551, Tex?s overnment Code. 1 Date of Posting: ) By: Time of Posting: Y"� Le oodward, ty Secreta, Taken Down: �� t�✓� 1 CITY OF HUNTSVILLE, TEXAS Andy Brauninger, Mayor Dalene Zender,Chair Dana Nicolay Ann Hodges Ken Ken Holland Scotty Cherryholmes HOTEL OCCUPANCY TAX BOARD MEETING AGENDA WEDNESDAY,JANUARY 14,2016-3:30 P.M. CITY HALL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be made. I. CALL TO ORDER II. CITIZEN INPUT III. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of the last meeting b. Consider expansion to the Sam Houston Statute Visitor Center and associated funding implications c. Consider way-finding signage funding d. Current and potential uses of HOT funds e. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) IV. ADJOURNMENT CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 14, 2016, HoPW40qcupancy Tax Board Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily acces ible to the general public at all times,in compliance with Chapter 551,Texas Government Code DATE OF POSTING: ' I (.0 I 1 L'— Lee Lee odward,City S retary TIME OF POSTING: am pm _ TAKEN DOWN: 1 �� c I CITY OF HUNTSVILLE, TEXAS Andy Brauninger, Mayor Dalene Zender,Chair Rft Dana Nicolay Ann Hodges C Ken Holland Scotty Cherryholmes HOTEL OCCUPANCY TAX BOARD MEETING AGENDA WEDNESDAY,JANUARY 14,2016—3:30 P.M. CITY HALL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be made. I. CALL TO ORDER i II. CITIZEN INPUT III. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of the last meeting b. Consider expansion to the Sam Houston Statute Visitor Center and associated funding implications c. Consider way-finding signage funding d. Current and potential uses of HOT funds e. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) IV. ADJOURNMENT CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the January 14, 2016, Hotel Occupancy Tax Board Meeting Agenda was posted on the City Hall bulletin board, a place conveni and rmdily accessible to t eral public at all times,in compliance with Chapter 551,Texas Government C de. DATE OF POSTING: l I ( Lee oodward, Secretary TIME OF POSTING: a /pm TAKEN DOWN: � '-I CITY OF HUNTSVILLE, TEXAS Mayor Andy Brauninger No Ann Hodges, Chairperson ut - Margaret Smith Jacqueline Smith Una Grace Nash Michael Henderson Betsy Maloney Jaspyr Sanford Paul 011e John Escobedo HUNTSVILLE ARTS COMMISSION MEETING AGENDA THURSDAY,January 14,2016,5:00 p.m. The Wynne Home Arts Center 1428 Eleventh Street Huntsville,TX 77340 AGENDA I. Call the meeting to order. 11. Hear citizen input. III. Consider minutes of the November,2015 meeting. IV. Hear reports: a. Chairperson's Report b. Texas Thyme Unit Report: Rose Garden c. Friends of the Wynne Report: Current Projects;Nutcracker Market d. Staff Report: Classes;Nutcracker; Upcoming Events;Mural Wall; Cultural Districts Grants V. Distribute information: a. Hotel/Motel Tax Report b. Letters c. Flyers d. Announcements VII.Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease,Cultural Services Coordinator,at(936)291-5422 two working days prior to the meeting so that appropriate arrangements can be made. *If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I do hereby certify that a copy of the January 14 2016 Hun"vi Commission Agenda was posted on the City Hall bulletin board,a place co nient a d r adily accessible o th general public at all times, and to the City's website, ntsvill g v, 10 complian a with Chapter 551,Texap G4)vernment Code. Date of Posting: P ed: Time of Posting:C, Lee dward,City ecretary Taken down: 1 i ' CITY OF HUNTSVILLE, TEXAS Mayor Andy Brauninger Rr Ann Hodges,Chairperson c+�of A Margaret Smith Jacqueline Smith 0 Una Grace Nash Michael Henderson Betsy Maloney Jaspyr Sanford Paul 011e John Escobedo HUNTSVILLE ARTS COMMISSION MEETING AGENDA THURSDAY,January 14,2016,5:00 p.m. The Wynne Home Arts Center 1428 Eleventh Street Huntsville,TX 77340 i AGENDA I I. Call the meeting to order. II. Hear citizen input. III. Consider minutes of the November,2015 meeting. IV. Hear reports: a. Chairperson's Report b. Texas Thyme Unit Report: Rose Garden c. Friends of the Wynne Report: Current Projects;Nutcracker Market d. Staff Report: Classes;Nutcracker; Upcoming Events;Mural Wall; Cultural Districts Grants V. Distribute information: a. Hotel/Motel Tax Report b. Letters c. Flyers d. Announcements VII. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease,Cultural Services Coordinator,at(936)291-5422 two working days prior to the meeting so that appropriate arrangements can be made. *If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the January 14 2016 Huntsville Arts Commission Agenda was posted on the City Hall bulletin board,a place co enlent Tin ily accessible to the general public at all times, and to the City's website, untsvil compliance with Chapter 551,Tex Gpvemment Code. Date of Posting: l + (p P ted: Time of Posting: Le oodward,City Secretary Taken down: ` t I I f CITY OF HUNTSVILLE, TEXAS Andy Brauninger, Mayor Wayne Keen,Chair Richard Yawn Bill Butler Tom Fordyce Bili Gibson Johnny Holland LTC Rob McCormick �Oxi of • Stephen Bright Leta Reiner Ashley Taylor John McManners Robert Ferguson Mark Robinson Fernando Chavez CITY OF HUNTSVILLE,TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA THURSDAY,JANUARY 14, 2016 -5:30 P.M. CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items, projects,and proposals. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the January 14,2016,City of Huntsville,Texas Veterans Affairs Adv' ory Boa Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the gene I public at all times, nd to the Gay's website, www.huntsvilletx.gov,in co pliance with Chapter 551,Texas Government Code. DATE OF POSTING: TIME OF POSTING: ,C ecr TAKEN DOWN: Lee odwa� 1 CITY OF HUNTSVILLE, TEXAS Andy Brauninger, Mayor Wayne Keen,Chair Richard Yawn Bill Butler Tom Fordyce Bill Gibson Johnny Holland LTC Rob McCormick OVI of Stephen Bright Leta Reiner 4v%-, two Ashley Taylor John McManners Robert Ferguson Mark Robinson Fernando Chavez CITY OF HUNTSVILLE, TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA THURSDAY,JANUARY 14, 2016-5:30 P.M. CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items, projects,and proposals. d. Items of Community Interest(Hear announcements conceming items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Govemment Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the January 14,2016,City of Huntsville,Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the ge eral public at all times,a o City's website, www.huntsvilletx.gov,in compliance with Chapter 551,Texas Govemment Code. , DATE OF POSTING: TIME OF POSTING: ' so--� ,� L TAKEN DOWN: 1 ( _ I CP _ L Woodward,City lD LY CITY OF HUNTSVILLE, TEXAS Andy Brauninger, Mayor Keith D.Olson,At-Large Position 4,Chair Andy Brauninger,At-Large Position 1 Don H.Johnson,At-Large Position 3 Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA TUESDAY, JANUARY 19, 2016 -8:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of January 6,2016 meeting b. Way-finding signage contract and budget amendment C. Paid parking proposals 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the January 19,2016,Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general puqfiq at all times, o the City's website,www.huntsvilletx.gov,in compliance with Chapter 661,Te s Govern nt,Code. DATE OF POSTING: t Jr I I TIME OF POSTING: �j �Jl'1 L e oo v ity Se tary- DATE TAKEN DOWN: 'IGO) CITY OF HUNTSVILLE, TEXAS Andy Brauninger, Mayor Keith D.Olson,At-Large Position 4,Chair Andy Brauninger,At-Large Position 1 4�7 d Don H.Johnson,At-Large Position 3 Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA TUESDAY,JANUARY 19, 2016 -8:30 A.M. jl CITY COUNCIL CONFERENCE ROOM f HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 i Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee I Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of January 6,2016 meeting b. Way-finding signage contract and budget amendment C. Paid parking proposals 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the January 19,2016,Finance Committee Meeting Agendpfwas posted on the City Hall bulletin board, a place convenient and readily accessible to the g ral public at all times, an "t"he City's website,www.huntsvilletx.gov,in compliance with Chapter 551,T xas G ve ent Co e. 1 i DATE OF POSTING: t y TIME OF POSTING: ��5 L W o ard, ity Secre DATE TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Andy Brauninger, Mayor Keith D.Olson,Mayor Pro Tem,Position 4 ` Joe Emmett,Ward 1 Lydia Montgomery,Position 2 At-Large ��yd Tish Humphrey,Ward 2 Don H.Johnson,Position 3 At-Large Ronald Allen,Ward 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, JANUARY 19, 2016 4:30 P.M.WORK SESSION—6:00 P.M. REGULAR SESSION CITY COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORK SESSION[4:30 P.M.]—City Council will hear presentations on public safety technical equipment and HR initiatives. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. /pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. ELECTION MATTERS a. Presentation, public comment, discussion, and possible action to adopt Ordinance 2016-11 calling the May 7, 2016 Special Election to Fill a Vacancy to elect a Councilmember At-Large Position 1. [Lee Woodward,City Secretary] 4. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meetings held on December 20, 2015 and January 5, 2016. [Lee Woodward, City Secretary] b. Authorize the City Manager to apply for an Emergency Management Performance Grant(EMPG). [Dr. Sherry McKibben, Director of Neighborhood Resources] 5. STATUTORY AGENDA a. Presentation, public comment, discussion, and possible action to consider authorizing the City Manager to enter into a contract for the manufacturing and installation of way-finding signage with National Signs for $237,000, and adopting Ordinance 2016-10 for the associated budget amendment. [Dr.Sherry McKibben, Director of Neighborhood Resources] 6. MAYOR/CITY COUNCIUCITY MANAGER AND CITY ATTORNEY REPORT a. FIRST READING - Presentation, public comment, discussion, and possible action to adopt Ordinance 2016-09, authorizing annual participation with other Entergy service area cities in matters concerning Entergy Texas, Inc., at the Public Utility Commission and the Federal Energy Regulatory Commission in 2016, first reading. [Leonard Schneider, City Attorney] b. Presentation, public comment, discussion, and possible action on nominations for the City Council Finance Committee (the Mayor will select a member to serve as chair, per 8.02 of the City Council Rules of Procedure). [Mayor Brauninger] 7. REQUESTS FOR CITIZEN PARTICIPATION An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken. No requests received by noon on January 12,2016. 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 10. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code Chapter 551, Section 551.071 legal advice on the following items: (i) claims regarding McDonald Creek; (ii) log cabin located at 1103 and 1105 University Avenue and Notice to Vacate. 11. RECONVENE Take action, if necessary, on items addressed during Executive Session. 12. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the January 19,2016 City Council Agenas posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to th City's websi e, huntsvillet..gov,in compliance with Chapter 551,Texas GcjvennentCode. DATE OF POSTING: )y� Ice— TIME W OF POSTING: 311 m/p6 TAKEN DOWN: Le odward,City Secreta O a CITY OF HUNTSVILLE, TEXAS Andy Brauninger, Mayor Keith D.Olson,Mayor Pro Tem,Position 4 ` Joe Emmett,Ward 1 Lydia Montgomery,Position 2 At-LargeCyd Tish Humphrey,Ward 2 Don H.Johnson,Position 3 At-Large � Ronald Allen,Ward 3 N Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY,JANUARY 19, 2016 4:30 P.M.WORK SESSION—6:00 P.M. REGULAR SESSION CITY COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORK SESSION[4:30 P.M.]—City Council will hear presentations on public safety technical equipment and HR initiatives. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. ELECTION MATTERS a. Presentation, public comment, discussion, and possible action to adopt Ordinance 2016-11 calling the May 7, 2016 Special Election to Fill a Vacancy to elect a Councilmember At-Large Position 1. [Lee Woodward,City Secretary] 4. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations.An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meetings held on December 20, 2015 and January 5,2016. [Lee Woodward, City Secretary] b. Authorize the City Manager to apply for an Emergency Management Performance Grant(EMPG). [Dr. Sherry McKibben, Director of Neighborhood Resources] 6. STATUTORY AGENDA a. Presentation, public comment, discussion, and possible action to consider authorizing the City Manager to enter into a contract for the manufacturing and installation of way-finding signage with National Signs for $237,000, and adopting Ordinance 2016-10 for the associated budget amendment. [Dr.Sherry McKibben, Director of Neighborhood Resources] 6. MAYOR/CITY COUNCILICITY MANAGER AND CITY ATTORNEY REPORT a. FIRST READING - Presentation, public comment, discussion, and possible action to adopt Ordinance 2016-09, authorizing annual participation with other Entergy service area cities in matters concerning Entergy Texas, Inc., at the Public Utility Commission and the Federal Energy Regulatory Commission in 2016,first reading. [Leonard Schneider, City Attorney] b. Presentation, public comment, discussion, and possible action on nominations for the City Council Finance Committee (the Mayor will select a member to serve as chair, per 8.02 of the City Council Rules of Procedure). [Mayor Brauninger] 7. REQUESTS FOR CITIZEN PARTICIPATION An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken. No requests received by noon on January 12,2016. 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 10. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code Chapter 551, Section 551.071 legal advice on the following items: (i) claims regarding McDonald Creek; (ii) log cabin located at 1103 and 1105 University Avenue and Notice to Vacate. 11. RECONVENE Take action, if necessary, on items addressed during Executive Session. 12. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the January 19,2016 City Council Agenda/Was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the C' 's websitiy, huntsvilletx.gov,in compliance with Chapter 551,Texas G vernm nt Code. DATE OF POSTING: ( 'L) ' TIME OF POSTING: amMe TAKEN DOWN: cy Lee dward,C' 4 i CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF TEXAS COUNTY OF WALKER,TEXAS I,the undersigned,Dewana Harding,Executive Director of the Huntsville Housing Authority,City of Huntsville,Texas,do hereby certify that a Legal Notice was posted in words and figures,to-wit: PUBLIC NOTICE OF MEETING TAKE NOTICE THAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY,CITY OF HUNTSVILLE,WALKER COUNTY TEXAS,BOARD OF COMMISSIONERS MEETING WILL BE HELD AT 724 Thomason Street,Huntsville,Walker County,Texas,commencing on the 19`h day of January,2016 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code,as amended. WITNESS MY HAND AND SEAL OF said Huntsville Housing Authority on this 13'h day of January,2016. 4A4k ( Executive Director Huntsville Housing Authority *Note:Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority Re eive by: City of Huntsville,CiV Secretary 119 time: date post : 1 '4 time posted: Ila Huntsville Housing Authority City of Huntsville 299 Martin Luther King Dr.,No. 1 Huntsville,Texas 77320 PHONE(936)294-0277 FAX(936)294-9813 HUNTSVILLE HOUSING AUTHORITY BOARD OF COMMISSIONERS BOARD MEETING JANUARY 19,2016 AGENDA 1. Public Comment- Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Minutes of October 13, 2015 4. Report of the Secretary 5. Review of Financials, Delinquent Rents, Waiting List, Vacancies, and Work Orders 6. Old Business—Update on Construction Project 7. New Business- a.) Discussion and possible resolution to accept the updated Flat Rent Schedule according to the 2016 Fair Market Rent Schedule. Resolution 2016-1-1 b.) Discussion and possible resolution to accept the changes to the policies and procedures regarding the new Flat Rent Schedule in the A& O Policy. Resolution 2016-1-2 c.) Discussion and possible resolution to accept the updated Utility Allowance Schedule Resolution 2016-1-3 d.) Discussion and possible resolution to accept the changes to the policies and procedures regarding the Utility Allowance Schedule in the A& O Policy. Resolution 2016-1-4 e) Discussion instituting a Smoke Free Public Housing policy. f) Discussion and possible resolution to accept the changes to the Procurement Policy Resolution 2016-1-5 g) Discussion and possible resolution to change current 457(b)plan from Billings&Co. to TBD . Resolution 2016-1-6 h.) Discussion and possible resolution to accept the policy on Safeguarding Personally Identifiable Information(PH) Resolution 2016-1-7 8. Adjournment CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF TEXAS COUNTY OF WALKER, TEXAS I,the undersigned, Dewana Harding, Executive Director of the Huntsville Housing Authority, City of Huntsville,Texas, do hereby certify that a Legal Notice was posted in words and figures,to-wit: PUBLIC NOTICE OF MEETING TAKE NOTICE THAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY, CITY OF HUNTSVILLE,WALKER COUNTY TEXAS,BOARD OF COMMISSIONERS MEETING WILL BE HELD AT 724 Thomason Street, Huntsville, Walker County, Texas, commencing on the 19"'day of January, 2016 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code, as amended. WITNESS MY HAND AND SEAL OF said Huntsville Housing Authority on this 13th day of January, 2016. "(d . Executive Director Huntsville Housing Authority *Note: Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority Reiv y: City of Huntsville, City Secretary it time: te post11ed: 1 1 time posted: � l�° 1 Huntsville Housing Authority City of Huntsville 299 Martin Luther King Dr.,No. 1 Huntsville,Texas 77320 PHONE(936)294-0277 FAX(936)294-9813 HUNTSVILLE HOUSING AUTHORITY BOARD OF COMMISSIONERS BOARD MEETING JANUARY 19,2016 AGENDA 1. Public Comment- Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Minutes of October 13, 2015 4. Report of the Secretary 5. Review of Financials, Delinquent Rents, Waiting List,Vacancies, and Work Orders 6. Old Business—Update on Construction Project 7. New Business- a.) Discussion and possible resolution to accept the updated Flat Rent Schedule according to the 2016 Fair Market Rent Schedule. Resolution 2016-1-1 b.) Discussion and possible resolution to accept the changes to the policies and procedures regarding the new Flat Rent Schedule in the A& O Policy. Resolution 2016-1-2 c.) Discussion and possible resolution to accept the updated Utility Allowance Schedule Resolution 2016-1-3 d.) Discussion and possible resolution to accept the changes to the policies and procedures regarding the Utility Allowance Schedule in the A& O Policy. Resolution 2016-1-4 e) Discussion instituting a Smoke Free Public Housing policy. f) Discussion and possible resolution to accept the changes to the Procurement Policy Resolution 2016-1-5 g) Discussion and possible resolution to change current 457(b)plan from Billings&Co. to TBD . Resolution 2016-1-6 h.) Discussion and possible resolution to accept the policy on Safeguarding Personally Identifiable Information(PII) Resolution 2016-1-7 8. Adjournment CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson,Vice-Chairman Bill Barry Tommy Cummings Crit Debra Durda Leroy Hilton 11101V S.O.Woods,Jr. PLANNING COMMISSION AGENDA January 21, 2016 at 12:00 PM CITY HALL—COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S.Flag b. Texas Flag-Honor the Texas Flag, I pledge allegiance to thee, Texas,one state under God,one and indivisible. 3. INVOCATION 4. ELECTION a. Chairman b. Vice Chairman 5. CONSIDER the minor plat of the ELA Huntsville Rentals subdivision located at the northwest corner of 16th Street and Sycamore Avenue within the City Limits of Huntsville. 6. DISCUSS the time schedule for the planning issues to be addressed by the Commission in 2016. 7. DISCUSS the draft of the revision of the City of Huntsville, Planning and Zoning Commission Rules and Procedures, (current Rules and Procedures adopted on June 15,2009). 8. CONSIDER the minutes of the December 17,2015 meeting. 9. PUBLIC COMMENTS 10. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 11. ADJOURNMENT lf,during the course of the meeting and discussion of any items covered by this notice,the Planning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073 — deliberation regarding a prospective gift, 551.074 — personnel matters regarding the appointment employment evaluation,reassignment duties,discipline,or dismissal of a public officer or employee;551.076—implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. H a Closed or Executive session is held In accordance with the Texas Government Code as set out above,the Planning Commission will reconvene in Open Session in order to take action,If necessary,on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward,City Secretary,do her by certify that a copy of the Janua 21, 16 P nning om ission Age a s posted on the City Hall bulletin board,a place convenie t and re it accessible to the general pu ' es,in mplia ce th Chapter 51,T xas Government Code. DATE OF POSTING: y TIME OF POSTING: V �� Lee Woodward,City Secretary TAKEN DOWN: ` I \ CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson,Vice-Chairman Bill Barry Tommy Cummings Debra Durda Leroy Hilton S.O.Woods,Jr. PLANNING COMMISSION AGENDA January 21, 2016 at 12:00 PM CITY HALL—COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S.Flag b. Texas Flag-Honor the Texas Flag, I pledge allegiance to thee, Texas,one state under God,one and indivisible. 3. INVOCATION 4. ELECTION a. Chairman b. Vice Chairman 5. CONSIDER the minor plat of the ELA Huntsville Rentals subdivision located at the northwest corner of 16`h Street and Sycamore Avenue within the City Limits of Huntsville. 6. DISCUSS the time schedule for the planning issues to be addressed by the Commission in 2016. 7. DISCUSS the draft of the revision of the City of Huntsville, Planning and Zoning Commission Rules and Procedures, (current Rules and Procedures adopted on June 15,2009). 8. CONSIDER the minutes of the December 17,2015 meeting. 9. PUBLIC COMMENTS 10. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 11. ADJOURNMENT H,during the course of the meeting and discussion of any items covered by this notice,the Planning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee;551.076—implementation of security personnel or devices;551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Govemment Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Planning Commission will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary,do her by certify that a copy of the Janua 21 2 6 lanning Commission A enda was posted on the City Hall bulletin board,a place convenie t and rea it accessible to the general p a compliance with Chap r 551,Texas Government Code. DATE OF POSTING: I I L-1 TIME OF POSTING: D Lee Woodward,Ci Secretary TAKEN DOWN: I/SIP CITY OF HUNTSVILLE, TEXAS Andy Brauninger, Mayor Dalene Zender,Chair I Dana Nicolay Ann Hodges ° r Ken Holland Scotty Cherryholmes HOTEL OCCUPANCY TAX BOARD MEETING AGENDA WEDNESDAY,JANUARY 27, 2016-12:30 P.M. CITY HALL COUNCIL CHAMBERS OR LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be made. I. CALL TO ORDER II. CITIZEN INPUT III. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of the last meeting b. Consider expansion to the Sam Houston Statute Visitor Center and associated funding implications c. Consider way-finding signage funding d. Current and potential uses of HOT funds e. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) IV. ADJOURNMENT CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 27, 016, Hotel Occupancy Tax Board Meeting Agenda was posted on the City Hall bulletin board, a place conv ni d eadily accessible to the general public at all times,in compliance with Chapter 551,Texas Government Cod . DATE OF POSTING: 1 r�r�ry TIME OF POSTING,: amLee o and to TAKEN DOWN: l CITY OF HUNTSVILLE, TEXAS Andy Brauninger, Mayor Dalene Zender,Chair Dana Nicolay Ann HodgesKen Holland Scotty Cherryholmes 4%,to— HOTEL OCCUPANCY TAX BOARD MEETING AGENDA WEDNESDAY,JANUARY 27, 2016-12:30 P.M. CITY HALL COUNCIL CHAMBERS OR LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be made. I. CALL TO ORDER II. CITIZEN INPUT III. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of the last meeting b. Consider expansion to the Sam Houston Statute Visitor Center and associated funding implications c. Consider way-finding signage funding d. Current and potential uses of HOT funds e. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) IV. ADJOURNMENT CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 27, 2016, Hotel Occupancy Tax Board Meeting Agenda was posted on the City Hall bulletin board, a place convenient an adily accessible to the general public at all times,in compliance with Chapter 551,Texas Government Co e. DATE OF POSTING: I U Lee dw ,City TIME OF POSTING: a /pm TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Andy Brauninger, Mayor Dalene Zender,Chair 40 Dana Nicolay Ann Hodges � '*'XP Ken Holland Scotty Cherryholmes HOTEL OCCUPANCY TAX BOARD MEETING AMENDED AGENDA WEDNESDAY,JANUARY 27, 2016-12:30 P.M. CITY HALL COUNCIL CHAMBERS OR LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be made. 1. CALL TO ORDER II. CITIZEN INPUT Ill. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of the last meeting b. Consider expansion to the Sam Houston Statute Visitor Center and associated funding implications c. Consider way-finding signage funding d. Discuss the Cabin on the Square e. Current and potential uses of HOT funds f. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) IV. ADJOURNMENT CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 27, 2016, Hotel Occupancy Tax Board Meeting Amended Agenda was posted on the City Hall bulletin board,a place convenient and readily acc sl a to the general public at all times,in compliance with Chapter 551,Texas Government Cod . i DATE OF POSTING: l b C Leoo TIME OF POSTING: ` ,J pm ard, TAKEN DOWN: 1 CITY OF HUNTSVILLE, TEXAS Andy Brauninger, Mayor Dalene Zender,Chair Dana Nicolay Ann Hodges Ken Holland Scotty Cherryholmes HOTEL OCCUPANCY TAX BOARD MEETING AMENDED AGENDA WEDNESDAY,JANUARY 27, 2016—12:30 P.M. CITY HALL COUNCIL CHAMBERS OR LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be made. I. CALL TO ORDER II. CITIZEN INPUT III. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of the last meeting b. Consider expansion to the Sam Houston Statute Visitor Center and associated funding implications c. Consider way-finding signage funding d. Discuss the Cabin on the Square e. Current and potential uses of HOT funds f. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) IV. ADJOURNMENT CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the JanuAT 27, 2016, Hotel Occupancy Tax Board Meeting Amended Agenda was posted on the City Hall bulletin board la a onvenient and rea ' ccessible to the general public at all times,in compliance with Chapter 551,Te as G er" n Code. + �J DATE OF POSTING: I i �` ee oodward,C� ecretary TIME OF POSTING: a /pm TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Matt Hannes,Chairman Nate Grigsby,Vice-Chairman IL John Cromer, Alternate A Mari Montgomery,Position 2 cHo,� David Zuniga,Alternate B Joe E.Kirk,Position 3 Ken Holland,Position 4 BOARD OF ADJUSTMENT AGENDA FRIDAY, January 29, 2016 at 12:00 PM (NOON) CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION 1. CALL TO ORDER 2. ROLL CALL and selection of Alternate(s)if needed. 3. ELECTION a. Chairman b. Vice Chairman 4. DISCUSS the draft of the City of Huntsville, Board of Adjustments Rules and Procedures. 5. TRAINING regarding the purpose&function of the Board and Members' roles&responsibilities. 6. CONSIDER the minutes of September 25,2015. 7. ADJOURNMENT H,during the course of the meeting and discussion of any items covered by this notice,the Board of Adjustment determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073 — deliberation regarding a prospective gift 551.074 — personnel matters regarding the appointment employment evaluation,reassignment duties,discipline,or dismissal of a public officer or employee;551.076—Implementation of security personnel or devices;551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board of Adjustment will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 29, 2016o Adjustment Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at 0 times,i comp) nce with Chapter 551,Texas G ment Code. DATE OF POSTING: I ' 'Le TIME OF POSTING. 10, Lee Woodward,City Se etary DATE REMOVED: 'Na l) CITY OF HUNTSVILLE, TEXAS Matt Hannes,Chairman Nate Grigsby,Vice-Chairman John Cromer, Alternate A Mari Montgomery,Position 2 ot David Zuniga,Alternate B Joe E.Kirk,Position 3 o Ken Holland,Position 4 BOARD OF ADJUSTMENT AGENDA FRIDAY, January 29, 2016 at 12:00 PM (NOON) CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION 1. CALL TO ORDER 2. ROLL CALL and selection of Alternate(s) if needed. 3. ELECTION a. Chairman b. Vice Chairman 4. DISCUSS the draft of the City of Huntsville, Board of Adjustments Rules and Procedures. 5. TRAINING regarding the purpose&function of the Board and Members' roles&responsibilities. 6. CONSIDER the minutes of September 25,2015. 7. ADJOURNMENT H,during the course of the meeting and discussion of any items covered by this notice,the Board of Adjustment determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase,exchange,lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074- personnel matters regarding the appointment employment evaluation,reassignment duties,discipline,or dismissal of a public officer or employee;551.076-implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. if a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board of Adjustment will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 2 2016 B rd of djustment Agenda w s posted the City Hall bulletin board,a place convenient and readily accessible to the general publi at times,in mplian a with Chapter 551, exas G------- overn nt Code. DATE OF POSTING: I f lL TIME OF POSTING: Lee Woodwar , e ry DATE REMOVED: