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Monthly Posted Agendas - 2/1/2015 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Position 4,Mayor Pro Tem I Joe Emmett,Ward 1 Andy Brauninger,Position 1 4c7e Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson, Position 3 Joe Rodriquez,Ward 4 i HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, FEBRUARY 3, 2015 5:00 P.M.WORK SESSION -6:00 P.M. REGULAR SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORK SESSION [5:00 P.M.] - Presentation and discussion proposed revisions to the Development Code to provide the City Council with subdivision plat approval authority. [Aron Kulhavy, Director of Community and Economic Development] MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meeting held on January 20,2015. [Lee Woodward, City Secretary] b. Consider the award of bid for BOT-TDCJ Sewer Extension Project construction (Project#11-10-27), second reading. [Y. S. Ram Ramachandra, City Engineer] c. Consider authorizing the City Manager to apply to the National Endowment for the Arts' invitation to apply for grant funding of$10,000.00,with a$10,000.00 match. [Dr. Sherry McKibben, Director of Neighborhood Resources] 4. STATUTORY AGENDA a. Presentation, public comment, discussion, and possible action to consider adoption of Ordinance 2015-12, updating Chapter 38, Article I, Section 38-8 Yard Waste and Heavy Trash of the Cit of Huntsville Code of Ordinances second Y , reading. [Carol Reed, Director of Public Works] b. FIRST READING - Presentation, public comment, discussion, and possible action to consider the award of bid for Old Colony Road (OCR) V & VI Sewer Extension Project construction (Protect#08- 10-31 & 08-10-32), first reading. [Y. S. Ram Ramachandra, City Engineer] c. Presentation, public comment, discussion, and possible action to consider authorizing the City Manager to enter into an agreement with Goodwin-Lasiter-Strong for professional engineering services for Avenue M and Normal Park Drive Waterline Replacement Projects -#14-11-06 and#14-11-07. [Y. S. Ram Ramachandra, City Engineer] d. Presentation, public comment, discussion, and possible action to consider a Utility Extension Request from Davis Construction for a sanitary sewer line extension located at 3639 Daisy Lane. [Aron Kulhavy, Director of Community and Economic Development] e. Presentation,public comment, discussion, and possible action to consider a Utility Extension Request from Don Matthews for a water line extension located in the 500 block of Ryan's Ferry y ry Road. [Aron Kulhavy, Director of Community and Economic Development] 5. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. City Manager's Report 1. Updates p tes on City construction,grants, studies City projects, CitY purchases,ases and economic development. 6. REQUESTS Q S F OR CITIZEN PARTICIPATION j a. Consider request from Windell Bailey and family to relocate a waterline located at 1103 Holly Springs Drive. b. Consider a request from Spencer Copeland, President of Sam Houston State University Student Government Association (SGA),to discuss with the Council various SGA initiatives. i 7. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 8. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no it action will be discussed or taken.) 9. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.067 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the February 3,2015 ity Council Agend we posted on the Ci all bulletin board,a place convenient and readily accessible to the general public at all times,and the City's ebsit huntsvilletx.gov in c pliance with Chapter 551 Texas G vemm nt Code. DATE OF POSTING: C, I TIME OF POSTING: 14 / amfpm l C v Le odward,City ecr ary TAKEN DOWN: am pm i ii I CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor AWN Keith D.Olson, Position 4,Mayor Pro Tem IL Joe Emmett,Ward 1 Andy Bra unin 9er,Position n 1 Tish Humphrey,p ey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 j HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, FEBRUARY 3, 2015 5:00 P.M.WORK SESSION -6:00 P.M. REGULAR SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORK SESSION [5:00 P.M.] - Presentation and discussion proposed revisions to the Development Code to provide the City Council with subdivision plat approval authority. [Aron Kulhavy, Director of Community and Economic Development] MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. l pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meeting held on January 20,2015. [Lee Woodward, City Secretary] b. Consider the award of bid for BOT-TDCJ Sewer Extension Project constructionPro'ect#11-10-27 construction (Project second reading [Y. City S. Ram Ramachandra Cit Engineer] c. Consider authorizing the City Manager to apply to the National Endowment for the Arts' invitation to apply for grant funding of$10,000.00,with a$10,000.00 match. [Dr.Sherry McKibben, Director of Neighborhood Resources] 4. STATUTORY AGENDA a. Presentation, public comment, discussion, and possible action to consider adoption p of Ordinance 2015-12, updating Chapter 38, Article I, Section 38-8 Yard Waste and Heavy Trash of the City of Huntsville Code of Ordinances second g readin . [Carol Reed, Director of Public Works] b. FIRST READING - Presentation, public comment, discussion, and possible action to consider the award of bid for Old Colony Road (OCR) V & VI Sewer Extension Project construction (Project#08-10-31 & 08-10-32), first reading. [Y. S. Ram Ramachandra, City Engineer] c. Presentation, public comment, discussion, and possible action to consider authorizing the City Manager to enter into an agreement with Goodwin-Lasiter-Strong for professional engineering services for Avenue M and Normal Park Drive Waterline Replacement Projects -#14-11-06 and#14-11-07. [Y. S. Ram Ramachandra, City Engineer] d. Presentation, public comment, discussion, and possible action to consider a Utility Extension Request from Davis Construction for a sanitary sewer line extension located at 3639 Daisy Lane. [Aron Kulhavy, Director of Community and Economic Development] e. Presentation,public comment, discussion, and possible action to consider a Utility Extension Request from Don Matthews for a water line extension located in the 500 block of Ryan's Ferry Road. [Aron Kulhavy, Director of Community and Economic Development] S. MAYOR/CITY COUNCILICITY MANAGER AND CITY ATTORNEY REPORT a. City Manager's Report 1. Updates on City construction,grants, studies,City projects, City purchases, and economic development. 6. REQUESTS FOR CITIZEN PARTICIPATION a. Consider request from Windell Bailey and family to relocate a waterline located at 1103 Holly Springs Drive. b. Consider a request from Spencer Copeland, President of Sam Houston State University Student Government Association (SGA),to discuss with the Council various SGA initiatives. 7. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 8. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) III 9. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward,City Secretary,do hereby certify that a copy of the February 3, 2015 City Council Agenda s posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,an to the C' 's website, huntsvilletx.gov,in compliance with Chapter 551,Texas i3overnitnent Code. DATE OF POSTING: 5 TIME OF POSTING: ' am/dm '� L Woodward, ecretary TAKEN DOWN: —1 aIpm II' III i CITY OF HUNTSVILLE TEXAS Mac Woodward, Mayor Keith D.Olson,At-Large Position 4,Chair Andy Brauninger,At-Large Position 1 Don H.Johnson,At-Large Position 3 Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, FEBRUARY 5, 2015-8:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403),two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget amendments 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the February 5,2015,Finance Committee Meeting Age da as posted on the City Hall bulletin board, a place convenient and readily accessible to the a eral public t al times, a to the City's website,www.huntsvill IetK.gov,in compliance with Chapter 551, ex s over,ment ode. DATE OF POSTING. TIME OF POSTING: Le oodw d, etar DATE TAKEN DOWN: c�I�I '5— i CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,At-Large Position 4,Chair 4L 4 Andy Brauninger,At-Large Position 1 �(�v_°t�.nvg, Don H.Johnson,At-Large Position 3 Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA I THURSDAY, FEBRUARY 5, 2015-8:30 A.M. I j CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: I a. Approve minutes of last meeting li b. Budget amendments 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the February 5,2015,Finance Committee Meeting Ag d as posted on the City Hall bulletin board, a place convenient and readily accessible to th general public at al times, and to the City's website,www.huntsvilletK.gov,in compliance with Chapter 55 Te s Gove nment ode. DATE OF POSTING: Sul�J //,� " - 9 TIME OF POSTING: 19�9(r) �je oodward,City S retary DATE TAKEN DOWN: Q I h CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson Bill Barry Tommy Cummings �nal,i Marilyn Soffar Leroy Hilton n S.O.Woods,Jr. N PLANNING &ZONING COMMISSION AGENDA February 5, 2015 at 12:00 PM CITY HALL-COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, 1 pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. CONSIDER the Final Plat of Sterling Ridge, Section 1 located on the west side of State Highway 19, at Ellisor Road in the ETJ. 5. CONSIDER the Minor Plat of Lot 1 & Lot 2, Badger Lane 1.781 Acre Addition located on the north side of Badger Lane within the City Limits. 6. CONSIDER the minutes of January 15, 2015. 7. PRESENTATION: Discuss proposed revisions to the Development Code concerning subdivision plat approval. 8. DISCUSS the Development Code revision process and Punch List. 9. PUBLIC COMMENTS 10. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 11. ADJOURNMENT H during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections;551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase, exchange, lease or value of real property;551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment employment evaluation, reassignment duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the February 5 015 Planning&�oni g Commission Agenda wa on the City Hall bulletin board,a place nvenient nd readily accessible to the genera p lic at all mes, i compliance with Chapter 55 ,Texas vernment Code. _ DATE OF POSTING: ' , TIME OF POSTING: �9(� Lee Woodward,City Secretary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson M Bill Barry Tommy Cummings "�40 Marilyn Soffar Leroy Hilton S.O.Woods, Jr. PLANNING &ZONING COMMISSION AGENDA February 5, 2015 at 12:00 PM CITY HALL-COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. CONSIDER the Final Plat of Sterling Ridge, Section 1 located on the west side of State Highway 19, at Ellisor Road in the ETJ. 5. CONSIDER the Minor Plat of Lot 1 & Lot 2, Badger Lane 1.781 Acre Addition located on the north side of Badger Lane within the City Limits. 6. CONSIDER the minutes of January 15, 2015. 7. PRESENTATION: Discuss proposed revisions to the Development Code concerning subdivision plat approval. 8. DISCUSS the Development Code revision process and Punch List. 9. PUBLIC COMMENTS 10. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 11.ADJOURNMENT H,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase, exchange,lease or value of real properly;551.073—deliberation regarding a prospective gift,551.074—personnel matters regarding the appointment, employment evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices;551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICAT I,Lee Woodward,City Secretary,dohereby certify that a copy of the Februa 5, 0 5 Plan i 8 Zoning Commission Agenda was osted on the City Hall bulletin board, a place convenient an readily accessible to the gene r I pu I' at all ti e ,in compliance with Chapter 551, exas overnment � Code. � � DATE OF POSTING: I TIME OF POSTING: l p Lee Woodward,City Secretary TAKEN DOWN: l CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward i Cheryl Spencer RrLinda Patteson Todd Armstrong di It Beverly Hansen Steve Goetz �CM James Patton Tom Rogers George Russell Ex-Officio g � g , Ex-O I HISTORIC PRESERVATION COMMISSION THURSDAY,FEBRUARY 5,2014-12:00 PM City Hall-Conference Room 1212 Avenue M,Huntsville,Texas,77340 II AGENDA Item Action I. Call the meeting to order II. Consider December minutes for approval III. Review Historic Preservation ordinance changes presentation for P&Z Commission Joint Workshop i P IV. Adjourn the meeting-Next meeting March 5th at 1:30 p.m. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lindsay Lauher, Historic Preservation Officer,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of posting: { g �5 Time of posting: I% Taken down: C Poste 1 Lee o dward,City Secretary CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Cheryl Spencer Linda Patteson Todd Armstrong Beverly Hansen Steve Goetz James Patton Tom Rogers George Russell Ex-Officio g � g ,Ex-O HISTORIC PRESERVATION COMMISSION THURSDAY,FEBRUARY 5,2014-12:00 PM City Hall-Conference Room 1212 Avenue M,Huntsville,Texas,77340 AGENDA Item Action I. Call the meeting to order II. Consider December minutes for approval III. Review Historic Preservation ordinance changes presentation for P&Z Commission Joint Workshop IV. Adjourn the meeting-Next meeting March 5th at 1:30 p.m. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lindsay Lauher, Historic Preservation Officer,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of posting: Time of posting: L♦ Taken down: P ed: t l L e oodward,City Secretary CITY OF HUNTSVILLE, TEXAS Mayor. Mac Woodward PLANNING &ZONING COMMISSION Eric Johnston, Chairman David Anderson Bill Barry Tommy Cummings Marilyn Soffar Leroy Hilton ` S.O.Woods,Jr. HISTORIC PRESERVATION COMMISSION Todd Armstrong, Chairman Cheryl Spencer Linda Patteson Steve Goetz Beverly Hansen Tom Rogers James Patton George Russell, Ex-Officio JOINT WORKSHOP THURSDAY, FEBRUARY 5, 2015-1:00 PM CITY HALL-CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. AGENDA 1. DISCUSS an amendment to the Huntsville Development Code, Chapter 17, Historic Preservation. No action, or vote, by either of these boards,will take place at this workshop meeting. N,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase, exchange, lease or value of real property,551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment, employment evaluation, reassignment duties, discipline, or dismissal of a public officer or employee; 551.076 - Implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the Febru ry 5, 2 15 Planni g&Zoni g mmission and His rival reservation Commission Agenda was poste on the City Hall bulletin board, a place nve ie t and re dily acce ibl to the general p lic at II times, in compliance with Chapter 551,Te s Gove I ment Code. DATE OF POSTING: TIME OF POSTING: Lee Woodward,City Secre TAKEN DOWN: C CITY OF HUNTSVILLE, TEXAS Mayor.• Mac Woodward PLANNING &ZONING COMMISSION Eric Johnston, Chairman David Anderson Bill Barry Tommy Cummings Marilyn Soffar Leroy Hilton ` S.O.Woods,Jr. HISTORIC PRESERVATION COMMISSION Todd Armstrong, Chairman Cheryl Spencer Linda Patteson Steve Goetz Beverly Hansen Tom Rogers James Patton George Russell, Ex-Officio JOINT WORKSHOP THURSDAY, FEBRUARY 5, 2015-1:00 PM CITY HALL-CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. AGENDA 1. DISCUSS an amendment to the Huntsville Development Code, Chapter 17, Historic Preservation. No action,or vote, by either of these boards,will take place at this workshop meeting. H,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase, exchange,lease or value of real property;551.073—deliberation regarding a prospective gift,551.074—personnel matters regarding the appointment, employment evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices;551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. H a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward,City Secretary, do hereby certify that a copy of the February 5 2.015 Plan in &Zoning Commission and Historical Preservation Commission Agenda was po ted on Te City Hall bulletin board, a place c nv ignt and r di accessible to the geneI lic at all times, in compliance with Chapter 551is Gerns en_t Code. DATE OF POSTING: TIME OF POSTING: 'p�, Lee Woodwa ary TAKEN DOWN: l CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Joshua Winston,Chair Michelle Spencer April Caldwell McCormick �� Dustin Mendoza Shannon Duncan Heike Ness Danielle Hill Codey Winston Lauren Waters YOUTH ADVISORY BOARD AGENDA THURSDAY, FEBRUARY 12, 2015—4:30 PM CITY HALL LARGE CONFERENCE ROOM -1212 AVENUE M, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward(936/291-5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of the last meeting b. Discuss strategic options for the Board c. Hear reports from members d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071 —consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the February 12,2015,Youth Advisory BZe n was posted on the City Hall bulletin board, a place convenient and readily accessible to the general is at all timto he City's wewww.huntsvilletx.gov,in c mplia ewith Chapter 551,Texas Government Code. DATE OF POSTING: ITIME OF POSTING:'A Hit 9 �6 TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS ` Mac Woodward,Mayor Joshua Winston,Chair ` ft Michelle Spencer April Caldwell McCormick Dustin Mendoza Shannon Duncan Heike Ness Danielle Hill Codey Winston Lauren Waters YOUTH ADVISORY BOARD AGENDA THURSDAY, FEBRUARY 12, 2015-4:30 PM CITY HALL LARGE CONFERENCE ROOM -1212 AVENUE M, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward(936/291-5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of the last meeting b. Discuss strategic options for the Board c. Hear reports from members d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071 —consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the February 12,2015,Youth Advisory Bo rd A ends was posted on the City Hall bulletin board, a place convenient and readily accessible to the general blic at all tim , an to the City's bsite, www.huntsvilletx.gov,in co plian with Chapter 551,Texas Government Code. DATE OF POSTING: I �) i TIME OF POSTING: arm op L oo �nra ,Ci etary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Rr 0� Ann Hodges, Chairperson Margaret Smith Jacqueline Smith �� Una Grace Nash Michael Henderson Betsy Maloney Jaspyr Sanford Paul 011e John Escobedo HUNTSVILLE ARTS COMMISSION MEETING AGENDA THURSDAY,February 12,2015,5:00 p.m. The Wynne Home Arts Center 1428 Eleventh Street,Huntsville,Texas,77340 AGENDA I. Call the meeting to order. II. Hear citizen input. III. Consider minutes of the January, 2015 meeting. IV. Consider matching-funds recommendation of$5,000(FYI5-16)for a potential grant from the National Endowment for the Arts V. Hear reports: a. Chairperson's Report b. Texas Thyme Unit Report on the Children's Herb Garden. c. Friends of the Wynne Report: Current Projects d. Staff Report: Classes, Events, Cultural District News VI. Distribute Information: a. Letters b. Brochures c. Announcements VII Adjourn the Meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease, Cultural Services Coordinator, at(936)291-5422 two working days prior to the meeting so that appropriate arrangements can be made. 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE-Ido hereby certify that a copy of the February 12,2015 Hun ille ZAslonAgenda s posted on the City Hall bulletin board,a place convenient and readily accessible to t g n ral ity's website, www.huntsvilleootxx.�g/ov,in compliance with Chapter 551,Texas GovernmeDate of Posting: Ot/ P Time of Posting: a oo Taken down: (p l ^ I� CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Ann Hodges, Chairperson Margaret Smith Jacqueline Smith �� e Una Grace Nash Michael Henderson Betsy Maloney Jaspyr Sanford Paul 011e John Escobedo HUNTSVILLE ARTS COMMISSION MEETING AGENDA THURSDAY,February 12,2015,5:00 p.m. The Wynne Home Arts Center 1428 Eleventh Street,Huntsville,Texas,77340 AGENDA I. Call the meeting to order. II. Hear citizen input. III. Consider minutes of the January, 2015 meeting. IV. Consider matching-funds recommendation of$5,000(FYI5-16)for a potential grant from the National Endowment for the Arts V. Hear reports: a. Chairperson's Report b. Texas Thyme Unit Report on the Children's Herb Garden. C. Friends of the Wynne Report: Current Projects d. Staff Report: Classes,Events, Cultural District News VI. Distribute Information: a. Letters b. Brochures c. Announcements VII Adjourn the Meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease, Cultural Services Coordinator, at(936)291-5422 two working days prior to the meeting so that appropriate arrangements can be made. *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the February 12,2015 H tsville Arts m 'ssion Agenda s posted on the City Hall bulletin board,a place convenient and readily accessible to Jh eneral p blic at al times,and to h City's website, www.huntsvilletx.ggov,i compliance with Chapter 551,Texas Governm nt ode. Date of Posting:11 �1� Po Time of Posting:'3' 30r; , Le ` oodward,City Secretary Taken down: I& CITY OF HUNTSVILLE, TEXAS • Mac Woodward, Mayor Keith D.Olson,Mayor Pro Tem,Position 4 IL Joe Emmett,Ward 1 Andy Brauninger,Position 1 At-Large 4�ede Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 At-Large Ronald Allen,Ward 3 Don H.Johnson,Position 3 At-Large Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, FEBRUARY 17, 2015 6:00 P.M. REGULAR SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. 1 pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - Chamber of Commerce Huntsville Leadership Institute(HLI)presentation of Huntsville Proud program - Career and Technical Education Awareness Month proclamation for HISD 4. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meeting held on February 3, 2015. [Lee Woodward, City Secretary] b. Consider accepting funding from the Office of the Attorney General for$12,685.00, and designate the City Manager as the Authorized Representative. [Dr. Sherry McKibben, Director of Neighborhood Resources] c. Consider the purchase of twenty-three radio packages for the Huntsville Police Department. [Dr. Sherry McKibben, Director of Neighborhood Resources] d. Consider authorizing the City Manager to apply for the 2016 Victims' Service Coordinator Grant for $58,472.40, plus $14,618.10 as a cash match, and adopt Resolution 2015-05 in support of same. [Dr. Sherry McKibben, Director of Neighborhood Resources] e. Consider authorizing the City Manager to apply for a 2015 Texas Community Development Block Grant(CDBG)from the Texas Department of Agriculture in the amount of$344,250.00, plus $60,750 in matching funds, and adopt Resolution 2015-06 in support of same. [Dr.Sherry McKibben, Director of Neighborhood Resources] f. Consider the award of bid for Old Colony Road(OCR)V&VI Sewer Extension Project construction (Project#08-10-31 & 08-10-32),second reading. [Y. S. Ram Ramachandra, City Engineer] g. Consider adoption of Ordinance 2015-14 to amend the budget for FY 14-15 and amend the Capital Improvement Projects budget. [Steve Ritter, Finance Director] 5. STATUTORY AGENDA a. FIRST READING -Presentation, public comment, discussion, and possible action to adopt Ordinance 2015-15, allowing the City Manager to approve amendments to the City's Personnel Policies and Procedures Policy Manual after notice is given to the City Council, first reading. [Matt Benoit, City Manager,and Julie O'Connell, Human Resources Director] b. Presentation, public comment, discussion, and possible action to authorize the City Manager to sign an agreement with PGAL Architects to conduct space needs assessments and cost estimating for four City facilities, for an amount not to exceed$70,000.00. [Matt Benoit, City Manager] 6. MAYORICITY COUNCIUCITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, public comment, discussion, and possible action on nominations of Joe Soliz and Pat Graham to the Board of Adjustments and Appeals. [Mayor Woodward] b. City Manager's Report 1. Updates on City construction,grants, studies, City projects,City purchases, and economic development. 7. REQUESTS FOR CITIZEN PARTICIPATION An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken. Hear from John Strickland on economic development. 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 10. EXECUTIVE SESSION a. City Council will meet in Executive Session pursuant to Texas Government Code Section 551.074-personnel matters to deliberate the appointment, employment, evaluation, reassignment, and duties, concerning City Attorney Leonard Schneider. [Councilmember Allen] b. City Council will meet in Executive Session pursuant to Texas Government Code Section 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, concerning City Secretary Lee Woodward.[Mayor Woodward] 11. RECONVENE a. Take action, if necessary, on items handled in Executive Session. 12. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the February 17,2015 City Cou iI Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,a d to'the Ci - i website,www.huntsvilletx.gov,in compliance with Chapter 551,TeWovemern�tCode.DATE OF POSTING:TIME OF POSTING: odward,City Secretary TAKEN DOWN: a m CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Mayor Pro Tem,Position 4 Joe Emmett,Ward 1 Andy Brauninger,Position 1 At-Large of� Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 At-Large Ronald Allen,Ward 3 Don H.Johnson,Position 3 At-Large Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, FEBRUARY 17, 2015 6:00 P.M. REGULAR SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. 1 pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - Chamber of Commerce Huntsville Leadership Institute(HLI)presentation of Huntsville Proud program - Career and Technical Education Awareness Month proclamation for HISD 4. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meeting held on February 3,2015. [Lee Woodward,City Secretary] b. Consider accepting funding from the Office of the Attorney General for$12,685.00, and designate the City Manager as the Authorized Representative. [Dr.Sherry McKibben, Director of Neighborhood Resources] c. Consider the purchase of twenty-three radio packages for the Huntsville Police Department. [Dr. Sherry McKibben, Director of Neighborhood Resources] d. Consider authorizing the City Manager to apply for the 2016 Victims' Service Coordinator Grant for $58,472.40, plus $14,618.10 as a cash match, and adopt Resolution 2015-05 in support of same. [Dr. Sherry McKibben, Director of Neighborhood Resources] e. Consider authorizing the City Manager to apply for a 2015 Texas Community Development Block Grant(CDBG)from the Texas Department of Agriculture in the amount of$344,250.00, plus $60,750 in matching funds, and adopt Resolution 2015-06 in support of same. [Dr.Sherry McKibben, Director of Neighborhood Resources] f. Consider the award of bid for Old Colony Road(OCR)V&VI Sewer Extension Project construction(Project#08-10-31 & 08-10-32), second reading. [Y. S. Ram Ramachandra, City Engineer] g. Consider adoption of Ordinance 2015-14 to amend the budget for FY 14-15 and amend the Capital Improvement Projects budget. [Steve Ritter, Finance Director] 5. STATUTORY AGENDA a. FIRST READING-Presentation, public comment, discussion, and possible action to adopt Ordinance 2015-15, allowing the City Manager to approve amendments to the City's Personnel Policies and Procedures Policy Manual after notice is given to the City Council,first reading. [Matt Benoit, City Manager, and Julie O'Connell, Human Resources Director] b. Presentation, public comment, discussion, and possible action to authorize the City Manager to sign an agreement with PGAL Architects to conduct space needs assessments and cost estimating for four City facilities, for an amount not to exceed$70,000.00. [Matt Benoit, City Manager] 6. MAYORICITY COUNCIUCITY MANAGER AND CITY ATTORNEY REPORT a. Presentation,public comment, discussion, and possible action on nominations of Joe Soliz and Pat Graham to the Board of Adjustments and Appeals. [Mayor Woodward] b. City Manager's Report 1. Updates on City construction,grants,studies, City projects,City purchases, and economic development. 7. REQUESTS FOR CITIZEN PARTICIPATION An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken. Hear from John Strickland on economic development. 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 10. EXECUTIVE SESSION a. City Council will meet in Executive Session pursuant to Texas Government Code Section 551.074-personnel matters to deliberate the appointment, employment, evaluation, reassignment, and duties, concerning City Attorney Leonard Schneider. [Councilmember Allen] b. City Council will meet in Executive Session pursuant to Texas Government Code Section 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee,concerning City Secretary Lee Woodward. [Mayor Woodward] 11. RECONVENE a. Take action, if necessary, on items handled in Executive Session. 12. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the February 17,2015;City Council Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to he City's web4ite,www.huntsvilletx.gov,in compliance with Chapter 551,Texasovernrpent Code. DATE OF POSTING: 1 11 i TIME OF POSTING: l i ame ' Lo w Ci reta TAKEN DOWN: a pm C;0", Huntsville Cemetery Advisory Board Mayor Mac Woodward D'Anne Crews,Chairman A, Kay King Mitchell Gene Barrett d James Patton Joe Boaz °" Dennis Reed Bernice Coleman Joyce Robinson Candyce Dixon Douglas Wright Donna Coffen Huntsville Cemetery Advisory Board —Agenda Thursday, February 19, 2015, 1:00PM Huntsville City Hall —Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. Notice of possible quorum:City Council, City of Huntsville, Texas. This notice is posted in order to meet the requirements of the Open Meetings Act, in the event that the number of City Council members present at the meeting makes the Act applicable. The City Council will not take formal action at this meeting. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation,discussion and/or possible action on the minutes of January 15,2015. B. Presentation,discussion and/or possible action regarding any update on the exchange of land between the Archdiocese of Galveston-Houston and the City of Huntsville. C. Presentation,discussion,and/or possible action on the purchase of medallions from the Texas Historical Commission,or any other use for HOT Fund money. D. Presentation,discussion and/or possible action on updates from the Parks and Leisure Department: • Cemetery Operations • Cemetery Operations Budget • HOT Funds Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville metery Adviso and agenda for February 19, 201 , w s posted on the City Hall bulletin board, a place con, nient d readily acce sib to the general - public at all times, mplian a with Chapter 551,Texas Government Code. Date of Posting: lD )G By: Time of Posting: Taken Down: I I Huntsville Cemetery Advisory Board Mayor Mac Woodward D'Anne Crews,Chairman ` Kay King Mitchell Gene Barrett d James Patton Joe Boaz °" Dennis Reed Bernice Coleman Joyce Robinson Candyce Dixon Douglas Wright Donna Coffen Huntsville Cemetery Advisory Board —Agenda Thursday, February 19, 2015, 1:00PM Huntsville City Hall —Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. Notice of possible quorum:City Council, City of Huntsville, Texas. This notice is posted in order to meet the requirements of the Open Meetings Act, in the event that the number of City Council members present at the meeting makes the Act applicable. The City Council will not take formal action at this meeting. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation,discussion and/or possible action on the minutes of January 15,2015. B. Presentation,discussion and/or possible action regarding any update on the exchange of land between the Archdiocese of Galveston-Houston and the City of Huntsville. C. Presentation,discussion,and/or possible action on the purchase of medallions from the Texas Historical Commission,or any other use for HOT Fund money. D. Presentation,discussion and/or possible action on updates from the Parks and Leisure Department: • Cemetery Operations • Cemetery Operations Budget • HOT Funds Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Ce etery Advisory rd agenda f r February 19, 2015, was posted on the City Hall bulletin board, a place convenient a readily acces ible o the gen ra public at all times,in mplia ce with Chapter 551,Texas Government Code. Date of Posting: 6 Time of Postin By. Taken Down: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen,Chair 6 John McManners Bill Butler Richard Yawn Bill Gibson Tom Fordyce LTC Rob McCormick Johnny Holland Leta Reiner Michelle Bright David Lanoue Stephen Bright CITY OF HUNTSVILLE, TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, FEBRUARY 19, 2015 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items, projects,and proposals. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT `If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the February 19,2015,City of Huntsville,Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily acce ible to the ge r public at all times,and to the City's website,www.huntsvilletx.gov,ifn�c, pliance with Chapter 551,Texas Governme t ode. DATE OF POSTING: 1 ` TIME OF POSTING: U i Lee TAKEN DOWN: odward, ity Sec ry CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen,Chair John McManners Bill Butler k ft Richard Yawn Bill Gibson Tom Fordyce LTC Rob McCormick Johnny Holland Leta Reiner Michelle Bright David Lanoue Stephen Bright CITY OF HUNTSVILLE, TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, FEBRUARY 19, 2015 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[6:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items, projects, and proposals. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-1 do hereby certify that a copy of the February 19,2015,City of Huntsville,Texas terans Affairs Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the ge r public at all times,and to the City's website,www.huntsvilletxov,iinnTl with Chapter 551,Texas Governm Code. DATE OF POSTING: Tmpliance t TIME OF POSTING: u ' TAKEN DOWN: Le odward, ity Secretary CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson IL Bill Barry Tommy Cummings �cq�� Marilyn Soffar Leroy Hilton ! S.O.Woods, Jr. PLANNING &ZONING COMMISSION AGENDA February 19, 2015 at 5:30 PM CITY HALL—COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, 1 pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. CONSIDER the Final Plat of Spring Lake Estates, Sections 9 & 10, located in the Spring Lake Subdivision on Autumn Road, in the John Beachamp Survey, A-92, in the city limits of Huntsville consisting of 12.419 acres. 5. CONSIDER the minutes of February 5, 2015. 6. CONSIDER the minutes of the February 5, 2015 Joint Workshop with the Historic Preservation Commission. 7. PRESENTATION: Discuss proposed revisions to the Development Code concerning subdivision plat approval. 8. DISCUSS tabled agenda items from December 18, 2014 and January 15, 2015 meetings concerning SH 75 N re-zoning and Historic Preservation Ordinance revisions. 9. PUBLIC COMMENTS 10. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 11. ADJOURNMENT H,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase, exchange, lease or value of real property;551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment employment evaluation, reassignment duties, discipline, or dismissal of a public officer or employee; 551.078 - implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward,City Secretary,do hereby certify that a copy of the February 1 ,20 5 Planning& oning Commission Agenda s po ed on the City Hall bulletin board, a pla a conv nient and readily accessible to the al ublic at all mes, in compliance with Ch pter 5 1, Texas Government Code. DATE OF POSTING: ff I TIME OF POSTING: l ' l Lee Woodward,City Secretary TAKEN DOWN: oru CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson M Bill Barry Tommy Cummings �Cm kIt Marilyn Soffar Leroy Hilton % S.O.Woods, Jr. PLANNING &ZONING COMMISSION AGENDA February 19, 2015 at 5:30 PM CITY HALL-COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. CONSIDER the Final Plat of Spring Lake Estates, Sections 9 & 10, located in the Spring Lake Subdivision on Autumn Road, in the John Beachamp Survey, A-92, in the city limits of Huntsville consisting of 12.419 acres. 5. CONSIDER the minutes of February 5, 2015. 6. CONSIDER the minutes of the February 5, 2015 Joint Workshop with the Historic Preservation Commission. 7. PRESENTATION: Discuss proposed revisions to the Development Code concerning subdivision plat approval. 8. DISCUSS tabled agenda items from December 18, 2014 and January 15, 2015 meetings concerning SH 75 N re-zoning and Historic Preservation Ordinance revisions. 9. PUBLIC COMMENTS 10. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 11. ADJOURNMENT H,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase, exchange, lease or value of real property;551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment, employment, evaluation, reassignment duties, discipline, or dismissal of a public officer or employee; 551.078 - implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward,City Secretary,do hereby certify that a copy of the Febru 19,2 Planning&Zo ing Co mission Agenda was posted on the City Hall bulletin board, a place onvenie and readily accessible to th gene ublic all tim s, in mpliance with Chap r 51, Texas Government Code. a DATE OF POSTING: TIME OF POSTING: I Lee Woodward,City Secretary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,At-Large Position 4,Chair Andy Brauninger,At-Large Position 1 Don H.Johnson,At-Large Position 3 Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, FEBRUARY 26, 2015-10:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Presentation of FY 2014 Audit/CAFR by audit firm Pattillo,Brown,&Hill,LLP,CPAs c. Proposed use of Street Fund Future Appropriations for TAP grant application 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the February 26, 2015, Finance Committee Meetin nda was posted on the City Hall bulletin board, a place convenient and readily accessible to the eneral pu lic all times, and to the City's website,www.huntsvilletK.gov,in compliance with Chapter 661,T xa Gover e t Co e. DATE OF POSTING: �1v�^I `� TIME OF POSTING: 1 � J�� L oodward,Ci Secre DATE TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,At-Large Position 4,Chair Andy Brauninger,At-Large Position 1 Don H.Johnson,At-Large Position 3 Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, FEBRUARY 26, 2015 -10:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Presentation of FY 2014 Audit/CAFR by audit firm Pattillo,Brown,&Hill,LLP,CPAs c. Proposed use of Street Fund Future Appropriations for TAP grant application 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the February 26, 2015, Finance Committee MeetlV Meet' Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible TTexaov ral u lic at all times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551, rn a Code. DATE OF POSTING. �q 1 Io�—) TIME OF POSTING: l b; Le oo a ity DATE TAKEN DOWN: l 5