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ORD 2006-13 - Amend 2005-06 Budget Amendments 07-18-2006ORDINANCE NO. 2006-13 AN ORDINANCE OF THE CITY OF HUNTSVILLE, TEXAS, AMENDING THE FISCAL YEAR 2005 — 2006 ANNUAL BUDGET, ORDINANCE NO. 2005 -14, TO AMEND ADOPTED EXPENDITURES AND REVENUES OF THE BUDGET; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the 2005 - 2006 Annual Budget was adopted by Ordinance 2005 -14 on September 6, 2005; WHEREAS, various unforeseen circumstances affecting the City have presented themselves during the course of the fiscal year; WHEREAS, the City Council considered the circumstances independently, deliberating appropriately on the associated revenues and expenditures and the overall impact on the general financial status of the City; WHEREAS, pursuant to the laws of the State of Texas and the City Charter of the City of Huntsville, Texas, the City Council has determined that it will be beneficial and advantageous to the citizens of the City of Huntsville to amend the 2005 — 2006 budget as set forth herein; and WHEREAS, this ordinance combines the independent Council actions into one budget amendment document; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS, that: Section 1. The findings set forth above are incorporated into the body of this ordinance. Section 2. The annual budget for fiscal year 2005 — 2006 is hereby amended to include the expenditures and revenues described in Exhibit "A" and Exhibit "B" (previously approved Budget Amendments but not by ordinance) attached hereto and made a part of this ordinance as if set out verbatim herein. Section 3. All ordinances of the City in conflict with the provisions of this ordinance are hereby repealed, and all other ordinances of the City not in conflict with the provisions of this ordinance shall remain in full force and effect. Section 4. Should any section, portion, sentence, clause or phrase of this ordinance be declared unconstitutional or invalid for any reason, it shall not invalidate or impair the force or effect of any other section or portion of this ordinance. Section 5. The necessity for amending the budget for the fiscal year, as required by the laws of the State of Texas, requires that this ordinance shall take effect immediately from and after its passage, as the law in such cases provides. Section 6. This ordinance shall take effect immediately after its passage. PASSED AND APPROVED on this the 18th day of July 2006. THE CT"F IWNTSVILLE, TEXAS , Mayor AT Danna Welter, City Secretary AP VEDA TO M: Thomas A. Leepe ty A orney Exhibit A Page 1 of 9 Reviewed by Finance Committee on May 16, 2006 CLt Of �tL.wtSVULe Budget Amendments Amendment # Fund(s) Affected Net Budget Impact 5230601 101 101 Description A budget amendment is requested to provide for the consolidation of two (2) part-time positions into one (1) full -time position. Consolidating two part -time positions into one would increase the effectiveness of Administrative Services by allowing: Administrative Services to transfer IT Assistant to the City Help Desk which would service work orders on a full -time basis vs. part-time thus reducing idle time of city staff organization wide. A full -time Administrative Clerk to be hired to fill mail duties and general clerical responsibilities thus providing a stable environment for these city services. Funds are available in this year's budget by consolidating the below accounts. Next year a difference of $2,700 will be made available through a reduction in the employee recognition line (account 150- 52600). Account # Account Name Amount 101 - 150 -51111 Salaries - Full Time 13,438.00 101 - 150 -51201 TMRS Retirement 1,462.00 101 - 150 -51202 Health Insurance 2,360.00 101 - 150 -51118 Salaries - Part Time (7,530.00) 101- 640 -51118 Salaries - Part Time (9,730.00) Amendment # Fund(s) Affected Net Budget Impact 5230602 101 101 Description A budget amendment is requested to move monies to the WCPSCC- Dispatch Contract account for the purchase of Code Red technology. Walker County will purchase the software and COH will reimburse the County for one -half of the purchase price. Account # Account Name Amount 101- 552 -57555 Fire Modular Building (10,000.00) 101 -550 -55905 WCPSCC- Dispatch Contract 10,000.00 Exhibit A Page 2 of 9 Reviewed by Finance Committee on May 16, 2006 c't U Of +- _V'tSVL'LLe Budget Amendments Amendment # Fund(s) Affected Net Budget Impact 5230603 101 101 Description The grant application for a full -time fire fighter position submitted by the City of Huntsville was not accepted. During the FY 05 -06 budgeting process, the city council indicated that if the City did not receive the grant, a full -time position would be added at mid- year,and funded through Police salary savings. A budget amendment is requested to provide salary budget for the newly filled position. Account =# (Account Name Amount 101 - 551 -51111 Salaries - Full Time (22,490.00) 101 - 552 -51111 Salaries - Full Time 16,262.00 101- 552 -51201 TMRS Retirement 2,675.00 101 - 552 -51202 Health Insurance 2,832.00 101- 552 -51204 Workers Comp Insurance 278.00 101- 552 -51205 Medicare Tax 236.00 101- 552 -51206 Unemployment Insurance 207.00 Amendment # Fund(s) Affected Net Budget Impact 5230604 221 221 Description A full -time employee of the Wastewater department will be taking extended leave for medical purposes. A budget amendment is requested to provide funds to hire a temporary employee for up to 10 weeks. Account # Account Name Amount 221- 366 -51111 Salaries - Full Time (3,000.00) 221 - 367 -51118 Salaries - Part Time 3,000.00 Exhibit A Page 3 of 9 Reviewed by Finance Committee on May 16, 2006 c't U Of �+Lco tsvbue Budget Amendments Amendment # Fund(s) Affected Net Budget Impact 5230605 603 603 Description A $16,000 budget amendment was previously approved to fund a Telecable Franchise Audit. Actual expenses were $15,000. A budget amendment is requested to reduce 603 - 323 -55070 budget to actual and move $1,000 back to 603 - 323 -53051 from where the $16,000 was originally taken. Account # Account Name Amount 603 - 323 -53051 Street Infrastructure Projects 1,000.00 603 - 323 -55070 Purchased Services /Contracts (1,000.00) Amendment # 5230606 Fund(s) Affected Net Budget Impact 603 603 Description A reimbursement was received from Cox Communications for the cost of the Telecable Franchise Audit. A budget amendment is requested to replace budget in 603 - 323 -53051 for the cost of the audit. Account # Account Name Amount 603 - 323 -53051 Street Infrastructure Projects 15,000.00 603 -43201 Miscellaneous Revenue 15,000.00 Exhibit A Page 4 of 9 Reviewed by Finance Committee on May 16, 2006 c,t� Of �tLtv"tSVULe Budget Amendments Accounting Entries and Transfers Amendment # Fund(s) Affected Net Budget Impact 5230607 101 101 910 910 Description Contributions for the Wynne Home sitescape for this amount were received in a prior fiscal year and credited to the Wynne Home CIP Fund. The actual sitescape expenditures are to be accounted for in 1 01- 840 - 5731 3. A budget amendment is requested to move the monies to the General Fund where the expenditure will occur. Note: This does not affect the project budget of the Wynne Home CIP. We are actually moving revenues from the CIP to General Fund but because the contributions were received in a closed year it requires the use of 'Transfers" instead of being able to reduce revenues in one fund and increase revenues in another. Account # r Account Name Amount 101 -43509 Transfer from CIP 2,500.00 101- 840 -57313 Sitescape 2,500.00 910 - 1910 -91240 Transfer to General Fund 2,500.00 101- 840 -57313 Sitescape 2,000.00 101- 422 -52090 Botanical /Agricultural (2,000.00) Amendment # Fund(s) Affected Net Budget Impact 5230608 101 101 910 910 Description A grant from Entergy for Wynne Home opening expenses for this amount was received in a prior fiscal year and credited to the Wynne Home CIP Fund. The actual expenditures are to be accounted for in 101 - 840 - 57314. A budget amendment is requested to move the monies to the General Fund where the expenditure will occur. Note: This does not affect the project budget of the Wynne Home CIP. We are actually moving revenues from the CIP to General Fund but because the contributions were received in a closed year it requires the use of 'Transfers" instead of being able to reduce revenues in one fund and increase revenues in another. Account # Account Name Amount 101 -43509 Transfer from CIP 700.00 101 - 840 -57314 Opening Expenses- Entergy Grant 700.00 910 - 1910 -91240 Transfer to General Fund 700.00 Exhibit A Page 5 of 9 Reviewed by Finance Committee on May 16, 2006 Cl,tlJi Of i-fL CVt tSV'ULe Budget Amendments Accountina Entries and Transfers Amendment # Fund(s) Affected Net Budget Impact 5230609 101 101 10,910.00 220 220 10,910.00 Description Transfers from the General Fund demolition account to Water Fund were made in FY 04 -05. The demolition account is intended to only accommodate payments to the Solid Waste Fund for the disposal cost and not payments to Water Fund. Therefore a transfer of funds from Water to General Fund is requested. Account # Account Name Amount 101 -43503 Transfer from Water Fund 10,910.00 1220-1220-91240 Transfer to General Fund 10,910.00 Amendment # 5230610 Fund(s) Affected 101 220 221 224 603 302 Net Budget Impact 101 13,760.00 220 1,868.00 221 1,752.00 224 2,039.00 603 1,581.00 302 21,000.00 Description A budget amendment is requested to fund GASB 45 post employment benefits study passed during the May 2, 2006 Council Meeting. Entry reimburses Medical Fund allocated by percent of payroll. Account # Account Name Amount 101- 1101 -94302 Transfer Insurance Fund 13,760.00 220 - 1220 -94302 Transfer Insurance Fund 1,868.00 221 - 1220 -94302 Transfer Insurance Fund 1,752.00 224- 1224 -94302 Transfer Insurance Fund 2,039.00 603 - 1603 -94302 Transfer Insurance Fund 278.00 302 -43501 Transfer from General Fund 13,760.00 302 -43503 Transfer from Water Fund 1,868.00 302 -43504 Transfer from Wastewater Fund 1,752.00 302 -43505 Transfer from Solid Waste Fund 2,039.00 302 -43514 Transfer from Street Fund 278.00 Exhibit A Page 6 of 9 Reviewed by Finance Committee on May 16, 2006 cat Of �-t L t v�,tsv'b' Ue Budget Amendments Accounting Entries and Transfers Amendment # Fund(s) Affected Net Budget Impact 5230611 701 701 Description A budget amendment is requested to provide additional money for unforseen street repairs for project. Account 701- 999 -99999 has $64,843 from unused budgets of completed projects and projects included in the TIRZ. Account # Account Name Amount 701 - 7030 -62300 Dogwood Street Water Project 7,000.00 701 - 999 -99999 Water Projects Unallocated Budget (7,000.00) Reviewed by Finance Committee on July 6, 2006 cat of Budget Amendments Amendment # 7180601 Fund(s) Affected 101 610 Net Budget Impact 101 610 Description A Loan Star Library grant was received and a budget amendment is requested to adjust the accounts where the grant is to be expensed. Account # Account Name Amount 610- 000 -42801 Grants 4,330.00 610- 440 -57037 Purchases Special Monies 2,855.00 610- 1610 -95101 Transfer to General Fund 1,475.00 101 - 000 -43522 Transfer from Library SRF 1,475.00 101- 647 -51118 Salaries - Part Time 1,475.00 Amendment # Fund(s) Affected Net Budget Impact 7180602 101 101 8,003.00 614 614 8,003.00 Description A budget amendment is requested to move monies to Police Grant SRF. The Police Grant SRF is "short" this amount because all transfers needed in FY 2003 for "matching" the Coplink grant did not get made. Note: This does not increase the expenditure budget for Police Grant SRF. Account # Account Name Amount 101- 1101 -97173 Transfer to Police Grants SRF 8,003.00 614- 000 -43501 Transfer from General Fund 8,003.00 Reviewed by Finance Committee on July 6, 2006 c't� Of i- L' VLtSVL'LLe Budget Amendments Amendment # Fund(s) Affected Net Budget Impact 7180603 220 220 Description The City purchased an 8" meter and vault for the TDCJ Wynne Unit. TDCJ reimbursed the City and a budget amendment is requested to restore $17,450 to the Water Tap Supplies account. Account # Account Name Amount 220 - 000 -42915 Contributions- Customers 17,450.00 220- 362 -52150 Water Tap Supplies 17,450.00 Amendment # Fund(s) Affected Net Budget Impact 7180604 220 220 Description TRA's audit reflects a difference of $33,011 between what the City paid TRA and the actual cost of operations. TRA has submitted an invoice in this amount to the City and a budget amendment is requested to provide the additional amount needed to cover this cost. Account # Account Name Amount Maint. of Wells Tanks and 220- 361 -53060 Booster Stations (33,011.00) 220- 360 -79010 TRA Plant Operations 33,011.00 Amendment # Fund(s) Affected Net Budget Impact 7180605 224 224 17,000.00 Description The Texas Parks and Wildlife Department has offered the City the opprotunity to provide refuse collection for the Huntsville State Park. The total contract payment for the first year of this contract will be $22,665.84, the second year $22,665.84, and the third year $23,294.12. In order for the City to provide this service, the Solid Waste Division must purchase twenty four (24) six yard dumpsters at a cost of $17,000. A budget amendment is requested to provide monies for the purchase of these dumpsters. Account # Account Name Amount Unreserved Fund Balance (17,000.00) 224 - 373 -52220 Commercial Containers 17,000.00 Reviewed by Finance Committee on July 6, 2006 c,t� Of H-LcVAtSVULe Budget Amendments Amendment # 7180606 Fund(s) Affected 711 Net Budget Impact 711 Description "Robinson Creek /Smither @ 1 -45 Wastewater" project is complete. A budget amendment is requested to "close" project and move remaining balance to "Unallocated' for future use. Account # Account Name Amount 711- 71130 -62200 ROW /Land Acquisition (6,000.00) 711-71130-62250 Design Surveying (4,000.00) 711 - 71130 -62300 Construction (45.00) 711 - 71130 -62400 Construction Staking (2,000.00) 711 - 71130 -62600 Contingency (1,050.00) 711- 999 -99999 Unallocated Budget 13,095.00 Amendment # 7180607 Fund(s) Affected 711 Net Budget Impact 711 Description "Highway 75 South Wastewater" project is complete. A budget amendment is requested to "close" project and move remaining balance to "Unallocated' for future use. Account # Account Name Amount 711 - 71132 -62111 Engineering Reimbursables (2,000.00) 711- 71132 -62114 Engineering Additional Services (12,789.00) 711 - 71132 -62251 Easement/Land Acquisition 79.00 711-71132-62300 Construction 17,112.00 711-71132-62500 Project Representative (Inspection) (7,854.00) 711-71132-62600 Contingency (29,480.00) 711- 71132 -62700 Legal /Fiscal (100.00) 711- 999 -99999 Unallocated Budget 35,032.00 d O N C Im N � Q m N Of 'O 7 m a7 C O) N cc C7 (a E a ma x m w Lo O1Ili 101 � :0 O N (DAIIO IO O OIO O to O O O ' IA '7 Lr) OIIO, ' O'O O (M,O O :O O N,LO. N O (O 10 1, O I (o O O (0 0 (D 00 I O o 0 0 r, O (O O 0•) ILO! N O CO aD l M: O O O O I!) 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CD ICO (D (D (D CD COD OLCD'COD COO (OD co I(D (D (O'CD (OD (OD Exhibit B Page 3 of 29 Approved by Council on October 11, 2005 Fund 101 General Fund Fiscal Year 200fi Budget Adtustm 1101 94306 GF NonDept- Transfer to Equip Replace Fund $ 118,000 Transfer to Debt Svc Fd (Cap P(ojs :Swim Pool & Paver) 115,000) from GF Fund BaWrialloc Rsv (orig. 5130,000) $ change transfer for fool &Paver from Debt Svc to Equip Replace Fund for Paver to be purchased in Fund 306 Net Inc reasel(Decrease) to General Fund $ 1-1� ;`fit COUNCIL APPROVE OCT! i iD05 S FINANCE Fiscal Year 2005 bud et Ad- ustments Division Account Increase (Decrease) 112 55()90 City Council - Memberships & Publications $ $ 4,400 (4,40) 211 51111 Accounting - Salaries Full Time cover aver budget in Div 112 Services & Utilities object codes with Div 211 Salaries & Benefits object codes 211 55070 Accounting - Purch Svcs /Contracts $ 2,700 (2,700) 211 51111 Accounting - Salaries Full Time $ 724 51111 Central Inspection - Salaries Full Time $ 4,050 100 724 54040 Central Inspection - Motor Veh Maint $ 2,100 724 55600 Central inspection - Condemnation Costs $ S (2,100) 724 52050 Central Inspection - Minor Tool s /Instrumnts $ (4,150) 726 55540 Animal Control - Shelter Contract cover over budgets in* Div 724 wl other Div 724 accts and w/ Div 726 Purch SvcslContracts object codes Fiscal Year 200fi Budget Adtustm 1101 94306 GF NonDept- Transfer to Equip Replace Fund $ 118,000 Transfer to Debt Svc Fd (Cap P(ojs :Swim Pool & Paver) 115,000) from GF Fund BaWrialloc Rsv (orig. 5130,000) $ change transfer for fool &Paver from Debt Svc to Equip Replace Fund for Paver to be purchased in Fund 306 Net Inc reasel(Decrease) to General Fund $ 1-1� ;`fit COUNCIL APPROVE OCT! i iD05 S FINANCE Exhibit B Page 4 of 29 Approved by Council on October 11, 2005 Fund 116 Debt Service Fund Fiscal Year 2006 Bud at Ad'ustment Increase Division Account (Decrease) 43501 Transfer from General Fund - 130000 43509 Transfer from CIP Fund - 125000 1116 57019 Swimming Pool I Paver - 255000 move non Tax Anticipation note monies to Equipment Replacement Fund (308) where Revenues and Expenditures truly belong Exhibit B Page 5 of 29 Approved by Council on October 11, 2005 Fund 306 Equipment Replacement Fund Fiscal Year 2006 Budget Adiustment Account Increase (Decrease) Division 43501 Transfer from General Fund 112000 43509 Transfer from GIP 125000 379 69020 Cap- Mach(Tools /Equip 237000 move Budget monies (Revenue & Expense) for purch of Street Paver from Debt Service Fund to Equipment Replacement Fund Exhibit B Page 6 of 29 Approved by Council on October 11, 2005 Ite No. 5b CITY COUNCIL rn 1011112005 AGENDA ITEM, Requested By: Lt. Wes Altorn Prepare6 By: BIllie F. Smith Department Head Approval:_ Jean Sanders, Director of Publir. Safety SECURE OUR SCHOOLS GRANT Surveillance Cameras, Video Equipment, and Visitor identification Systems ITEM DESCRIPTION: The City of Huntsville has been awarded a grant through Secure OurSchools Act sponsored bythe Department of Justice Office of Community Oriented Policing Services in an amount of $41,308.24. A required $2,500 Cityof Huntsville match and an $18,184-12 HISD match. Funds are to oe earmarked for surveillance cameras and video equipment for Huntsville High School (HHSI and for visitor ideneication systems for six other HISE) schools ENDS POLICY., 5.3 Citizens feel safe and well protected from crime and disorder 6.1,7 Police and Fire Protection 6.621 Community service providers are linked to avoid gaps of overjaps, in community service RESULT to be ACHIEVED, Purchase surveillance cameras and video recording equipment to be placed in the halls of Huntsville High School and Purchase visitor identification systems to be installed at six other HISD schools BACKGROUND., In 2004 the City of Huntsville and Huntsville Independent School District entered into similar agreement which included a $2,500.00 City and a HISD match of $2,500 for a grant totaling $10,000.00. The monies from this grant allowed the purchase of surveillance cameras and video equipmefY. After a trial period the equipment has been extremely successful ; in the deterrence and investigation of crimes committed at, HHS,'T1hIs is 'tobornplete HHS with adrvaillance and video recording equipment. Additionally, campus administrators strive to prokect, children from sex offenders and other unauthorized persons on campuses and have elected to install a visitor identification system that will help meet that need. FISCAL IMPACT I FUNDING SOURCE., 555-52050 {minor tools) $2.500-01) HISD $18,184.12 DQJ COPS Office $20,684,12 Total Grant Award $4,.368.24 RECOMMENDED MOTION: Approve acceptance of the Department of Justice Office of Community Oriented Policing Services Secure Our Schools Grants in the amount of 541.368.12 with a City match in the amount of 52,500.00 and HISD $18,184.12. ATTACHAAENT(S)., Memorandum of Understanding Powe- Point Exhibit B Page 7 of 29 Approved by Council on November 15, 2005 Item No. fie CITY COUNCIL 1111512005 H'Lfi54`1rc AGENDA ITEM E: Preaared Bv: Victor PO -a Department Head Approval: VP POSITION ANALYSIS PROJECT ITEM DESCRIPTION: Comprencnsive analysis of all oasitions within the City. RESULT to be ACHIEVED: Conduct an evaluation and ranking of City positions as io the placement of these jobs witnifi the City's current grave structure. BACKGROUND: The City of Huntsville adopted a grade and step compensation system for FY 05 -06. Positions were olaced on grades based or the decision band method. The grade and step system philosophy consis' of internal equity theory. In order to accompiish internal equity, positions must be measured by a position analvsis matrix whose factors are universal to all jobs. This process was not completed but recommend as future task during budget discussions. FISCAL IMPACT or FUNDING SOURCE: 58.000 Amend 101 -558a0 from prix- year remaininq fund balance. RECOMMENDED MOTION: Authorize the City Managef to execute a personal services contract with Kenneth .fames, Inc.: Compensatior• Consulting in the amount of $8.000 t�sSunded from prior year remaining fund balance. ATTACHMENTS: Job Analysis, Evaluation and Classification Proposal C$ i C®UNCIC AP A : r, 1 Exhibit B Page 8 of 29 Approved by Council on October 25, 2005 Fund 101 General Fund Fiscal Year 2006 Budget Adjustments 839 57900 Downtown Improvements $ 1,120 after adjusting for acct 839 -52135 being over budget for FY 04 -05 Main Street had $1,120 of unused revenues (the $3,280 budget increases for 04 -05). Main Street is requesting to use these monies in its 05 -06 Budget toward the purchase of the "San Antonio style" trash cans for the downtown area. 150 55889 Special Services 16,500 To create budget for Organization Study approved by Council in September 2005 1101 94310 Transfer to Fund 309 for Lease Purch Pmts $ 142,666 BA to transfer funds received from Water Fund and Wastewater Fund ($71,333 each) for their share of the annual lease purchase payments for the purchase of Synergen and New World softwares; funds received from Water & Wastewater as part of the Administrative Overhead transfers received by General Fund ( "Admin Costs IS Operations ") Net Increase /(Decrease) to General Fund $ 142,666 Exhibit B Page 9 of 29 Approved by Council on January 17, 2006 Fund 101 General Fund Fiscal Year 2006 Budget Adiustments Division Account Increase (Decrease) 42925 Huntsville Beautification Contributions $ 2,000 422 52090 Botanical /Agricultural $ 2,000 (Citizen Contribution) 113 55070 Purchased Services /Contracts $ 17,980 551 51117 SHSU Student $ (5,500) 716 51118 Salaries- Part -time $ (12,480) (moving intern pay to a single division) 1101 94306 Transfer Equipment Replacement Fund $ (10,188) (Paver expenditure reduction- reduces revenues in Fund 306) 1101 94310 Transfer to Fund 309 for Lease Purch Pmts $ 142,666 BA to transfer funds received from Water Fund and Wastewater Fund ($71,333 each) for their share of the annual lease purchase payments for the purchase of Synergen and New World softwares; funds received from Water & Wastewater as part of the Administrative Overhead transfers received by General Fund ( "Admin Costs IS Operations ") 42801 Grants $ 280 552 55080 Training $ 280 BA for grant from Texas Forest Service assisting with cost of training for Firemen 42801 Grants $ 375 552 55080 Training $ 375 BA for grant from Texas Forest Service assisting with cost of training for Firemen Net Increase /(Decrease) to General Fd $ 132,478 Exhibit B Page 10 of 29 Approved by Council on January 17, 2006 Fund 116 Debt Service Fund Fiscal Year 2006 Budget Adjustments Division Account Increase (Decrease) 1161 82070 Lease Principal (Firetruck) $ (66,870) 1161 82080 Lease Interest (Firetruck) $ (27,160) 1161 94307 Transfer to Fire Equip Replace Fd $ 94,030 BA to move budget to Equipment Fund where Debt liability and Debt Service payments are to be accounted for Net Increase /(Decrease) to Debt Fd Exhibit B Page 11 of 29 Approved by Council on January 17, 2006 Fund 220 Water Fund Fiscal Year 2006 Budqet Adjustments Division Account Increase (Decrease) 1220 91230 Transfer to CIP (Water) $ 160,000 1220 96150 Transfer to General CIP $ 259,600 include in accounts the amounts budgeted to be transferred from "Unallocated Reserve" to Capital Project Funds (30" main repairs, Spring Creek E &D, Aerial Mapping, ROBOTIC Total Station, Master Plan) shown to be transferred from "Unalloc Rsv" $ (419,600) Net Increase /(Decrease) to Water Fund $ Exhibit B Page 12 of 29 Approved by Council on January 17, 2006 Fund 221 Wastewater Fund Fiscal Year 2006 Budaet Adjustments Division Account Increase (Decrease) 1221 91230 Transfer to CIP (Wastewater) $ 142,903 1221 96150 Transfer to General CIP $ 46,200 include in accounts the amounts budgeted to be transferred from "Unallocated Reserve" to Capital Project Funds shown to be transferred from "Unalloc Rsv" $ (189,103) (Parker Creek WWTP Repairs, Master Plan) Net Increase /(Decrease) to Wastewater Fd Net Increase /(Decr) to Wastewater Fund $ Exhibit B Page 13 of 29 Approved by Council on January 17, 2006 Fund 224 Solid Waste Fund Fiscal Year 2006 Budget Adjustments Division Account Increase (Decrease) 1224 96150 Transfer to General CIP $ 8,250 shown to be transferred from "Unalloc Rsv" $ (8,250) include in accounts the amounts budgeted to be transferred from "Unallocated Reserve" to Capital Project Funds (Master Plan) Net Increase /(Decrease) to Solid Waste Fd $ Exhibit B Page 14 of 29 Approved by Council on January 17, 2006 Fund 260 Cemetery Fund Fiscal Year 2006 Budget Adjustments Division Account Increase (Decrease) 460 51117 SHSU Student $ (5,500) (moving intern pay to a single division) Net Increase /(Decrease) to Cemetery Fd $ (5,500) Exhibit B Page 15 of 29 Approved by Council on January 17, 2006 Fund 306 Capital Equipment Replacement Fund Fiscal Year 2006 Budget Adjustments Division Account Increase (Decrease) 43501 Transfer from General Fund $ (10,188) (Paver expenditure reduction- reduces expenses in Fund 101) Net Increase /(Decrease) to Capital Equip Fd $ (10,188) Exhibit B Page 16 of 29 Approved by Council on January 17, 2006 Fund 307 Fire Equipment Replacement Fund Fiscal Year 2006 Budget Adjustments Division Account Increase (Decrease) 43523 Transfers from Debt Service Fund $ 94,030 3071 82070 Lease Principal (Firetruck) $ 66,870 3071 82080 Lease Interest (Firetruck) $ 27,160 BA to move budget to Equipment fund where Debt liability and Debt Service payments are to be accounted for Net Increase /(Decrease) to Fire Equip Fd $ Exhibit B Page 17 of 29 Approved by Council on January 17, 2006 Fund 610 Library Special Revenue Fund Fiscal Year 2006 Budget Adjustments Division Account Increase (Decrease) 42910 Contributions- Library Donations $ 1,000 440 57647 Literacy Project $ 1,000 (Grant from Walmart) Net Increase /(Decrease) to Library SRF $ Exhibit B Page 18 of 29 Approved by Council on January 17, 2006 Fund 612 School Resource Officer Special Revenue Fund Fiscal Year 2006 Budget Adjustment Division Account Increase (Decrease) 42801 Grants $ 4,000 555 57551 Tobacco Grant - Sting Costs $ 4,000 BA for Grant received from State for Tobacco stings Net Increase /(Decrease) to Fund 612 $ Exhibit B Page 19 of 29 Approved by Council on January 17, 2006 Fund 614 Police Grants Special Revenue Fund Fiscal Year 2006 Budget Adjustment Division Account Increase (Decrease) 42905 Contributions $ 2,500 559 57552 Safe Community /Parking $ 2,500 BA for Contribution received from Wal -mart for "Safe Community" exps. Net Increase /(Decrease) to Fund 614 $ Exhibit B Page 20 of 29 Approved by Council on February 07, 2006 Fund 224 Solid Waste Fund Fiscal Year 2006 Budget Adjustments Division Account Increase (Decrease) 373 52220 Commercial Containers 12,000.00 374 55550 Waste Disposal Contract $ (12,000) Move funds to purchase 16 new 8 yard containers. Net Increase /(Decrease) to Solid Waste Fd $ Exhibit B Page 21 of 29 Approved by Council on March 21, 2006 Fund 101 General Fund Fiscal Year 2006 Budget Adiustments Division Account Increase (Decrease) 43201 Miscellaneous Revenues 14,175 552 51130 Overtime 5,231 552 56012 Insurance- Fleet 8,944 Property fund equity distribution received from TML used to offset higher cost of fleet insurance due to ladder fire truck and increased overtime used by fire department personnel due to dry winter. 151 52040 Gas & Oil (600) 216 52040 Gas & Oil 600 830 56012 Insurance- Fleet (375) 216 56012 Insurance- Fleet 375 Provide for Gas & Oil and Insurance- Fleet budgets in Office Services division 420 52130 Other Supplies (800) 420 54040 Motor Vehicle Maintenance 800 Provide for additional motor vehicle maintenance budget in Parks Administration division. 43523 Transfer from Debt Service Fund $ 330,365 1111 82090 Anticipation Note Principal $ 300,000 1111 82100 Anticipation Note Interest $ 30,365 BA to account for Debt Service payments on Tax Anticipation Notes in General Fund per Generally Accepted Accounting Principles for State and Local Governments Net Increase /(Decrease) to General Fd Exhibit B Page 22 of 29 Approved by Council on March 21, 2006 Fund 116 Debt Service Fund Fiscal Year 2006 Budget Adiustments Division Account Increase (Decrease) 1116 57019 Swimming Pool /Paver $ (300,000) 1116 95101 Transfer to General Fund $ 330,365 per Generally Accepted Accounting Principles for State and Local Governments the accounting and liability for Tax Anticipation Notes is to be accounted for in General Fund; this Budget Adjustment reclassifies the expenditure to reflect the transaction properly and to adjust the amount to the actual amount of Debt Service on the Tax Anticipation Notes for the Fiscal Year Net Increase /(Decrease) to Debt Svc Fund $ 30,365 Exhibit B Page 23 of 29 Approved by Council on March 21, 2006 Fund 224 Solid Waste Fund Fiscal Year 2006 Budget Adjustments Division Account Increase (Decrease) 375 51130 Overtime $ (7,400) 375 55070 Purchased Services /Contracts $ 7,400 Temporary contract workers used during position vacancies Net Increase /(Decrease) to SW Fund Exhibit B Page 24 of 29 Approved by Council on March 21, 2006 Fund 603 Street Fund Fiscal Year 2006 Budget Adjustments Division Account Increase (Decrease) 323 53051 Street Infrastructure Project (16,000) 323 55070 Purchased Services /Contracts 16,000 Monies needed for cable franchise audit Net Increase /(Decrease) to Street Fund Exhibit B Page 25 of 29 Approved by Council on March 21, 2006 Fund 665 H/M Tax- Statue Fiscal Year 2006 Budget Adjustments Division Account Increase (Decrease) 884 57950 Paver Project 2,200 Chamber purchases of paver supplies Net Increase /(Decrease) to H/M Fund 2,200 Exhibit B Page 26 of 29 Approved by Council on March 21, 2006 Fund 701 Water CIP Fund Water CIP Capital Protects Budget Adlustments Financial System Project Number 701 - 7028 -62300 Avenue Q Water 701 - 7036 -62300 Mize St. Water 701- 7029 -62300 Gainous St. Water 701 - 70102 -62300 Smither Overpass Water 701- 7031 -62300 Josey St. Water 701 - 7030 -62300 Dogwood (190 to End) Water 701- 7204 -62300 Champion Water Extension 701 - 70101 -62300 Brazos Drive Water 701-70111-62300 TxDOT SRA Water 701 - 70109 -62300 Ground Water Study 701 - 7032 -62300 300 block Roundabout 701 - 7034 -62300 Pine Valley Water 701- 70120 -62300 Griffin - 600' water extension 701- 999 -99999 Unallocated Water CIP Budget Net Change to Water CIP Increase (Decrease) $ 20,000 increase to be funded from $ 10,863 decrease in 701 - 7204 -62300 $ 7,033 "Champion Water Extension" $ 5,489 " $ 3,500 " $ 2,000 " $ (65,214) Project Complete and under budget $ (13,900) to be included in TIRZ $ (28,100) Project Complete and under budget $ (20,000) Project Complete and under budget $ (2,274) Project Complete and under budget $ (2,150) Project Complete and under budget $ - no increase or decrease but request City share of $10,580 be paid from "Champion Water Extension" under budget instead of transfer from Water Fund using Reserve for Future Allocation $ 72,173 set aside difference between completed projects under budget (including Brazos Drive to be paid from TIRZ) and the projects listed above needing additional budget monies. Financial System F 702 - 7010 -62300 702 - 7011 -62300 702- 7013 -62300 702 - 70207 -62300 702 - 999 -99999 Exhibit B Page 27 of 29 Approved by Council on March 21, 2006 Fund 702 Wastewater CIP Fund Wastewater CIP Capital Projects Budget Adjustments roject Number Smither Collector #49 Smither Collector #50 Majestic Forest WW Extnsn. to Fire Station Unallocated Wastewater CIP Budget Net Change to Wastewater CIP Increase (Decrease) $ (25,000) to be included in TIRZ $ (28,100) to be included in TIRZ $ (9,207) Project Complete and under budget $ (7,126) Project Complete and under budget $ 69,433 set aside monies of projects completed under budget and projects to be included in TIRZ Exhibit B Page 28 of 29 Approved by Council on March 21, 2006 Budget Adjustment Authorization Department /Division :113fCity Mpr. . FY: 05!06 Budget Line Item to Change: Revenue Budget Budget or Account Before After Expense, Name Account # Amount Change Chan e Expen1g __ Purchasad_Serv. /Corttracts 101 -830 -55070 (7.500'1 Expense Camp. Plan Contingency 815 -81517 -62600 _ 7.500 Is this a budget transfer between expense items? If no. what is the source n` funds? Explanation; Transfer of funds from Economic Development oudget to Comprehensive Plan Contingency. Prepared By, Date: Authorization: Department Head. City Manager: Reviewed by Finance: Posted to Computer System: Date: