HomeMy WebLinkAboutSecond Renewal Letter - Bid NO. 24-43 City of Huntsville Official Newspaper - SIGNED (1)1212 Avenue M • Huntsville, TX 77340-4608 • 936.291.5400 • 936.291.5409 fax • www.huntsville.tx.us
Our vision for the City of Huntsville is a community that is beautiful, historic, culturally
diverse, affordable, safe, and we// planned with great opportunity for our citizens.
Page 1 of 9
The Huntsville Item
Attn: Traci Gallin
1409 10th St.
Huntsville, TX 77320
936-295-5407
Email: traci@itemonline.com
Re: SECOND RENEWAL LETTER
Contract: IFB Bid NO. 24-43 City of Huntsville Official Newspaper Approved by City Council on
October 1, 2024, per Consent Agenda Item 1L.
TERM:
Term: Date of Award – September 30, 2025
1st Renewal: October 1, 2025 – September 30, 2026
2nd Renewal: October 1, 2026 – September 30, 2027
EXPIRES: September 30, 2027
PURCHASE ORDER:
PO 2025-00000156
Dear Traci Gallin:
The agreement for Bid NO. 24-43 City of Huntsville Official Newspaper for the City of Huntsville, TX is
scheduled for the second renewal to begin October 1, 2026. This agreement is scheduled to expire on September
30, 2027.
Texas Government Code, Chapter 2051.044 - Type of Newspaper Required: 1.Devotes not less than 25% of its total column lineage to general interest items: ___Yes___
2.Published at least once each week: ___Yes_____
3.Entered as second-class postal matter in the county where published: __Yes______4.Published regularly and continuously for at least 12 months before the governmental entity
or representative publishes notice: ___Yes_____
5.Has omitted no more than two issues in the 12-month period: ___Yes_____
Texas Government Code Chapter 2051.045 - Legal Rate Charged for Publication:
1. The legal rate for publication of a notice in a newspaper shall be the newspaper’s lowest
published rate for classified advertising: ___Yes_____
Texas Government Code Chapter 2051.051 - Affidavit Requirements:
1. A newspaper that publishes a notice must submit a bill with a clipping of the published
notice and a verified statement of the publisher that:
•States the rate charged
•Certifies that the rate charged is the newspaper’s lowest published rate for classified
Advertising
•Certifies the number and dates of publication
Respondents agree to provide the required clipping and an affidavit with the required
information for every legal advertisement: ____Yes____
Texas Government Code Chapter 2051.054(b) – Internet Publication of Notices
1. A newspaper that publishes a notice shall publish the notice on the newspaper’s Internet
website at no additional cost to the City. ___Yes_____
1212 Avenue M • Huntsville, TX 77340-4608 • 936.291.5400 • 936.291.5409 fax • www.huntsville.tx.us
Our vision for the City of Huntsville is a community that is beautiful, historic, culturally
diverse, affordable, safe, and we// planned with great opportunity for our citizens.
Page 2 of 9
Weekday Publication Pricing Price Per Column Inch Total Cost New Cost
October 1, 2026 –
September 30, 2027
1 Legal Notices to Run One Weekday Only,
Price Per Column Inch $12.75
2 Exhibit A (Bid Notice)
One Weekday Only $12.75 $302.56
3 Exhibit B (Planning Public Hearing Notice)
One Weekday Only $12.75 $141.14
4 Exhibit C (Ordinance 1)
One Weekday Only $12.75 $68.09
5 Exhibit D (Public Hearing)
One Weekday Only $12.75 1606.50 x 2
6
Exhibit E
(Notice of General Election)
One Weekday Only
$12.75 $413.87
Saturday Publication Pricing Price Per Column Inch Total Cost New Cost
October 1, 2026 –
September 30, 2027
1
Legal Notices To Run
SATURDAY Only
Price Per Column Inch
$12.75
2 Exhibit A (Bid Notice)
SATURDAY only $12.75 $302.56
3
Exhibit B
(Planning Public Hearing Notice)
SATURDAY only
$12.75 $141.14
4 Exhibit C (Ordinance 1)
SATURDAY only $12.75 $68.09
5 Exhibit D (Public Hearing)
SATURDAY only $12.75 1606.50 x 2
6
Exhibit E
(Notice of General Election)
SATURDAY only
$12.75 $413.87
Sunday Publication Pricing No Sunday Edition
New Cost
October 1, 2026 –
September 30, 2027
1
Legal Notices To Run
SUNDAY Only
Price Per Column Inch
N/A N/A
2 Exhibit A (Bid Notice)
SUNDAY Only N/A N/A
3
Exhibit B
(Planning Public Hearing Notice)
SUNDAY Only
N/A N/A
4 Exhibit C (Ordinance 1)
SUNDAY Only N/A N/A
5 Exhibit D (Public Hearing)
SUNDAY Only N/A N/A
6
Exhibit E
(Notice of General Election)
SUNDAY Only
N/A N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
1212 Avenue M • Huntsville, TX 77340-4608 • 936.291.5400 • 936.291.5409 fax • www.huntsville.tx.us
Our vision for the City of Huntsville is a community that is beautiful, historic, culturally
diverse, affordable, safe, and we// planned with great opportunity for our citizens.
Page 3 of 9
Statutory Requirements Verification October 1, 2026 –
September 30, 2027
Texas Government Code, Chapter 2051.044 - Type of
Newspaper
Items 1 - 5
Yes
Texas Government Code, Chapter 2051.045 - Legal Rate
Charged for Publications
Item 1
Yes
Texas Government Code, Chapter 2051.051 - Affidavit
Requirements
Item 1
Yes
Texas Government Code Chapter 2051.054(b) - Internet
Publication of Notices
Item 1
Yes
New purchase orders will be issued with a new number that starts with 2027. These will need to be on all
invoices.
If you agree with the terms and conditions per the solicitation packet and the attached, please sign below
and return to attention of: Purchasing Department, 1212 Avenue M Huntsville, TX 77320 by mail, fax to:
936-294-5731 or email purchasing@huntsvilletx.gov, no later than September 28, 2026.
Sincerely,
Lucy Gonzalez, CTCD, Procurement Manager
9/24/2026 __________________________________________
City of Huntsville Date The Huntsville Item Date
9/24/2026
1212 Avenue M • Huntsville, TX 77340-4608 • 936.291.5400 • 936.291.5409 fax • www.huntsville.tx.us
Our vision for the City of Huntsville is a community that is beautiful, historic, culturally
diverse, affordable, safe, and we// planned with great opportunity for our citizens.
Page 4 of 9
Term & Conditions
DEFINITIONS:
City – City of Huntsville
City Council – The elected officials
of the City of Huntsville who have
been given the authority to exercise
such powers and jurisdiction of all
City business as conferred by the
City Charter, Ordinance and Laws.
Contract- An agreement between
the City and a vendor to furnish
products over a designated period of
time during which repeated
purchases or a single purchase are
made of the commodity (s) or
service specified.
Vendor – The potential or
successful bidder of an Invitation
for Bid or Request for Proposal.
ACCEPTANCE: The City reserves
the right to accept or reject any or
all bids, to waive any informalities
and technicalities, to accept the
offer considered most advantageous
in order to obtain the best value for
the City in accordance with Local
Government Code Chapter 252.
Causes for rejection of a bid may
include but shall not be limited to
the bidder’s current violation of any
City ordinance, the bidder’s current
inability to satisfactorily perform
the work or service, or the bidder’s
previous failure to properly and
timely perform its obligation under
a contract with the City. Bidders
may be disqualified and rejection
may be recommended for any but
not limited to the following:
• Failure to use the form
furnished by the City;
• A bid that fails to meet the
essential requirements;
• A bid that does not conform
to the specifications;
• A bid that fails to conform
to the delivery schedule or
permissible alternatives;
• Failure to submit a bid
bond, insurance or other
requested documents in
conformance with the
requirements;
• A bid seeking to qualify the
terms and conditions, or
otherwise seeking to limit
contractor liability, or to
limit the City’s rights;
• A vendor that qualifies its
price in such a manner that
the firm’s bid price cannot
be determined;
• Price quoted shall be the
price in effect at the time of
delivery which remains
unknown at the present
time.
• A bid is contingent on also
receiving awards on other
bids currently under
consideration.
All bidders are hereby notified that
the City shall consider all factors it
believes to be relevant in selecting
the offer that provides the best value
for the City including but not
limited to the purchase price, the
proximity of the bidder as it relates
to his ability to perform the contract
for the City, the delivery date, the
reputation of the bidder and the
bidder’s goods or services, the
quality of the bidder’s goods or
services, the bidders past
performance under contracts with
the City, and the bidder’s
compliance with City ordinances.
The City is committed to obtaining
its goods, products and services at
the lowest price possible which
benefit all the citizens of Huntsville.
Therefore, in order to accomplish
the objective/goal it is not the
intention of the City to either
exclude particular vendors or
manufacturers nor to create
restrictive situations in its request
for bids and proposals. Any
manufacturer’s names, trade names,
brand names, catalog numbers,
technical data etc. used in the
specifications are there for the sole
purpose of establishing and
describing general performance,
quality levels, type and dimensions
and such references are not intended
to be restrictive. Alternate bids on
similar or comparable products
and/or services of any manufacturer
or vendor equal to the products
and/or services described in the
specifications are invited and will be
given careful consideration provided
the alternate will accomplish the
same task. The City shall be the
sole judge on whether the alternate
product and/or service is similar to,
equal to and in compliance with that
specified. The decision of the City
shall be final. In literal compliance
in reference to standards and
specifications shall mean the
meeting or exceeding of all or
nearly all of the said standards and
specifications. If the City
determines that standards and
specifications are in literal
compliance and not all standards
and specifications have been met or
exceeded, the City must base such a
determination on its finding that any
standards and specifications which
have not been met or exceeded do
not render the bidder product any
less usable for the purpose for
which it is intended.
ADDENDA: Any interpretations,
corrections or changes to an
Invitation for Bid and/or Request for
1212 Avenue M • Huntsville, TX 77340-4608 • 936.291.5400 • 936.291.5409 fax • www.huntsville.tx.us
Our vision for the City of Huntsville is a community that is beautiful, historic, culturally diverse, affordable, safe, and we// planned with great opportunity for our citizens.
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Proposal will be made by addenda.
Sole issuing authority of addenda
shall be vested by the City of
Huntsville’s Purchasing
Department. Addenda may be
posted on the City of Huntsville’s
web site and may be distributed to
all who are known to have received
a copy of this Invitation for Bid
and/or Proposal will receive written
notification. The City assumes no
responsibility for the bidder’s
failure to obtain and/or properly
submit any addendum. Failure to
acknowledge and submit any
addendum may be cause for the bid
to be rejected. The City of
Huntsville’s decision to accept or
reject any particular bid due to a
failure to acknowledge and submit
addenda shall be final.
ADVERTISING: Any advertising
or promotions used which the Cities
award is showcased, placed in
written technology or verbal
communication must be expressly
authorized in writing by the City.
ALTERING BIDS: Bids cannot be
altered or amended after the
submission deadline without
acceptable reason and without the
approval of the procurement
manager. Any interlineations,
alteration, or erasure made before
opening time should be initialed by
the signer of the bid, guaranteeing
authenticity.
AMENDMENTS: Chapter 176 of
the Texas Local Government Code
requires a person or agent of a
person who contracts or seeks to
contract for the sale or purchase of
property, goods, or services with a
local governmental entity to submit
a Conflict of Interest Questionnaire
to the appropriate records
administrator of the City not later
than the seventh business day after
the date the person begins contract
discussions or negotiations with the
local governmental entity, or
submits to the local governmental
entity an application, response to a
request for proposal or bid,
correspondence, or another writing
related to a potential agreement with
the local governmental entity. For
purposes of this bid, you may
submit the completed form with
your response. Each vendor is
responsible for verifying they are
using the most current form
available from
www.ethics.state.tx.us. This
legislation is subject to change and
each vendor should consult their
own attorney regarding the current
law.
ASSIGNMENT: The vendor is
prohibited from transferring their
rights and duties nor shall the
vendor sell, assign, transfer or
convey this contract, in whole or in
part, without the prior written
consent of the City of Huntsville.
All subcontractors must be
approved in writing by the City
prior to any work being initiated.
BID AWARD: The City of
Huntsville reserves the right to
award bids on the lump sum or unit
price basis. If the bidder desires the
City to consider and all-or-none bid,
it must be stated on the bid sheet (s).
The City reserves the right to audit
or inspect vendor’s business records
not limited to financial statements,
liability insurance, bonding, and
worker’s compensation insurance
and to request business references.
All awards will be based on the best
interest of the City, but not
necessarily limited to, the following
factors:
a. Conformity to
specifications;
b. Purchase price,
including payment
discount terms;
c. The reputation of the
bidder and of the
bidder’s goods or
services;
d. The quality of the
bidder’s goods or
services;
e. The extent to which the
goods or services meet
the City’s needs
f. The bidder’s past
relationship with the
City;
g. Delivery terms;
h. Availability of repair
and maintenance parts;
i. Financial condition;
j. The total long-term
cost to the City to
acquire the bidder’s
good or services; and
k. Any relevant criteria
specifically listed in
this request for bid.
BRAND NAMES: Specifications
may reference name brands, make,
and/or model numbers. Any
reference made to brand, make,
and/or model used in specifications
is for descriptive purposes only.
Products/materials of like quality
will be considered. The City shall
act as sole judge in determining
equality and acceptability of
products offered.
CHANGE ORDERS: No oral
statement of any person shall
modify or otherwise change, or
affect the terms, conditions or
specifications stated in the resulting
contract. All change orders to the
1212 Avenue M • Huntsville, TX 77340-4608 • 936.291.5400 • 936.291.5409 fax • www.huntsville.tx.us
Our vision for the City of Huntsville is a community that is beautiful, historic, culturally diverse, affordable, safe, and we// planned with great opportunity for our citizens.
Page 6 of 9
contract will be made in writing and
may require approval of the City
Council.
COLLUSION: Advanced
disclosures of any information to
any particular bidder which gives
that particular bidder any advantage
over any other interested bidder in
advance of the award whether in
response to advertising or an
informal request for bids or
proposals, made or permitted by a
member of the governing body or an
employee or representative thereof,
will cause to void that particular
bidders bid or proposal. Prior to an
award any communication with a
member of the selection committee
or governing board will cause to
void that particular bidders bid or
proposal and the committee member
or the governing board member will
be rejected from the voting process
for that bid or proposal. By
submission of this bid or proposal
bidder attests that no improper
communication has occurred
resulting in an advantage over any
other bidder, potential bidder, or
advance discloser.
COMPLIANCE: This bid and
vendor and/or contractor must
comply with all federal, state, City
and local laws concerning these
types of service. The vendor is
prohibited from discriminating due
to racial, sexual, religious,
disability, or any other grounds.
Any known discrimination is
grounds for immediate cancellation
of contract at the sole expense of the
vendor.
CONFLICT OF INTEREST: No
public official shall have interest in
this contract, in accordance with
Vernon's Texas Codes Annotated,
Local Government Code Title 5.
Subtitle C, Chapter 171.
CONTRACT: This bid, when
properly accepted by the City of
Huntsville, shall constitute a
contract equally binding between
the successful bidder and the City of
Huntsville. No different or
additional terms or addendums,
supplements, or amendments will
become a part of this contract unless
agreed to and signed by both the
successful bidder and the City
without the prior written approval of
the City of Huntsville. Should any
change in terms be requested by the
vendor after the contract has been
awarded, the City reserves the right
to cancel the contract and award the
bid to the next responsible
responsive bidder. If during the life
of the contract, the successful
bidder's net prices to other
customers for items awarded herein
are reduced below the contracted
price, it is understood and agreed
that the benefits of such reduction
shall be extended to the City. The
City reserves the right to reject the
bid of any bidder who is in violation
of any City Ordinance. The City
may, at its option, choose to
negotiate a settlement of the
ordinance violation as a condition of
the bid award.
CONTRACT TERMINATION:
The City may terminate this contract
at any time upon thirty (30) calendar
days written notice. Upon the
Service Provider’s receipt of such
notice, the Service Provider shall
cease work immediately. The
Service Provider shall be
compensated for the services
satisfactorily performed prior to the
termination date. If, through any
cause, the Service Provider fails to
fulfill its obligations under this
contract, or if the Service Provider
violates any part of the agreement of
the contract, the City has the right to
terminate this contract by giving the
Service Provider five (5) calendar
days written notice. The Service
Provider will be compensated for
the services satisfactorily performed
before the termination date.
Termination of the contract for
cause shall be deemed as sufficient
evidence and cause to remove the
vendor’s name from the bidder’s list
for receiving future bids. No terms
or provision of the contract shall be
construed to relieve the Service
Provider of liability to the City for
damages sustained by the City
because of any breach of contract by
the Service Provider. The City may
withhold payments to the Service
Provider until the exact amount of
damages due to the City from the
Service Provider is determined and
paid. City reserves the right to order
from another vendor in which an
emergency or urgent need becomes
necessary. If the City terminates the
contract, the City will equitably
compensate Contractor in
accordance with the provisions of
this contract for the services
properly performed prior to the date
specified in such notice following
inspection and acceptance of same
by the City. Contractor, will not,
however, be entitled to lost or
anticipated profits, special damages
or consequential damages should
the CITY choose to exercise it
option to terminate.
DELIVERY: All delivery and
freight charges (FOB City of
Huntsville designated location) are
to be included in the bid price. The
City assumes no liability of goods
delivered in a damaged or
1212 Avenue M • Huntsville, TX 77340-4608 • 936.291.5400 • 936.291.5409 fax • www.huntsville.tx.us
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unacceptable condition.
DISCLOSURE REQUIREMENT:
Chapter 176 of the Texas Local
Government Code mandates the
public disclosure of certain
information concerning persons
doing business or seeking to do
business with the City, including
affiliations and business and
financial relationships such persons
may have with the City officers or
officials. An explanation of the
requirements of Chapter 176,
applicable forms and a complete
text of the law is available by
contacting the City of Huntsville
City Secretary, 1212 Ave. M
Huntsville, TX 77340. By doing
business or seeking to do business
with the City you acknowledge that
you have been notified of your sole
responsibility to comply with
Chapter 176 of the Texas Local
Government Code.
EXCEPTIONS/SUBSTITUTION
S: All bids meeting the intent of this
invitation to bid will be considered
for award. Bidders taking exception
to the specifications, or offering
substitutions, shall state these
exceptions in the section provided
or by attachment as part of the bid.
The absence of such a list shall
indicate that the bidder has not
taken exceptions and shall hold the
bidder responsive to perform in
strict accordance with the
specifications of the invitation. The
City of Huntsville reserves the right
to accept any and all or none of the
exception(s)/substitution(s) deemed
to be in the best interest of the City.
FIRM PRICE: Bidders must hold
bid prices firm for 120 days after the
bid opening date to allow the City
sufficient time to award a contract.
Once a contract is awarded, the
successful bidder must hold bid
prices firm for the duration of the
contract.
FORCE MAJEURE: Vendor will
not be held liable for noncompliance
for any reasonable delay due to
Force Majeure. Force Majeure is
any delay caused by acts of God and
or labor strikes.
FORM: Bids must be submitted on
the City’s form only. Bidder shall
provide with this bid/proposal
response, all documentation
required. Failure to provide this
information may result in rejection
of bid. Bidders are required to
submit bids itemized and prices
extended when required. Bidders
must return the entire original bid
document with Invitation for Bid or
Request for Proposal. Vendors
should not change or alter packet in
any way.
FUNDING: Award and funding of
the bid, proposal, and contract is
pending City of Huntsville City
Council approval. State of Texas
statutes, Local Government Code
271.903 prohibit the obligation and
expenditure of public funds beyond
the fiscal year for which a budget
has been approved. Therefore,
anticipated orders or other
obligations that may arise past the
end of the current City of Huntsville
fiscal year shall be subject to budget
approval. The City reserves the right
to rescind the contract at the end of
each fiscal year if determined that
there are insufficient funds to extend
the contract and no cost.
INDEMNIFICATION
AGREEMENT: The contractor
agrees to indemnify, hold
harmless and defend the City
of Huntsville, its officers,
agents and employees, both
past and present, from and
against any and all liability for
any and all claims, liens, suits,
demands, and actions for
damages, injuries to persons
(including death), property
damage (including loss of use),
and expenses, (including court
costs, attorneys’ fees and other
reasonable costs of litigation)
arising out of or resulting from
Contractor’s work and
activities conducted in
connection with or incidental
to this contract and from any
liability arising out of or
resulting from intentional acts
or negligence of the
Contractor, including all such
causes of action based upon
common, constitutional, or
statutory law, or based in
whole or in part upon the
negligent or intentional acts or
omissions of Contractor,
including but not limited to its
officers, agents, employees,
subcontractors, licensees,
invitees, and other persons.
It is the express intention of the
parties hereto, both the City
and the Contractor, that the
indemnity provided for in this
Contract indemnifies and
protects the City from the
consequences of the City’s own
negligence to the fullest extent
of the law.
INTERLOCAL
COOPERATIVE: Other
government entities within the State
1212 Avenue M • Huntsville, TX 77340-4608 • 936.291.5400 • 936.291.5409 fax • www.huntsville.tx.us
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Page 8 of 9
of Texas may be extended the
opportunity to purchase off of the
City of Huntsville’s solicitation,
with the consent and agreement of
the successful vendor(s) and the
City. Such consent and agreement
shall be conclusively inferred from
lack of exception to this clause in
vendor’s response. However, all
parties indicate their understanding
and all parties hereby expressly
agree that the City is not an agent
of, partner to or representative of
those outside agencies or entities
and the City is not obligated or
liable for any action or debts that
may arise out of such
independently, negotiated
“piggyback” procurements.
ITEMS supplied under this contract
shall be subject to the City's
approval. Items found defective or
not meeting specifications shall be
picked up and replaced by the
successful bidder at the next service
date at no expense to the City. If an
item is not picked up within
reasonable time after notification,
the item will become a donation to
the City for disposition.
LATE BIDS: Bids received after
submission deadline will be
considered void and unacceptable.
The City of Huntsville is not
responsible for lateness or non-
delivery of mail, carrier, delivery
etc., and the date/time stamp in the
City Secretary's Office shall be the
official time of receipt. Late bids
will remain unopened and returned
to the address on the outside of the
envelope.
LAWS: This agreement will be
governed and construed by the State
of Texas Local Government Code,
City Charter, City Ordinance, and
City Purchasing Policy. Information
in the record is deemed public
record in accordance with the Texas
Public Information Act. This
agreement is performable in the City
of Huntsville, Huntsville, Texas.
Each party consents to the exclusive
jurisdiction of the state courts
having jurisdiction in the City of
Walker, Texas. This Contract will
be governed by and interpreted in
accordance with the laws of the
State of Texas, without regard to
conflict of laws principles
NOTIFICATION: The City uses
multiple channels for the
notification and dissemination of all
invitations to bid and/or request for
proposals. The City accepts no
responsibility for the lack of
notification or receipt of bid to any
and all potential bidders.
PAYMENT will be made upon
receipt and acceptance by the City
of item(s) ordered and receipt of a
valid invoice, in accordance with
the State of Texas Prompt Payment
Act, Article 601lf V.T.C.S. All
invoices must be mailed to City of
Huntsville Attn: Accounts Payable
1212 Ave. M Huntsville, TX 77340.
The City requests credits for any
errors. Invoices will not be short
paid.
PRICE redetermination may be
considered by City of Huntsville
only at the anniversary date of the
contract and shall be substantiated
in writing (i.e., manufacturer's direct
cost, postage rates, Railroad
Commission Rates, Wage/Labor
Rates, etc.) with a sixty day prior
written notice. The bidder's past
history of honoring contracts at the
bid price will be an important
consideration in the City’s
evaluation of the lowest and best
bid. The City of Huntsville reserves
the right to accept or reject any/all
of the price redetermination as it
deems to be in the best interest of
the City. The City reserves the right
to reject price redetermination and
award the bid to next responsible
responsive bidder.
QUANTITIES: Quantities
indicated in the bid are estimated
based upon the best available
information. The City reserves the
right to increase or decrease the
quantities by any amount deemed
necessary to meet its needs without
any adjustments in the unit bid
prices. Bids must be submitted on
units of quantity specified. In the
event of errors in extended prices,
the unit price shall govern. Any
suggested quantity to secure better
prices is welcomed. When
discrepancies occur between words
and figures, the words shall govern.
RECORD RETENTION: The
awarded vendor must maintain
copies of all documents relating to
the contract for the length of the
warranty period plus one year.
Should the document be destroyed
or for any reason the awarded
vendor is unable to locate the
contract, the warranty will be
considered in force under the
original terms of the contract.
REIMBURSEMENTS: There is no
expressed or implied obligation for
the City to reimburse responding
firms for any expenses incurred in
preparing bids in response to the
request. The City will not
reimburse responding firms for
these expenses, nor will the City pay
any subsequent costs associated
with the provision of any additional
1212 Avenue M • Huntsville, TX 77340-4608 • 936.291.5400 • 936.291.5409 fax • www.huntsville.tx.us
Our vision for the City of Huntsville is a community that is beautiful, historic, culturally diverse, affordable, safe, and we// planned with great opportunity for our citizens.
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information or presentation, or to
procure a contract for these services.
SAMPLES: When requested,
samples shall be furnished free of
expense to the City of Huntsville.
All samples will be return when
applicable.
SILENCE OF SPECIFICATION:
The apparent silence of these
specifications as to any detail or to
the apparent omission from it of a
detailed description concerning any
point, shall be regarded as meaning
that only the best commercial
practices are to prevail. All
interpretations of these
specifications shall be made on the
basis of this statement
TAXES: The City of Huntsville is
exempt from Federal Excise, State
Sales and Transportation Taxes. Tax
must not be included in
bid/proposal. The City upon request
will execute a Tax Exemption
Certificate. The City is statutorily
exempt from State and Local Sales
tax and a permit number is not
required.
WARRANTY: Successful bidder
shall warrant that all items/services
shall conform to the proposed
specifications and/or all warranties
as stated in the Uniform
Commercial Code and be free from
all defects in material, workmanship
and title.
WITHDRAWAL OF BID: No bid
may be withdrawn after opening
time without acceptable reason in
writing and with the approval of the
procurement manager.
7.2016