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Monthly Posted Agenda - 9/1/2015 } v#4 Public hearings on the proposed budget for the City of Huntsville fiscal year, beginning October 1, 2015 through September 30, 2016, will be held on September 1, 2015 and September 15, 2015, at 6:00 P.M., during the City Council meetings in the City Council Chambers at City Hall, 1212 Avenue M, Huntsville, Texas, 77340. The proposed budget may be examined weekdays from 8:00 A.M. to 5:00 P.M. at the Huntsville Public Library, at City Hall at the office of the City Secretary, and on the City's web site at www.huntsvilletx.gov. This budget will raise more total property taxes than last year's budget by $334,500 (6.7%), and, of that amount, $122,900 (2.5%) is tax revenue to be raised from new property added to the tax roll this year. Notice as required under Texas Local Government Code,Sec.102.005(b)and 102.006. Posted 8/19/15 CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Mayor Pro Tem,Position 4 M Joe Emmett,Ward 1 Andy Brauninger,Position 1 At-Large d Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 At-Large Ronald Allen,Ward 3 Don H.Johnson,Position 3 At-Large Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, SEPTEMBER 1, 2015 6:00 P.M. REGULAR SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. 1 pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PUBLIC HEARING -The City Council will hold a public hearing to receive citizen input regarding the maximum proposed tax rate for the 2015 Tax Year (City Fiscal Year 2015 -2016). (City Council will vote on a tax rate for the 2015 Tax Year at its September 15, 2015,6:00 P.M. meeting at City Hall, 1212 Avenue M.) City Council will hold a public hearing to receive citizen input regarding the Fiscal Year 2015-2016 Annual Budget. 4. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations.An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meeting held on August 18, 2015. [Lee Woodward, City Secretary] b. Adopt Ordinance 2015-38 to update the City Council Rules of Procedure,second reading. [Councilmember Emmett] c. Approve the 2014 TIRZ Annual Report. [Steve Ritter, Finance Director] d. Adopt Resolution 2015-16 to authorize the creation of the Houston-Galveston Area Regional 9-1-1 Emergency Communications District. [Mayor Woodward] e. Consider authorizing the City Manager to accept funding from the Department of Justice Bulletproof Vest Program for $3,759.19 in grant funds,with a match of$3,759.19. [Dr.Sherry McKibben, Director of Neighborhood Resources] f. Adopt Resolution 2015-19 funding for the restoration and preservation of the City mural located on the east wall of the Smither Building on University Avenue.[Mayor Woodward] S. STATUTORY AGENDA a. Presentation, discussion,public comment, and possible action to consider Decision Packages for the 2015-16 budget. 1. Proposed funding sources and levels of various employee benefits 2. General Fund Capital Improvement Projects 3. Water Fund Capital Improvement Projects 4. Wastewater Fund Capital Improvement Projects 5. Proposed funding sources and levels of various position additions and changes 6. Proposed Uses of Unallocated Reserves from each fund b. Presentation, discussion, public comment, and possible action to consider an airport decision package for the 2015-16 budget. c. Presentation, discussion, public comment, and possible action to consider authorizing the City Manager to apply for a Texas Department of Agriculture Main Street grant for $116,620, plus $49,980 in matching funds, designating the City Manager as the City's Authorized Representative, and adopting Resolution 2015-18. [Dr. Sherry McKibben, Director of Neighborhood Resources,and Aron Kulhavy, Director of Community and Economic Development] d. Presentation, discussion, public comment, and possible action to consider adoption of Resolution 2015-17 to redeem the remaining aggregate principal of $715,000 on the Series 2009 General Obligation Bonds, and adoption of Ordinance 2015-41 to amend the budget for FY14-15. [Steve Ritter, Finance Director] 6. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. Presentation,public comment, discussion, and possible action on nominations to the Huntsville Housing Authority. [Mayor Woodward] b. Presentation, discussion,public comment, and possible action to consider request by Councilmember Humphrey to clarify and amend previous City Council action related to consideration and approval of subdivision plats. [Councilmember Humphrey] 7. REQUESTS FOR CITIZEN PARTICIPATION An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken. No requests were received by noon on August 25,2015. 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 10. ADJOURNMENT "If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the September 1,2015 City Council Agenda was posted on the City Hall bulletin board,a place convenient and r adily accessible to the general public at all times,and to the C' s website,www.huntsviiietx.gov,in compliance with Chapter 551,Texas svern etnt Code. DATE OF POSTING: � �� I� 'f I C:) TIME OF POSTING: ` am4E) TAKEN DOWN: �I I/� Lee Wo dwa ,City Secreta CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Mayor Pro Tem,Position 4IL Joe Emmett,Ward 1 A � Andy Brauninger,Position 1 At-Large ���`� Tish Humphrey,Ward 2, Lydia Montgomery,Position 2 At-Large Ronald Allen,Ward 3 Don H.Johnson,Position 3 At-Large Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, SEPTEMBER 1, 2016 6:00 P.M. REGULAR SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS,77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City j Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. i MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. 1 pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PUBLIC HEARING -The City Council will hold a public hearing to receive citizen input regarding the maximum proposed tax rate for the 2015 Tax Year (City Fiscal Year 2015 -2016). (City Council will vote on a tax rate for the 2015 Tax Year at its September 15,2015,6:00 P.M. meeting at City Hall, 1212 Avenue M.) City Council will hold a public hearing to receive citizen input regarding the Fiscal Year 2015-2016 Annual Budget. 4. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations.An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meeting held on August 18,2015. [Lee Woodward, City Secretary] b. Adopt Ordinance 2015-38 to update the City Council Rules of Procedure,second reading. [Councilmember Emmett] c. Approve the 2014 TIRZ Annual Report. [Steve Ritter, Finance Director] d. Adopt Resolution 2015-16 to authorize the creation of the Houston-Galveston Area Regional 9-1-1 Emergency Communications District. [Mayor Woodward] e. Consider authorizing the City Manager to accept funding from the Department of Justice Bulletproof Vest Program for $3,759.19 in grant funds,with a match of$3,759.19. [Dr.Sherry McKibben, Director of Neighborhood Resources] f. Adopt Resolution 2015-19 funding for the restoration and preservation of the City mural located on the east wall of the Smither Building on University Avenue. [Mayor Woodward] 6. STATUTORY AGENDA a. Presentation, discussion,public comment, and possible action to consider Decision Packages for the 2015-16 budget. 1. Proposed funding sources and levels of various employee benefits 2. General Fund Capital Improvement Projects 3. Water Fund Capital Improvement Projects 4. Wastewater Fund Capital Improvement Projects 5. Proposed funding sources and levels of various position additions and changes 6. Proposed Uses of Unallocated Reserves from each fund b. Presentation, discussion, public comment, and possible action to consider an airport decision package for the 2015-16 budget. c. Presentation, discussion, public comment, and possible action to consider authorizing the City Manager to apply for a Texas Department of Agriculture Main Street grant for $116,620, plus $49,980 in matching funds, designating the City Manager as the City's Authorized Representative, and adopting Resolution 2015-18. [Dr. Sherry McKibben, Director of Neighborhood Resources, and Aron Kulhavy, Director of Community and Economic Development] d. Presentation, discussion, public comment, and possible action to consider adoption of Resolution 2015-17 to redeem the remaining aggregate principal of $715,000 on the Series 2009 General Obligation Bonds, and adoption of Ordinance 2015-41 to amend the budget for FY14-15. [Steve Ritter, Finance Director] 6. MAYOR/CITY COUNCIUCITY MANAGER AND CITY ATTORNEY REPORT a. Presentation,public comment, discussion, and possible action on nominations to the Huntsville Housing Authority. [Mayor Woodward] b. Presentation, discussion,public comment, and possible action to consider request by Councilmember Humphrey to clarify and amend previous City Council action related to consideration and approval of subdivision plats. [Councilmember Humphrey] 7. REQUESTS FOR CITIZEN PARTICIPATION An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken. No requests were received by noon on August 25, 2015. 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 10. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session it i required,then such closed meeting will be held as authorized b Texas Government Code,Chapter 551,Sections:551.071—consultation with of the Council s e g Y 4 counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the September 1,2015 City Council Agenda was posted on the City Hall bulletin board,a place convenien and readily accessible to the general public at all times,and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas GDvernrqent Code. DATE OF POSTING: PI) 115—/Coa ' L TIME OF POSTING: a pm j�/�� 71 dward,City Secretary TAKEN DOWN: `7 t Huntsville Housing Authority City of Huntsville 299 Martin Luther King Dr.,No. 1 Huntsville,Texas 77320 PHONE(936)294-0277 FAX(936)294-9813 I HUNTSVILLE HOUSING AUTHORITY BOARD OF COMMISSIONERS BOARD MEETING SEPTEMBER 1, 2015 AGENDA 1. Public Comment- Limited to five minutes per person who completes the agenda request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Minutes of June 16,2015 4. Report of the Secretary 5. Review of Financials, Delinquent Rents,Waiting List,Vacancies,and Work Orders 6. Old Business-None 7. New Business- a.) Discussion and possible resolution to accept lowest bidder for the Rehabilitation contract of exterior of 57 buildings. Resolution 2015-9-1. b.)Discussion and possible resolution to appoint Dewana Harding as the contracting officer for the rehabilitation contract. Resolution 2015-9-2 c.) Discussion and possible resolution to use funds from reserves to complete the contractual amount approved for the project. Resolution 2015-9-3 8. Adjournment CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF TEXAS COUNTY OF WALKER, TEXAS I,the undersigned,Dewana Harding, Executive Director of the Huntsville Housing Authority, City of Huntsville, Texas, do hereby certify that a Legal Notice was posted in words and figures,to-wit: PUBLIC NOTICE OF MEETING TAKE NOTICE THAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY,CITY OF HUNTSVILLE,WALKER COUNTY TEXAS,BOARD OF COMMISSIONERS MEETING WILL BE HELD AT 724 Thomason Street,Huntsville, Walker County, Texas, commencing on the 1St day of September, 2015 at 5:30 m to consider and act upon the following: P � P p i SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code, as amended. WITNESS MY HAND AND SEAL OF said Huntsville Housing Authority on this 28th day of August, 2015. Executive Director Huntsville Housing Authority *Note:Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority eiv y: ity of tsville, City Secr tary time: date posted: time posted: 1 1 :3 1 douix; �I LI/'(5- Huntsville Housing Authority City of'Huntsville 299 Martin Luther King Dr.,No. 1 Huntsville,Texas 77320 PHONE(936)294-0277 FAX(936)294-9813 HUNTSVILLE HOUSING AUTHORITY BOARD OF COMMISSIONERS BOARD MEETING SEPTEMBER 1,2015 AGENDA 1. Public Comment- Limited to five minutes per person who completes the agenda request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Minutes of June 16,2015 4. Report of the Secretary 5. Review of Financials, Delinquent Rents,Waiting List, Vacancies, and Work Orders 6. Old Business-None 7. New Business- a.) Discussion and possible resolution to accept lowest bidder for the Rehabilitation contract of exterior of 57 buildings. Resolution 2015-9-1. b.)Discussion and possible resolution to appoint Dewana Harding as the contracting officer for the rehabilitation contract. Resolution 2015-9-2 c.) Discussion and possible resolution to use funds from reserves to complete the contractual amount approved for the project. Resolution 2015-9-3 8. Adjournment I CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF TEXAS COUNTY OF WALKER, TEXAS I I,the undersigned,Dewana Harding,Executive Director of the Huntsville Housing Authority, City of Huntsville, Texas, do hereby certify that a Legal Notice was posted in words and figures,to-wit: PUBLIC NOTICE OF MEETING TAKE NOTICE THAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY, CITY OF HUNTSVILLE,WALKER COUNTY TEXAS,BOARD OF COMMISSIONERS MEETING WILL BE HELD AT 724 Thomason Street,Huntsville, Walker County, Texas, commencing on the 1 st day of September, 2015 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code, as amended. WITNESS MY HAND AND SEAL OF said Huntsville Housing Authority on this 280'day of August, 2015. Executive Director Huntsville Housing Authority *Note:Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority eiv y: ity of tsville, City Secr tary time: 1 , Z date posted: time posted: 1 :3 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor IL Keith D.Olson,Position 4,Mayor Pro Tem + d% Joe Emmett,Ward 1 Andy Brauninger,Position 1 Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3, Joe P.Rodriquez,Ward 4 I Suddenlink Release Event September 3, 2015, 11:00 a.m. — 1:00 P.M. Suddenlink offices, 1620 Normal Park, Huntsville, Texas, 77340 NOTICE OF POSSIBLE QUORUM No formal action or deliberation will be taken by the City Council. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the September 3, 2015 Suddenlink Release Notice was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvilletx.gov, in compliance with Chapter 551,Texas Government Code. J G� 1 DATE OF POSTING: TIME OF POSTING: jLebWoodward, City Secretary TAKEN DOWN: V14115- CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Position 4,Mayor Pro Tem cd Joe Emmett,Ward 1 Andy Brauninger,Position 1 Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson, Position 3, Joe P.Rodriquez,Ward 4 Suddenlink Release Event September 3, 2015, 11:00 a.m. — 1:00 p.m. Suddenlink offices, 1620 Normal Park, Huntsville, Texas, 77340 NOTICE OF POSSIBLE QUORUM No formal action or deliberation will be taken by the City Council. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the September 3, 2015 Suddenlink Release Notice was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvilletx.gov, in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: TIME OF POSTING: Le oodward, i y-Se c-re tary TAKEN DOWN: (.� 16 I t a CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Cheryl SpencerRr Linda Patteson Todd Armstrong Beverly Hansen James Patton Tom GeorgeRo ers Russell, Ex-Officio Rogers � HISTORIC PRESERVATION COMMISSION THURSDAY,SEPTEMBER 10,2015-1:30 PM Main Street Office 1203 University Avenue,Huntsville,Texas,77340 AGENDA Item Action I. Call the meeting to order II. Consider minutes of August 2015 meeting. III. Strategic planning session. IV. Public comments V. Adjourn the meeting. I I Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lindsay Lauber, Historic Preservation Officer,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of posting: q` tl Time of posting. Z"06 Taken down: q1 to 1(5" 5" Posted: Clasina Watson,Deputy City Secretary i I CITY OF HUNTSVILL& TEXAS Mayor Mac Woodward Cheryl Spencer Linda Patteson Todd Armstrong cv� Beverly Hansen James Patton Tom Rogers George Russell Ex-Officio g � g , Ex-Of HISTORIC PRESERVATION COMMISSION THURSDAY,SEPTEMBER 10,2015-1:30 PM Main Street Office 1203 University Avenue,Huntsville,Texas,77340 AGENDA Item Action I. Call the meeting to order II. Consider minutes of August 2015 meeting. III. Strategic planning session. IV. Public comments V. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lindsay Lauher, Historic Preservation Officer,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of posting: G 14( (5 Time of posting: Z'00 D,y1'l,< Taken down: q I/(0!( -- Posted: &0./-)t" Clasina Watson,Deputy City Secretary I� PARKS AND RECREATION ADVISORY BOARD Mayor Mac Woodward Nate Grigsby, Chairman Conrad Liles Woody Woods, Vice Chairman ` Kevin Edney Rhonda ReddockKeith Jenkins, SHSU Maxia Farris N#V� Ray Black, HSP Chris Cerrito Marcus Evans, HISD John K. Smither PARKS AND RECREATION ADVISORY BOARD MEETING MONDAY, September 14, 2015, 12:00 P.M. Huntsville City Hall — Large Conference Room 1212 Avenue M, Huntsville, Texas, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order(12:00 P.M.) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of the July 13, 2015 meeting. B. Presentation, discussion and/or possible action on the update from staff regarding the Forest Hills swimming pool being gifted to the City of Huntsville. C. Presentation, discussion and/or possible action on the Parks Master Plan Survey Presentations. D. Presentation, discussion and/or possible action on changing the title of Recreation's Zumba®class to Dance Fitness class. E. Presentation, discussion and/or possible action the update from the Parks and Leisure Department. (1) Parks Division (2) Aquatics Division (3) Recreation Division (4) Visitor's Center 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for September 14, 2015, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: B : a001" y Time of Posting: 41, 4 ix- Clasina Watson, Deputy City Secretary Xf I Taken Down: 11(0 C(s ) PARKS AND RECREATION ADVISORY BOARD Mayor Mac Woodward Nate Grigsby, Chairman Conrad Liles Woody Woods, Vice Chairman ` Kevin Edney Rhonda Reddock Keith Jenkins, SHSU Maxia Farris Ray Black, HSP Chris Cerrito Marcus Evans, HISD John K. Smither PARKS AND RECREATION ADVISORY BOARD MEETING MONDAY, September 14, 2015, 12:00 P.M. Huntsville City Hall — Large Conference Room 1212 Avenue M, Huntsville, Texas, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order(12:00 P.M.) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of the July 13, 2015 meeting. B. Presentation, discussion and/or possible action on the update from staff regarding the Forest Hills swimming pool being gifted to the City of Huntsville. C. Presentation, discussion and/or possible action on the Parks Master Plan Survey Presentations. D. Presentation, discussion and/or possible action on changing the title of Recreation's Zumba®class to Dance Fitness class. E. Presentation, discussion and/or possible action the update from the Parks and Leisure Department. (1) Parks Division (2) Aquatics Division (3) Recreation Division (4) Visitor's Center 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for September 14, 2015, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: !0 /5 By: Gl��tCc� �J?� Time of Posting: `i fes. Clasina Watson, Deputy City Secretary Taken Down: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,At-Large Position 4,Chair Andy Brauninger,At-Large Position 1 N Don H.Johnson,At-Large Position 3 Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA TUESDAY, SEPTEMBER 15, 2015-5:30 P.M. CITY HALL SMALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Boyd London to provide info on bids received for Series 2015 Certificates of Obligation for construction of the Solid Waste Transfer Station 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the September 15, 2015, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvilletx.gov, in compliance with Chapter 551,Texas Government Code. ,I DATE OF POSTING: Rll o t 5 l_JCCCOixaK , l�V TIME OF POSTING: f fi*_ Clasina Watson,Deputy City Secretary DATE TAKEN DOWN: 9116!15 E CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,At-Large Position 4,Chair Andy Brauninger,At-Large Position 1 Don H.Johnson,At-Large Position 3 Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA TUESDAY, SEPTEMBER 15, 2015 -5:30 P.M. CITY HALL SMALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Boyd London to provide info on bids received for Series 2015 Certificates of Obligation for construction of the Solid Waste Transfer Station 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the September 15, 2015, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code.` DATE OF POSTING: �iD�(�` TIME OF POSTING: T30 Clasina Watson,Deputy City Secretary DATE TAKEN DOWN: 1114116 I CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Mayor Pro Tem,Position 4 IL Joe Emmett,Ward 1 Andy Brauninger,Position 1 At-Large � d Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 At-Large Ronald Allen,Ward 3 Don H.Johnson,Position 3 At-Large Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, SEPTEMBER 15, 2015 6:00 P.M. REGULAR SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. 1 pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PUBLIC HEARING -The City Council will hold a public hearing to receive citizen input regarding the proposed Fiscal Year 2015-2016 Budget; Second Public Hearing. 4. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations.An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meeting held on September 1,2015. [Lee Woodward,City Secretary] b. Presentation, public comment, discussion, and possible action to authorize the City Manager to accept the 2015 Edward Byrne Memorial Justice Assistance Grant(JAG)Program. [Dr. Sherry McKibben, Director of Neighborhood Resources] c. Presentation,public comment, discussion, and possible action to approve the renewal of the Microsoft enterprise software agreement for a period of three(3)years in the amount of$158,876.70. [Chris Vasquez, IT Director] d. Presentation, public comment, discussion, and possible action to authorize the City Manager to accept a 2015 Texas Community Development Block Grant from the Texas Department of Agriculture in the amount of$344,250, plus$60,750 in matching funds for water line replacement along 11`h Street from University Avenue to Avenue G. [Dr. Sherry McKibben, Director of Neighborhood Resources] e. Presentation, public comment, discussion, and possible action to authorize the City Manager to award the construction contract to T-gray Utility & Rehabilitation Company for the construction of Drainage Improvements Project on 9t' Street near Avenue H(Project No. 12-11-07)in the amount of$61,747.50. [Y.S. Ram Ramachandra, Engineer] 5. STATUTORY AGENDA a. Presentation, public comment, discussion, and possible action to approve the TXDOT approved way-finding signage location plan and direct Staff to proceed with bidding the project. [Dr. Sherry McKibben, Director of Neighborhood Resources] b. Presentation, public comment, discussion, consideration, and action with respect to an "Ordinance Authorizing the Issuance of City of Huntsville, Texas Combination Tax and Revenue Certificates of Obligation, Series 2015; Authorizing the Levy of an Ad Valorem Tax and the Pledge of Certain Net Revenues in Support of the Certificates; Approving and Official Statement and a Paying Agent/Registrar Agreement; Awarding the Sale of Certificates; and Authorizing Other Matters Related to the Issuance of the Certificates, First and Final Reading,and, adoption of Resolution 2015-42 to issue Series 2015 Certificates of Obligation. [Steve Ritter, Finance Director] 6. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. Presentation,public comment, discussion, and possible action to consider a Decision Package for the 2015-16 Budget for proposed funding sources and levels of various employee benefits and include the Decision Package in the Fiscal Year 2015-2016 Budget. [Steve Ritter, Finance Director, Matt Benoit,City Manager] b. Presentation, discussion, public comment, and possible action to move to adopt Ordinance 2015-43 adopting the Fiscal Year 2015-2016 Budget with all policies, fees, rates, and provisions as references therein (record vote). [Steve Ritter, Finance Director] c. Presentation, discussion, public comment, and possible action to Move to ratify the increased property tax revenues reflected in the Fiscal Year 2015-2016 Budget as adopted. [Steve Ritter, Finance Director] d. Presentation, discussion, public comment, and possible action on Ordinance 2015-44, adopting the Fiscal Year 2015- 2016 tax rates(passage of budget required to vote on this item)(record vote). [Steve Ritter, Finance Director] 7. REQUESTS FOR CITIZEN PARTICIPATION • An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken. No requests were received by noon on September 8,2015. 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 10. EXECUTIVE SESSION a. The City Council will convene in closed session as authorized by Texas Government Code,Chapter 551, Section 551.071 — consultation with counsel on legal matters concerning Project Abby and Section 551.072 — deliberation regarding purchase,exchange, lease or value of real property,concerning Project Abby.[Leonard Schneider,City Attorney] 11. RECONVENE a. Take action, if necessary,on items addressed during Executive Session. 12. ADJOURNMENT "If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074—personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.078— implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Clasina Watson,Deputy City Secretary,do hereby certify that a copy of the September 15,2015 City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the city's website,www.huntsvilletx.gov, in compliance with Chapter 55551,Texas Government Code. (5TIM / DATE OF POSTING: (1 n 1(5- TIME E OF POSTING: pm TAKEN DOWN: //[P//� Clasina Watson,Deputy City Secretary CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Mayor Pro Tem,Position 4Joe Emmett,Ward 1 Andy Brauninger, Position 1 At-Large �ot� Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 At-Large Ronald Allen,Ward 3 Don H.Johnson, Position 3 At-Large Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, SEPTEMBER 15, 2015 6:00 P.M. REGULAR SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag. Honor the Texas Flag. 1 pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PUBLIC HEARING - The City Council will hold a public hearing to receive citizen input regarding the proposed Fiscal Year 2015-2016 Budget; Second Public Hearing. 4. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations.An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meeting held on September 1,2015. [Lee Woodward, City Secretary] b. Presentation, public comment, discussion, and possible action to authorize the City Manager to accept the 2015 Edward Byrne Memorial Justice Assistance Grant(JAG)Program. [Dr. Sherry McKibben, Director of Neighborhood Resources] c. Presentation,public comment, discussion, and possible action to approve the renewal of the Microsoft enterprise software agreement for a period of three(3)years in the amount of$158,876.70. [Chris Vasquez, IT Director] d. Presentation, public comment, discussion, and possible action to authorize the City Manager to accept a 2015 Texas Community Development Block Grant from the Texas Department of Agriculture in the amount of$344,250, plus$60,750 in matching funds for water line replacement along 11th Street from University Avenue to Avenue G. [Dr. Sherry McKibben, Director of Neighborhood Resources] e. Presentation, public comment, discussion, and possible action to authorize the City Manager to award the construction contract to T-gray Utility & Rehabilitation Company for the construction of Drainage Improvements Project on 9th Street near Avenue H(Project No. 12-11-07)in the amount of$61,747.50. [Y.S. Ram Ramachandra, Engineer] 6. STATUTORY AGENDA a. Presentation, public comment, discussion, and possible action to approve the TXDOT approved way-finding signage location plan and direct Staff to proceed with bidding the project. [Dr. Sherry McKibben, Director of Neighborhood Resources] b. Presentation, public comment, discussion, consideration, and action with respect to an "Ordinance Authorizing the Issuance of City of Huntsville, Texas Combination Tax and Revenue Certificates of Obligation, Series 2015; Authorizing the Levy of an Ad Valorem Tax and the Pledge of Certain Net Revenues in Support of the Certificates; Approving and Official Statement and a Paying Agent/Registrar Agreement; Awarding the Sale of Certificates; and Authorizing Other Matters Related to the Issuance of the Certificates, First and Final Reading,and, adoption of Resolution 2015-42 to issue Series 2015 Certificates of Obligation. [Steve Ritter, Finance Director] 6. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. Presentation,public comment, discussion, and possible action to consider a Decision Package for the 2015-16 Budget for proposed funding sources and levels of various employee benefits and include the Decision Package in the Fiscal Year 2015-2016 Budget. [Steve Ritter, Finance Director, Matt Benoit,City Manager] b. Presentation, discussion, public comment, and possible action to move to adopt Ordinance 2015-43 adopting the Fiscal _ Year 2015-2016 Budget with all policies, fees, rates, and provisions as references therein (record vote). [Steve Ritter, Finance Director] c. Presentation, discussion, public comment, and possible action to Move to ratify the increased property tax revenues reflected in the Fiscal Year 2015-2016 Budget as adopted. [Steve Ritter, Finance Director] d. Presentation, discussion, public comment, and possible action on Ordinance 2015-44, adopting the Fiscal Year 2015- 2016 tax rates(passage of budget required to vote on this item)(record vote). [Steve Ritter, Finance Director] i 7. REQUESTS FOR CITIZEN PARTICIPATION An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken. No requests were received by noon on September 8,2015. 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 10. EXECUTIVE SESSION a. The City Council will convene in closed session as authorized by Texas Government Code,Chapter 551,Section 551.071 - consultation with counsel on legal matters concerning Project Abby and Section 551.072 - deliberation regarding purchase,exchange, lease or value of real property, concerning Project Abby. [Leonard Schneider,City Attorney] 11. RECONVENE a. Take action, if necessary,on items addressed during Executive Session. 12. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such dosed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.078— implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Clasina Watson,Deputy City Secretary,do hereby certify that a copy of the September 15,2015 City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilleu.gov, In compliance with Chapter 551,,Texas Government Code. DATE OF POSTING: 'Wil 105 �JG /� TIME OF POSTING: 10. 30/bvmlbm ' '"'tel/N/I • ��/ TAKEN DOWN: 9/I(P /�� Clasina Watson,Deputy City Secretary CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Mayor Pro Tem,Position 4 `. Joe Emmett,Ward 1 Andy Brauninger,Position 1 At-Large Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 At-Large Ronald Allen,Ward 3 Don H.Johnson,Position 3 At-Large Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WEDNESDAY, SEPTEMBER 16, 2015 6:00 P.M. SPECIAL SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. SPECIAL SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. MAYOR/CITY COUNCIUCITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, discussion, public comment, and possible action on Ordinance 2015-43, adopting the Fiscal Year 2015- 2016 Annual Budget(record vote). [Steve Ritter, Finance Director] b. Presentation, discussion, public comment, and possible action to Move to ratify the increased property tax revenues reflected in the Fiscal Year 2015-2016 Budget as adopted. [Steve Ritter, Finance Director] c. Presentation, discussion, public comment, and possible action on Ordinance 2015-44, adopting the Fiscal Year 2015- 2016 tax rates(passage of budget required to vote on this item)(record vote). [Steve Ritter, Finance Director] 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Clasina Watson,Deputy City Secretary,do hereby certify that a copy of the September 16,2015 City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551,Texas Government Code. n/ DATE OF POSTING: V(1 1( 1�� TIME OF POSTING: v��3Q a mt� •L�JG!��`'•,� Clasina Watson,Deputy City Secretary TAKEN DOWN: 1 i CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Mayor Pro Tem,Position 4 Joe Emmett,Ward 1 Andy Brauninger,Position 1 At-Large �CTish Humphrey,Ward 2 Lydia Montgomery,Position 2 At-Large Ronald Allen,Ward 3 Don H.Johnson,Position 3 At-Large Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WEDNESDAY, SEPTEMBER 16, 2015 6:00 P.M. SPECIAL SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. SPECIAL SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, discussion, public comment, and possible action on Ordinance 2015-43, adopting the Fiscal Year 2015- 2016 Annual Budget(record vote). [Steve Ritter, Finance Director] b. Presentation, discussion, public comment, and possible action to Move to ratify the increased property tax revenues reflected in the Fiscal Year 2015-2016 Budget as adopted. [Steve Ritter, Finance Director] c. Presentation, discussion, public comment, and possible action on Ordinance 2015-44, adopting the Fiscal Year 2015- 2016 tax rates(passage of budget required to vote on this item)(record vote). [Steve Ritter, Finance Director] 4. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Clasina Watson,Deputy City Secretary,do hereby certify that a copy of the September 16,2015 City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 5551,Texas Government Code. DATE OF POSTING: ane I rd t� �- TIME OF POSTING: lV%3Q a m I�LL�/ I�LLCJ v� Clasina Watson,Deputy City Secretary TAKEN DOWN: 1 Huntsville Cemetery Advisory Board Mayor Mac Woodward D'Anne Crews,Chairman % Kay King Mitchell Gene Barrett d James Patton Joe Boaz Dennis Reed Bernice Coleman Joyce Robinson Candyce Dixon Douglas Wright Donna Coffen Huntsville Cemetery Advisory Board —Agenda Thursday, September 17, 2015, 1:0012M Huntsville City Hall — Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. Notice of possible quorum:City Council, City of Huntsville, Texas. This notice is posted in order to meet the requirements of the Open Meetings Act, in the event that the number of City Council members present at the meeting makes the Act applicable. The City Council will not take formal action at this meeting. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of July 16,2015. B. Presentation,discussion and/or possible action on medallions, benches,and existing marker restoration and purchases to be completed with HOT Funds. C. Presentation, discussion and/or possible action on updates from the Parks and Leisure Department: • Cemetery Operations • Cemetery Operations Budget • HOT Funds Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisory Bo rd ag nda for September 17, 2015, was posted on the City Hall bulletin board, a place convenient a readily cessibl to the general public at all times, in iompliace with Chapter 551,Texas Government Code. Ll Date of Posting: I !` ('5 By Time of Posting: 1 Le oo w r , C1 Taken Down: q1181(5- Huntsville Cemetery Advisory Board Mayor Mac Woodward D'Anne Crews,Chairman Kay King Mitchell Gene Barrett d. James Patton Joe Boaz ` Dennis Reed Bernice Coleman Joyce Robinson Candyce Dixon Douglas Wright Donna Coffen Huntsville Cemetery Advisory Board —Agenda Thursday, September 17, 2015, 1:0012M Huntsville City Hall —Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. Notice of possible quorum:City Council, City of Huntsville, Texas. This notice is posted in order to meet the requirements of the Open Meetings Act, in the event that the number of City Council members present at the meeting makes the Act applicable. The City Council will not take formal action at this meeting. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation,discussion and/or possible action on the minutes of July 16, 2015. B. Presentation, discussion and/or possible action on medallions, benches,and existing marker restoration and purchases to be completed with HOT Funds. C. Presentation, discussion and/or possible action on updates from the Parks and Leisure Department: • Cemetery Operations • Cemetery Operations Budget • HOT Funds Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisory Board agenda for September 17, 2015, was posted on the City Hall bulletin board, a place convenient a d eadily accessible eral public at all times, in compli rice wi h Chapter 551,Texas Government Code. Date of Posting: a L4 2� >�� By: Time of Posting: ,c Lee odward, City Taken Down: CITY OF HUNTSVILLE, TEXAS City Council Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem Joe Emmett,Ward 1 Andy Brauninger,Position 1 Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 o Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 PLANNING COMMISSION Eric Johnston,Chairman David Anderson,Vice Chairman Bill Barry,Jr. Tommy Cummings Marilyn Soffar Leroy Hilton S.O.Woods,Jr. HUNTSVILLE CITY COUNCIL COMBINED JOINT WORKSHOP WITH THE PLANNING COMMISSION SPECIAL SESSION AGENDA 3:30 P.M. SPECIAL SESSION -THURSDAY, SEPTEMBER 17, 2015 HUNTSVILLE PUBLIC LIBRARY COMMUNITY ROOM 121913 TH STREET, HUNTSVILLE,TEXAS,77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. WORKSHOP — The City Council will meet with the Planning Commission to review major subdivision preliminary plats. [Aron Kulhavy, Director of Community&Economic Development] 3. ADJOURNMENT CERTIFICATE 1,Clasina Watson,Deputy City Secretary,do hereby certify that a copy of the September 17,2015 City Council and Planning Commission Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: ql (t &5� c TIME OF POSTING: 10: am/ m TAKEN DOWN: q��g 1�5 Clasina Watson,Deputy City Secretary CITY OF HUNTSVILLE, TEXAS City Council Mac Woodward, Mayor Keith D.Olson,Position 4,Mayor Pro Tem Joe Emmett,Ward 1 Andy Brauninger,Position 1 d Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 PLANNING COMMISSION Eric Johnston,Chairman David Anderson,Vice Chairman Bill Barry,Jr. Tommy Cummings Marilyn Soffar Leroy Hilton S.O.Woods,Jr. HUNTSVILLE CITY COUNCIL COMBINED JOINT WORKSHOP WITH THE PLANNING COMMISSION SPECIAL SESSION AGENDA 3:30 P.M. SPECIAL SESSION -THURSDAY, SEPTEMBER 17, 2015 HUNTSVILLE PUBLIC LIBRARY COMMUNITY ROOM 121913 TH STREET, HUNTSVILLE,TEXAS,77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. WORKSHOP — The City Council will meet with the Planning Commission to review major subdivision preliminary plats. [Aron Kulhavy, Director of Community&Economic Development] 3. ADJOURNMENT CERTIFICATE I,Clasina Watson,Deputy City Secretary,do hereby certify that a copy of the September 17,2015 City Council and Planning Commission Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: "/1/l /6 TIME OF POSTING: lo"30 Aspm TAKEN DOWN: q1 gl/S Clasina Watson,Deputy City Secretary CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen,Chair John McManners Bill Butler Richard Yawn Bill Gibson Tom Fordyce LTC Rob McCormick a R'' Johnny Holland Leta Reiner Stephen Bright David Lanoue Ashley Taylor CITY OF HUNTSVILLE,TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, SEPTEMBER 17, 2015 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items, projects, and proposals. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT `If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the September 17,2015,City of Huntsville,Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvilletx.g v,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: 1 TIME OF POSTING: Lr J TAKEN DOWN: r /�s Lee oo ward,City Secretary LL CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen,Chair John McManners Bill Butler Richard Yawn Bill Gibson Tom Fordyce LTC Rob McCormick Johnny Holland Leta Reiner Stephen Bright David Lanoue Ashley Taylor CITY OF HUNTSVILLE,TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, SEPTEMBER 17, 2015 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items, projects,and proposals. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the September 17,2015,City of Huntsville,Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: 1 I t TIME OF POSTING: / 4Leedward,City ary TAKEN DOWN: �! IS �� CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson,Vice-Chairman IL Bill Barry Tommy Cummings Marilyn Soffar Leroy Hilton S.O.Woods,Jr. PLANNING COMMISSION AGENDA September 17, 2015 at 5:30 PM CITY HALL—COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S.Flag b. Texas Flag-Honor the Texas Flag, I pledge allegiance to thee, Texas,one state under God,one and indivisible. 3. INVOCATION 4. CONSIDER the Preliminary Plat of High Grade Park subdivision located at southeast intersection of State Highway 19 with FM 2821. 5. CONSIDER the Preliminary Plat of Manor at Elkins Lake subdivision located on east side of Elkins Lake Subdivision at Wellington Drive. 6. CONSIDER the minutes of the August 20,2015 meeting. 9 7. PUBLIC COMMENTS 8. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 9. ADJOURNMENT H,during the course of the meeting and discussion of any Items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase, exchange, lease or value of real property;551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment employmen4 evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held In accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,If necessary,on the items addressed during Executive Session. CERTIFICATE I,Clasina Watson,Deputy City Secretary,do hereby certify that a copy of the September 17,2015 Planning Commission Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: � v ► �� TIME OF POSTING: C/`/f ' �V 1 Jr Clasina Watson, Deputy City Secretary TAKEN DOWN: Page 1 of 1 I I CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson,Vice-Chairman % Bill Barry Tommy Cummings � Marilyn Soffar Leroy Hilton S.O.Woods,Jr. NP PLANNING COMMISSION AGENDA September 17, 2015 at 5:30 PM CITY HALL—COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S.Flag b. Texas Flag-Honor the Texas Flag, I pledge allegiance to thee, Texas,one state under God,one and indivisible. 3. INVOCATION 4. CONSIDER the Preliminary Plat of High Grade Park subdivision located at southeast intersection of State Highway 19 with FM 2821. 5. CONSIDER the Preliminary Plat of Manor at Elkins Lake subdivision located on east side of Elkins Lake Subdivision at Wellington Drive. S. CONSIDER the minutes of the August 20,2015 meeting. 7. PUBLIC COMMENTS 8. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 9. ADJOURNMENT N,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase, exchange, lease or value of real property;551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment employment evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, 551.076 — implementation of security personnel or devices;551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,H necessary,on the items addressed during Executive Session. CERTIFICATE I,Clasina Watson, Deputy City Secretary,do hereby certify that a copy of the September 17,2015 Planning Commission Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: TIME OF POSTING: �D �� vl Clasina Watson,Deputy City Secretary TAKEN DOWN: I i Page 1 of 1 WALKER COUNTY PUBLIC SAFETY COMMUNICATIONS CENTER EXECUTIVE BOARD MEMBERS COMMISSIONER B.J. GAINES, JR., CHAIRMAN JIMMY HENRY, COMMISSIONER CRAIG SCHLICHER, VICE CHAIRMAN MATT BENOIT, CITY MANAGER JEFF DUGAS, CITY REPRESENTATIVE ANTHONY TRYON, ASSISTANT DIRECTOR DEBORAH GILBERT, DIRECTOR REGULAR SESSION SEPTEMBER 21, 2015 10:00 a.m. WALKER COUNTY COMMISSIONERS COURTROOM 1100 UNIVERSITY AVENUE AGENDA 1. CALL TO ORDER A. Announcement by the Chairman whether a quorum is present. B. Certification that public notice of meeting was given in accordance with the provisions of Section 55.1.001 et.seq. of the Texas Government Code. II. EXECUTIVE SESSION: If, during the course of the meeting covered by this notice, Walker County Public Safety Communications Center shall determine that a closed meeting of the Board is required, then such closed meeting as authorized by Texas Government Code, Chapter 551, sub-chapter D will be held by the Walker County Public Safety Communications Center at the date, hour, and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Walker County Public Safety Communications Center may conveniently meet in such closed meeting concerning any and all subjects and for any and all purposes permitted by Chapter 551, sub-chapter D, inclusive of said Texas Government Code, including but not limited to: Section 551.071 For the purpose of a private consultation between the Walker County Public Safety Communications Center and its attorney when the Board seeks attorney's advice with respect to pending or contemplated litigation settlement offers, and matters where the duty of the Walker County Public Safety Communications Center counsel to his client pursuant to the Code of Professional Responsibilities of the State Bar of Texas clearly conflicts with the Open Meeting Act. Section 551.072 For the purpose of discussion with respect to the purchase, exchange, lease or value of real property, if deliberation in an open meeting would have a detrimental effect on the position of the Board of Trustees in negotiations with a third person. Section 551.073 For the purpose of deliberation regarding prospective gifts or to deliberate a negotiated contract for prospective gift or donation to the Walker County Public Safety Communications Center or Walker County, if deliberation in an open meeting would have a detrimental effect on the position of the Walker County Public Safety Communications Center in negotiations with a third person. Section 551.074 For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee, unless such officer or employee requests a public hearing. Section 551.076 To discuss the deployment, or specific occasions for implementation of security personnel or devices. III. RECONVENE FROM EXECUTIVE SESSION INTO OPEN SESSION FOR ANY ACTION RELATED TO ITEMS DISCUSSED IN EXECUTIVE SESSION. IV. GENERAL ITEMS A. Citizens Input V. ACTION ITEMS 1. Discuss and/or approve minutes from the meeting dated July 15, 2015 2. Discuss and/or approve raises effective October 1,2015 3. Discuss and/or approve renewal of annual generator maintenance contract with McCaffety Electric beginning October 1, 2015 through September 30, 2016 from budgeted funds in the amount of$1810.00 from budgeted funds. 4. Discuss and/or approve renewal of the CritiCall Elite maintenance contract beginning October 1,2015 through September 30,2016 in the amount of$999.00 from budgeted funds. 5. Discuss and/or approve renewal of the ATO (A Third Opinion) Cybertech Recorder maintenance contract beginning October 1, 2015 through September 30, 2016 in the amount of$4054.00 from budgeted funds. 6. Discuss and/or approve renewal of the Texas Communications maintenance contract beginning October 1, 2015 through September 30, 2016 in the amount of$3600.00 from budgeted funds. 7. Discuss and/or approve renewal of the Priority Dispatch ProQA Paramount software maintenance contract beginning October 1, 2015 through September 30, 2016 in the amount of$5,685.00 from budgeted funds. 8. Discuss and/or approve renewal of the Integrated Computer Systems (ICS) software support services (SSS) level III for Computer Aided Dispatch (CAD) software beginning October 1, 2015 through September 30, 2016 in the amount of$13,211.47 from budgeted funds. 9. Discuss and/or approve renewal of the Classic Protection Systems, Inc. service contract beginning October 1, 2015 through September 30, 2016 in the amount of $1160 from budgeted funds. 10. Discuss and/or approve renewal of the Console Cleaning Specialists preventative maintenance and cleaning contract beginning October 21, 2015 through October 20, 2016 in the amount of$1600.00 from budgeted funds. 11. Discuss/approve renewal of the Alphacare Inforad software in the amount of $317 from budgeted funds. 12. Discuss and/or approve purchase of new dispatch furniture from capital funds INFORMATION ITEMS A. Discuss current status of box alarms B. Update on ILA with Harris County ITC for radio usage C. Citizens Input D. Media VI. ADJOURN On this September 16,2015,notice was filed with the Administrative Secretary of the County Judge,and a i inal c py was plac o the a' entrance of the Walker County Courthouse on this said date. e orah Gilbert, Director I,the undersigned County Clerk,do hereby certify that the above notice of meeting of the above named Executive Board, is a true and correct copy of said notice,and I posted a true and correct copy of said notice on the Courthouse door of Huntsville,Texas,and at a place readily accessible to the general public at all times on September 16,2015,and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. �ml✓� do 5.11 rD AOR POSTING 20015 V�'ldiKC�� J--d -urs Texas WALKER COUNTY PUBLIC SAFETY COMMUNICATIONS CENTER EXECUTIVE BOARD MEMBERS COMMISSIONER B.J. GAINES, JR., CHAIRMAN JIMMY HENRY, COMMISSIONER CRAIG SCHLICHER, VICE CHAIRMAN MATT BENOIT, CITY MANAGER JEFF DUGAS, CITY REPRESENTATIVE ANTHONY TRYON, ASSISTANT DIRECTOR DEBORAH GILBERT, DIRECTOR REGULAR SESSION SEPTEMBER 21,2015 10:00 a.m. WALKER COUNTY COMMISSIONERS COURTROOM 1100 UNIVERSITY AVENUE AGENDA I. CALL TO ORDER A. Announcement by the Chairman whether a quorum is present. B. Certification that public notice of meeting was given in accordance with the provisions of Section 55.1.001 et.seq. of the Texas Government Code. II. EXECUTIVE SESSION: If, during the course of the meeting covered by this notice, Walker County Public Safety Communications Center shall determine that a closed meeting of the Board is required, then such closed meeting as authorized by Texas Government Code,Chapter 551, sub-chapter D will be held by the Walker County Public Safety Communications Center at the date, hour, and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Walker County Public Safety Communications Center may conveniently meet in such closed meeting concerning any and all subjects and for any and all purposes permitted by Chapter 551, sub-chapter D, inclusive of said Texas Government Code, including but not limited to: Section 551.071 For the purpose of a private consultation between the Walker County Public Safety Communications Center and its attorney when the Board seeks attorney's advice with respect to pending or contemplated litigation settlement offers, and matters where the duty of the Walker County Public Safety Communications Center counsel to his client pursuant to the Code of Professional Responsibilities of the State Bar of Texas clearly conflicts with the Open Meeting Act. Section 551.072 For the purpose of discussion with respect to the purchase, exchange, lease or value of real property, if deliberation in an open meeting would have a detrimental effect on the position of the Board of Trustees in negotiations with a third person. Section 551.073 For the purpose of deliberation regarding prospective gifts or to deliberate a negotiated contract for prospective gift or donation to the Walker County Public Safety Communications Center or Walker County, if deliberation in an open meeting would have a detrimental effect on the position of the Walker County Public Safety Communications Center in negotiations with a third person. Section 551.074 For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee, unless such officer or employee requests a public hearing. Section 551.076 To discuss the deployment, or specific occasions for implementation of security personnel or devices. III. RECONVENE FROM EXECUTIVE SESSION INTO OPEN SESSION FOR ANY ACTION RELATED TO ITEMS DISCUSSED IN EXECUTIVE SESSION. IV. GENERAL ITEMS A. Citizens Input V. ACTION ITEMS 1. Discuss and/or approve minutes from the meeting dated July 15, 2015 2. Discuss and/or approve raises effective October 1,2015 3. Discuss and/or approve renewal of annual generator maintenance contract with McCaffety Electric beginning October 1, 2015 through September 30, 2016 from budgeted funds in the amount of$1810.00 from budgeted funds. 4. Discuss and/or approve renewal of the CritiCall Elite maintenance contract beginning October 1,2015 through September 30,2016 in the amount of$999.00 from budgeted funds. 5. Discuss and/or approve renewal of the ATO (A Third Opinion) Cybertech Recorder maintenance contract beginning October 1, 2015 through September 30, 2016 in the amount of$4054.00 from budgeted funds. 6. Discuss and/or approve renewal of the Texas Communications maintenance contract beginning October 1, 2015 through September 30, 2016 in the amount of$3600.00 from budgeted funds. 7. Discuss and/or approve renewal of the Priority Dispatch ProQA Paramount software maintenance contract beginning October 1, 2015 through September 30, 2016 in the amount of$5,685.00 from budgeted funds. 8. Discuss and/or approve renewal of the Integrated Computer Systems (ICS) software support services (SSS) level III for Computer Aided Dispatch (CAD) software beginning October 1, 2015 through September 30, 2016 in the amount of$13,211.47 from budgeted funds. 9. Discuss and/or approve renewal of the Classic Protection Systems, Inc. service contract beginning October 1, 2015 through September 30, 2016 in the amount of $1160 from budgeted funds. 10. Discuss and/or approve renewal of the Console Cleaning Specialists preventative maintenance and cleaning contract beginning October 21, 2015 through October 20,2016 in the amount of$1600.00 from budgeted funds. 11. Discuss/approve renewal of the Alphacare Inforad software in the amount of $317 from budgeted funds. 12. Discuss and/or approve purchase of new dispatch furniture from capital funds i INFORMATION ITEMS A. Discuss current status of box alarms B. Update on ILA with Harris County ITC for radio usage C. Citizens Input D. Media VI. ADJOURN On this September 16,2015,notice was filed with the Administrative Secretary of the County Judge,and T7 final c py was plat (or-L the ma.yientrance of the Walker County Courthouse on this said date. e orah Gilbert,Director I,the undersigned County Clerk,do hereby certify that the above notice of meeting of the above named Executive Board, is a true and correct copy of said notice,and I posted a true and correct copy of said notice on the Courthouse door of Huntsville,Texas,and at a place readily accessible to the general public at all times on September 16,2015,and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. 141 q 911(' /15- FLED MR POSTING sFP 1 s 20115 Valk ar i, unt Texas vE Cy I� i CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor l PARKS MASTER PLAN WORKSHOPS SEPTEMBER 2, 8, &22, 2015-7:00-8:00 P.M. CITY HALL COUNCIL CHAMBERS 1212 AVENUE M, HUNTSVILLE, TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be made. Member of the City Board/Committees/Commissions listed below are being invited to these public forums seeking feedback on the proposed update to a Parks Master Plan. A quorum of these boards may attend all or part of the workshops, as permitted under the Texas Government Code Chapter 551,004. No formal action of any board will be taken at this workshop. Board of Adjustments&Appeals City of Huntsville,Texas Veterans Affairs Advisory Board Historic Preservation Commission Huntsville Arts Commission Huntsville Cemetery Advisory Board Huntsville Hotel Occupancy Tax Board Huntsville Housing Authority Huntsville Main Street Program Advisory Committee Huntsville Public Library Board Natural Preservation Ad Hoc Committee Parks and Recreation Advisory Board Planning and Zoning Commission/Planning Commission Tax Increment Reinvestment Zone#1 Board of Directors Walker County Public Safety Communications Center Executive Board Youth Advisory Board Zoning Board of Adjustments CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the September 2, 8, and 22, 2015, Parks Master Plan Workshops Notice of Possible Quorum was posted on the City Hall bull tin board, a ce convenient and readily accessible to the general public at all times,in compliance with Chapte 55 ,Texas Gove ment Code. DATE OF POSTING: TIME OF POSTING: u L e ood r , i Secr �m! m TAKEN DOWN: N-$115 i CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor *VP PARKS MASTER PLAN WORKSHOPS SEPTEMBER 2,8, &22, 2015-7:00-8:00 P.M. CITY HALL COUNCIL CHAMBERS 1212 AVENUE M, HUNTSVILLE,TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be made. Member of the City Board/Committees/Commissions listed below are being invited to these public forums seeking feedback on the proposed update to a Parks Master Plan. A quorum of these boards may attend all or part of the workshops, as permitted under the Texas Government Code Chapter 551,004. No formal action of any board will be taken at this workshop. Board of Adjustments&Appeals City of Huntsville,Texas Veterans Affairs Advisory Board Historic Preservation Commission Huntsville Arts Commission Huntsville Cemetery Advisory Board Huntsville Hotel Occupancy Tax Board Huntsville Housing Authority Huntsville Main Street Program Advisory Committee Huntsville Public Library Board Natural Preservation Ad Hoc Committee Parks and Recreation Advisory Board Planning and Zoning Commission/Planning Commission Tax Increment Reinvestment Zone#1 Board of Directors Walker County Public Safety Communications Center Executive Board Youth Advisory Board Zoning Board of Adjustments CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the September 2, 8, and 22, 2015, Parks Master Plan Workshops Notice of Possible Quorum was posted on the City Hall bulletin board, lace convenient and readily accessible to the general public at all times,in compliance with Chapter 55 , xas Gor ment Code. DATE OF POSTING:-6 I g I V P Z", r Lee oodwar , ity Se ry TIME OF POSTING: C1 '-!I 'cam m TAKEN DOWN: l 011-40 L J i CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,At-Large Position 4,Chair IL Andy Brauninger,At-Large Position 1 47elft Don H.Johnson,At-Large Position 3 Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA TUESDAY, SEPTEMBER 22, 2015 -8:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER I 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of September 1 and 15,2015 meetings b. Discussion of potential Wastewater project in conjunction with the 7th Street Reconstruction project and potential sources of funding for the Wastewater project C. Presentation on the Street Study d. Fund transfer from Town Creek Sewer Phase I&II account to 7th Street Reconstruction account 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the September 22, 2015, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvilletx.gov, in compliance with Chapter 551,Texas Government P9de. r � DATE OF POSTING: J _ TIME OF POSTING: 6%1 DATE TAKEN DOWN: ��g/��� L oodward,City Secretary CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,At-Large Position 4,Chair Andy Brauninger,At-Large Position 1 d Don H.Johnson,At-Large Position 3 Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA TUESDAY, SEPTEMBER 22, 2015 -8:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of September 1 and 15,2015 meetings b. Discussion of potential Wastewater project in conjunction with the 7th Street Reconstruction project and potential sources of funding for the Wastewater project C. Presentation on the Street Study d. Fund transfer from Town Creek Sewer Phase I&II account to 7th Street Reconstruction account 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the September 22, 2015, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvvillletK..gov,in compliance with Chapter 551,Texas Government Code. % DATE OF POSTING: `1 I 1,5 TIME OF POSTING: 3%150-y-\ C Woodwar , ecretary DATE TAKEN DOWN: j �7 CITY OF HUNTSVILLE, TEXAS Matt Hannes,Chairman Nate Grigsby,Vice-Chairman John Cromer, Alternate A Mari Montgomery,Position 2o�� David Zuniga,Alternate B Joe E. Kirk, Position 3 4 o;14 Christina Felder, Position 4 BOARD OF ADJUSTMENT AGENDA FRIDAY, SEPTEMBER 25, 2015 at 12:00 PM (NOON) COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION 1. CALL TO ORDER 2. ROLL CALL and selection of Alternate(s)if needed. 3. PUBLIC HEARING for the variance request by Archie Johnson—Johnson Outdoor Adv. LP, applicant for a variance to Chapter 11 Sign Standards, Section 1104.5 Height limitations and measurement for an off- premise sign located on property in the 700 Block of IH 45 S. (Under old Development Code) 4. CONSIDER the variance request by Archie Johnson—Johnson Outdoor Adv. LP, applicant for a variance to Chapter 11 Sign Standards, Section 1104.5 Height limitations and measurement for an off-premise sign located on property in the 700 Block of IH 45 S. (Under old Development Code) 5. PUBLIC HEARING for an appeal by Gilbreath Outdoor Advertising, an applicant for a permit for an off- premise sign to be constructed at 687 IH 45 S, of a decision by an administrative official concerning the size limitation of an off-premise sign. (Under old Development Code) 6. CONSIDER an appeal by Gilbreath Outdoor Advertising, an applicant for a permit for an off-premise sign to be constructed at 687 IH 45 S, of a decision by an administrative official concerning the size limitation of an off-premise sign. (Under old Development Code) 7. PUBLIC HEARING for the variance request by MNC Realty, LP,applicant,for a variance to Article 8: Signs, Section 8.700 Off-Premise Signs to allow for the construction of an off-premise multiple tenant pylon sign on Lot 2, Ravenwood Crossing subdivision located in the 200 Block of IH 45 S. (Under new Development Code Update—effective August 31,2015) 8. CONSIDER the variance request by MNC Realty, LP, applicant, for a variance to Article 8: Signs, Section 8.700 Off-Premise Signs to allow for the construction of an off-premise multiple tenant pylon sign on Lot 2, Ravenwood Crossing subdivision located in the 200 Block of IH 45 S. (Under new Development Code Update—effective August 31,2015) 9. PUBLIC HEARING for the variance request by Prairie Flower, LTD, applicant, for a variance to Table 5-1: Lot and Building Setback Regulations in Article 5: Lot and Setback Regulations to allow for a density greater than 29 units per acre for a proposed apartment project to be located in Block 5, West Hill Subdivision in the 100 Block of Col Etheredge Blvd. (Under new Development Code Update — effective August 31,2015) 10. CONSIDER the variance request by Prairie Flower, LTD, applicant, for a variance to Table 5-1: Lot and Building Setback Regulations in Article 5: Lot and Setback Regulations to allow for a density greater than 29 units per acre for a proposed apartment project to be located in Block 5,West Hill Subdivision in the 100 Block of Col Etheredge Blvd. (Under new Development Code Update—effective August 31, 2015) 11. CONSIDER the FY 2015-2016 Meeting Schedule&Submission Deadlines. 12. CONSIDER the minutes of September 26,2014 13. ADJOURNMENT Page 1 of 2 i H during the course of the meeting and discussion of any items covered by this notice,the Zoning Board of Adjustment determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange, lease or value of real property;551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment, employment evaluation,reassignment duties,discipline,or dismissal of a public officer or employee;551.076—implementation of security personnel or devices;551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. if a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Zoning Board of Adjustment will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward,City Secretary,do hereby certify that a copy of the September 5,2 0 Board of juste a was poste City Hall bulletin board,a place convenient and readily accessible to the general public at al times ih complian with1,Texas vernment ode. i DATE OF POSTING: TIME OF POSTING: / tl L oodward,City Secretary DATE REMOVED: II li Page 2 of 2 CITY OF HUNTSVILLE, TEXAS Matt Hannes,Chairman Nate Grigsby,Vice-Chairman k John Cromer, Alternate A Mari Montgomery,Position 2 ctit David Zuniga,Alternate B Joe E.Kirk,Position 3 111101) Christina Felder,Position 4 BOARD OF ADJUSTMENT AGENDA FRIDAY, SEPTEMBER 25, 2015 at 12:00 PM (NOON) COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION 1. CALL TO ORDER 2. ROLL CALL and selection of Alternate(s)if needed. 3. PUBLIC HEARING for the variance request by Archie Johnson—Johnson Outdoor Adv. LP, applicant for a variance to Chapter 11 Sign Standards, Section 1104.5 Height limitations and measurement for an off- premise sign located on property in the 700 Block of IH 45 S. (Under old Development Code) 4. CONSIDER the variance request by Archie Johnson—Johnson Outdoor Adv. LP, applicant for a variance to Chapter 11 Sign Standards, Section 1104.5 Height limitations and measurement for an off-premise sign located on property in the 700 Block of IH 45 S. (Under old Development Code) 5. PUBLIC HEARING for an appeal by Gilbreath Outdoor Advertising, an applicant for a permit for an off- premise sign to be constructed at 687 IH 45 S, of a decision by an administrative official concerning the size limitation of an off-premise sign. (Under old Development Code) 6. CONSIDER an appeal by Gilbreath Outdoor Advertising, an applicant for a permit for an off-premise sign to be constructed at 687 IH 45 S, of a decision by an administrative official concerning the size limitation of an off-premise sign. (Under old Development Code) 7. PUBLIC HEARING for the variance request by MNC Realty, LP, applicant,for a variance to Article 8: Signs, Section 8.700 Off-Premise Signs to allow for the construction of an off-premise multiple tenant pylon sign on Lot 2, Ravenwood Crossing subdivision located in the 200 Block of IH 45 S. (Under new Development Code i Update—effective August 31,2015) 8. CONSIDER the variance request by MNC Realty, LP, applicant, for a variance to Article 8: Signs, Section 8.700 Off-Premise Signs to allow for the construction of an off-premise multiple tenant pylon sign on Lot 2, Ravenwood Crossing subdivision located in the 200 Block of IH 45 S. (Under new Development Code Update—effective August 31,2015) 9. PUBLIC HEARING for the variance request by Prairie Flower, LTD, applicant, for a variance to Table 5-1: Lot and Building Setback Regulations in Article 5: Lot and Setback Regulations to allow for a density greater than 29 units per acre for a proposed apartment project to be located in Block 5, West Hill Subdivision in the 100 Block of Col Etheredge Blvd. (Under new Development Code Update — effective August 31,2015) 10. CONSIDER the variance request by Prairie Flower, LTD, applicant, for a variance to Table 5-1: Lot and Building Setback Regulations in Article 5: Lot and Setback Regulations to allow for a density greater than 29 units per acre for a proposed apartment project to be located in Block 5,West Hill Subdivision in the 100 Block of Cal Etheredge Blvd. (Under new Development Code Update—effective August 31,2015) 11. CONSIDER the FY 2015-2016 Meeting Schedule&Submission Deadlines. 12. CONSIDER the minutes of September 26,2014 13. ADJOURNMENT Page 1 of 2 K,during the course of the meeting and discussion of any Items covered by this notice,the Zoning Board of Adjustment determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange, lease or value of real property;551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment, employment evaluation,reassignment duties,discipline,or dismissal of a public officer or employee;551.076—implementation of security personnel or devices;551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Zoning Board of Adjustment will reconvene In Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward,City Secretary,do hereby certify that a copy of the September 25,2015 Bo rd of AdjustmeV551, posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,in co pliance with hs Gov t Code. DATE OF POSTING: TIME OF POSTING: 'O1 Lee Wo ard,City Secretary DATE REMOVED: Page 2 of 2 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor I Keith D.Olson,Position 4,Mayor Pro Tem d Joe Emmett,Ward 1 Andy Brauninger,Position 1 Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson, Position 3, Joe P.Rodriquez,Ward 4 HISD Education Summits September 28 and/or 29 from 6-8 p.m.at Huntsville High School In the Commons area=515 FM 2821 East, Huntsville, Texas, 77320 September 29 from 11 a.m.-1 p.m. at Mance Park Middle School Support& Learning Center- 1010 8th Street, Huntsville, Texas, 77320 NOTICE OF POSSIBLE QUORUM These events are open to the public. No formal action will be taken by the City Council. i I CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the September 28 and 29 2015 HISD Education Summits Notice was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvilletx.gov, in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: U 19411,6 TIME OF POSTING: $. c r \ Le oodward,City Secretary TAKEN DOWN: Cl/36 f(S CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Position 4,Mayor Pro Tem Joe Emmett,Ward 1 Andy Brauninger,Position 1 Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3, Joe P.Rodriquez,Ward 4 HISD Education Summits September 28 and/or 29 from 6-8 p.m.at Huntsville High School In the Commons area-515 FM 2821 East, Huntsville,Texas, 77320 September 29 from 11 a.m.-1 p.m. at Mance Park Middle School Support& Learning Center-1010 8t' Street, Huntsville,Texas, 77320 NOTICE OF POSSIBLE QUORUM These events are open to the public. No formal action will be taken by the City Council. CERTIFICATE I I, Lee Woodward, City Secretary, do hereby certify that a copy of the September 28 and 29, 2015 HISD Education Summits Notice was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvilletx.gov, in compliance with Chapter 551, Government Code. DATE OF POSTING: v)-'3kq 11,5- TIME OF POSTING: -Z 311D �1 TAKEN DOWN: 9130115 Lee o ward, City Secre ary i