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Monthly Posted Agendas - October 2015 i CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Ann Hodges, Chairperson kk 0. — Margaret Smith Jacqueline Smith �� Una Grace Nash Michael Henderson Betsy Maloney Jaspyr Sanford Paul 011e John Escobedo HUNTSVILLE ARTS COMMISSION MEETING AGENDA THURSDAY,OCTOBER 1,2015,5:00 P.M. The Wynne Home Arts Center 1428 Eleventh Street,Huntsville,Texas,77340 AGENDA i I. Call the meeting to order. II. Hear citizen input. III. Welcome fall Intern: Jasmine Moss IV. Consider minutes of the July 2015 meeting. V. Consider proposals for projects funding from unallocated funds. VI. Consider proposing an application for Texas Cultural Districts Funding VII. Hear reports: a. Chairperson's Report b. Texas Thyme Unit Report: Rose Garden c. Friends of the Wynne Report: Current Projects d. Staff Report: Classes; Upcoming Events; Cultural Districts Funding;Volunteers and Projects; Memorial Gifts VIII. Distribute information: i a. Hotel/Motel Tax Report b. Letters c. Brochures d. Announcements IX. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease,Cultural Services Coordinator,at(936)291-5422 two working days prior to the meeting so that appropriate arrangements can be made. *If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE-Ido hereby certify that a copy of the October 1,2015,Hu s ille Arts C fission Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible t eneral pu is t all times,and to the City's website,www.hunnttsvilletx. ov,in compliance with Chapter 551,Te ent Code. Date of Posting. t I� osted: Time of Posting: L e oo ward,City Secretary Taken down: I CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Ann Hodges, ChairpersonMargaret Smith Jacqueline Smith E`n i Una Grace Nash Michael Henderson Betsy Maloney Jaspyr Sanford Paul 011e John Escobedo HUNTSVILLE ARTS COMMISSION MEETING AGENDA THURSDAY,OCTOBER 1,2015,5:00 P.M. The Wynne Home Arts Center 1428 Eleventh Street,Huntsville,Texas,77340 AGENDA I. Call the meeting to order. II. Hear citizen input. III. Welcome fall Intern: Jasmine Moss IV. Consider minutes of the July 2015 meeting. V. Consider proposals for projects funding from unallocated funds. VI. Consider proposing an application for Texas Cultural Districts Funding VII. Hear reports: a. Chairperson's Report b. Texas Thyme Unit Report: Rose Garden C. Friends of the Wynne Report: Current Projects d. Staff Report: Classes;Upcoming Events; Cultural Districts Funding;Volunteers and Projects; Memorial Gifts VIII. Distribute information: a. Hotel/Motel Tax Report b. Letters C. Brochures d. Announcements IX.Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease,Cultural Services Coordinator,at(936)291-5422 two working days prior to the meeting so that appropriate arrangements can be made. *If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executivon. CERTIFICATE-I do hereby certify that a copy of the October 1,2015,HuntsvillCommission Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible MCal all times,and to twebsite,www.hunttssvilletx.gov,in compliance with Chapter 551,TexasDate of Posting: lC� 15 Pos d:Time of Posting: Cyxj{� cre Taken down: (0'4105 I i E i i V i CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Cheryl Spencer Linda Patteson Todd Armstrong Beverly Hansen 1 James Patton Tom Rogers George Russell, Ex-Officio HISTORIC PRESERVATION COMMISSION THURSDAY,OCTOBER 1st,2015-1:30 PM Main Street Office 1203 University Avenue,Huntsville,Texas,77340 AGENDA i i Item Action i i I. Call the meeting to order II. Consider minutes of September 2015 meeting. III. Lindsay to present combined list of properties up for board review IV. Open discussion and review of properties to reach out to regarding becoming a Historic Designation applicant. V. Strategize on how to reach out to selected properties. VI. Discuss Rotary Presentation,October 21St,noon. VII. Public comments I. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lindsay Lauher, Historic Preservation Officer,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of posting: Time of posting: Taken down: 0141'5 Posted: Lee Woodward,Ci etas) L CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Cheryl Spencer Linda Patteson Todd Armstrong Beverly Hansen `i James Patton Tom Rogers George Russell, Ex-Officio HISTORIC PRESERVATION COMMISSION THURSDAY,OCTOBER 1st,2015-1:30 PM Main Street Office 1203 University Avenue,Huntsville,Texas,77340 'i AGENDA Item Action I. Call the meeting to order j II. Consider minutes of September 2015 meeting. i III. Lindsay to present combined list of properties up for board review IV. Open discussion and review of properties to reach out to regarding becoming a Historic Designation applicant. V. Strategize on how to reach out to selected properties. VI. Discuss Rotary Presentation,October 21st,noon. VII. Public comments I. Adjourn the meeting. i Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lindsay Lauher, Historic Preservation Officer,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of posting: Time of posting: Taken down: JO 1S Posted: Lee Woodward,Ci eta CITY OF HUNTSVILLE., TEXAS Mac Woodward,Mayor Keith D.Olson,At-Large Position 4,Chair Andy Brauninger,At-Large Position 1 Don H.Johnson,At-Large Position 3 Joe Emmett,Ward I HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA TUESDAY, OCTOBER 6, 2015-8:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss,and may consider recommendations to the City Council on the following items: a. Approve minutes of the September 22,2015 meeting b. Discuss proposed Budget Amendments 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the October 6,2016,Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 651,Texas Government Code. DATE OF POSTING: TIME OF POSTING: wa DATE TAKEN DOWN: 0 6, L , oodw.rd,City Sec�—p CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,At-Large Position 4,Chair Andy Brauninger,At-Large Position 1 Don H.Johnson,At-Large Position 3 Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA TUESDAY, OCTOBER 6,2015 -8:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss,and may consider recommendations to the City Council on the following items: a. Approve minutes of the September 22,2015 meeting b. Discuss proposed Budget Amendments 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the October 6, 2015,Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and the City's website,www.huntsvilletx.gov, in compliance with Chapter 551,Texas Government Code. � 1 DATE OF POSTING: i TIME OF POSTING: ' rd,City Secre DATE TAKEN DOWN: I (l/ (�� L*odwa i i i i CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Mayor Pro Tem,Position 4 Joe Emmett,Ward 1 Andy Brauninger,Position 1 At-Large u� Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 At-Large Ronald Allen,Ward 3 Don H.Johnson,Position 3 At-Large Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, OCTOBER 6, 2015 i 5:00 P.M.WORKSHOP-6:00 P.M. REGULAR SESSION i COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. WORKSHOP [5:00 P.M.] — Consideration and discussion of recommendations of the Council Board and Commission Review Committee, and discuss and consider City's outreach and education effort for Section 4B sales tax proposal. [Councilmember Montgomery, Chair, and Matt Benoit, City Manager] MAIN SESSION[6:00 P.M.] j 1. CALL TO ORDER i 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations.An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meeting held on September 15, 2015 and the Special Joint Session with the Planning Commission on September 17,2015. [Lee Woodward, City Secretary] b. Ratify a correction to the September 1, 2015 City Council Regular Session minutes. [Lee Woodward, City Secretary] c. Approve purchase of hardware and services for replacement of core servers and network devices used as part of the City's technology infrastructure.[Chris Vasquez, IT Director] d. Authorize the City Manager to accept the 2016-17 Victims'Service Coordinator Grant for$121,817.50, plus a$30,454.38 cash match, and adopting Resolution 2016-01 in support of same. [Dr. Sherry McKibben, Director of Neighborhood Resources] e. Authorize the City Manager to award a one-year purchasing agreement for water and wastewater supplies maintained in the City of Huntsville warehouse. [Carol Reed, Public Works Director] f. Approve tax sale bids for trust properties, Property IDs 26432, 25832, 25512, 26352, and 26270 as recommended by Walker County Appraisal District. [Steve Ritter, Finance Director] 4. STATUTORY AGENDA a. Presentation, discussion, public comment, and possible action to consider authorizing the City Manager to apply for a Texas Commission on the Arts Ants Respond—Cultural District Project Grant for$30,000 plus$30,000 in matching funds, and designate the City Manager as the City's Authorized Representative. [Dr.Sherry McKibben, Neighborhood Resources Director,and Kimm Thomas, Director of Tourism and Cultural Services] b. Presentation, discussion, public comment, and possible action to authorize the City Manager to apply for a Texas Commission on the Arts Arts Respond—Cultural District Project Grant for$50,000, plus$50,000 in matching funds, and designate the City Manager as the City's Authorized Representative. [Dr. Sherry McKibben, Neighborhood Resources Director,and Kimm Thomas, Director of Tourism and Cultural Services] 5. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, discussion, public comment, and possible action to adopt Ordinance 2016-01, concerning action on rate recommendations for Entergy Texas, Inc.'s Application for Approval of a Distribution Cost Recovery Factor, which is currently pending before the Cities and the PUC,first reading. [Leonard Schneider,City Attorney] b. Presentation, public comment, discussion, and possible action to consider adopting Resolution 2016-02, ensuring the payment of unpaid property taxes and approving the release of an amount not to exceed $10,177.30 in liens on the property located at 920 '/Avenue C, and authorizing the City Manager and City Attorney to take appropriate action and sign all necessary documents. [Matt Benoit,City Manager] c. Presentation, public comment, discussion, and possible action to consider nominations for the Walker County Appraisal District 2015-2016 ballot. [Mayor Woodward] d. Presentation, public comment, discussion, and possible action to consider recommendations of the Council Board and Commission Review Committee. [Councilmember Montgomery, Chair] e. Presentation, public comment, discussion, and possible action to approve the sale of the portion of the City easement upon which Tracy Sorensen's building encroaches, with the sale contingent upon Sorensen doing a metes and bounds survey of the portion of the encroachment and paying full market value as established by the City Council. [Matt Benoit, City Manager, and Leonard Schneider, City Attorney] 6. REQUESTS FOR CITIZEN PARTICIPATION An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken. No requests were received by noon on September 29,2015. 7. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 8. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 9. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code Chapter 551, Section 551.074 - personnel matters regarding the evaluation and job duties of City Manager Matt Benoit. [Mayor Woodward] b. City Council will convene in closed session as authorized by Texas Government Code Chapter 551, Section 551.071 legal advice on the following items: (1)regarding City Charter Section 14.13 and purchase exchange of real estate for parking spaces at SHSU and drainage easements; (2)Contract with fd2s design consultants; (3)denial of appeal request by Gilbreath Outdoor Advertising regarding off-premise billboard sign. [Matt Benoit,City Manager, and Leonard Schneider,City Attorney] 10. RECONVENE a. Take action, if necessary, on items addressed during Executive Session, including approval of an amendment to the contract for the City Manager. 11. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I, Clasina Watson, Deputy City Secretary,do hereby certify that a copy of the October 6,2015 City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilleb(.gov, in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: / TIME OF POSTING: 5 amo�) TAKEN DOWN: �l'S Clasina Watson,Deputy City Secretary I i i i CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Mayor Pro Tem,Position 4 IL Joe Emmett,Ward 1 Andy Brauninger,Position 1 At-Large .�� Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 At-Large Ronald Allen,Ward 3 Don H.Johnson,Position 3 At-Large Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, OCTOBER 6, 2015 5:00 P.M.WORKSHOP -6:00 P.M. REGULAR SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOP [5:00 P.M.] — Consideration and discussion of recommendations of the Council Board and Commission Review Committee, and discuss and consider City's outreach and education effort for Section 4B sales tax proposal. [Councilmember Montgomery, Chair,and Matt Benoit,City Manager] i MAIN SESSION[6:00 P.M.] j 1. CALL TO ORDER I 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. i 3. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations.An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meeting held on September 15, 2015 and the Special Joint Session with the Planning Commission on September 17, 2015. [Lee Woodward, City Secretary] b. Ratify a correction to the September 1, 2015 City Council Regular Session minutes.[Lee Woodward, City Secretary] c. Approve purchase of hardware and services for replacement of core servers and network devices used as part of the City's technology infrastructure. [Chris Vasquez, IT Director] d. Authorize the City Manager to accept the 2016-17 Victims'Service Coordinator Grant for$121,817.50, plus a$30,454.38 cash match, and adopting Resolution 2016-01 in support of same. [Dr. Sherry McKibben, Director of Neighborhood Resources] e. Authorize the City Manager to award a one-year purchasing agreement for water and wastewater supplies maintained in the City of Huntsville warehouse. [Carol Reed, Public Works Director] f. Approve tax sale bids for trust properties, Property IDs 26432, 25832, 25512, 26352, and 26270 as recommended by j Walker County Appraisal District. [Steve Ritter, Finance Director] 4. STATUTORY AGENDA a. Presentation, discussion, public comment, and possible action to consider authorizing the City Manager to apply for a Texas Commission on the Arts Arts Respond—Cultural District Project Grant for$30,000 plus$30,000 in matching funds, and designate the City Manager as the City's Authorized Representative. [Dr. Sherry McKibben, Neighborhood Resources Director,and Kimm Thomas, Director of Tourism and Cultural Services] b. Presentation, discussion, public comment, and possible action to authorize the City Manager to apply for a Texas Commission on the Arts Arts Respond—Cultural District Project Grant for$50,000, plus $50,000 in matching funds, and designate the City Manager as the City's Authorized Representative. [Dr. Sherry McKibben, Neighborhood Resources Director,and Kimm Thomas, Director of Tourism and Cultural Services] 5. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, discussion, public comment, and possible action to adopt Ordinance 2016-01, concerning action on rate recommendations for Entergy Texas, Inc.'s Application for Approval of a Distribution Cost Recovery Factor, which is currently pending before the Cities and the PUC,first reading. [Leonard Schneider, City Attorney] b. Presentation, public comment, discussion, and possible action to consider adopting Resolution 2016-02, ensuring the payment of unpaid property taxes and approving the release of an amount not to exceed $10,177.30 in liens on the property located at 920 Y Avenue C, and authorizing the City Manager and City Attorney to take appropriate action and sign all necessary documents. [Matt Benoit, City Manager] c. Presentation, public comment, discussion, and possible action to consider nominations for the Walker County Appraisal District 2015-2016 ballot. [Mayor Woodward] d. Presentation, public comment, discussion, and possible action to consider recommendations of the Council Board and Commission Review Committee. [Councilmember Montgomery, Chair] e. Presentation, public comment, discussion, and possible action to approve the sale of the portion of the City easement upon which Tracy Sorensen's building encroaches, with the sale contingent upon Sorensen doing a metes and bounds survey of the portion of the encroachment and paying full market value as established by the City Council. [Matt Benoit, City Manager, and Leonard Schneider, City Attorney] 6. REQUESTS FOR CITIZEN PARTICIPATION An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken. No requests were received by noon on September 29, 2015. 7. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 8. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 9. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code Chapter 551, Section 551.074 - personnel matters regarding the evaluation and job duties of City Manager Matt Benoit. [Mayor Woodward] b. City Council will convene in closed session as authorized by Texas Government Code Chapter 551,Section 551.071 legal advice on the following items: (1)regarding City Charter Section 14.13 and purchase exchange of real estate for parking spaces at SHSU and drainage easements; (2)Contract with fd2s design consultants; (3)denial of appeal request by Gilbreath Outdoor Advertising regarding off-premise billboard sign. [Matt Benoit,City Manager,and Leonard Schneider, City Attorney] 10. RECONVENE a. Take action, if necessary, on items addressed during Executive Session, including approval of an amendment to the contract for the City Manager. 11. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I, Clasina Watson, Deputy City Secretary, do hereby certify that a copy of the October 6,2015 City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551,Tei as/G'overnment Code. DATE OF POSTING: �� J TIME OF POSTING: at,pmv Clasina Watson,Deputy City Secretary TAKEN DOWN: II i I Huntsville Housing Authority City of Huntsville 299 Martin Luther King Dr.,No. 1 Huntsville, Texas 77320 PHONE(936)294-0277 FAX(936)294-9813 HUNTSVILLE HOUSING AUTHORITY BOARD OF COMMISSIONERS BOARD MEETING OCTOBER 13,2015 AGENDA 1. Public Comment-Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Corrected Minutes of June 16`'', 2015 And Minutes of September V, 2015 4. Report of the Secretary 5. Review of Financials, Delinquent Rents, Waiting List, Vacancies, and Work Orders 6. Old Business -None 7. New Business - a.) Discussion and possible resolution on "Write Off of Delinquent Rent" for Year Ended 9-30-2015. Resolution 2015-10-1 b.) Discussion and Resolution on "PHAS" information that will be submitted to HUD for Year End 9-30-2015. Resolution 2015-10-2 c.) Discussion regarding high income residents residing in housing programs d.) Update on current exterior construction project 8. Adjournment CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem IL Joe Emmett,Ward 1 Andy Brauninger,Position 1 ` 414' Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 STATE OF THE CITY ADDRESS OCTOBER 27, 2015 -5:30-7:30 P.M. WALKER COUNTY STORM SHELTER 445 STATE HIGHWAY 75 NORTH, HUNTSVILLE,TX 77342 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291-5403), two working days prior to the meeting for appropriate arrangements. NOTICE OF POSSIBLE QUORUM A State of the City reception will be held at the Walker County Storm Shelter. The event is being conducted by the Huntsville-Walker County Chamber of Commerce and is open to the public. No formal action will be taken by the City Council during this event. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the October 27, 2015, Notice of Possible City Council Quorum was posted on the City Hall bulletin board, a place convenient and readily acc ssible to the general public at all times, and to the City's website,www.huntsville .gov, in co ance with Ch pter 51, Texas Government Code. I I G DATE OF POSTING: C7- TIME OF POSTING: I�� Lee o dwar ,,Cityecretary TAKEN DOWN: �� (�� am/pm i I i i I i i CITY OF HUNTSVILLE, TEXAS I Mac Woodward, Mayor � Keith D.Olson,Position 4,Mayor Pro Tem Mr Joe Emmett,Ward 1 Andy Brauninger,Position 1 �C °t Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 STATE OF THE CITY ADDRESS OCTOBER 27, 2015-5:30-7:30 P.M. WALKER COUNTY STORM SHELTER 445 STATE HIGHWAY 75 NORTH, HUNTSVILLE,TX 77342 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291-5403), two working days prior to the meeting for appropriate arrangements. NOTICE OF POSSIBLE QUORUM A State of the City reception will be held at the Walker County Storm Shelter. The event is being conducted by the Huntsville-Walker County Chamber of Commerce and is open to theA ublic. No formal action will be taken by the City Council during this event. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the October 27, 2015, Notice of Possible City Council Quorum was posted on the City Hall bulletin board, a place conve lent and readily accessible to the general public at all times,and to the City's website,www.huntsvi tx.gov, in o pliance with Chapter 551, Texas Government Code. DATE OF POSTING: 1 O I L oodward,City Sec_ %rr_—. TIME OF POSTING: TAKEN DOWN: ,0/7 am/pm i s • CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF TEXAS COUNTY OF WALKER, TEXAS I, the undersigned, Dewana Harding, Executive Director of the Huntsville Housing Authority, City of Huntsville, Texas, do hereby certify that a Legal Notice was posted in words and figures, to-wit: PUBLIC NOTICE OF MEETING TAKE NOTICE THAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY, CITY OF HUNTSVILLE,WALKER COUNTY TEXAS,BOARD OF COMMISSIONERS MEETING WILL BE HELD AT 724 Thomason Street, Huntsville, Walker County, Texas, commencing on the 131 day of October, 2015 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code, as amended. WITNESS MY HAND AND SEAL OF said Huntsville Housing Authority on this 91 day of September, 2015. Executive Director Huntsville Housing Authority *Note:Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority e 'vd �Cityof t ille, City Secretary time: ate posted: Jc> ci Ic time posted: fl HuntsvilUe Housing Authority City of Huntsville 299 Martin Luther King Dr.,No. 1 Huntsville, Texas 77320 PHONE(936)294-0277 FAX(936)294-9813 HUNTSVILLE HOUSING AUTHORITY BOARD OF COMMISSIONERS BOARD MEETING OCTOBER 13,2015 AGENDA 1. Public Comment-Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Corrected Minutes of June 161, 2015 And Minutes of September 15`, 2015 4. Report of the Secretary 5. Review of Financials, Delinquent Rents, Waiting List, Vacancies, and Work Orders 6. Old Business -None 7. New Business - a.) Discussion and possible resolution on "Write Off of Delinquent Rent" for Year Ended 9-30-2015. Resolution 2015-10-1 b.) Discussion and Resolution on "PHAS" information that will be submitted to HUD for Year End 9-30-2015. Resolution 2015-10-2 c.) Discussion regarding high income residents residing in housing programs d.) Update on current exterior construction project 8. Adjournment CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF TEXAS COUNTY OF WALKER, TEXAS I, the undersigned, Dewana Harding, Executive Director of the Huntsville Housing Authority, City of Huntsville, Texas, do hereby certify that a Legal Notice was posted in words and figures, to-wit: PUBLIC NOTICE OF MEETING TAKE NOTICE THAT THE BOARD OF THE M HUNTSVILLE HOUSING AUTHORITY, CITY OF HUNTSVILLE,WALKER COUNTY TEXAS,BOARD OF COMMISSIONERS MEETING WILL BE HELD AT 724 Thomason Street, Huntsville, Walker County, Texas, commencing on the 131 day of October, 2015 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code, as amended. WITNESS MY HAND AND SEAL OF said Huntsville Housing Authority on this 91 day of September, 2015. Executive Director Huntsville Housing Authority *Note:Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority ived ty of Hu ville, City Secretary time:��1 _ a e posted: / �? / tome posted: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Position 4,Mayor Pro Tem Joe Emmett,Ward 1 Andy Brauninger,Position 1 °�' Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 TOWN HALL INFORMATIONAL MEETING ON 4B PROPOSITION OCTOBER 13, 2015-7:00 P.M. HUNTSVILLE PUBLIC LIBRARY 1219 13' STREET, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291-5403), two working days prior to the meeting for appropriate arrangements. TOWN HALL MEETING 1. Call to Order—If quorum is present 2. Presentations — Town Hall meetings are scheduled for the purpose of open discussion with citizens of Huntsville on general matters regarding the activities of the City 3. Public Comments and Questions 4. Discussions of items addressed in meeting—no official action will be taken 5. Adjourn CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the October 13, 2015, City Council Town Hall was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvilletK.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: /011/(5 Yu (, tabt d— L TIME OF POSTING: 8: 30 A-0- Lee Woodward,City Secretary��• �iCROJ�KQ��'^""��'� TAKEN DOWN: 10/1'51(5- am/pm I I I CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem R Joe Emmett,Ward 1 Andy Brauninger,Position 1 � Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 TOWN HALL INFORMATIONAL MEETING ON 413 PROPOSITION OCTOBER 13, 2015-7:00 P.M. HUNTSVILLE PUBLIC LIBRARY 121913 th STREET, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291-5403), two working days prior to the meeting for appropriate arrangements. TOWN HALL MEETING 1. Call to Order—If quorum is present 2. Presentations — Town Hall meetings are scheduled for the purpose of open discussion with citizens of Huntsville on general matters regarding the activities of the City 3. Public Comments and Questions 4. Discussions of items addressed in meeting—no official action will be taken 5. Adjourn CERTIFICATE I, Lee Woodward,City Secretary, do hereby certify that a copy of the October 13, 2015,City Council Town Hall was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 5551,Texas Government Code. DATE OF POSTING: t 0(-1 t15 9tt Wf/ TIME OF POSTING: 9; 3o iq-tu, Lee Woodward,City Secretaryb�.�j�_,,,�cc�wU �U kt TAKEN DOWN: IOI S��S am/pm �'}� i i I i CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Position 4,Mayor Pro Tem IL Joe Emmett,Ward 1 Andy Brauninger,Position 1 �c °� Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 SALT GRASS CHAPTER MEETING OF MUNICIPAL CLERKS OCTOBER 14, 2015- 11:30 A.M. WYNNE HOME ARTS AND VISITOR CENTER 1428 11TH STREET, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291-5403), two working days prior to the meeting for appropriate arrangements. NOTICE OF POSSIBLE QUORUM The Salt Grass Chapter of the Texas Municipal Clerks Association, Inc. is holding their monthly meeting and the City Council has been invited to join them. No formal deliberations or action will be taken by the City Council during this event. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the October 14, 0 Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient an readily acce sible to the general public at all times,and to the City's website,www.huntsvilletx.gov,in compli n with Chapte 551, exas Govern nt e. DATE OF POSTING: l TIME OF POSTING: 10 Lee o ward, i S 4 TAKEN DOWN: ��/�s// am/ CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem IL Joe Emmett,Ward 1 Andy Brauninger,Position 1 HOCA,p Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 � Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 SALT GRASS CHAPTER MEETING OF MUNICIPAL CLERKS OCTOBER 14, 2015 - 11:30 A.M. WYNNE HOME ARTS AND VISITOR CENTER 1428 11TH STREET, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291-5403), two working days prior to the meeting for appropriate arrangements. NOTICE OF POSSIBLE QUORUM The Salt Grass Chapter of the Texas Municipal Clerks Association, Inc. is holding their monthly meeting and the City Council has been invited to join them. No formal deliberations or action will be taken by the City Council during this event. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the October 14, 20 5, otice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and r dily access' le the ge ublic at all times,and to the City's website,www.huntsvilletx.gov,in compli ince th Cha er 5 1,T xas G ernme t Code. DATE OF POSTING: 1 1 TIME OF POSTING: Lee o9 ward,City creta TAKEN DOWN: �0 /(��/� am/pm i I F I CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson,Vice-Chairman ` Bill Barry Tommy Cummings Marilyn Soffar Leroy Hilton ` S.O.Woods,Jr. PLANNING COMMISSION AGENDA October 15, 2015 at 5:30 PM CITY HALL-COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S.Flag b. Texas Flag-Honor the Texas Flag, I pledge allegiance to thee, Texas,one state under God,one and indivisible. 3. INVOCATION 4. CONSIDER the Minor Plat of Kelton E. Grisham Property located in the ETJ at the southeast intersection of State Highway 30 with M Williams Road. 5. CONSIDER the Replat of Tract 2 of the Travis W. Ferguson Estate Subdivision located in the ETJ at the northwest intersection of Scott Road and Cauthen Drive. 6. CONSIDER the minutes of the September 17, 2015 Planning Commission and City Council joint workshop meeting. 7. CONSIDER the minutes of the September 17,2015 Planning Commission meeting. 8. PUBLIC COMMENTS 9. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 10. ADJOURNMENT H during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase, exchange,lease or value of real property;551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment employment evaluation, reassignment duties, discipline, or dismissal of a public officer or employee; 551.076 - Implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held In accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session In order to take action,if necessary,on the Items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the October 15,2015 PI ning&Zoning omm sion Agenda was po ed o the City Hall bulletin board,a place conve ient add readily accessible to the general pubic4a al mes,in ompli nce th Chapter 551,Te s Gov rnment Code. DATE OF POSTING: 0 TIME OF POSTING: I r-Y I C`jYl ` Lee Woodward,City Secretary TAKEN DOWN: �q S Page 1 of 1 CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson,Vice-Chairman IL Bill Barry Tommy Cummings ��hA Marilyn Soffar Leroy Hilton S.O.Woods, Jr. PLANNING COMMISSION AGENDA October 15, 2015 at 5:30 PM CITY HALL-COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S.Flag b. Texas Flag-Honor the Texas Flag, I pledge allegiance to thee, Texas,one state under God,one and indivisible. 3. INVOCATION 4. CONSIDER the Minor Plat of Kelton E. Grisham Property located in the ETJ at the southeast intersection of State Highway 30 with M Williams Road. 5. CONSIDER the Replat of Tract 2 of the Travis W. Ferguson Estate Subdivision located in the ETJ at the northwest intersection of Scott Road and Cauthen Drive. 6. CONSIDER the minutes of the September 17, 2015 Planning Commission and City Council joint workshop meeting. 7. CONSIDER the minutes of the September 17,2015 Planning Commission meeting. 8. PUBLIC COMMENTS 9. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 10. ADJOURNMENT lf,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase, exchange,lease or value of real property;551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment, employment, evaluation, reassignment duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices;551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. H a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the October 15,2015'Planni &Zo ing Commission Agenda wa posted on the City Hall bulletin board,a place con enient nd readily accessible to the general p�blic tall tim s,in c mpliance with Chapter 551, exa§Government Code. 1 � DATE OF POSTING: lJ LD TIME OF POSTING: ►' I Lee Woodward,City Secretary TAKEN DOWN: Ottg O Page 1 of 1 i i i i CITY OF HUNTSVILLE, TEXAS j Mac Woodward, Mayor Wayne Keen,Chair Richard Yawn Bill Butler Rv Tom Fordyce Bill Gibson CA 0 Johnny Holland LTC R McCormick cCormlck Stehen Bright p 9 Leta Reiner Ashley Taylor John McManners CITY OF HUNTSVILLE, TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, OCTOBER 15, 2015 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items, projects,and proposals. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the September 29,2015,City of Huntsville,TexV Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the g i*ral public at all,.tim�s, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Goverpmeo0ode. / DATE OF POSTING: ` I TIME OF POSTING: Le oo ward,City Secreta TAKEN DOWN: 7 Ii CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen,Chair Richard Yawn Bill Butler Tom Fordyce Bill Gibson Johnny Holland LTC Rob McCormick Stephen Bright Leta Reiner Ashley Taylor John McManners CITY OF HUNTSVILLE, TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, OCTOBER 15, 2015 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[6:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items, projects,and proposals. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the September 29,2015,City of Huntsville,Texas etera Affairs Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily acces ible to the gen al publi ,at all times,and to the City's website,www.huntsvilletx.gov in compliance with Chapter 551,Texas Gov,-Ir ode. DATE OF POSTING: i c TIME OF POSTING: C L-1 v� )Lee dward,City Secretary TAKEN DOWN: �Ott Q��,7 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Mayor Pro Tem,Position 4 IL Joe Emmett,Ward 1 Andy Brauninger,Position 1 At-Large 4 . d Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 At-Large Ronald Allen,Ward 3 Don H.Johnson,Position 3 At-Large Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, OCTOBER 20, 2015-6:00 P.M. REGULAR SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. 1 pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS 4. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations.An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meeting held on October 6, 2015 and Town Hall on October 13, 2015. [Lee Woodward,City Secretary] b. Authorize the City Manager to accept a Community Development Block Grant Disaster Recovery (CDBG-DR)grant. [Dr. Sherry McKibben, Neighborhood Resources Director] c. Authorize the City Manager to apply for a 2016/2017 Houston-Galveston Area Council Solid Waste Recycling Grant in the amount of$28,600.00, plus $8,000.00 in matching funds, and adopt Resolution 2016-03 in support of same. [Dr. Sherry McKibben, Neighborhood Resources Director] d. Designate the Civil Rights Officer and Labor Standards Officer, reaffirm and adopt the Civil Rights Policies pursuant to the Texas Community Development Block Grant Program(TxCDBG)Contract Number 7215240, and adopt Resolution 2016- 04 in support of same. [Dr.Sherry McKibben, Neighborhood Resources Director] e. Designate the signatories for the 2015-16 Community Development Block Grant (CDBG) Award #7215240 and adopt Resolution 2016-05 in support of same. [Dr. Sherry McKibben, Neighborhood Resources Director] 5. STATUTORY AGENDA a. FIRST READING - Presentation, public comment, discussion, and possible action to accept funding from TxDOT for a Transportation Alternatives Program (TAP) grant and authorizing the City Manager to enter into an Advanced Funding Agreement(AFA), first reading. [Dr. Sherry McKibben, Neighborhood Resources Director and Y. S. "Ram" Ramachandra, City Engineer] b. FIRST READING - Presentation, public comment, discussion, and possible action to consider Ordinance 2016-03 changing the direction of traffic from bidirectional to one-way from University Avenue to Bobby K. Marks Drive on 16th Street and from 16th Street to Bowers Boulevard on Bobby K. Marks Drive, directing the City Engineer to post all necessary signs and perform appropriate public notifications, and authorizing the City Manager to sign an Interlocal Agreement with Sam Houston State University for the lease of certain spaces to be created, first reading. [Matt Benoit, City Manager] 6. MAYORICITY COUNCILICITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, discussion, public comment, and possible action on nominations to City boards and committees. [Mayor Woodward] b. Presentation, public comment, discussion, and possible action to consider nominations for an ad hoc City Council Long Range Planning Committee. [Mayor Woodward] c. FIRST READING -Presentation, public comment, discussion, and possible action to adopt Ordinance 2016-02 to repeal ordinances creating the Huntsville Beautification Advisory Committee, Huntsville Economic Development Council,and the Youth Advisory Board, first reading. [Mayor Woodward] 7. REQUESTS FOR CITIZEN PARTICIPATION An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken. a. Presentation, discussion, and public comment on a request from Jerry DeWitt concerning final cleanup and landscaping in relation to the Safe Routes to School sidewalks project at 600 Highway 190 East. 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 10. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code Chapter 551, Section 551.074 - personnel matters regarding the evaluation and job duties of City Manager Matt Benoit. [Mayor Woodward] b. City Council will convene in closed session as authorized by Texas Government Code Chapter 551, Section 551.071 legal advice on the following items: (1) contract with fd2s design consultants;and (2) denial of appeal request by Gilbreath Outdoor Advertising regarding off-premise billboard sign and Gilbreath v.the City of Huntsville. [Matt Benoit, City Manager, and Leonard Schneider, City Attorney] 11. RECONVENE a. Take action, if necessary, on items addressed during Executive Session, including approval of an amendment to the contract for the City Manager. 12. ADJOURNMENT "If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward,City Secretary,do hereby certify that a copy of the October 20,2015 City CouncIt Ag was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times and(te'the Clty's we site, huntsvilletx.gov,in compliance with Chapter 551,Texas Gov men Code. DATE OF POSTING: ' TIME OF POSTING: 1 ✓�/iam �~ l TAKEN DOWN: ��I/9I�7 e Woodward,City re I I I CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Mayor Pro Tem,Position 4 Joe Emmett,Ward 1 Andy Brauninger,Position 1 At-Large Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 At-Large Ronald Allen,Ward 3 Don H.Johnson,Position 3 At-Large Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, OCTOBER 20,2015 -6:00 P.M. REGULAR SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS 4. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations.An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meeting held on October 6, 2015 and Town Hall on October 13, 2015. [Lee Woodward, City Secretary] b. Authorize the City Manager to accept a Community Development Block Grant Disaster Recovery(CDBG-DR)grant. [Dr. Sherry McKibben, Neighborhood Resources Director] c. Authorize the City Manager to apply for a 2016/2017 Houston-Galveston Area Council Solid Waste Recycling Grant in the amount of$28,600.00, plus $8,000.00 in matching funds, and adopt Resolution 2016-03 in support of same. [Dr. Sherry McKibben, Neighborhood Resources Director] d. Designate the Civil Rights Officer and Labor Standards Officer, reaffirm and adopt the Civil Rights Policies pursuant to the Texas Community Development Block Grant Program(TxCDBG)Contract Number 7215240, and adopt Resolution 2016- 04 in support of same. [Dr.Sherry McKibben, Neighborhood Resources Director] e. Designate the signatories for the 2015-16 Community Development Block Grant (CDBG) Award #7215240 and adopt Resolution 2016-05 in support of same. [Dr. Sherry McKibben, Neighborhood Resources Director] 5. STATUTORY AGENDA a. FIRST READING - Presentation, public comment, discussion, and possible action to accept funding from TxDOT for a Transportation Alternatives Program (TAP) grant and authorizing the City Manager to enter into an Advanced Funding Agreement(AFA), first reading. [Dr. Sherry McKibben, Neighborhood Resources Director and Y. S. "Ram" Ramachandra, City Engineer] b. FIRST READING - Presentation, public comment, discussion, and possible action to consider Ordinance 2016-03 changing the direction of traffic from bidirectional to one-way from University Avenue to Bobby K. Marks Drive on 16`h Street and from 16th Street to Bowers Boulevard on Bobby K. Marks Drive, directing the City Engineer to post all necessary signs and perform appropriate public notifications, and authorizing the City Manager to sign an Interlocal Agreement with Sam Houston State University for the lease of certain spaces to be created, first reading. [Matt Benoit, City Manager] 6. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, discussion, public comment, and possible action on nominations to City boards and committees. [Mayor Woodward] b. Presentation, public comment, discussion, and possible action to consider nominations for an ad hoc City Council Long Range Planning Committee. [Mayor Woodward] c. FIRST READING -Presentation, public comment, discussion, and possible action to adopt Ordinance 2016-02 to repeal ordinances creating the Huntsville Beautification Advisory Committee, Huntsville Economic Development Council, and the Youth Advisory Board,first reading. [Mayor Woodward] 7. REQUESTS FOR CITIZEN PARTICIPATION An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken. a. Presentation, discussion, and public comment on a request from Jerry DeWitt concerning final cleanup and landscaping in relation to the Safe Routes to School sidewalks project at 600 Highway 190 East. 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 10. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code Chapter 551, Section 551.074 - personnel matters regarding the evaluation and job duties of City Manager Matt Benoit. [Mayor Woodward] b. City Council will convene in closed session as authorized by Texas Government Code Chapter 551, Section 551.071 legal advice on the following items: (1) contract with fd2s design consultants; and (2) denial of appeal request by Gilbreath Outdoor Advertising regarding off-premise billboard sign and Gilbreath v.the City of Huntsville. [Matt Benoit,City Manager, and Leonard Schneider, City Attorney] 11. RECONVENE a. Take action, if necessary, on items addressed during Executive Session, including approval of an amendment to the contract for the City Manager. 12. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. if a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the October 20,2015 City Council Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and tot City's bsite,www.hun vll ov,In compliance with Chapter 551,Texas Gov+nmenj Code. DATE OF POSTING: I V 1 TIME OF POSTING: L/am/rV TAKEN DOWN: Lee oo ward,City Secretary CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Position 4,Mayor Pro Tem ILJoe Emmett,Ward 1 74 Andy Brauninger,Position 1 �ci�` Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 CETA MORNING BREW OCTOBER 21, 2015-10:00 A.M. WYNNE HOME ARTS AND VISITOR CENTER 1428 11TH STREET, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291-5403), two working days prior to the meeting for appropriate arrangements. NOTICE OF POSSIBLE QUORUM The Central East Texas Alliance is holding a coffee and presentation on Pioneers Youth Leadership. No formal deliberations or action will be taken by the City Council during this event. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the October 21, 2015, Noti a of Po ible Quorum was posted on the City Hall bulletin board, a place convenient and rea 'ly accessible to t e general ublic at all times,and to the City's website,www.huntsvilletx.gov,in comptancl with Chapter 551,Tex Govern nt Code. DATE OF POSTING: �^ (?r— ,City Secretary TIME OF POSTING: d '/, TAKEN DOWN: ��lo��-/(J� am/pm i CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem IL Joe Emmett,Ward 1 Andy Brauninger,Position 1 �i`k Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 CETA MORNING BREW OCTOBER 21,2015- 10:00 A.M. WYNNE HOME ARTS AND VISITOR CENTER 1428 11TH STREET, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291-5403), two working days prior to the meeting for appropriate arrangements. NOTICE OF POSSIBLE QUORUM The Central East Texas Alliance is holding a coffee and presentation on Pioneers Youth Leadership. No formal deliberations or action will be taken by the City Council during this event. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the October 21, 2015, N tice o Possible Quorum was posted on the City Hall bulletin board, a place convenient and?Tea accessible to the ge eral public at all times,and to the City's website,www.huntsvilletK.gov,in compl' nc ith Chap er 551,Tex s Gov rnment Code. DATE OF POSTING: a _ pt 4Leeward, Secretary TIME OF POSTING: - 1/ TAKEN DOWN: a.1�5 am/pm i CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Andy Brauninger, Position 1 Mil, % Joe Emmett,Ward 1 Lydia Montgomery,Position 2 476 Tish Humphrey,Ward 2 Don H.Johnson,Position 3 Ronald Allen,Ward 3 Keith D.Olson,Position 4,Mayor Pro Tem Joe Rodriquez,Ward 4 NOTICE OF POSSIBLE QUORUM FRIDAY, OCTOBER 23, 2015—12:00-4:00 P.M. TRINITY RIVER AUTHORITY 188 WALLACE ROAD HUNTSVILLE,TEXAS 77320 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM This is a notice of possible quorum of the Council at a tour. No deliberation or formal action will be taken by the City Council. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the October 23, 2015, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times,and to the City's website, )www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: 1 (� TIME OF POSTING: r' TAKEN DOWN: Le oodward,City Secretary �3�/5 I CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Andy Brauninger,Position 1 Joe Emmett,Ward 1 Lydia Montgomery,Position 2 4 Tish Humphrey,Ward 2 Don H.Johnson,Position 3 Ronald Allen,Ward 3 Keith D.Olson,Position 4,Mayor Pro Tem Joe Rodriquez,Ward 4 NOTICE OF POSSIBLE QUORUM FRIDAY, OCTOBER 23, 2015-12:00-4:00 P.M. TRINITY RIVER AUTHORITY 188 WALLACE ROAD HUNTSVILLE, TEXAS 77320 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM This is a notice of possible quorum of the Council at a tour. No deliberation or formal action Will be taken by the City Council. CERTIFICATE I, Lee Woodward,City Secretary, do hereby certify that a copy of the October 23,2015, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: I C) TIME OF POSTING: 4LeeWrd,City Secretary TAKEN DOWN: /�/ 10— CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,At-Large Position 3,Chair Mir Joe Rodriquez,Ward 4 a Lydia Montgomery,At-Large Position 2 HUNTSVILLE CITY COUNCIL LONG RANGE PLANNING AD HOC COMMITTEE AGENDA FRIDAY, OCTOBER 30, 2015—10:00 A.M. CITY HALL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear staff presentations,discuss,and may consider recommendations to the City Council on long range planning for the City. a. Consider expansion to the Sam Houston Statue Visitor Center 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the October 30,2015, Long Range Planning Ad Hoc Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and rrth ily ac 'essible to the general public at all times, and to the City's website,www.huntsvilllletx.gov, in compli nce wChaper 551,Texas Govern Code. DATE OF POSTING: v �� i L e Woodward, TIME OF POSTING: DATE TAKEN DOWN: a i CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H.Johnson,At-Large Position 3,Chair 1k Joe Rodriquez,Ward 4 �� Lydia Montgomery,At-Large Position 2 HUNTSVILLE CITY COUNCIL LONG RANGE PLANNING AD HOC COMMITTEE AGENDA FRIDAY, OCTOBER 30, 2015—10:00 A.M. CITY HALL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear staff presentations,discuss,and may consider recommendations to the City Council on long range planning for the City. a. Consider expansion to the Sam Houston Statue Visitor Center 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the October 30, 2015, Long Range Planning Ad Hoc mmittee Mee ng A nda was posted on the City Hall bulletin board, a place convenient an re dily accessible o t e general p blic at II times, and to the City's website,www.huntsvilletx.gov,in complianc wi Chap 551, exa Governmen Code DATE OF POSTING: C7 ' _ ee Woodward,-City Secretary li TIME OF POSTING: ' I ore DATE TAKEN DOWN: i i CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem Joe Emmett,Ward 1 Andy Brauninger,Position 1Tish Humphrey,Ward 2 � Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 STATE OF THE CITY ADDRESS OCTOBER 27, 2015-5:30-7:30 P.M. WALKER COUNTY STORM SHELTER 445 STATE HIGHWAY 75 NORTH, HUNTSVILLE,TX 77342 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291-5403), two working days prior to the meeting for appropriate arrangements. STATE OF THE CITY 1. Call to Order—If quorum is present 2. Presentations — Town Hall meetings are scheduled for the purpose of open discussion with citizens of Huntsville on general matters regarding the activities of the City 3. Public Comments and Questions 4. Discussions of items addressed in meeting—no official action will be taken 5. Adjourn CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the October 27, 2015, State of the City Address was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvilletx.gov,in compliance wiiitth�Chapter 551,Texas Government Code. DATE OF POSTING: 101-71/5 644-- p Lee Woodward,City Secretaryy'. 914.9( TIME OF POSTING: .3d - TAKEN DOWN: "910 I/IS am/pm CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem ILJoe Emmett,Ward 1 Andy Brauninger, Position 1 � CATish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 STATE OF THE CITY ADDRESS OCTOBER 27, 2015-5:30-7:30 P.M. WALKER COUNTY STORM SHELTER 445 STATE HIGHWAY 75 NORTH, HUNTSVILLE,TX 77342 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291-5403), two working days prior to the meeting for appropriate arrangements. STATE OF THE CITY 1. Call to Order—If quorum is present 2. Presentations — Town Hall meetings are scheduled for the purpose of open discussion with citizens of Huntsville on general matters regarding the activities of the City 3. Public Comments and Questions 4. Discussions of items addressed in meeting—no official action will be taken 5. Adjourn CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the October 27, 2015, State of the City Address was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvilletx.gov,in compliance wi th Chapter 551,Texas Government Code. DATE OF POSTING: 10/ 16 04t OF POSTING: 9. 40 4 �� Lee Woodward,City Secretary: � J rG liC TAKEN DOWN: !o% (t5- am/pm I Huntsville Cemetery Advisory Board Mayor Mac Woodward D'Anne Crews,Chairman M Kay King Mitchell Gene Barrett d James Patton Joe Boaz Dennis Reed Bernice Coleman Joyce Robinson Candyce Dixon Douglas Wright Donna Coffen Huntsville Cemetery Advisory Board —Agenda Thursday, October 29, 2015, 1:OOPM Huntsville Public Library— Board Room, 1219 13th St., Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. Notice of possible quorum:City Council, City of Huntsville, Texas. This notice is posted in order to meet the requirements of the Open Meetings Act, in the event that the number of City Council members present at the meeting makes the Act applicable. The City Council will not take formal action at this meeting. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation,discussion and/or possible action on the minutes of September 17,2015. B. Presentation,discussion and/or possible action on the placement for the new benches in Oakwood Cemetery. C. Presentation,discussion and/or possible action on the update from City Staff on the retaining wall for the Adickes Addition of Oakwood Cemetery. D. Presentation,discussion and/or possible action on the walking-tour maps in Oakwood Cemetery. E. Presentation, discussion and/or possible action on updates from the Parks and Leisure Department: • Cemetery Operations • Cemetery Operations Budget • HOT Funds Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery A sory Board agenda for October 29,2015,was posted on the City Hall bulletin board, a place convenient and readily Mc si le to the 7g7 at all times, in complian wit Chapter 551,Texas Government Code. Date of Posting: 0 1 Time of Posting: 0 2 Taken Down: 1 i Huntsville Cemetery Advisory Board Mayor Mac Woodward D'Anne Crews,Chairman IL Kay King Mitchell Gene Barrett d James Patton Joe Boaz °" Dennis Reed Bernice Coleman 4Joyce Robinson Candyce Dixon Douglas Wright Donna Coffen Huntsville Cemetery Advisory Board -Agenda Thursday, October 29, 2015, 1:OOPM Huntsville Public Library- Board Room, 1219 13th St., Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. Notice of possible quorum: City Council, City of Huntsville, Texas. This notice is posted in order to meet the requirements of the Open Meetings Act, in the event that the number of City Council members present at the meeting makes the Act applicable. The City Council will not take formal action at this meeting. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of September 17,2015. B. Presentation, discussion and/or possible action on the placement for the new benches in Oakwood Cemetery. C. Presentation, discussion and/or possible action on the update from City Staff on the retaining wall for the Adickes Addition of Oakwood Cemetery. D. Presentation, discussion and/or possible action on the walking-tour maps in Oakwood Cemetery. I E. Presentation, discussion and/or possible action on updates from the Parks and Leisure I Department: • Cemetery Operations • Cemetery Operations Budget • HOT Funds Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisory Board agenda for October 29,2015,was posted on the City Hall bulletin board, a place convenient and readily accessible to the ner ublic at all times, in complia ce with hapter 551,Texas Government Code. Date of Posting: Time of Posting: J C_30'1 y Taken Down: 3U l,!5' I CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H.Johnson,At-Large Position 3,Chair Joe Rodriquez,Ward 4 �V Lydia Montgomery,At-Large Position 2 HUNTSVILLE CITY COUNCIL LONG RANGE PLANNING AD HOC COMMITTEE AGENDA FRIDAY, OCTOBER 30, 2015—10:00 A.M. CITY HALL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear staff presentations,discuss,and may consider recommendations to the City Council on long range planning for the City. a. Review major fund financial forecasts and possibilities for financing major projects b. Consider expansion to the Sam Houston Statue Visitor Center 3. ADJOURNMENT ! CERTIFICATE I hereby certify that a copy of the October 30, 2015, Long Range Planning Ad Hoc Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient andadily acc ible to the general public at all times, and to the City's website,www.huntsvilletx.gov,in compliance ,ith Chapte 5 ,Texas Government Code. DATE OF POSTING: e oodwar , ity Secretary TIME OF POSTING: i DATE TAKEN DOWN: I CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H.Johnson,At-Large Position 3,Chair Joe Rodriquez,Ward 4 IVLydia Montgomery,At-Large Position 2 HUNTSVILLE CITY COUNCIL LONG RANGE PLANNING AD HOC COMMITTEE AGENDA FRIDAY, OCTOBER 30, 2015—10:00 A.M. CITY HALL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear staff presentations,discuss,and may consider recommendations to the City Council on long range planning for the City. a. Review major fund financial forecasts and possibilities for financing major projects b. Consider expansion to the Sam Houston Statue Visitor Center 3. ADJOURNMENT i CERTIFICATE I hereby certify that a copy of the October 30, 2015, Long Range Planning Ad Hoc Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and r dily accessible to the general public at all times, and to the City's website,www.huntsvilletx.gov,in complia ce i n h Chapter 551,Texas Government Code. DATE OF POSTING: �3 oodwar , ityBe—cfttvy- TIME OF POSTING: DATETAKENDOWN: f0I30II5- �I 1