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Monthly Posted Agendas - 1/1/2015 CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem IL Joe Emmett,Ward 1 Andy Brauninger,Position 14 d. Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY,JANUARY 6, 2015 WORKSHOPS 5:00 P.M. -6:00 P.M. MEETING COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOPS [5:00 P.M.] Presentation and discussion on recommendations from the Council Finance Committee on Sanitation Fund rate adjustments. [5:30 P.M.] Presentation and discussion on possible ballot language to create an Economic Development Fund to include eligible revenue increases as well as expenditure reductions. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag. Honor the Texas Flag. l pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - Crimestoppers Month 4. PUBLIC HEARING—City Council will hold a public hearing concerning a request for a change in the zoning classification of Far Hills Addition, Section 2, Lot 68 located at 53 State Highway 75 North from Neighborhood Conservation to Management. [Aron Kulhavy, Director of Community and Economic Development] 5. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meetings held on December 16 and 17,2014. [Lee Woodward, City Secretary] b. Authorize the City Manager to apply for an Emergency Management Performance Grant(EMPG). [Dr. Sherry McKibben, Neighborhood Resources Director] 6. STATUTORY AGENDA a. FIRST READING - Presentation, public comment, discussion, and possible action to adopt Ordinance 2015-10, a approving a change in zoning classification of Far Hills Addition, Section 2, Lot 68, located at 53 State Highway 75 North from Neighborhood Conservation to Management, first reading. [Aron Kulhavy, Director of Community and Economic Development] 7. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. FIRST READING - Presentation, public comment, discussion, and possible action to adopt Ordinance 2015-11, authorizing annual participation with other Entergy service area cities in matters concerning Entergy Texas, Inc., at the Public Utility Commission and the Federal Energy Regulatory Commission in 2015, first reading. [Leonard Schneider, City Attorney] b. City Manager's Report 1. Updates on City construction,grants, studies,City projects,City purchases,and economic development. 8. REQUESTS FOR CITIZEN PARTICIPATION No requests were received by noon on Tuesday, December 30, 2014. 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will meet in Executive Session pursuant to Texas Government Code Section 551.074 (Personnel Matters) to deliberate the appointment, employment, evaluation, reassignment, and duties of the City Attorney. [Leonard Schneider, City Attorney] b. City Council will convene in closed session as authorized by Texas Government Code Chapter 551, Section 551.071 — consultation with counsel on legal matters, and Section 551.072 —deliberation regarding purchase, exchange, lease or value of real property, regarding a permanent utility easement and temporary construction easement located upon a called 24.877 acre tract described in Vol. 75, page 477, Official Public Records of Walker County, Texas. [Matt Benoit, City Manager and Y.S. "Ram" Ramachandra,City Engineer] 12. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. 13. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the January 6,2015 City Council Agenda was posted o the City Hall bulletin board, a place convenient and readily accessible to the general public at all times,and to the C' 's website,Thuntsvil ov, In corn lance with Chapter 551,Texas Govern ent Cope. DATE OF POSTING: TIME OF POSTING: I aml OM Lee dwa ity Secretary TAKEN DOWN: a pm CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem IL Joe Emmett,Ward 1 Andy Brauninger,Position 1 u Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY,JANUARY 6, 2015 WORKSHOPS 5:00 P.M. -6:00 P.M. MEETING COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOPS [5:00 P.M.] Presentation and discussion on recommendations from the Council Finance Committee on Sanitation Fund rate adjustments. [5:30 P.M.] Presentation and discussion on possible ballot language to create an Economic Development Fund to include eligible revenue increases as well as expenditure reductions. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. 1 pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - Crimestoppers Month 4. PUBLIC HEARING—City Council will hold a public hearing concerning a request for a change in the zoning classification of Far Hills Addition, Section 2, Lot 68 located at 53 State Highway 75 North from Neighborhood Conservation to Management. [Aron Kulhavy, Director of Community and Economic Development] 5. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meetings held on December 16 and 17,2014. [Lee Woodward, City Secretary] b. Authorize the City Manager to apply for an Emergency Management Performance Grant(EMPG). [Dr. Sherry McKibben, Neighborhood Resources Director] 6. STATUTORY AGENDA a. FIRST READING - Presentation, public comment, discussion, and possible action to adopt Ordinance 2015-10, a approving a change in zoning classification of Far Hills Addition, Section 2, Lot 68, located at 53 State Highway 75 North from Neighborhood Conservation to Management, first reading. [Aron Kulhavy, Director of Community and Economic Development] 7. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. FIRST READING - Presentation, public comment, discussion, and possible action to adopt Ordinance 2015-11, authorizing annual participation with other Entergy service area cities in matters concerning Entergy Texas, Inc., at the Public Utility Commission and the Federal Energy Regulatory Commission in 2015, first reading. [Leonard Schneider, City Attorney] b. City Manager's Report 1. Updates on City construction,grants, studies,City projects, City purchases, and economic development. 8. REQUESTS FOR CITIZEN PARTICIPATION No requests were received by noon on Tuesday, December 30, 2014. J 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will meet in Executive Session pursuant to Texas Government Code Section 551.074 (Personnel Matters) to deliberate the appointment, employment, evaluation, reassignment, and duties of the City Attorney. [Leonard Schneider, City Attorney] b. City Council will convene in closed session as authorized by Texas Government Code Chapter 551, Section 551.071 — consultation with counsel on legal matters, and Section 551.072—deliberation regarding purchase, exchange, lease or value of real property, regarding a permanent utility easement and temporary construction easement located upon a called 24.877 acre tract described in Vol. 75, page 477, Official Public Records of Walker County, Texas. [Matt Benoit, City Manager and Y.S."Ram"Ramachandra, City Engineer] 12. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. 13. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the January 6,2015 City Council Agenda was o ted on the City H b letin board, a place convenient andre dily accessible to the general public at all times,and to the Cl ' website, h tsvilletx.gov, 1 com lance with Chapter 551,Texas Gove ant ode. DATE OF POSTING: TIME OF POSTING: ,�� amm Lee oodwa ,Ci S ary TAKEN DOWN: ` am pm CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Xv Ann Hodges, Chairperson uti Margaret Smith N#V '0 Jacqueline Smith � �� Una Grace Nash Michael Henderson Betsy Maloney Jaspyr Sanford Paul 011e John Escobedo HUNTSVILLE ARTS COMMISSION MEETING AGENDA THURSDAY,JANUARY 8,2015,5:00 P.M. The Wynne Home Arts Center 1428 Eleventh Street,Huntsville,Texas,77340 AGENDA I. Call the meeting to order. II. Hear citizen input. III. Consider minutes of the November,2014 meeting IV. Hear reports: a. Chairperson's Report b. Friends of the Wynne Report: Projects c. Staff Report: Classes, Events, Cultural District News V. Distribute Information: a. Letters b. Brochures c. Announcements VII. Adjourn the Meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease,Cultural Services Coordinator,at(936)291-5422 two working days prior to the meeting so that appropriate arrangements can be made. 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the January 8,2015,Huntsville rts ommission Age da as posted on the City Hall bulletin board,a place convenient and readily accessfile to the g eral ublic at all tim s,an to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,ff s Gov rn nt C de. Date of Posting: l �� Posted: Time of Posting: Woodward,City Secr Taken down: CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward 01Xr Ann Hodges, Chairperson Margaret Smith Jacqueline Smith �� Una Grace Nash Michael Henderson Betsy Maloney Jaspyr Sanford Paul 011e John Escobedo HUNTSVILLE ARTS COMMISSION MEETING AGENDA THURSDAY,JANUARY 8,2015,5:00 P.M. The Wynne Home Arts Center 1428 Eleventh Street,Huntsville,Texas,77340 AGENDA I. Call the meeting to order. II. Hear citizen input. III. Consider minutes of the November, 2014 meeting _ W. Hear reports: a. Chairperson's Report b. Friends of the Wynne Report: Projects c. Staff Report: Classes,Events, Cultural District News V. Distribute Information: a. Letters b. Brochures c. Announcements VII. Adjourn the Meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease,Cultural Services Coordinator,at(936)291-5422 two working days prior to the meeting so that appropriate arrangements can be made. *If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addreJA Executive Session. CERTIFICATE-I do hereby certify that a copy of the January 8,20 ,Huntsvimmission Agenda/was as posted on the City Hall bulletin board,a place convenient and readily acc s le tot blic at all times, n to the City's website,www.huntsville gov,in compliance with Chapter 551, e s Gov --n . lI Date of Posting: � 'S 5 s e Time of Posting: -� e Woo ard,City Secretary Taken down: ,%�/�C Q�' CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Cheryl Spencer, Chair `, Helen Belcher Ariel Traub Robert Ernst Sam Moak Laura Bruns Gaye Clements Karl Collins Ferne Frosch Linda Pease, Ex-Officio MAIN STREET ADVISORY BOARD THURSDAY,JANUARY 8,2015-12:00 P.M. Main Street Office 1203 University Avenue,Huntsville,Texas,77340 AGENDA Item Action I. Call the meeting to order. II. Hear citizen comments. III. Consider and/or approve minutes of the November meeting. IV. Committee Reports a. Main Street Coordinator Report- Lindsay Lauher b. Chair Person's Report-Cheryl Spencer V. Upcoming Events i. FB Trainings ii. Main Street Training- No February meeting VI. Start revision and update of Sign and FaVade Reimbursement Grant Application VII. Open Discussion VIII. Adjourn the meeting-Next meeting March 12�1 12:00 p.m. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lindsay Lauher, Main Street Coordinator, at (936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: Time of Posting: It,40 wy) Date Taken wn: i/4l Pos Lee odwar ,Ci Secretary CITY OF HUNTSVILL& TEXAS Mayor Mac Woodward Cheryl Spencer, Chair Rr Helen Belcher Ariel Traub cook Robert Ernst ' Sam Moak Laura Bruns Gaye Clements Karl Collins Ferne Frosch Linda Pease, Ex-Officio MAIN STREET ADVISORY BOARD THURSDAY,JANUARY 8,2015-12:00 P.M. Main Street Office 1203 University Avenue,Huntsville,Texas,77340 AGENDA Item Action I. Call the meeting to order. II. Hear citizen comments. III. Consider and/or approve minutes of the November meeting. IV. Committee Reports a. Main Street Coordinator Report- Lindsay Lauher b. Chair Person's Report-Cheryl Spencer V. Upcoming Events i. FB Trainings ii. Main Street Training-No February meeting VI. Start revision and update of Sign and Fapade Reimbursement Grant Application VII. Open Discussion VIII. Adjourn the meeting-Next meeting March 121h 12:00 p.m. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lindsay Lauher, Main Street Coordinator, at (936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: I 5 /5 Time of Posting: 1 L4 Date Taken Down:`' � I Posted: ward,Ci q try v PARKS AND RECREATION ADVISORY BOARD AND HUNTSVILLE NATURAL AND CULTURAL RESOURCES, INC. MAYOR MAC WOODWARD Nate Grigsby, Chairman Woody Woods, Vice Chairman ` Conrad Liles Rhonda Reddockka� Kevin Edney Maxia Farris Keith Jenkins, SHSU Chris Cirrito Ray Black, HSP John K. Smither Marcus Evans, HISD PARKS AND RECREATION ADVISORY BOARD MEETING MONDAY, JANUARY 12, 2015, 12:00 P.M. Immediately followed by the HUNTSVILLE NATURAL AND CULTURAL RESOURCES, INC BOARD MEETING Huntsville City Hall —Council Chambers 1212 Avenue M, Huntsville, Texas Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order(12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of the November 10, 2014 meeting. B. Presentation, discussion and/or possible action on the 2015 Beautification Golf Tournament. C. Presentation, discussion and/or possible action on the Parks Master Plan update. D. Presentation, discussion and/or possible action the update from the Community Services Department. (1) Parks Division (2) Aquatics Division (3) Recreation Division 4. Adjournment 1. Call to Order Huntsville Natural and Cultural Resources, Inc. meeting (Immediately following P&R Board) 2. Public Comments 3. Discussion and/or Action Items • Presentation, discussion and/or possible action on the minutes from January 13, 2014 meeting. • Presentation, discussion and/or possible action on the update of the Montgomery Park Land Lease. • Presentation, discussion and/or possible action on the future of the HNCR, Inc. board. 4. Adjournment of the Huntsville Natural and Cultural Resources, Inc. meeting CERTIFICATION by the undersigned below certifies that a copy of the rks and Recre tion A isory Board agenda for January 12, 2015, was posted on the City Hall bulletin boar , a . e con enient nd re ily acre sible to the general public at all limes, in compliance with Chapter 551,Texas o nment ode. Date of Posting: ( By: Time of Postin ;y Taken Down: PARKS AND RECREATION ADVISORY BOARD AND HUNTSVILLE NATURAL AND CULTURAL RESOURCES, INC. MAYOR MAC WOODWARD Nate Grigsby, Chairman Woody Woods,Vice Chairman Conrad Liles Rhonda Reddock h� Kevin Edney Maxia Farris Keith Jenkins, SHSU Chris Cirrito Ray Black, HSP John K. Smither Marcus Evans, HISD PARKS AND RECREATION ADVISORY BOARD MEETING MONDAY, JANUARY 12, 2015, 12:00 P.M. Immediately followed by the HUNTSVILLE NATURAL AND CULTURAL RESOURCES, INC BOARD MEETING Huntsville City Hall — Council Chambers 1212 Avenue M, Huntsville, Texas Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order(12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of the November 10, 2014 meeting. B. Presentation, discussion and/or possible action on the 2015 Beautification Golf Tournament. C. Presentation, discussion and/or possible action on the Parks Master Plan update. D. Presentation, discussion and/or possible action the update from the Community Services Department. (1) Parks Division (2) Aquatics Division (3) Recreation Division 4. Adjournment 1. Call to Order Huntsville Natural and Cultural Resources, Inc. meeting (Immediately following P&R Board) 2. Public Comments 3. Discussion and/or Action Items • Presentation, discussion and/or possible action on the minutes from January 13, 2014 meeting. • Presentation, discussion and/or possible action on the update of the Montgomery Park Land Lease. • Presentation, discussion and/or possible action on the future of the HNCR, Inc. board. 4. Adjournment of the Huntsville Natural and Cultural Resources, Inc. meeting CERTIFICATION by the undersigned below certifies that a copy of the Parks and cr tion Advisory Board agenda for January 12, 2015, was posted on the City Hall bulletin board, a conve ent a d readil essible to the general public at all times, in compliance with Chapter 551,Texas Go ren Co Date of Posting: u. 15 By: Time of Posting: Taken Down: CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Andy Brauninger,Position 1 Joe Emmett,Ward 1 Lydia Montgomery,Position 2 Tish Humphrey,Ward 2 Don H.Johnson,Position 3 �" Ronald Allen,Ward 3 Keith D.Olson,Position 4,Mayor Pro Tem Joe Rodriquez,Ward 4 STRATEGIC PLANNING MEETING TUESDAY, JANUARY 13, 2015—8:30 A.M. Huntsville Public Library Community Room, 121913th Street, Huntsville, Texas, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL SPECIAL SESSION Members of City Council will attend and participate in a Strategic Planning Session. This event is open to the public. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 13,2015, Strategic Planning Meeting Agenda was posted on the City Hall bulletin board,a place convenient and readil ccessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance wit C pter 551, Texas Government Code. DATE OF POSTING: TIME OF POSTING: Le odward,City sucreta TAKEN DOWN: 4I 1� CITY OF HUNTSVILLE, TEXAS • Mac Woodward, Mayor Andy Brauninger,Position 1 Joe Emmett,Ward 1 Lydia Montgomery,Position 2 U� Tish Humphrey,Ward 2 Don H.Johnson,Position 3 Ronald Allen,Ward 3 Keith D.Olson,Position 4,Mayor Pro Tem Joe Rodriquez,Ward 4 STRATEGIC PLANNING MEETING TUESDAY, JANUARY 13, 2015-8:30 A.M. Huntsville Public Library Community Room, 121913th Street, Huntsville, Texas, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL SPECIAL SESSION Members of City Council will attend and participate in a Strategic Planning Session. This event is open to the public. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 13, 2015,Strategic Planning Meeting Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: TIME OF POSTING: I Le 9Vo3-o'cTw4W, ecre TAKEN DOWN: 1 CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF TEXAS COUNTY OF WALKER, TEXAS I, the undersigned, Dewana Harding,Executive Director of the Huntsville Housing Authority, City of Huntsville,Texas, do hereby certify that a Legal Notice was posted in words and figures,to-wit: PUBLIC NOTICE OF MEETING TAKE NOTICE THAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY,CITY OF HUNTSVILLE,WALKER COUNTY TEXAS,BOARD OF COMMISSIONERS MEETING WILL BE HELD AT 724 Thomason Street, Huntsville, Walker County, Texas, commencing on the 13`h day of January, 2015 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code,as amended. WITNESS MY HAND AND SEAL OF said Huntsville Housing Authority on this 9"'day of January, 2015. 6'y'"� ( Executive Director Huntsville Housing Authority *Note:Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority Received by: City of Huntsville, City Secretary 1 /q /1 S time: 6>46 - - ,-"—. date posted: °1 lS time posted: I Huntsville Housing Authority City of Huntsville 299 Martin Luther King Dr.,No. 1 Huntsville, Texas 77320 PHONE(936)294-0277 FAX(936)294-9813 HUNTSVILLE HOUSING AUTHORITY BOARD OF COMMISSIONERS BOARD MEETING January 13, 2015 AGENDA 1. Public Comment - Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Minutes of October 14, 2014 4. Report of the Secretary 5. Review of Financials, Delinquent Rents, Waiting List, Vacancies, and Work Orders 6. Old Business -None 7. New Business - a.) Discussion and possible resolution to accept the current policies and procedures in the A & O Policy and Procedure Manual to be in compliance with HUD guidelines. Resolution 2014-1-1 b.) Discussion regarding future rehab of units. c.) Update on construction rehab. 8. Adjournment I� 1 kl e-~D 16 15 Huntsville Housing Authority City of Huntsville 299 Martin Luther King Dr.,No. 1 Huntsville, Texas 77320 PHONE(936)294-0277 FAX(936)294-9813 HUNTSVILLE HOUSING AUTHORITY BOARD OF COMMISSIONERS BOARD MEETING January 13,2015 AGENDA 1. Public Comment - Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Minutes of October 14, 2014 4. Report of the Secretary 5. Review of Financials, Delinquent Rents, Waiting List, Vacancies, and Work Orders 6. Old Business -None 7. New Business - a.) Discussion and possible resolution to accept the current policies and procedures in the A& O Policy and Procedure Manual to be in compliance with HUD guidelines. Resolution 2014-1-1 b.) Discussion regarding future rehab of units. c.) Update on construction rehab. 8. Adjournment CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF TEXAS COUNTY OF WALKER,TEXAS I, the undersigned, Dewana Harding,Executive Director of the Huntsville Housing Authority, City of Huntsville,Texas, do hereby certify that a Legal Notice was posted in words and figures,to-wit: PUBLIC NOTICE OF MEETING TAKE NOTICE THAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY,CITY OF HUNTSVILLE,WALKER COUNTY TEXAS,BOARD OF COMMISSIONERS MEETING WILL BE HELD AT 724 Thomason Street, Huntsville, Walker County,Texas,commencing on the 13th day of January, 2015 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code,as amended. WITNESS MY HAND AND SEAL OF said Huntsville Housing Authority on this 9`h day of January, 2015. l' ��Y L Executive Director Huntsville Housing Authority *Note:Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority Received by: City of Huntsville, City Secretary L l i / l S time: S �-[d c, .y-- date posted: /q/(5 time posted: 'I i CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,At-Large Position 4,Chair Andy Brauninger,At-Large Position 1 �� Ok Don H.Johnson,At-Large Position 3 Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, January 15, 2015-8:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403),two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Discuss Risk Management position implementation c. Discussion of CIP Project- Avenue C Sidewalk(13th—16th Streets) 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the January 15,2015,Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvilletK.gov,in compliance with Chapter 551,Texas Government Co DATE OF POSTING: / �s TIME OF POSTING: c� ✓t.�_ Kristin Edwarbs,Deputy City Secretary DATE TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,At-Large Position 4,Chair Andy Brauninger,At-Large Position 1 o� Don H.Johnson,At-Large Position 3 Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY,January 15, 2015 -8:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M,HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403),two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Discuss Risk Management position implementation c. Discussion of CIP Project- Avenue C Sidewalk(13" —16th Streets) 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the January 15,2015,Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government ode. DATE OF POSTING: V lklt S TIME OF POSTING: i zc Kristin Edwards,Deputy City Secretary DATE TAKEN DOWN: • CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Andy Brauninger,Position 1 Joe Emmett Ward 1 Lydia Montgomery,Posi i tont d y Tish Humphrey,Ward 2 Don H.Johnson,Position 3 Ronald Allen,Ward 3 Keith D.Olson,Position 4,Mayor Pro Tem Joe Rodriquez,Ward 4 NOTICE OF POSSIBLE QUORUM THURSDAY, JANUARY 15, 2015-10:30 A.M. Hilton Americas - 1600 Lamar, Houston, Texas Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. Members of City Council will attend the Greater Houston Partnership Annual meeting and luncheon. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 15, 2015 Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvilletK.gov,in compliance with Chapt 51,Texas Government Code. DATE OF POSTING: TIME OF POSTING: Le oodwaM Ci c TAKEN DOWN: `1 '��1� i CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Andy Brauninger,Position 1 � Joe Emmett,Ward 1 Lydia Montgomery,Position 2 �v �� Tish Humphrey,Ward 2 Don H.Johnson,Position 3 � Ronald Allen,Ward 3 Keith D.Olson,Position 4,Mayor Pro Tem � Joe Rodriquez,Ward 4 NOTICE OF POSSIBLE QUORUM THURSDAY, JANUARY 15, 2015-10:30 A.M. Hilton Americas - 1600 Lamar, Houston, Texas Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. Members of City Council will attend the Greater Houston Partnership Annual meeting and luncheon. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 15, 2015 Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily acce ' le to the general public at all times,and to the City's website,www.huntsvilletx.gov,in compliance with Chapte 55 ,Texas Government Code. DATE OF POSTING: `1 I TIME OF POSTING: C � Ci ecreta TAKEN DOWN: 4LOodward, Huntsville Cemetery Advisory Board Mayor Mac Woodward D'Anne Crews,Chairman Kay King Mitchell Gene Barrett ��. James Patton Joe Boaz N� Dennis Reed Bernice Coleman Joyce Robinson Candyce Dixon Douglas Wright Donna Coffen Huntsville Cemetery Advisory Board Meeting Thursday, January 15, 2015, 1:OOPM Huntsville City Hall — Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation,discussion and/or possible action on the minutes of November 20,2014. B. Presentation, discussion and/or possible action on the City Council meeting approving the change to Code of Ordinance: Cemeteries 16-16(a)(8)(1),and Code of Ordinance: Cemeteries 16-16(b). C. Presentation,discussion and/or possible action regarding any update on the exchange of land between the Archdiocese of Galveston-Houston and the City of Huntsville. D. Presentation, discussion,and/or possible action on the purchase of medallions from the Texas Historical Commission,or any other use for HOT Fund money. E. Presentation, discussion and/or possible action on updates from the Parks and Leisure Department: • Cemetery Operations • Cemetery Operations Budget • HOT Funds Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Adv o Board agepoa for January 15,2015,was posted on the City Hall bulletin board, a place convenient and relily access le o the gene r ublic at all times, in compliance ith Chapter 551,Texas Government Code. I Date of Posting: l y By: Time of Posting: i ! ' Taken Down: Huntsville Cemetery Advisory Board Mayor Mac Woodward D'Anne Crews,Chairman Kay King Mitchell Gene Barrett . d James Patton Joe Boaz H Dennis Reed Bernice Coleman Joyce Robinson Candyce Dixon Douglas Wright Donna Coffen Huntsville Cemetery Advisory Board Meeting Thursday, January 15, 2015, 1:00PM Huntsville City Hall — Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of November 20,2014. B. Presentation, discussion and/or possible action on the City Council meeting approving the change to Code of Ordinance: Cemeteries 16-16(a)(8)(1),and Code of Ordinance: Cemeteries 16-16(b). C. Presentation, discussion and/or possible action regarding any update on the exchange of land between the Archdiocese of Galveston-Houston and the City of Huntsville. D. Presentation, discussion,and/or possible action on the purchase of medallions from the Texas Historical Commission,or any other use for HOT Fund money. E. Presentation, discussion and/or possible action on updates from the Parks and Leisure Department: • Cemetery Operations • Cemetery Operations Budget • HOT Funds Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Adv' ry Board agenda for January 15,2015,was posted on the City Hall bulletin board, a place convenient and readily acces le to the general public at all times, in compli nce with Chapter 551,Texas Government Code. Date of Posting: j By: Time of Posting: Taken Down: CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Joshua Winston,Chair Michelle Spencer April Caldwell McCormick Dustin Mendoza Shannon Duncan Heike Ness Danielle Hill Codey Winston Lauren Waters YOUTH ADVISORY BOARD AGENDA THURSDAY, JANUARY 15, 2015—4:30 PM CITY HALL LARGE CONFERENCE ROOM - 1212 AVENUE M, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward(936/291-5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of the last meeting b. Discuss strategic options for the Board c. Hear reports from members d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071 —consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the January 15,2015,Youth Advisory rd Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general p blic at all t es and to the City's website, www.huntsvilletx.gov,in com fiance with Chapter 551,Texas Government Code. DATE OF POSTING: I TIME OF POSTING: C11 Le ood ,City ecreta 0 TAKEN DOWN: an(pm) CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Joshua Winston,Chair l Michelle Spencer April Caldwell McCormick 4 Dustin Mendoza Shannon Duncan Heike Ness Danielle Hill Codey Winston Lauren Waters YOUTH ADVISORY BOARD AGENDA THURSDAY,JANUARY 15, 2015—4:30 PM CITY HALL LARGE CONFERENCE ROOM -1212 AVENUE M, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward(936/291-5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of the last meeting b. Discuss strategic options for the Board c. Hear reports from members d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071 —consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the January 15,2015,Youth Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all tim nd to the City's website, www.huntsvilletx.gov,in c mpliance with Chapter 551,Texas Government Code. DATE OF POSTING: TIME OF POSTING: Le oodwa ,C retary TAKEN DOWN: � C am� CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson Bill Barry Tommy Cummings Marilyn Soffar Leroy Hilton S.O.Woods,Jr. PLANNING &ZONING COMMISSION AGENDA January 15, 2015 at 5:30 PM CITY HALL—COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, 1 pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. CONSIDER initiating an amendment to the boundaries of the zoning districts in the 10's and 100's block of SH 75 N between Pine Shadows Drive and Bush Drive. 5. DISCUSS the Development Code revision process and Punch List. 6. CONSIDER the minutes of June 19, 2014. 7. CONSIDER the minutes of December 18, 2014. 8. PUBLIC COMMENTS 9. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 10. ADJOURNMENT H,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase, exchange,lease or value of real property,551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment employment evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - Implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session Is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the Jja2, Planning& onin Commission Agenda was post o e City Hall bulletin board,a place con ven'ent and readily accessible to the all ti s, i coliance with Chapter 551,Texa Gove ent Code. � / DATE OF POSTING �GJ� TIME OF POSTING: 1 t 3C) Lee Woodward,City Secretary TAKEN DOWN: l CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson IL Bill Barry Tommy Cummings 7' Marilyn Soffar Leroy Hilton `� V S.O.Woods,Jr. PLANNING &ZONING COMMISSION AGENDA January 15, 2015 at 5:30 PM CITY HALL—COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, 1 pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. CONSIDER initiating an amendment to the boundaries of the zoning districts in the 10's and 100's block of SH 75 N between Pine Shadows Drive and Bush Drive. 5. DISCUSS the Development Code revision process and Punch List. 6. CONSIDER the minutes of June 19, 2014. 7. CONSIDER the minutes of December 18, 2014. 8. PUBLIC COMMENTS 9. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 10. ADJOURNMENT H,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase, exchange,lease or value of real property;551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment, employment evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices;551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session Is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the January 15, 0 5 PlanningZonin Commission Agenda was posted on Hall bulletin board,a place convenient and readily accessible to the gener pu li at times, in co pliance with Chapter 551,Texas G vemmen Code. DATE OF POSTING: TIME OF POSTING: �Yl Lee Woodward,City Secretary TAKEN DOWN: 1 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Position 4,Mayor Pro Tem I Joe Emmett,Ward 1 Andy Brauninger,Position 1c d Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY,JANUARY 20, 2015 5:00 PM SPECIAL SESSION -6:00 P.M. REGULAR SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. SPECIAL SESSION[5:00 P.M.] 1. CALL TO ORDER 2. EXECUTIVE SESSION a. City Council will meet in Executive Session pursuant to Texas Government Code Section 551.071 (consultation with counsel on legal matters)to receive legal advice on a proposed to discuss the draft water supply contract with Tenaska Roan's Prairie, and to receive legal advice on amending discuss possible amendments to the Tenaska Frontier water supply contract. [Carol Reed, Public Works Director] 3. RECONVENE a. Take action, if necessary, on items discussed in Executive Session. 4. ADJOURNMENT MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meetings held on January 6, 2015 and Strategic Planning on January 13, 2015. [Lee Woodward,City Secretary] b. Consider the purchase of a Vacuum Hydro-Excavator for the Water and Wastewater Divisions. [Carol Reed, Director of Public Works] c. Consider adoption of the City Council's 2015 Strategic Plan. [Mayor Woodward] 4. STATUTORY AGENDA a. Presentation, public comment, discussion, and possible action to consider award of bid and possible lease terms for Montgomery Park.[Matt Benoit,City Manager] b. Presentation, public comment, discussion, and possible action to consider a request for a change in zoning classification of Far Hills Addition, Section 2, Lot 68, located at 53 State Highway 75 North, from Neighborhood Conservation to Management. [Aron Kulhavy, Director of Community and Economic Development] c. FIRST READING - Presentation, public comment, discussion, and possible action to consider adoption of Ordinance 2015-12, updating Chapter 38, Article I, Section 38-8 Yard Waste and Heavy Trash of the City of Huntsville Code of Ordinances,first reading. [Carol Reed, Director of Public Works] d. Presentation, public comment, discussion, and possible action to consider adoption of Ordinance 2015-13, amending the FY14-15 fee schedule in accordance with changes in Ordinance 2015-13. [Steve Ritter, Finance Director] e. Presentation, public comment, discussion, and possible action to consider authorizing the City Manager to sign an Interlocal Agreement with Sam Houston State University for the joint planning, design, and financial participation of a L, crosswalk project on Bobby K. Marks Drive. [Matt Benoit,City Manager] f. FIRST READING -Presentation, public comment, discussion, and possible action to consider the award of bid for BOT- TDCJ Sewer Extension Project Construction(Project#11-10-27),first reading. [Y.S. "Ram" Ramachandra,City Engineer] g. Presentation, public comment, discussion, and possible action to consider authorizing the City Manager to sign a Consulting Services Agreement with Weaver Boos and a Construction Manager-at-Risk Contract with Anchor Construction for design and construction of the Transfer Station. [Matt Benoit, City Manager] 5. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. City Manager's Report 1. Updates on City construction,grants,studies, City projects, City purchases,and economic development. 6. REQUESTS FOR CITIZEN PARTICIPATION No requests were received by noon on Tuesday, January 13, 2015. 7. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 8. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 9. EXECUTIVE SESSION a. Council will meet in Executive Session pursuant to Texas Government Code Section 551.072 (deliberation regarding purchase, exchange, lease, or value of real property) to discuss award of bid and possible lease terms for Montgomery Park. [Matt Benoit,City Manager] 10. RECONVENE Take action, if necessary,on items discussed in Executive Session. 11. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward,City Secretary,do hereby certify that a copy of the January 20,2015 City Council Agen a w s posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to a City's webs!e,w%yw.huntsvilletx.gov,in compliance with Chapter 551,Texas vem ent Code. DATE OF POSTING: 1� I� TIME OF POSTING: arn( Le ward, fty et TAKEN DOWN: a pm CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem `, Joe Emmett,Ward 1 Andy Brauninger,Position 1 u d Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY,JANUARY 20, 2015 5:00 PM SPECIAL SESSION -6:00 P.M. REGULAR SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. SPECIAL SESSION[5:00 P.M.] 1. CALL TO ORDER 2. EXECUTIVE SESSION a. City Council will meet in Executive Session pursuant to Texas Government Code Section 551.071 (consultation with counsel on legal matters) to receive legal advice on a proposed to discuss the draft water supply contract with Tenaska Roan's Prairie, and to receive legal advice on amending discuss possible amendments to the Tenaska Frontier water supply contract. [Carol Reed, Public Works Director] 3. RECONVENE a. Take action, if necessary,on items discussed in Executive Session. 4. ADJOURNMENT MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meetings held on January 6, 2015 and Strategic Planning on January 13, 2015. [Lee Woodward,City Secretary] b. Consider the purchase of a Vacuum Hydro-Excavator for the Water and Wastewater Divisions. [Carol Reed, Director of Public Works] c. Consider adoption of the City Council's 2015 Strategic Plan. [Mayor Woodward] 4. STATUTORY AGENDA a. Presentation, public comment, discussion, and possible action to consider award of bid and possible lease terms for Montgomery Park.[Matt Benoit,City Manager] b. Presentation, public comment, discussion, and possible action to consider a request for a change in zoning classification of Far Hills Addition, Section 2, Lot 68, located at 53 State Highway 75 North, from Neighborhood Conservation to Management. [Aron Kulhavy, Director of Community and Economic Development] c. FIRST READING - Presentation, public comment, discussion, and possible action to consider adoption of Ordinance 2015-12, updating Chapter 38, Article I, Section 38-8 Yard Waste and Heavy Trash of the City of Huntsville Code of Ordinances,first reading. [Carol Reed, Director of Public Works] d. Presentation, public comment, discussion, and possible action to consider adoption of Ordinance 2015-13, amending the FY14-15 fee schedule in accordance with changes in Ordinance 2015-13. [Steve Ritter, Finance Director] e. Presentation, public comment, discussion, and possible action to consider authorizing the City Manager to sign an Interlocal Agreement with Sam Houston State University for the joint planning, design, and financial participation of a i crosswalk project on Bobby K. Marks Drive. [Matt Benoit,City Manager] f. FIRST READING -Presentation, public comment, discussion, and possible action to consider the award of bid for BOT- TDCJ Sewer Extension Project Construction(Project#11-10-27),first reading. [Y.S. "Ram"Ramachandra, City Engineer] g. Presentation, public comment, discussion, and possible action to consider authorizing the City Manager to sign a Consulting Services Agreement with Weaver Boos and a Construction Manager-at-Risk Contract with Anchor Construction for design and construction of the Transfer Station. [Matt Benoit, City Manager] 5. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. City Manager's Report 1. Updates on City construction,grants,studies, City projects, City purchases, and economic development. 6. REQUESTS FOR CITIZEN PARTICIPATION No requests were received by noon on Tuesday, January 13, 2015. 7. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 8. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Counci/members, and City staff for which no action will be discussed or taken.) 9. EXECUTIVE SESSION a. Council will meet in Executive Session pursuant to Texas Government Code Section 551.072 (deliberation regarding purchase, exchange, lease, or value of real property) to discuss award of bid and possible lease terms for Montgomery Park. [Matt Benoit,City Manager] 10. RECONVENE Take action, if necessary, on items discussed in Executive Session. 11. ADJOURNMENT `If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward,City Secretary,do hereby certify that a copy of the January 20,2015 City Council Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and he City's web si ,www.huntsvilletx.gov,in compliance with Chapter 551,Texas ovemment Code. 1 DATE OF POSTING: l CD I TIME OF POSTING: arn pm e oo ward,City\Seercta TAKEN DOWN: a pm CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen,Chair John McManners Bill Butler � Richard Yawn Bill Gibson (dy°� Tom Fordyce LTC Rob McCormick n� Johnny Holland Leta Reiner Michelle Bright David Lanoue Stephen Bright CITY OF HUNTSVILLE,TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, JANUARY 22, 2015 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items, projects,and proposals. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the January 22,2015,City of Huntsville,Texas Veteran ffairs Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public t times,and to the City's website, www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: ` 1.;� 6 TIME OF POSTING: Lee Woo ard,Ci Secretary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen,Chair John McManners Bill Butler kqv Richard Yawn Bill Gibson Tom Fordyce LTC Rob McCormick Johnny Holland Leta Reiner Michelle Bright David Lanoue Stephen Bright CITY OF HUNTSVILLE, TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, JANUARY 22,2015 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 N. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items, projects,and proposals. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the January 22,2015,City of Huntsville,Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general pu is t all times,and to the City's website, www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: TIME OF POSTING: G1 4Leedwa ,City S retary TAKEN DOWN: 0) v Huntsville Parks and Recreation Advisory Board Nate Grigsby, Chair Mayor, Mac Woodward Ray Black Woody Woods Marcus Evans Rhonda Reddoch `► John Kerr Smither Keith Jenkins " Chris Cirrito Maxia Farris Kevin Edney Conrad Liles Huntsville Parks and Recreation Work Session Monday, January 26, 12:OOPM Huntsville City Hall — Large Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. Notice of possible quorum: City Council, City of Huntsville, Texas. This notice is posted in order to meet the requirements of the Open Meetings Act, in the event that the number of City Council members present at the meeting makes the Act applicable. The City Council will not take formal action at this meeting. 1. Call to Order 2. Public Comments 3. The Parks and Recreation Advisory Board will conduct a work session for their 2015 Parks and Recreation Master Plan. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Beautification Advisory Committee agenda for January 26, 2015, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: — ;.a- I S t h By: Time of Posting: \1 � 1 e A Huntsville Parks and Recreation Advisory Board Nate Grigsby, Chair Mayor, Mac Woodward Ray Black Woody Woods Marcus Evans Rhonda Reddoch `► John Kerr Smither Keith Jenkins °" Chris Cirrito Maxia Farris Kevin Edney Conrad Liles Huntsville Parks and Recreation Work Session Monday, January 26, 12:OOPM Huntsville City Hall— Large Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. Notice of possible quorum: City Council, City of Huntsville, Texas. This notice is posted in order to meet the requirements of the Open Meetings Act, in the event that the number of City Council members present at the meeting makes the Act applicable. The City Council will not take formal action at this meeting. 1. Call to Order 2. Public Comments 3. The Parks and Recreation Advisory Board will conduct a work session for their 2015 Parks and Recreation Master Plan. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Beautification Advisory Committee agenda for January 26, 2015, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Cod Date of Posting: Time of Posting: � iDc � II r PUBLIC NOTICE CITY OF HUNTSVILLE TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM The City of Huntsville will hold a public hearing at 5:30 p.m. on January 27, 2015, at City Hall, 1212 Avenue M in regard to the submission of the application to the Texas Department of Agriculture for a Texas Community Development Block Grant (TxCDBG) grant. The purpose of this meeting is to allow citizens an opportunity to discuss the citizen participation plan, the development of local housing and community development needs, the amount of TxCDBG funding available, all eligible TxCDBG activities, and the use of past TxCDBG funds. The City encourages citizens to participate in the development of their TxCDBG application and make their views known at this public hearing. Citizens unable to attend this meeting may submit their views and proposals to Dr. Sherry McKibben, Director of Neighborhood Resources at 936-291-5428. Persons with disabilities that wish to attend this meeting should contact City Hall to arrange for assistance. Individuals who require auxiliary aids or services for this meeting should contact City Hall at least two days before the meeting so that appropriate arrangements can be made. 1 � 3 � PUBLIC NOTICE CITY OF HUNTSVILLE TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM The City of Huntsville will hold a public hearing at 5:30 p.m. on January 27, 2015, at City Hall, 1212 Avenue M in regard to the submission of the application to the Texas Department of Agriculture for a Texas Community Development Block Grant (TxCDBG) grant. The purpose of this meeting is to allow citizens an opportunity to discuss the citizen participation plan, the development of local housing and community development needs, the amount of TxCDBG funding available, all eligible TxCDBG activities, and the use of past TxCDBG funds. The City encourages citizens to participate in the development of their TxCDBG application and make their views known at this public hearing. Citizens unable to attend this meeting may submit their views and proposals to Dr. Sherry McKibben, Director of Neighborhood Resources at 936-291-5428. Persons with disabilities that wish to attend this meeting should contact City Hall to arrange for assistance. Individuals who require auxiliary aids or services for this meeting should contact City Hall at least two days before the meeting so that appropriate arrangements can be made. 1 HUNTSV/LLE FIRE DEPARTMENT PENSION BOARD NOTICE OF A MEETING (IN COMPLIANCE WITH TEXAS GOVT CODE CHAPTER 551) NOTICE is hereby given that the Huntsville Fire Department Pension Board will conduct a MEETING on January 27, 2015 at 5:30 p.m., at the Huntsville Fire Department Station #2, located at 2109 Sam Houston Ave. John Waldo, Secretary The Pension Board reserves the right to discuss in a closed or executive session any matter permitted to be discussed under Section 2 of the Texas Open Meetings Act (Texas Gov't. Code Chapter 551). Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact John Waldo, Pension Board Secretary, at 936-291-5945, two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to order 2. Consider minutes of previous meeting 3. Install newly elected fire department members as Trustees on pension board. 4. Member action. 5. Review Retirement Records 6. Adjourn meeting o 1 , HUNTSV/LLE FIRE DEPARTMENT PENS/ON BOARD NOTICE OF A MEETING (IN COMPLIANCE WITH TEXAS GOVT CODE CHAPTER 551) NOTICE is hereby given that the Huntsville Fire Department Pension Board will conduct a MEETING on January 27, 2015 at 5:30 p.m., at the Huntsville Fire Department Station #2, located at 2109 Sam Houston Ave. John Waldo, Secretary The Pension Board reserves the right to discuss in a closed or executive session any matter permitted to be discussed under Section 2 of the Texas Open Meetings Act (Texas Gov't. Code Chapter 551). Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact John Waldo, Pension Board Secretary, at 9.36-291-5945, two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to order C 2. Consider minutes of previous meeting 3. Install newly elected fire department members as Trustees on pension board. 4. Member action. 5. Review Retirement Records 6. Adjourn meeting , 1 $ 115. Ci; 1 ,