Minutes - 06/07/2011City Council Meeting Minutes of June 2011 Book "V"
MINUTES FROM THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 7'!' DAY OF JUNE 2011, IN THE CITY HALL,
LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6PM.
The Council met in a regular session with the following:
COUNCILMEMBERS PRESENT: J. Turner, Tom Cole, Mac Woodward, Wayne Barrett, Lydia Montgomery, Keith D. Olson
COUNCILMEMBERS ABSENT: James Fitch, Don H. Johnson, Jack Wagamon
OFFICERS PRESENT: Bill Baine, City Manager, Leonard Schneider, City Attorney, Lee Woodward, City Secretary
WORKSHOP SESSION [5:OOPM] - Finance Director Winston Duke will provide an overview of non - profits for the
FY2011 -12 annual budget. [Bill Baine, City Manager]
Presentations were made by the following budgeted non - profit organizations:
- Boys & Girls Club, represented by Michelle McKenzie Spencer
- YMCA, represented by Sandra Clifton
- Senior Center, also Meals on Wheels, represented by Frank Ivory
- C.O.M.E. Center, represented by John Montgomery, offered to forgo budgeted funds from the City for FY2011 -12, but
said they would like to continue receiving the $1 per bill donations made on utility bills
- HEAP, represented by John Fortner
- Rita B. Huff Animal Shelter, represented by Bob Tavenner
- Good Shepherd Mission, represented by Dave Smith
- SAAFE House, represented by Jolene Miller
- Winner's Circle Juvenile Program, represented by Theresa Schulz
REGULAR SESSION* [6:OOPM]
1. CALL TO ORDER
Mayor Turner called the meeting to order at 6:02pm.
2. PLEDGES OF ALLEGIANCE AND INVOCATION
Councilmember Barrett gave the invocation.
3. PROCLAMATIONS AND PRESENTATIONS
a. Presentation of Texas Comptroller Gold Circle Award, 2"d year designation, to the Finance Department.
b. Employee recognition by City Manager Bill Baine — Mr. Baine thanked Winston Duke for the performance of the
Finance Department. He recognized Bobby Wilson of Fleet for his nearly thirty years of City service. Mr. Baine also
acknowledged Brent Slott of IT for his hard work.
4. PUBLIC HEARING
The City Council will receive comments and input from the public on proposals for redistricting the City's Wards.
The Public Hearina was opened at 6:10om.
Kendall Scudder, President of SHSU Student Government Association, read a resolution supporting the recently proposed
redistricting map. He spoke highly of the uniting of the students and of local neighborhoods and said City services are to
be provided for all citizens, not only voters.
The Public Hearina was closed at 6:16om.
5. PUBLIC COMMENT
There were no public comments.
6. CONSENT AGENDA
(Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff
recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full
discussion by request of a member of Council.)
a. Approve the minutes of the City Council Regular Session held on May 17, 2011. [Lee Woodward, City
Secretary]
b. Approve the purchase of a 4.5 acre tract for improvements to Dawson Dam. [Aron Kulhavy, Director of Public
Works]
c. Approve purchase of a backhoe loader to be used in the Capital Improvement Division. [Winston Duke,
Finance Director]
d. Approve Ordinance 2011-39, amending the budget for FYI 0-11. [Winston Duke, Finance Director]
e. Approve bids for Trust Property GEO ID #3323 - 021 -0- 01200, Property ID #25531, Section 3, Block 21, Lot 12
Elkins Lake, and GEO ID #3323-037 -0- 02800, Property ID #26183, Section 3A, Block 37, Lot 28 Elkins Lake.
[Winston Duke, Finance Director]
f. Approve First Empire Securities and SAMCO Capital Markets, Inc. as an approved investment firm to solicit
future proposals and submissions for investments. [Winston Duke, Finance Director]
g. Approve Resolution 2011 -14 to amend Resolution 2011 -07, the Victims Assistance Grant Resolution approved
February 1, 2011, to include additional language. [Sherry McKibben, Community Development Specialist]
h. Approve Resolution 2011 -15 to amend Resolution 2011 -08, the Edward Byrne Justice Assistance Grant
Resolution approved February 1, 2011, to include additional language. [Sherry McKibben, Community
Development Specialist]
City Council Meeting Minutes of June 2011 Book "V"
Councilmember Barrett made a motion to approve the Consent Aaenda and was seconded by Councilmember
Montgomery.
® Councilmember Montgomery made inquiry on item e, to which Winston Duke, Finance Director, replied that the intent
of the buyer was not known. The Mayor expanded upon the process of handling such sales through the Walker
County Appraisal District.
Councilmember Montgomery asked about the Resolutions on items g and h. Dr. Sherry McKibben, Community
Development Specialist, said the major changes on the items were that funds would be returned if misused or
incompletely used. She also confirmed a decrease in the amount applied for on item h, to reflect a level that would be
considered.
Councilmember Woodward noted that item g, the Resolution now reflected a match. Dr. McKibben stated the prior
Resolution addressed the match in the agenda item approved on February 1, 2011, but is now included in the
Resolution wording. Councilmember Olson agreed and asked the Resolutions reflect the match terms. The City
Attorney suggested the addition of the wording "not to exceed twenty percent" to provide a cap.
The Mayor made a motion to remove items a and h from the Consent Agenda and was seconded by Councilmember
Olson.
Mr. Baine, City Manager, stated that the revisions were routine and suggested that even having standard language for
these type items might still result in such requests from granting agencies. Mr. Baine offered to pull the items.
The Mayor and Councilmember Olson rescinded their motion and second. The initial motion passed unanimously. 6-
0.
7. MAYORICITY COUNCIL AND CITY MANAGER REPORT
a. Presentation, discussion, and possible action to discuss water policy issues. [Standing item on first agenda
of each month.]
Carol Reed, Director of Public Utilities, outlined the City's quality control for the drinking water system, conducted at
the City's lab at Parker Creek. The Mayor told Ms. Reed how much the community appreciated their work and the
is resulting Superior rating of the system.
b. Presentation, discussion, and possible action on the nomination to reappoint Esther Herklotz and Cindy
Blaylock as representatives to the H-GAC Solid Waste Management Council for the June 2011 -May 2013 term.
[Mayor Turner]
The Mayor made a motion to nominate Esther Herklotz and Cindy Blaylock for reappointment and was seconded by
Councilmember Woodward. The motion passed unanimously. 6-0.
c. Presentation, discussion, and possible action on the nomination of Kenneth C. Davis & Co., PC as the
Certified Public Accountant for the City for tY2010 -11 auditing and reporting. [Mayor Turner]
The Mayor made a motion for his nomination and was seconded by Councilmember Woodward. The motion passed
unanimously. 6 -0.
d. City Manager's Report
1. Updates on City construction, grants, studies, City projects, City purchases, and economic development
Mr. Baine said the library expansion was still going well. He spoke about fire danger for the 0 of July fireworks.
He noted the upcoming Economic Development events later in the week.
2. FEMA public hearing on local flood plain maps and Construction Board of Adjustments building code
review meeting on June 28
Mr. Baine urged the public to attend the meeting. Aron Kulhavy, Director of Public Works, confirmed both old and
new maps were reflected on www.huntsvillegis.com. Councilmember Olson noted how lauded the City's GIS
staff had been at a recent aviation conference he had attended. Mr. Baine expanded on this, listing many of the
division's talents and skills.
3. Bond election necessity
Mr. Baine said he thought the amount would be about $14.2 million and was meeting with TRA tomorrow. He
said he had filmed a short report at the plant which would be on Channel 7 and the City web site.
4. Traffic
Mr. Baine said he had told Avenue S residents that he would put in speed tables, but not until sewer repairs in the
area were complete.
City Council Meeting Minutes of June 2011 Book "V"
S. Force main repair and water leaks
Mr. Baine said the staff had worked quickly and cost-effectively. He noted there were typically a lot of leaks this
time of year.
8. PUBLIC COMMENT
There were no additional public comments.
9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA
There were no media inquiries.
10. ITEMS OF COMMUNITY INTEREST
(Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which
no action MY be discussed or taken.)
a. The Farmers Market will be hold Saturdays from 8-noon.
b. The free Local Music Showcase will be held every Thursday June 2 through August 4 from 5-7pm at the
amphitheater behind the Sam Houston Statue.
[This series has since been cancelled due to heat, and will be continued in the fall.]
c. There will be a Hurricane/Wildfire Training Town Meeting at the shelter on Highway 75 North at 6:00prn on
Tuesday, June 21. [This event will be held at 5.30pm.]
Councilmember Barred discussed Economic Development in Auburn and the events to be held on June 9thand 10"'.
Councilmember Woodward reminded all that U.S. Congressman Kevin Brady will be at the Walker Education Center
on June 8 at gam.
The Mayor announced the City had adopted the City of Huntsville in honor of General Sam Houston through the Great
Land Rush Program of the Texas State Historical Commission.
The Mayor announced the Council Coffee to be held Tuesday, June 14 at City Hall from 6:30-7:30pm, and
encouraged the public to attend.
The Mayor announced the Juneteenth Parade coming up on Saturday, June 18 at 10am.
The Mayor discussed the Summer Food Program sponsored by the Texas Department of Agriculture for help during
the summer for students who normally receive school lunches.
Mr. Baine announced a marijuana bust by the Huntsville Police Department and gave his appreciation of their efforts.
11. EXECUTIVE SESSION
a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551; Section
551.072 — deliberation regarding purchase, exchange, lease or value of real property. [Bill Saine, City
Manager]
b. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551; Section
551.087 — deliberation regarding economic development negotiation. [Bill Baine, City Manager]
c. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551; Section
551.074 — personnel matters regarding the evaluation and duties of a public officer or employee, Bill Baine,
City Manager. [Bill Baine, City Manager, and Mayor Turner]
The Mayor announced item c had been pulled. The Council adjourned into Executive Session at 7:13pm.
12. RECONVENE
a. Take action, if ry, on items addressed during Executive Session.
13. t1 kDJOURNMENT7 �`
Secretary