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Monthly Posted Agendas - 6/1/2015 CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Lydia Montgomery,At-Large Position 2,Chair Andy Brauninger,At-Large Position 1 Don H.Johnson,At-Large Position 3 HUNTSVILLE CITY COUNCIL BOARD AND COMMISSION AD HOC COMMITTEE AGENDA MONDAY,JUNE 1, 2015-8:30 A.M. CITY HALL SMALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear staff presentations,discuss,and may consider recommendations to the City Council on the City's Boards,Commissions,and Committees 3. ADJOURNMENT CERTIFICATE 1 hereby certify that a copy of the June 1, 2015, Board and Commission Ad Hoc Committee Meeting Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvilletx.gov, in complian e h Chapter 5 ,Texas Go ver ent Code. i I ' DATE OF POSTING: i 1_4*dd,City ry TIME OF POSTING: O DATE TAKEN DOWN: i f I i I� i C f i CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Lydia Montgomery,At-Large Position 2,Chair M Ok Andy Brauninger,At-Large Position 1 Don H.Johnson,At-Large Position 3 HUNTSVILLE CITY COUNCIL BOARD AND COMMISSION AD HOC COMMITTEE AGENDA MONDAY,JUNE 1, 2015-8:30 A.M. CITY HALL SMALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary(936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear staff presentations,discuss,and may consider recommendations to the City Council on the City's Boards,Commissions,and Committees 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the June 1, 2015, Board and Commission Ad Hoc Committee Meeting Agenda was posted on the City Hall bulletin board,a place convenient and readily access to the general public at all times, and to the City's website,www.huntsvilletx.gov,in complian a w' Chapter 1, exas Gov nt Code. --)n,l 16 /"/ DATE OF POSTING�,,D- 0'_0 TIME OF POSTING: I D • 15 a Leeoo ,Ci @creta DATE TAKEN DOWN: I CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Mayor Pro Tem, Position 4 `. Joe Emmett,Ward 1 Andy Brauninger,Position 1 At-Large cd Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 At-Large 4 Ronald Allen,Ward 3 Don H.Johnson,Position 3 At-Large Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY,JUNE 2, 2015 5:15 P.M. RECEPTION -6:00 P.M. REGULAR SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. RECEPTION [5:15-6 P.M.] — The City will recognize and congratulate the graduating students of City employees at a public reception the large conference room at City Hall. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS Recognition and presentation of scholarships to 2015 graduating students of City employees. 4. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) i a. Approve the minutes of the City Council meeting held on May 19,2015. [Lee Woodward, City Secretary] S. STATUTORY AGENDA a. Presentation, public comment, discussion, and possible action to consider the award of bid for Avenue Q Area Sanitary Sewer Replacement Project Construction(Project#11-10-26). [Y. S. Ram Ramachandra,City Engineer] b. Presentation, public comment, discussion, and possible action to consider a request for a change in zoning classification of Lot 1A, Block 1, Southwood Area, Northcrest Terrace subdivision, located in the 1000 block of State Highway 75 North from Neighborhood Conservation to Management and adopt Ordinance 2015-25 in support of same, second reading. [Aron Kulhavy, Director of Community and Economic Development] c. Presentation, public comment, discussion, and possible action to consider authorizing the City Manager to apply for a Community Oriented Policing Services (COPS)grant for$250,000, with $107,985 in matching funds and commitment to retain the officers for twelve months after the grant ends. [Dr. Sherry McKibben, Neighborhood Resources Director] Ili 6. MAYOR/CITY COUNCIUCITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, public comment, discussion, and possible action to approve Addendum C to the City Manager's contract. [Matt Benoit,City Manager] b. City Manager's Report 1. Updates on City construction,grants,studies, City projects, City purchases, and economic development. 7. REQUESTS FOR CITIZEN PARTICIPATION An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken. No requests were received by noon on May 26, 2015. 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 10. EXECUTIVE SESSION I • a. City Council will convene in closed session as authorized by Texas Government Code Chapter 551, Section 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, regarding City Manager Matt Benoit. [Councilmembers Allen and Brauninger] 11. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. 12. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the June 2,2015 City Council Agenda waosted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website, .huntsvilletx.gov, in compliance with Chapter 551,Texas Govern enntt de. ^. DATE OF POSTING: ` 1 TIME OF POSTING: am pm , ecreta TAKEN DOWN: am/pm e Woodward I i i I i I i i CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Mayor Pro Tem,Position 4 IL Joe Emmett,Ward 1 Andy Brauninger,Position 1 At-Large rya Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 At-Large Ronald Allen,Ward 3 Don H.Johnson,Position 3 At-Large Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY,JUNE 2, 2015 5:15 P.M. RECEPTION -6:00 P.M. REGULAR SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. RECEPTION [5:15-6 P.M.] — The City will recognize and congratulate the graduating students of City employees at a public reception the large conference room at City Hall. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. /pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - Recognition and presentation of scholarships to 2015 graduating students of City employees. 4. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) i a. Approve the minutes of the City Council meeting held on May 19,2015. [Lee Woodward,City Secretary] I 5. STATUTORY AGENDA a. Presentation, public comment, discussion, and possible action to consider the award of bid for Avenue Q Area Sanitary Sewer Replacement Project Construction(Project#11-10-26). [Y. S. Ram Ramachandra,City Engineer] b. Presentation, public comment, discussion, and possible action to consider a request for a change in zoning classification of Lot 1A, Block 1, Southwood Area, Northcrest Terrace subdivision, located in the 1000 block of State Highway 75 North from Neighborhood Conservation to Management and adopt Ordinance 2015-25 in support of same, second reading. [Aron Kulhavy, Director of Community and Economic Development] c. Presentation, public comment, discussion, and possible action to consider authorizing the City Manager to apply for a Community Oriented Policing Services (COPS)grant for$250,000, with $107,985 in matching funds and commitment to retain the officers for twelve months after the grant ends. [Dr. Sherry McKibben, Neighborhood Resources Director] 6. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, public comment, discussion, and possible action to approve Addendum C to the City Manager's contract. [Matt Benoit, City Manager] b. City Manager's Report 1. Updates on City construction,grants,studies, City projects, City purchases, and economic development. 7. REQUESTS FOR CITIZEN PARTICIPATION An.opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken. No requests were received by noon on May 26, 2015. 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) i 10. EXECUTIVE SESSION f a. City Council will convene in closed session as authorized by Texas Government Code Chapter 551, Section 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, regarding City Manager Matt Benoit. [Councilmembers Allen and Brauninger] 11. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. 12. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the June 2,2015 City Council Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website, huntsvilletx.gov, in compliance with Chapter 551,Texas Govveer oment ode. DATE OF POSTING: C/ I�01 l 5 TIME OF POSTING: I am m d L Woodward,C ecreta TAKEN DOWN: t'B O am/pm I I I ii i I `I II CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson,Vice-Chairman Bill Barry Tommy Cummings •C �� Marilyn Soffar Leroy Hilton LV S.O.Woods, Jr. X PLANNING &ZONING COMMISSION AGENDA June 4, 2015 at 12:00 PM CITY HALL—COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S.Flag b. Texas Flag-Honor the Texas Flag, i pledge allegiance to thee, Texas,one state under God,one and indivisible. 3. INVOCATION 4. CONSIDER the minutes of May 21, 2015. 5. PUBLIC HEARING to take testimony concerning the adoption of update to the Development Code of the City of Huntsville. 6. CONSIDER decision packages and the adoption of the update to the Development Code of the City j of Huntsville. I i 7. PUBLIC COMMENTS 8. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. i 9. ADJOURNMENT r H,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas j Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase, exchange,lease or value of real property;551.073-deliberation regarding a prospective gift 551.074-personnel matters regarding the appointment employment evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. if a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do here y certify that a copy of the June 4,2015 la�nii. g&Z ning omm' sion Agenda was posted on_thg City Hall bulletin board,a place convenien and re dily accessible to the general pub I n co plian wit Chapter 551,Texas Gove,vi hent Code. DATE OF POSTING: // l TIME OF POSTING: v�+`i a Y1 Lee Woodward,City Secretary TAKEN DOWN: � i 4 4 f CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson,Vice-Chairman Bill Barry Tommy Cummings �. �. Marilyn Soffar Leroy Hilton S.O.Woods,Jr. PLANNING &ZONING COMMISSION AGENDA June 4, 2015 at 12:00 PM CITY HALL—COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S.Flag b. Texas Flag-Honor the Texas Flag, I pledge allegiance to thee, Texas,one state under God,one and indivisible. 3. INVOCATION 4. CONSIDER the minutes of May 21, 2015. 5. PUBLIC HEARING to take testimony concerning the adoption of update to the Development Code of the City of Huntsville. 6. CONSIDER decision packages and the adoption of the update to the Development Code of the City of Huntsville. 7. PUBLIC COMMENTS 8. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 9. ADJOURNMENT H,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase, exchange, lease or value of real property;551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment employment, evaluation, reassignment duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. if a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session In order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary, o hereb certify that a copy of the June 4,2015,401ainM&Z n Commission Agenda was posted on the all bulletin board,a place convenient nd read y accessible to the general public at a ,ia ce WithChapter 551,Texas Governm t Code. DATE OF POSTING: , TIME OF POSTING: Lee Woodward,City Secretary / TAKEN DOWN: �t 9 16 A I CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF TEXAS COUNTY OF WALKER, TEXAS I,the undersigned, Dewana Harding, Executive Director of the Huntsville Housing Authority, City of Huntsville,Texas, do hereby certify that a Legal Notice was posted in words and figures,to-wit: PUBLIC NOTICE OF MEETING TAKE NOTICE THAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY,CITY OF HUNTSVILLE,WALKER COUNTY TEXAS,BOARD OF COMMISSIONERS MEETING WILL BE HELD AT 724 Thomason Street, Huntsville, Walker County, Texas, commencing on the 16d'day of I June,2015 at 5:30 pm to consider and act upon the following: i SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code, as amended. WITNESS MY HAND AND SEAL OF said Huntsville Housing Authority on this 10''day of June, 2015. 6w"O(* Executive Director Huntsville Housing Authority *Note:Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority R ve y:Wtv lle, City Secretary time: (� ate posteime posted: CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF TEXAS COUNTY OF WALKER, TEXAS I,the undersigned, Dewana Harding, Executive Director of the Huntsville Housing Authority, City of Huntsville, Texas, do hereby certify that a Legal Notice was posted in words and figures,to-wit: PUBLIC NOTICE OF MEETING TAKE NOTICE THAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY,CITY OF HUNTSVILLE,WALKER COUNTY TEXAS,BOARD OF COMMISSIONERS MEETING WILL BE HELD AT I 724 Thomason Street, Huntsville, Walker County, Texas, commencing on the 16th day of June, 2015 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code, as amended. WITNESS MY HAND AND SEAL OF said Huntsville Housing Authority on this 10th day of June, 2015. Executive Director Huntsville Housing Authority *Note:Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority R ve y: C ty of Hun ille, City Secretary I ate posted: ( 1 ime posted: `j CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Cheryl Spencer, Chair Helen Belcher Ariel Traub ` Robert Ernst Sam Moak Laura Bruns Gaye Clements Karl Collins Ferne Frosch Linda Pease, Ex-Officio MAIN STREET ADVISORY BOARD Thursday,June 11,2015- 12:00 p.m. Main Street Office,1203 University Avenue Huntsville,Texas 77340 AGENDA Item Action I. Call the meeting to order. II. Hear citizen comments. III. Consider and/or approve minutes of past meeting(s). IV. Coordinator and Chairperson report V. Committee Events-Recap i. Music Series (3) ii. Farmers Market-Junk-a-palooza (1) iii. Scare on the Square (2) iv. Christmas Fair(3) VI. Upcoming Events L Farmers Market ii. Junk-a-palooza VII. Open Discussion VIII. Adjourn the meeting-NO MEETING NEXT MONTH-- Next meeting August 13th 12:00 p.m. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lindsay Lauher, Main Street Coordinator, at (936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: $ `' Time of Posting: Date Taken Do P ted: ff Lee od d,Ci eta t CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Cheryl Spencer, Chair � Helen Belcher Ariel Traub Robert Ernst Sam Moak �� Laura Bruns Gaye Clements Karl Collins Ferne Frosch Linda Pease, Ex-Officio MAIN STREET ADVISORY BOARD Thursday,June 11,2015-12:00 p.m. Main Street Office,1203 University Avenue Huntsville,Texas 77340 AGENDA ` Item Action I. Call the meeting to order. II. Hear citizen comments. III. Consider and/or approve minutes of past meeting(s). IV. Coordinator and Chairperson report V. Committee Events-Recap L Music Series (3) ii. Farmers Market-Junk-a-palooza (1) iii. Scare on the Square (2) iv. Christmas Fair(3) VI. Upcoming Events i. Farmers Market ii. Junk-a-palooza VII. Open Discussion VIII. Adjourn the meeting-NO MEETING NEXT MONTH-- Next meeting August 13th 12:00 p.m. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lindsay Lauber, Main Street Coordinator, at (936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: G/15 15 Time of Posting: q;H Date Taken o n: Posted: h e Voodward,City `f I I CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,At-Large Position 4,Chair Andy Brauninger,At-Large Position 1 Don H.Johnson,At-Large Position 3 Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA TUESDAY,JUNE 16, 2015 -8:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting—5/19/15 b. Discuss approving "Texas Term" (a Local Government Investment Pool) as an option for investing City funds c. Discuss possible implementation of a Convenience Fee being charged to customers paying with a Credit Card d. Budget Amendments e. Discussion of Debt issuance for the Solid Waste Transfer Station CIP Project 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the June 16, 2015, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to theeneral public a ,all times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Tex Government C dpi. � DATE OF POSTING: /* 15 TIME OF POSTING: (�f� Wo dwar , ity ecretary DATE TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,At-Large Position 4,Chair Andy Brauninger,At-Large Position 1 Don H.Johnson,At-Large Position 3 Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA TUESDAY, JUNE 16, 2015 -8:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting—5/19/15 b. Discuss approving "Texas Term" (a Local Government Investment Pool) as an option for investing City funds c. Discuss possible implementation of a Convenience Fee being charged to customers paying with a Credit Card d. Budget Amendments e. Discussion of Debt issuance for the Solid Waste Transfer Station CIP Project 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the June 16, 2015, Finance Committee Meda was posted on theCity Hall bulletin board, a place convenient and readily accessible to the geneall times, and t th City's website,www.huntsvilletx.gov,in compliance with Cha7J:T ode. L,I1al1s DATE OF POSTING: TIME OF POSTING: hl/ �� odward,City Sec DATE TAKEN DOWN: I E F CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Lydia Montgomery,At-Large Position 2,Chair M Andy Brauninger,At-Large Position 1 �opl �g, Don H.Johnson,At-Large Position 3 HUNTSVILLE CITY COUNCIL BOARD AND COMMISSION AD HOC COMMITTEE AGENDA (Following the City Council Finance Committee meeting) TUESDAY,JUNE 16, 2015—10:00 A.M. CITY HALL SMALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear staff presentations,discuss,and may consider recommendations to the City Council on the City's Boards,Commissions,and Committees 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the June 16, 2015, Board and Commission Ad Hoc Committee Meeting Agenda was posted on the City Hall bulletin board,a place convenient and readilyaccessi to the general public at all times, and to the City's website,www.huntsvilletx.gov,in complian a wi Chapter 65 , ex as Government Code. DATE OF POSTING: C Lee Wood i cre TIME OF POSTING: �� / DATE TAKEN DOWN: I�l�1lS I CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Lydia Montgomery,At-Large Position 2,Chair N Andy Brauninger,At-Large Position 1 �c d Don H.Johnson,At-Large Position 3 HUNTSVILLE CITY COUNCIL BOARD AND COMMISSION AD HOC COMMITTEE AGENDA (Following the City Council Finance Committee meeting) TUESDAY,JUNE 16, 2015—10:00 A.M. CITY HALL SMALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. f 1. CALL TO ORDER 4 2. DISCUSSION/CONSIDERATION The Committee will hear staff presentations,discuss,and may consider recommendations to the City Council on the City's Boards,Commissions,and Committees 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the June 16, 2015, Board and Commission Ad Hoc Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient andadily acces to the general public at all times, and to the City's website,www.huntsvilletx.gov, in compliant wi Chapter 1,T xas Gover nt Code. /")4 , ) DATE OF POSTING: , J / Lee Woodward,City Se TIME OF POSTING: ( � DATE TAKEN DOWN: lY�l I I ii Huntsville Housing Authority City of Huntsville 299 Martin Luther ting Dr.,No. 1 Huntsville, Texas 77320 PHONE(936)294-0277 FAX(936)294-9813 i HUNTSVILLE HOUSING AUTHORITY BOARD OF COMMISSIONERS PUBLIC HEARING AND BOARD MEETING JUNE 16,2015 AGENDA 1. Public Comment-Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Minutes of March 10,2015 4. Report of the Secretary 5. Review of Financials,Delinquent Rents,Waiting List,Vacancies,and Work Orders 6. Old Business-None 7. New Business- a.) Receive and review comments from the Public regarding the Annual and 5 Year Plan b.) Review the Resident Advisory Board minutes. C.) Discussion and possible resolution accepting the Annual and 5 Year Plan. Resolution 2015-6-1 d.) Discussion and possible resolution to accept the 2015 Revised Annual Statement. Resolution 2015-6-2 e.) Discussion and possible resolution to accept the FY 2016 Operating Budget Resolution 2015-6-3 f.) Discussion and possible resolution to extend the contract for the Police Substation for an additional three years.Resolution 2015-6-4 g.) Discussion regarding upcoming Capital Fund construction project. 8. Executive Session-Employee Performance Review 9. Adjournment I Huntsville Housing Authority j City of Huntsville 299 Martin Luther King Dr.,No. 1 Huntsville,Texas 77320 PHONE(936)294-0277 FAX(936)294-9813 f HUNTSVILLE HOUSING AUTHORITY BOARD OF COMMISSIONERS I PUBLIC HEARING AND BOARD MEETING JUNE 16,2015 AGENDA 1. Public Comment-Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Minutes of March 10,2015 4. Report of the Secretary 5. Review of Financials,Delinquent Rents, Waiting List,Vacancies,and Work Orders 6. Old Business-None 7. New Business- a.) Receive and review comments from the Public regarding the Annual and 5 Year Plan b.) Review the Resident Advisory Board minutes. C.) Discussion and possible resolution accepting the Annual and 5 Year Plan. Resolution 2015-6-1 d.) Discussion and possible resolution to accept the 2015 Revised Annual Statement. Resolution 2015-6-2 e.) Discussion and possible resolution to accept the FY 2016 Operating Budget Resolution 2015-6-3 f.) Discussion and possible resolution to extend the contract for the Police Substation for an additional three years. Resolution 2015-6-4 g.) Discussion regarding upcoming Capital Fund construction project. 8. Executive Session-Employee Performance Review 9. Adjournment CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Mayor Pro Tem,Position 4 I Joe Emmett,Ward 1 Andy Brauninger,Position 1 At-LargeC d Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 At-Large � Ronald Allen,Ward 3 Don H.Johnson,Position 3 At-Large Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY,JUNE 16,2015 6:00 P.M. REGULAR SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00 P.M.] 1, CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PROCLAMATIONS AND PRESENTATIONS - Preview of new City of Huntsville and Department of Tourism and Cultural Services websites[Chris Vasquez, IT Director] - Presentation of APA Planning Award[Aron Kulhavy, Director of Community and Economic Development] 4. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meeting held on June 2,2015. [Lee Woodward, City Secretary] b. Authorize the City Manager to sign an amendment to the 2012 Interlocal Agreement between the City and Walker County for the improvement and lease of the Ernst parking area. [Leonard Schneider,City Attorney] c. Consider the abandonment of a Sanitary Sewer Easement on Polly A. Holbrook property located at 1820 16`" Street, Huntsville,Walker County,Texas[Y.S. Ram Ramachandra, City Engineer] d. Consider authorizing the City Manager to apply for the 2015 Edward Byrne Memorial Justice Assistance Grant (JAG) Program and enter into an interlocal agreement with Walker County, and adopt Resolution 2015-11 in support of same. [Dr. Sherry McKibben, Director of Neighborhood Resources] e. Consider the purchase of one 2016 Ford F250 XL Extended Cab 4WD and adoption of related Ordinance 2015-27 to amend the FY 14-15 budget. [Mike Clouds, Fleet Manager] f. Consider the purchase of four Chevy Tahoe PPVs (police patrol vehicles) and adoption of related Ordinance 2015-26 amending the FY 14-15 budget.[Mike Clouds, Fleet Manager] g. Consider the purchase of six vehicles from Silsbee Ford. [Mike Clouds, Fleet Manager] h. Consider authorizing the City Manager to enter into a contract for printing and mailing services for utility bills and informative inserts. [Steve Ritter, Finance Director] i. Consider approval to extend the rental of an Automated Belt Press and contract for hauling services from Sprint Waste Services LP to assist with solids handling at the A. J. Brown Wastewater Treatment Plant. [Carol Reed, Public Works Director] 5. STATUTORY AGENDA a. FIRST READING-Presentation,public comment, discussion, and possible action to adopt Ordinance 2015-24, amending Chapter 12 - Buildings and Building Regulations, Section 12-27 Amendments to the International Property Maintenance Code, of the Code of Ordinances of the City of Huntsville, first reading. [Aron Kulhavy, Director of Community and Economic Development] S. MAYORICITY COUNCIUCITY MANAGER AND CITY ATTORNEY REPORT a. City Managers Report 1. Updates on City construction,grants, studies, City projects, City purchases,and economic development. 7. REQUESTS FOR CITIZEN PARTICIPATION An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken. No requests were received by noon on June 9, 2015. B. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 10. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the June 16,2015 City Council Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's websit , huntsvilletx.gov, in compliance with Chapter 551,Texas Governent 7de. DATE OF POSTING: I TIME OF POSTING: a /pm I ee Woodward, Secretary TAKEN DOWN: `�_�y_ am/pm i i CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Mayor Pro Tem,Position 4 Joe Emmett,Ward 1 Andy Brauninger,Position 1 At-Large cm,alk Ift- Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 At-Large Ronald Allen,Ward 3 Don H.Johnson,Position 3 At-Large Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY,JUNE 16, 2015 6:00 P.M. REGULAR SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. j MAIN SESSION[6:00 P.M.] i 1. CALL TO ORDER j2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. i pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PROCLAMATIONS AND PRESENTATIONS - Preview of new City of Huntsville and Department of Tourism and Cultural Services websites[Chris Vasquez, IT Director] I - Presentation of APA Planning Award[Aron Kulhavy, Director of Community and Economic Development] I 4. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meeting held on June 2,2015. [Lee Woodward, City Secretary] b. Authorize the City Manager to sign an amendment to the 2012 Interlocal Agreement between the City and Walker County for the improvement and lease of the Ernst parking area. [Leonard Schneider, City Attorney] c. Consider the abandonment of a Sanitary Sewer Easement on Polly A. Holbrook property located at 1820 16`h Street, Huntsville,Walker County,Texas[Y.S. Ram Ramachandra, City Engineer] d. Consider authorizing the City Manager to apply for the 2015 Edward Byrne Memorial Justice Assistance Grant (JAG) Program and enter into an interlocal agreement with Walker County, and adopt Resolution 2015-11 in support of same. [Dr. Sherry McKibben, Director of Neighborhood Resources] e. Consider the purchase of one 2016 Ford F250 XL Extended Cab 4WD and adoption of related Ordinance 2015-27 to amend the FY 14-15 budget. [Mike Clouds, Fleet Manager] f. Consider the purchase of four Chevy Tahoe PPVs (police patrol vehicles) and adoption of related Ordinance 2015-26 amending the FY 14-15 budget.[Mike Clouds, Fleet Manager] g. Consider the purchase of six vehicles from Silsbee Ford. [Mike Clouds, Fleet Manager] h. Consider authorizing the City Manager to enter into a contract for printing and mailing services for utility bills and informative inserts. [Steve Ritter, Finance Director] i. Consider approval to extend the rental of an Automated Belt Press and contract for hauling services from Sprint Waste Services LP to assist with solids handling at the A. J. Brown Wastewater Treatment Plant. [Carol Reed, Public Works Director] 5. STATUTORY AGENDA a. FIRST READING-Presentation,public comment, discussion, and possible action to adopt Ordinance 2015-24, amending Chapter 12 - Buildings and Building Regulations, Section 12-27 Amendments to the International Property Maintenance Code, of the Code of Ordinances of the City of Huntsville, first reading. [Aron Kulhavy, Director of Community and Economic Development] S. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. City Manager's Report 1. Updates on City construction,grants, studies,City projects,City purchases,and economic development. 1 7. REQUESTS FOR CITIZEN PARTICIPATION j An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken. I No requests were received by noon on June 9,2015. 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 10. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real properly; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,-City Secretary,do hereby certify that a copy of the June 16,2015 City Council Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551,Texas Govlernm nt Co e. DATE OF POSTING: TIME OF POSTING: a /pm '? 0 4Leward,City Secretary TAKEN DOWN: t> am/pm I I CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Mayor Pro Tem,Position 4 IL Joe Emmett,Ward 1 Andy Brauninger,Position 1 At-Large f Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 At-Large Ronald Allen,Ward 3 Don H.Johnson,Position 3 At-Large Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AMENDED AGENDA TUESDAY,JUNE 16, 2015 6:00 P.M. REGULAR SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. /pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PROCLAMATIONS AND PRESENTATIONS - Preview of new City of Huntsville and Department of Tourism and Cultural Services websites[Chris Vasquez, IT Director] - Presentation of APA Planning Award[Aron Kulhavy, Director of Community and Economic Development] 4. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meeting held on June 2,2015. [Lee Woodward, City Secretary] b. Authorize the City Manager to sign an amendment to the 2012 Interlocal Agreement between the City and Walker County for the improvement and lease of the Ernst parking area. [Leonard Schneider,City Attorney] c. Consider the abandonment of a Sanitary Sewer Easement on Polly A. Holbrook property located at 1820 16"' Street, Huntsville,Walker County,Texas[Y. S. Ram Ramachandra,City Engineer] d. Consider authorizing the City Manager to apply for the 2015 Edward Byrne Memorial Justice Assistance Grant (JAG) Program and enter into an interlocal agreement with Walker County, and adopt Resolution 2015-11 in support of same. [Dr. Sherry McKibben, Director of Neighborhood Resources] e. Consider the purchase of one 2016 Ford F250 XL Extended Cab 4WD and adoption of related Ordinance 2015-27 to amend the FY 14-15 budget. [Mike Clouds, Fleet Manager] f. Consider the purchase of four Chevy Tahoe PPVs (police patrol vehicles) and adoption of related Ordinance 2015-26 amending the FY 14-15 budget.[Mike Clouds, Fleet Manager] g. Consider the purchase of six vehicles from Silsbee Ford. [Mike Clouds, Fleet Manager] h. Consider authorizing the City Manager to enter into a contract for printing and mailing services for utility bills and informative inserts. [Steve Ritter, Finance Director] i. Consider approval to extend the rental of an Automated Belt Press and contract for hauling services from Sprint Waste Services LP to assist with solids handling at the A. J. Brown Wastewater Treatment Plant, and approve related Ordinance 2015-29 to amend the FY15-16 budget.[Carol Reed, Public Works Director] 5. STATUTORY AGENDA a. FIRST READING-Presentation,public comment, discussion, and possible action to adopt Ordinance 2015-24, amending Chapter 12 - Buildings and Building Regulations, Section 12-27 Amendments to the International Property Maintenance Code, of the Code of Ordinances of the City of Huntsville, first reading. [Aron Kulhavy, Director of Community and Economic Development] S. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. City Manager's Report 1. Updates on City construction,grants, studies, City projects,City purchases,and economic development. 7. REQUESTS FOR CITIZEN PARTICIPATION An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken. No requests were received by noon on June 9,2015. 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 10. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the June 16, 2015 City Council Amended Agenda was posted on the City Hall bulletin board, a place conven'ent and readily accessible to the general public at all time and to the Ci website, www.huntsvilletx.gov, in compliance with Chapter 1,T xis Government Code. DATE OF POSTING: TIME OF POSTING: 4 amldm Lee a dward, r ry am/pm 1 TAKEN DOWN: am P I 'i i I f i j CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor 1 Keith D.Olson,Mayor Pro Tem,Position 4 `. Joe Emmett,Ward 1 Andy Brauninger,Position 1 At-Large Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 At-Large Ronald Allen,Ward 3 Don H.Johnson,Position 3 At-Large Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AMENDED AGENDA TUESDAY, JUNE 16, 2015 6:00 P.M. REGULAR SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. i MAIN SESSION[6:00 P.M.] I 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. 1 pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PROCLAMATIONS AND PRESENTATIONS - Preview of new City of Huntsville and Department of Tourism and Cultural Services websites[Chris Vasquez, IT Director] - Presentation of APA Planning Award[Aron Kulhavy, Director of Community and Economic Development] 4. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meeting held on June 2,2015. [Lee Woodward, City Secretary] b. Authorize the City Manager to sign an amendment to the 2012 Interlocal Agreement between the City and Walker County for the improvement and lease of the Ernst parking area. [Leonard Schneider,City Attorney] c. Consider the abandonment of a Sanitary Sewer Easement on Polly A. Holbrook property located at 1820 160 Street, Huntsville,Walker County,Texas[Y.S. Ram Ramachandra, City Engineer] d. Consider authorizing the City Manager to apply for the 2015 Edward Byrne Memorial Justice Assistance Grant (JAG) Program and enter into an interlocal agreement with Walker County, and adopt Resolution 2015-11 in support of same. [Dr. Sherry McKibben, Director of Neighborhood Resources] e. Consider the purchase of one 2016 Ford F250 XL Extended Cab 4WD and adoption of related Ordinance 2015-27 to amend the FY 14-15 budget. [Mike Clouds, Fleet Manager] f. Consider the purchase of four Chevy Tahoe PPVs (police patrol vehicles) and adoption of related Ordinance 2015-26 amending the FY 14-15 budget.[Mike Clouds, Fleet Manager] g. Consider the purchase of six vehicles from Silsbee Ford. [Mike Clouds, Fleet Manager] h. Consider authorizing the City Manager to enter into a contract for printing and mailing services for utility bills and informative inserts. [Steve Ritter, Finance Director] i. Consider approval to extend the rental of an Automated Belt Press and contract for hauling services from Sprint Waste Services LP to assist with solids handling at the A. J. Brown Wastewater Treatment Plant, and approve related i Ordinance 2015-29 to amend the FY15-16 budget.[Carol Reed, Public Works Director] 5. STATUTORY AGENDA a. FIRST READING-Presentation,public comment, discussion, and possible action to adopt Ordinance 2015-24, amending Chapter 12 - Buildings and Building Regulations, Section 12-27 Amendments to the International Property Maintenance Code, of the Code of Ordinances of the City of Huntsville, first reading. [Aron Kulhavy, Director of Community and Economic Development] 6. MAYOR/CITY COUNCIUCITY MANAGER AND CITY ATTORNEY REPORT a. City Manager's Report 1. Updates on City construction,grants,studies, City projects, City purchases, and economic development. 7. REQUESTS FOR CITIZEN PARTICIPATION An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken. No requests were received by noon on June 9,2015. h. 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) I j 10. ADJOURNMENT "If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary,do hereby certify that a copy of the June 16, 2015 CI�Council Amended Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all t es, and to the Cl ebsite, www.huntsvilletx.gov, in compliance with Chapter 551,Tex s Government Code. I ( DATE OF POSTING: LAO TIME OF POSTING: �1 a ;an/pm Lee odwkrd,Cftffecietary TAKEN DOWN: lP � am/pm i i I i t I i CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Mayor Pro Tem,Position 4Joe Emmett,Ward 1 Andy Brauninger,Position 1 At-Large �d Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 At-Large Ronald Allen,Ward 3 Don H.Johnson,Position 3 At-Large Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AMENDED AGENDA TUESDAY,JUNE 16, 2015 6:00 P.M. REGULAR SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PROCLAMATIONS AND PRESENTATIONS - Preview of new City of Huntsville and Department of Tourism and Cultural Services websites[Chris Vasquez, IT Director] - Presentation of APA Planning Award[Aron Kulhavy, Director of Community and Economic Development] 4. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meeting held on June 2,2015. [Lee Woodward, City Secretary] b. Authorize the City Manager to sign an amendment to the 2012 Interlocal Agreement between the City and Walker County for the improvement and lease of the Ernst parking area. [Leonard Schneider, City Attorney] c. Consider the abandonment of a Sanitary Sewer Easement on Polly A. Holbrook property located at 1820 16`h Street, Huntsville,Walker County,Texas[Y. S. Ram Ramachandra, City Engineer] d. Consider authorizing the City Manager to apply for the 2015 Edward Byrne Memorial Justice Assistance Grant (JAG) Program and enter into an interlocal agreement with Walker County, and adopt Resolution 2015-11 in support of same. [Dr. Sherry McKibben, Director of Neighborhood Resources] e. Consider the purchase of one 2016 Ford F250 XL Extended Cab 4WD and adoption of related Ordinance 2015-27 to amend the FY 14-15 budget. [Mike Clouds, Fleet Manager] f. Consider the purchase of four Chevy Tahoe PPVs (police patrol vehicles) and adoption of related Ordinance 2015-26 amending the FY 14-15 budget.[Mike Clouds, Fleet Manager] g. Consider the purchase of six vehicles from Silsbee Ford. [Mike Clouds, Fleet Manager] h. Consider authorizing the City Manager to enter into a contract for printing and mailing services for utility bills and informative inserts. [Steve Ritter, Finance Director] i. Consider approval to extend the rental of an Automated Belt Press and contract for hauling services from Sprint Waste Services LP to assist with solids handling at the A. J. Brown Wastewater Treatment Plant, and approve related Ordinance 2015-29 to amend the FYI 6-16 budget.[Carol Reed, Public Works Director] 6. STATUTORY AGENDA a. FIRST READING-Presentation,public comment, discussion, and possible action to adopt Ordinance 2015-24, amending Chapter 12 - Buildings and Building Regulations, Section 12-27 Amendments to the International Property Maintenance Code, of the Code of Ordinances of the City of Huntsville, first reading. [Aron Kulhavy, Director of Community and Economic Development] b. Presentation, public comment, discussion, and possible action to adopt Ordinance 2015-30 continuing the Mayor's Declaration of Disaster, pursuant to the City of Huntsville Emergency Management Plan. [Chief Kevin Lunsford,Director of Public Safety] 6. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. City Manager's Report 1. Updates on City construction,grants,studies, City projects,City purchases,and economic development. 7. REQUESTS FOR CITIZEN PARTICIPATION An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken. No requests were received by noon on June 9, 2015. 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 10. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the June 16, 2015 City Council Amended Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all t es, and to the C' website, www.huntsvilletx.gov, in compliance with Chapter 5 1' ex a Government Code. DATE OF POSTING: f n TIME OF POSTING: amk!� j /r /c L e ood d,City etary TAKEN DOWN: V1 J am/pm CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Mayor Pro Tem,Position 4 IL Joe Emmett,Ward 1 Andy Brauninger,Position 1 At-Large Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 At-Large Ronald Allen,Ward 3 Don H.Johnson,Position 3 At-Large Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AMENDED AGENDA TUESDAY,JUNE 16, 2015 6:00 P.M. REGULAR SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. 1 pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PROCLAMATIONS AND PRESENTATIONS - Preview of new City of Huntsville and Department of Tourism and Cultural Services websites[Chris Vasquez, IT Director] - Presentation of APA Planning Award[Aron Kulhavy, Director of Community and Economic Development] 4. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meeting held on June 2,2015. [Lee Woodward, City Secretary] b. Authorize the City Manager to sign an amendment to the 2012 Interlocal Agreement between the City and Walker County for the improvement and lease of the Ernst parking area. [Leonard Schneider,City Attorney] c. Consider the abandonment of a Sanitary Sewer Easement on Polly A. Holbrook property located at 1820 16th Street, Huntsville,Walker County,Texas[Y.S. Ram Ramachandra,City Engineer] d. Consider authorizing the City Manager to apply for the 2015 Edward Byrne Memorial Justice Assistance Grant (JAG) Program and enter into an interlocal agreement with Walker County, and adopt Resolution 2015-11 in support of same. [Dr. Sherry McKibben, Director of Neighborhood Resources] e. Consider the purchase of one 2016 Ford F250 XL Extended Cab 4WD and adoption of related Ordinance 2015-27 to amend the FY 14-15 budget. [Mike Clouds, Fleet Manager] f. Consider the purchase of four Chevy Tahoe PPVs (police patrol vehicles) and adoption of related Ordinance 2015-26 amending the FY 14-15 budget.[Mike Clouds, Fleet Manager] g. Consider the purchase of six vehicles from Silsbee Ford. [Mike Clouds, Fleet Manager] h. Consider authorizing the City Manager to enter into a contract for printing and mailing services for utility bills and informative inserts. [Steve Ritter, Finance Director] i. Consider approval to extend the rental of an Automated Belt Press and contract for hauling services from Sprint Waste Services LP to assist with solids handling at the A. J. Brown Wastewater Treatment Plant, and approve related Ordinance 2015-29 to amend the FY15-16 budget.[Carol Reed, Public Works Director] 5. STATUTORY AGENDA a. FIRST READING-Presentation,public comment, discussion, and possible action to adopt Ordinance 2015-24, amending Chapter 12 - Buildings and Building Regulations, Section 12-27 Amendments to the International Property Maintenance Code, of the Code of Ordinances of the City of Huntsville, first reading. [Aron Kulhavy, Director of Community and Economic Development] b. Presentation, public comment, discussion, and possible action to adopt Ordinance 2015-30 continuing the Mayor's Declaration of Disaster, pursuant to the City of Huntsville Emergency Management Plan. [Chief Kevin Lunsford,Director of Public Safety] S. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT 9 a. City Manager's Report 1. Updates on City construction,grants,studies, City projects,City purchases,and economic development. i 7. REQUESTS FOR CITIZEN PARTICIPATION An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken. No requests were received by noon on June 9, 2015. I 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA i 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 10. ADJOURNMENT "If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary,do hereby certify that a copy of the June 16, 2015 City Council Amended Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all time and the City's website, www.huntsvilletx.gov, in compliance with Chapter 51 1,Tex Government Code. DATE OF POSTING: �1 2 IG TIME OF POSTING: m m Lee dwartrCity Secre TAKEN DOWN: w ' am/pm - i I CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward t t Cheryl Spencer Rr Linda Patteson Todd Armstrong Beverly Hansen James Patton Tom Rogers George Russell, Ex-Officio HISTORIC PRESERVATION COMMISSION THURSDAY,JUNE 18,2014-1:30 PM Main Street Office 1203 University Avenue,Huntsville,Texas,77340 AGENDA Item Action I. Call the meeting to order II. Consider past action items for reapproval,due to lost minutes. III. Consider,with possible action,Certificate of Appropriateness draft. IV. Discuss fiscal budget 2015-2016. V. Update on Development Code changes VI. Outlook VII. Public comments VIII. Adjourn the meeting-Next meeting August 6that 1:30 p.m. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lindsay Lauber, Historic Preservation Officer,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of posting: Time of posting: , a'1 Taken down: Pos 'a JLeecdward,City Secretary I I CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward I i Cheryl Spencer Mr Linda Patteson Todd Armstrong G �4 Beverly Hansen James Patton g N Georg Russell, ers !� Tom Rogers a Ex-Officio HISTORIC PRESERVATION COMMISSION THURSDAY,JUNE 18,2014-1:30 PM Main Street Office 1203 University Avenue,Huntsville,Texas,77340 AGENDA Item Action L Call the meeting to order i II. Consider past action items for reapproval,due to lost minutes. III. Consider,with possible action,Certificate of Appropriateness draft. IV. Discuss fiscal budget 2015-2016. V. Update on Development Code changes VI. Outlook VII. Public comments VIII. Adjourn the meeting-Next meeting August 6that 1:30 p.m. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lindsay Lauber, Historic Preservation Officer,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of posting: Time of posting: H a!-'1 Taken down: Poste . 4Leeodward,City Secretary i i CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor i Wayne Keen,Chair John McManners Bill Butler Richard Yawn Bill Gibson a� Tom Fordyce LTC Rob McCormick �� Johnny Holland Leta Reiner Stephen Bright David Lanoue Ashley Taylor CITY OF HUNTSVILLE, TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY,JUNE 18, 2015 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items, projects, and proposals. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the May 21,2015,City of Huntsville,Texas Veterans(�air$Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general publicimes,and to the City's website, www.huntsvilletx.gov,in co pliance w th}Chapter 551,Texas Government Code. DATE OF POSTING: - I TIME OF POSTING: I 3C) G�ry--� Lee o war , Secre TAKEN DOWN: i i I I i E CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen,Chair John McManners Bill Butler Richard Yawn Bill Gibson (jly� Tom Fordyce LTC Rob McCormick Johnny Holland Leta Reiner Stephen Bright David Lanoue Ashley Taylor CITY OF HUNTSVILLE, TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY,JUNE 18, 2015 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[6:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items, projects,and proposals. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the May 21,2015,City of Huntsville,Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's website, www.huntsvilletx.gov,in contliance with Chapter 551,Texas Government Code. C < DATE OF POSTING: TIME OF POSTING: Lee Wo dward,Ci S � TAKEN DOWN: �P i f I I CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson,Vice-Chairman W Bill Barry Tommy Cummings �ow� Marilyn Soffar Leroy Hilton S.O.Woods,Jr. PLANNING &ZONING COMMISSION AGENDA June 18, 2015 at 5:30 PM CITY HALL-COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arranger is can be made. 1. CALL TO ORDER / r 2. PLEDGE OF ALLEGIANCE a. U.S.Flag �/ b. Texas Flag-Honor the Texas Flag, 1 pledge allegiance to thee, Texas,tyre state under God,one and indivisible. 3. INVOCATION / 4. CONSIDER the minutes of June 4,2015. 5. PUBLIC HEARING to take testimony c ncerni th option of update to the Development Code of the City of Huntsville. / 6. CONSIDER the adoption of the update to t D pment Code of the City of Huntsville. 7. PUBLIC COMMENTS r rr 8. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of ity interest from the Commission and City Staff for which no action will be discussed or taken. i 9. ADJOURNMENT H,during the course of the meeting and dis uss of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of Co Ission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections: 0 1—consultation with counsel on legal matters;551.072—deliberation regarding purchase, exchange,lease or value of real property; .073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment emp ment oval o re a nment duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation o se my perso e/o c s;551.087—deliberation regarding economic development negotiation;and/or other matters as authorized un er f Texas Go rnm de. If a Closed or ecutiv ession is I in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will econvene In Open on in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward,Ci VSecretary/dereby certify that a copy of the June 18,2015 Planning&Zon Commission Agenda was poste nth ityHall bulletin board,a and readily accessible to the general ubli at all tim s,in omp ante with Chapter 551,Texa Govern ent Code. DATE OF POSTINGTIME OF POSTINGY c)ay) Lee Woodward,City Secretary TAKEN DOWN: i I i i Page 1 of 1 CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson,Vice-Chairman Bill Barry Tommy Cummings CM Marilyn Soffar Leroy Hilton S.O.Woods,Jr. PLANNING &ZONING COMMISSION AGENDA June 18, 2015 at 5:30 PM CITY HALL-COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or serykes are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S.Flag b. Texas Flag-Honor the Texas Flag, I pledge allegiance to ee, Texas,one state under God,one and indivisible. 3. INVOCATION 4. CONSIDER the minutes of June 4,2015. 5. PUBLIC HEARING to take testimony concer ' the adoption of update to the Development Code of the City of Huntsville. 6. CONSIDER the adoption of the updatethe Development Code of the City of Huntsville. 7. PUBLIC COMMENTS 8. ITEMS OF COMMUNITYINTE T. Hear announcements concerning• ems• community interest from the Commission and City Staff for which no action will be discussed or taken. 9. ADJOURNMEN M during the course of them in nd dik scion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive se Jon of"th Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551, dons: 51.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase, exchange,lease or value of real p , 551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment, employment evaluation, reassignment duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices;551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. H a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene In Open Session in order to take action,If necessary,on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward,City Secretary,do hereby certify that a copy of the June 8, 5 Planning& ni Commission Agenda was post d on t City p Hall bulletin board,a place convenient an readily accessible to the gener u 06 at all ti es, i co pliance with Chapter 551,Texa Govem ent Code. DATE OF POSTING: TIME OF POSTING: ` ' C_r1 Lee Woodward,City Secretary TAKEN DbWN: i J i Page 1 of 1 CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson,Vice-Chairman % Bill Barry Tommy Cummings C 01t Marilyn Soffar Leroy Hilton ,� S.O.Woods,Jr. PLANNING &ZONING COMMISSION AGENDA June 25, 2015 at 5:30 PM CITY HALL-COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S.Flag b. Texas Flag-Honor the Texas Flag, I pledge allegiance to thee, Texas,one state under God,one and indivisible. i j 3. INVOCATION 4. CONSIDER the minutes of June 4,2015. 5. PUBLIC HEARING to take testimony concerning the adoption of update to the Development Code of the City of Huntsville. 6. CONSIDER the adoption of the update to the Development Code of the City of Huntsville. 7. PUBLIC COMMENTS 8. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 9. ADJOURNMENT H,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase, exchange,lease or value of real property;551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment employment evaluation, reassignment duties, discipline, or dismissal of a public officer or employee; 551.076 — Implementation of security personnel or devices;551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. H a Closed or Executive session Is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,H necessary,on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward,City Secretary,do hereby certify that a copy of the June 25,2015 Planning&Zoning Commission Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general publ' at all tpims, in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: 1 �� v_ W (�C �/G✓(1� TIME OF POSTING: (1 1 U 0 ftA_ Lee Woodward,City Secretary W TAKEN DOWN: ab 1(15 k i i Page 1 of 1 i i I CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson,Vice-Chairman Bill Barry Tommy Cummings Marilyn Soffar Leroy Hilton S.O.Woods,Jr. PLANNING &ZONING COMMISSION AGENDA June 25, 2015 at 5:30 PM CITY HALL—COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S.Flag b. Texas Flag-Honor the Texas Flag, 1 pledge allegiance to thee, Texas,one state under God,one and indivisible. I 3. INVOCATION i f 4. CONSIDER the minutes of June 4,2015. I S. PUBLIC HEARING to take testimony concerning the adoption of update to the Development Code of the City of Huntsville. 6. CONSIDER the adoption of the update to the Development Code of the City of Huntsville. 7. PUBLIC COMMENTS 8. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will itbe discussed or taken. 9. ADJOURNMENT H,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission Is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase, exchange, lease or value of real property;551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment employment evaluation, reassignment duties, discipline, or dismissal of a public officer or employee; 551.076 - j implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session In order to take action,If necessary,on the items addressed during Executive Session. CERTIFICATE f I, Lee Woodward,City Secretary,do hereby certify that a copy of the June 25,2015 Planning&Zoning Commission Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general pub' at all times,in compliance with Chapter 551,Texas Government Code. I DATE OF POSTING: � TIME OF POSTING: /r"oo /i r v� Lee Woodward,City Secretary TAKEN DOWN: ��� 1 Page 1 of 1 Huntsville Cemetery Advisory Board Mayor Mac Woodward D'Anne Crews,Chairman Or Kay King Mitchell Gene Barrett s James Patton Joe Boaz � °" Dennis Reed Bernice Coleman Joyce Robinson Candyce Dixon Douglas Wright Donna Coffen Huntsville Cemetery Advisory Board Meeting Agenda Thursday, June 25, 2015, 1:OOPM Huntsville City Hall —Council Chambers, 1212 Avenue M, Huntsville, Texas Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of May 21,2015. B. Presentation, discussion and/or possible action preservation projects that can be carried out with HOT funds. C. Presentation, discussion,and/or possible action on the update of the purchase of medallions from the Texas Historical Commission. D. Presentation, discussion and/or possible action on updates from the Parks and Leisure Department: • Cemetery Operations • Cemetery Operations Budget • HOT Funds Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisory rd agenda for June 25, 2015, was posted on the City Hall bulletin board, a place convenient and readily a ssible to e g neral pu is at all times,in compliance with Chap er 551,Texas Government Code. Date of Posting: 'I Time of Posting: b `i,� �/"� By: Taken Down: i I f I Huntsville Cemetery Advisory Board Mayor Mac Woodward i D'Anne Crews,Chairman Kay King Mitchell Gene Barrettd James Patton Joe Boaz a" Dennis Reed Bernice Coleman Joyce Robinson Candyce Dixon Douglas Wright Donna Coffen Huntsville Cemetery Advisory Board Meeting Agenda Thursday, June 25, 2015, 1:00PM Huntsville City Hall - Council Chambers, 1212 Avenue M, Huntsville, Texas Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of May 21, 2015. B. Presentation,discussion and/or possible action preservation projects that can be carried out with HOT funds. C. Presentation, discussion,and/or possible action on the update of the purchase of medallions from the Texas Historical Commission. D. Presentation,discussion and/or possible action on updates from the Parks and Leisure Department: • Cemetery Operations • Cemetery Operations Budget • HOT Funds Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisory d agenda for June 25, 2015, was posted on the City Hall bulletin board, a place convenient and readily accessible to t e 41 neral public all times, in complia[ce ith Chbpter 551,Texas Government Code. Date of Posting: By: Time of Posting: Taken Down: CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,At-Large Position 4,Chair Andy Brauninger,At-Large Position 1 d Don H.Johnson,At-Large Position 3 Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA TUESDAY,June 30, 2015-9:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. I I 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting—6/16/16 b. Discussion of possible fee for Traffic Studies requested by citizens c. Discussion of Solid Waste Transfer Station status,costs,and debt issuance d. Discussion of Town Creek Drainage project, grant monies and City match needs and possible budget amendments e. Discussion of McDonald Creek overflow in the Spring Lake residential area and potential City involvement to mitigate the overflow into the yards of residents 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the June 30, 2015, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 661,Texas Government Code. / t, DATE OF POSTING: TIME OF POSTING: q';a.0i914k_ Lee Woodward,City Secretary G2+ DATE TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,At-Large Position 4,Chair Andy Brauninger,At-Large Position 1 d Don H.Johnson,At-Large Position 3 Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA TUESDAY,June 30, 2015-9:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting—6/16/15 b. Discussion of possible fee for Traffic Studies requested by citizens c. Discussion of Solid Waste Transfer Station status,costs,and debt issuance d. Discussion of Town Creek Drainage project, grant monies and City match needs and possible budget amendments e. Discussion of McDonald Creek overflow in the Spring Lake residential area and potential City involvement to mitigate the overflow into the yards of residents 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the June 30, 2015, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: bl ib/(,6 v �`j_wjawl TIME OF POSTING: q;ow A Lee Woodward,City Secr to � �1 DATE TAKEN DOWN: i I