Resolution 2016-14 - Reso. 2016-14 - Solid Waste purchases (dumpsters, roll-offs) & Charter 14.14 - 12/15/2015 RESOLUTION NO. 2016-14
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS,
AUTHORIZING THE CITY MANAGER TO APPROVE VARIOUS UNIT COST
PURCHASE ORDERS FOR ROLL-OFF CONTAINERS, DUMPSTERS AND
DUMPSTER BOTTOMS AND INTERPRETING SECTION 14.14 OF THE CITY
CHARTER AS TO THE APPROPRIATENESS OF AWARDING PURCHASE ORDERS
FOR ROLL-OFF CONTAINERS, DUMPSTERS AND DUMPSTER BOTTOMS
I
WHEREAS Section 14.14 of the City Charter states:
"The Council may award contracts only at regular meetings of the Council except in the
event of grave public emergency or calamity. It is further provided that from the date
of any City general election until the members of the Council elected at such election
have duly qualified and taken office, the Council shall not create, make, or enter into
any contract for the purchase of materials, supplies, land, or buildings, or for the
construction or repair of any public building or the carrying on of any public work, or
professional services requiring or authorizing any expenditure in excess of one
thousand dollars which creates or imposes on the City any obligation or liability of any
nature or character whatsoever, except in the event of grave public emergency or
calamity. It is specifically provided, however, that this provision shall not apply to
contracts lawfully authorized prior to any City general election or to contracts which
may hereafter be lawfully authorized by a vote of the qualified voters of the City, or to
contracts made for the purpose of continuing the normal functions of any regularly
established department of the City. Any and all contracts hereafter made by the City in
violation of the terms of this provision shall be void and shall not be enforceable in any
court of this State and the performance of same and the payment of any money there
under may be enjoined by any property tax paying citizen of the City."
WHEREAS The City of Huntsville, has conducted a procurement process for Roll-Off
Containers, Dumpsters and Dumpster Bottoms that meets State and Local
requirements; and
WHEREAS Section 3.03 of the City of Huntsville City Charter states, the City shall have the
power to contract and be contracted with; and
WHEREAS Section 11.06 of the City of Huntsville City Charter states funds are appropriated
from the effective date of the budget, thereby lawfully making funds available for
the annual purchase of Roll-Off Containers, Dumpsters and Dumpster Bottoms;
and
WHEREAS Section 11.15 of the City of Huntsville City Charter sets forth guiding
procurement procedures for contracts to be executed, many of which are in
contrary to Section 14.14; and
WHEREAS The City Council finds it necessary and appropriate to award unit cost prices for
Roll-Off Containers, Dumpsters and Dumpster Bottoms; and
WHEREAS Section 14.14 of the Charter does not specifically mention runoff elections; and
WHEREAS The Council believes the intent of Section 14.14 was not to prohibit general
operations of the City for a period of two months that affect health, safety and
welfare.
NOW THEREFORE, be it resolved by the City Council of the City of Huntsville Texas,
Section 1 The City Council of the City of Huntsville, TX finds it appropriate to interpret
City Charter Section 14.14 as not applicable in these circumstances and further
contrary to City Charter Sections 3.03, 11.06 and 11.15.
Section 2 The City Council approves awarding unit cost prices for Roll-Off Containers,
Dumpsters and Dumpster Bottoms and authorizes the City Manager to sign and
execute all associated purchase orders after approval by the City Attorney.
PASSED AND APPROVED this 15th day of DECEMBER,2015.
THE CITY OF HUNTSVILLE
Mac WoodwaY , Mayor
ATTEST: APPROVED AS TO FORM:
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Le oodward, ity Seer Leonard Schneider, City Attorney
Bid No.16-03 November 19,2015
Solid Waste Containers ` 2:00 pm Central Standard Time
Bid Response
Roti-Offs USA Boar Gon Moms cturing Hedstrom Enviornrnentat Wastepufp Ca,LLC
unitlQraonfttir
De n tnitkd Order unit Prke tnNof Orrfu I Unfit Prke I I~Order Unit Prke tnkiai Omer tnitiat Order Unit Price
DUMPSTERS
2 Cubic Yard 4 $378.00 $1,512:00 541100 $1,648.0 $480,0 $1,920.00 $354.00 $1,416.00
4 Cubic Yard 4 $493.00 $1,972.00 $541.00 $2,164.00 $655.0 $2,620.00 $481.00 $1,924.00
8Cubic Yard 8 $706.00 SS.648.0 $804.00 $6,432.0 $1,030.00 $8,240.00 $739.00 $5,912.00
DUMPSTER SOTTOMS
80"X 72" 11 $187.00 $2,057.00 $195.00 $2,035.0 No Bid No Bid $220.00 52,420.00
78"X 72" 12 $177.0 $2,124.00 $185.0 $2,220.0 No Bid No Bid $21.8.00 $2,616.00
72'X 72" 7 $170.00 $1,190,00 5175.00 $1,225,0 No Bid No Bid $205.00 $1,435,00
S7"X 72" 4 $135.00 $540.00 $160.00 5640.00 No Bid' No Bid 5176.0 5704.00
36"X 72" 5 $105.0 $52.5.00 $115.0 $575.0 No Bidj No Bid $132,0 $660.00
ROLL-OFFS
20 Cubic Yards 2 $2,747.0 $5,494.00 $3,425.00 $6,850.0 No Bid No Bid $3,250.00 $6,500.00
30 Cubic Yards 3 $3,057.0 $9,171.0 $3,650,0 $10,950.0 No Bid No Bid $3,493.00 $10,479.00
40 Cubic Yards 2 $3,892.0 $7,784.00 $4,150.00 $8,300.00 No Bid No Bid $3,984,00 $7,968.00
Freight per truck Estimate 3 included in Unit
load initial $550.0 $1,950.00 $375,0 $1,125.0 S0.0 Price
Initial PO $39,967.00 $44,261IL00 $121780M $42,034.00
*NOTICE-Bid award is contingent upon vendor meeting bid requirements and formal authorization by City officials
Carol Reed Director of Public Works Bate