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Monthly Posted Agendas - 10/1/2014 CITY OF HUNTSVILLE, TEXAS Mayor.Mac Woodward Cheryl Spencer Linda Patteson Todd Armstrong Beverly Hansen Steve Goetz James Patton Tom Rogers George Russell, Ex-Officio HISTORIC PRESERVATION COMMISSION Thursday,October 2"d,2014 at 1:30 p.m. Main Street Office 1203 University Avenue Huntsville,TX 77340 AGENDA item Action I. Call the meeting to order II. Consider and/or approve minutes of the September meeting III. Elect Chair and Vice Chair IV. Review and vote on proposed changes to Preservation Ordinance V. Presentation and discussion on Historic Site Survey VI. Discussion with possible action on The Secretary of the Interior's Standards for the Treatment of Historic Properties VII. Open discussion VIII. Public comments I. Adjourn the meeting-Next meeting November 60'1:30 p.m. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lindsay Lauher,Historic Preservation Officer,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. t� (I? C Date of Posting: l 1 L �� I Time of Posting: Date Taken Down: Q Posted: Kristin Edwards,Deputy City Secretary CITY OF HUNTSVILLE, TEXAS Mayor.Mac Woodward Cheryl Spencer Linda Patteson Todd Armstrong Beverly Hansen Steve Goetz James Patton Tom Rogers George Russell,Ex-Officio HISTORIC PRESERVATION COMMISSION Thursday,October 2"d,2014 at 1:30 p.m. Main Street Office 1203 University Avenue Huntsville,TX 77340 AGENDA ltcm Action I. Call the meeting to order II. Consider and/or approve minutes of the September meeting III. Elect Chair and Vice Chair IV. Review and vote on proposed changes to Preservation Ordinance V. Presentation and discussion on Historic Site Survey VI. Discussion with possible action on The Secretary of the Interior's Standards for the Treatment of Historic Properties VII. Open discussion VIII. Public comments I. Adjourn the meeting-Next meeting November 60'1:30 p.m. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lindsay Lauber,Historic Preservation Officer,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: / l� Time of Posting: ( . Date Taken Down: 1 O Posted: ((( Kristin E wards,Deputy City Secretary CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem Joe Emmett,Ward 1 Andy Brauninger,Position 1 (Ad. Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 � Ronald Allen,Ward 3 Don H.Johnson,Position 3 % Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, OCTOBER 7, 2014 4:00 P.M. EXECUTIVE SESSIONS-5:00 P.M. MEETING COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. EXECUTIVE SESSIONS[4:00 P.M.] 1. EXECUTIVE SESSION Public Comments will be called for by the presiding officer before action is taken on these items. a. City Council will convene in closed session as authorized by Texas Government Code, Section 551.071—to receive legal advice concerning economic development negotiations and 551.087 — deliberation regarding economic development negotiation on project Abby. [Matt Benoit, City Manager, and Aron Kulhavy, Director of Community and Economic Development] b. City Council will convene in closed session as authorized by Texas Government Code 551.071 -to receive legal advice on the lawsuit of Carter and Smith vs.City of Huntsville. [Leonard Schneider, City Attorney] 2. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. MAIN SESSION[5:00 P.M.] 3. CALL TO ORDER 4. INVOCATION AND PLEDGES U.S.Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 5. PRESENTATIONS AND PROCLAMATIONS a. Proclamation to SAAFE House representatives for Domestic Violence Awareness Month. b. Presentation of the 2014 City U. participants. 6. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on September 16, 2014. [Lee Woodward,City Secretary] b. Consider authorizing the City Manager to accept the Emergency Management Performance Grant (EMPG). [Dr. Sherry McKibben, Neighborhood Resources Director] c. Consider adoption of Resolution 2015-01 establishing changes to the City's health plan effective January 1, 2015. [Julie O'Connell, Human Resources Director] 7. STATUTORY AGENDA a. FIRST READING -Presentation, discussion, public comment, and possible action to consider the award of bid for Smith Hill Road 12"Waterline Replacement and Extension Project Construction (Project#10-10-26), first reading. [Y. S. "Ram" Ramachandra, City Engineer] 8. MAYOR/CITY COUNCIUCITY MANAGER AND CITY ATTORNEY REPORT a. Presentation,public comment, discussion, and possible action to appoint Heike Ness to the Youth Advisory Board. [Mayor Woodward] b. City Manager's Report 1. Updates on City construction,grants, studies,City projects, City purchases, and economic development. 9. REQUESTS FOR CITIZEN PARTICIPATION No requests were received by noon on Tuesday, September 30, 2014. 10. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTEREST (Hear announcements conceming items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 12. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the October 7,2014 City ouncil Agenda as sted on the Ci all bulletin board, a place convenient and readily accessible to the general public at all times,and to the ity's website, untsvilletx.gov in ompliance with Chapter 551,Texas Goovve ment ode. DATE OF POSTING: ' 1 �O TIME OF POSTING: ' ' a ipm }� Lee odwar ,City Se ary IX- TAKEN DOWN: 1© I am/pm� CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem I. Joe Emmett,Ward 1 Andy Brauninger,Position 1 011ot Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 * Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, OCTOBER 7, 2014 4:00 P.M. EXECUTIVE SESSIONS-5:00 P.M. MEETING COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. EXECUTIVE SESSIONS[4:00 P.M.] 1. EXECUTIVE SESSION Public Comments will be called for by the presiding officer before action is taken on these items. a. City Council will convene in closed session as authorized by Texas Government Code, Section 551.071—to receive legal advice concerning economic development negotiations and 551.087 — deliberation regarding economic development negotiation on project Abby. [Matt Benoit, City Manager, and Aron Kulhavy, Director of Community and Economic Development] b. City Council will convene in closed session as authorized by Texas Government Code 551.071 -to receive legal advice on the lawsuit of Carter and Smith vs. City of Huntsville. [Leonard Schneider, City Attorney] 2. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. MAIN SESSION[5:00 P.M.] 3. CALL TO ORDER 4. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 5. PRESENTATIONS AND PROCLAMATIONS a. Proclamation to SAAFE House representatives for Domestic Violence Awareness Month. b. Presentation of the 2014 City U. participants. 6. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on September 16, 2014. [Lee Woodward, City Secretary] b. Consider authorizing the City Manager to accept the Emergency Management Performance Grant (EMPG). [Dr. Sherry McKibben, Neighborhood Resources Director] c. Consider adoption of Resolution 2015-01 establishing changes to the City's health plan effective January 1, 2015. [Julie O'Connell, Human Resources Director] 7. STATUTORY AGENDA a. FIRST READING-Presentation, discussion, public comment, and possible action to consider the award of bid for Smith Hill Road 12"Waterline Replacement and Extension Project Construction (Project#10-10-26), first reading. [Y. S. "Ram" Ramachandra, City Engineer] 8. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. Presentation,public comment, discussion, and possible action to appoint Heike Ness to the Youth Advisory Board. [Mayor Woodward] b. City Manager's Report 1. Updates on City construction,grants, studies,City projects, City purchases, and economic development. 9. REQUESTS FOR CITIZEN PARTICIPATION No requests were received by noon on Tuesday, September 30, 2014. 10. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA r 11. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 12. ADJOURNMENT "If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the October 7,2014 City Council Agenda s posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times,and to the 'ty's website untsvilletx.gov, liance with Chapter 551,Texas Governfrient C de1..� DATE OF POSTING: 3o TIME OF POSTING: a pm Le ooa (}, dw City Secretry TAKEN DOWN: 1 / a /pm CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Dalene Zender,Chair NODana Nicolay Ann Hodges 4ak Scotty Cherryholmes 4114- Ken Holland %, HOTEL OCCUPANCY TAX BOARD MEETING AGENDA THURSDAY, OCTOBER 9, 2014—11:00 A.M. CITY COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be made. I. CALL TO ORDER II. CITIZEN INPUT III. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of the last meeting b. 2014-15 Budget/event funding c. Review of applications and updates on funded projects d. Current and Potential Uses of HOT Funds e. Review of current and proposed budgets f. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) IV. ADJOURNMENT CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the October 9, 20 4, otel Occupancy Tax Board Meeting Agenda was posted on the City Hall bulletin board, a place convenient and r adi accessible to the general public at all times,in complia ce with Chapter 551,Texas Government DATE OF POSTING: 1 14 �jp� Lee o ard, i ry TIME OF POSTING: \ Dam/ m TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Dalene Zender,Chair Dana Nicolay Ann Hodges d' Ken Holland Scotty Cherryholmes HOTEL OCCUPANCY TAX BOARD MEETING AGENDA THURSDAY, OCTOBER 9, 2014-11:00 A.M. CITY COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be made. I. CALL TO ORDER II. CITIZEN INPUT III. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of the last meeting b. 2014-15 Budget/event funding c. Review of applications and updates on funded projects d. Current and Potential Uses of HOT Funds e. Review of current and proposed budgets f. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) IV. ADJOURNMENT CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the October 9, 2014, Hotel O cupancy Tax Board Meeting Agenda was posted on the City Hall bulletin board, a place convenient an eadily acce sigle to the general public at all times,in compli nce with Chapter 551,Texas Government de. DATE OF POSTING: ` dd 1 L o ward,City Secre TIME OF POSTING: am�pm TAKEN DOWN: �J CITY OFHUNTSVILLE, TEXAS Mayor.Mac Woodward Cheryl Spencer,Chair Helen Belcher Ariel Traub Robert Ernst Sam Moak Laura Bruns Gaye Clements Karl Collins Ferne Frosch Linda Pease,Ex-Officio MAIN STREET ADVISORY BOARD Thursday,October 91h,2014 at 12:00 p.m. Main Street Office 1203 University Avenue Huntsville,TX 77340 AGENDA item Action I. Call the meeting to order. II. Hear citizen comments. III. Consider and/or approve minutes of the September meeting. IV. Main Street Coordinator Report V. Upcoming Events i. Scare on the Square,Saturday October 25th 2-4pm ii.Christmas Fair,Saturday December 6th 10am-5pm VI. Paul 011e's awning for The Gallery VII. Consider revising Sign and FaVade Reimbursement Grant Application VIII. Open Discussion I. Adjourn the meeting-Next meeting November 13th 12:00 p.m. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lindsay Lauher,Main Street Coordinator,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting:` "� / Time of Posting: (O,% Date Taken Down: ` Posted: Kristin Edwards,Deputy City Secretary CITY OF HUNTSVILLE, TEXAS Mayor.Mac Woodward Cheryl Spencer,Chair Helen Belcher Ariel Traub d Robert Ernst Sam Moak Laura Bruns Gaye Clements Karl Collins Ferne Frosch Linda Pease,Ex-Officio MAIN STREET ADVISORY BOARD Thursday,October 9th,2014 at 12:00 p.m. Main Street Office 1203 University Avenue Huntsville,TX 77340 AGENDA Ism Action I. Call the meeting to order. II. Hear citizen comments. III. Consider and/or approve minutes of the September meeting. IV. Main Street Coordinator Report i V. Upcoming Events i. Scare on the Square,Saturday October 25th 2-4pm / ii.Christmas Fair,Saturday December 6th 10am-5pm VI. Paul 011e's awning for The Gallery VII. Consider revising Sign and Fapade Reimbursement Grant Application VIII. Open Discussion i I. Adjourn the meeting-Next meeting November 131h 12:00 p.m. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lindsay Lauher,Main Street Coordinator,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting:w "1 Time of Posting: Date Taken Down: I O Posted: Kristin Edwards,Deputy City Secretary CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor April Caldwell McCormick Ar Michelle Spencer Shannon Duncan Dustin Mendoza Danielle Hill Joshua Winston Lauren Waters Codey Winston YOUTH ADVISORY BOARD AGENDA THURSDAY, OCTOBER 9, 2014—4:30 PM CITY HALL LARGE CONFERENCE ROOM - 1212 AVENUE M, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward(936/291-5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Elect a new Chairperson(no quorum at August or September meetings) b. Approve April minutes(no quorum at August or September meetings) c. Discuss strategic options for the Board d. Hear reports from members e. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071 —consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the October 9,2014,You h,Advisory oard Agenda was posted on th Ci Hall bulletin board, a ace c nvenient and readily accessible to the gen ral p is at all 'mes, and to the City's w site, www.huntsvilletx.gov,iinn� mptia a with Chapter 551,Texas Government Code. DATE OF POSTING: ` TIME OF POSTING: % TAKEN DOWN: d I Iee Woo ward,City—Secr-eUry— am m CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor April Caldwell McCormick � Michelle Spencer Shannon Duncan � Dustin Mendoza Danielle Hill Joshua Winston Lauren Waters Codey Winston YOUTH ADVISORY BOARD AGENDA THURSDAY, OCTOBER 9, 2014—4:30 PM CITY HALL LARGE CONFERENCE ROOM -1212 AVENUE M, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward(936/291-5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Elect a new Chairperson (no quorum at August or September meetings) b. Approve April minutes(no quorum at August or September meetings) c. Discuss strategic options for the Board d. Hear reports from members e. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *if,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071 —consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Seetary,do hereby certify that a copy of the October 9,2014,Youth Pdvisory Bo rd A enda w s sted on the City Hall bulletin board, a lace nvenient and readily accessible to the general ubl c at all ti es, nd to he sty's website, www.huntsviiletx.gov,in m_plia ce Th Chapter 551,Texas Government Code. DATE OF POSTING: cod Ij TIME OF POSTING: IH DM �edward,City retary TAKEN DOWN: 10 ' Itt a pm CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Position 4,Mayor Pro Tem I Joe Emmett,Ward 7 Andy Brauninger,Position 1 1%- Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL MEETING AGENDA TUESDAY, OCTOBER 14, 2014 4:00 P.M.WORKSHOPS -6:00 P.M. MEETING COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. WORKSHOPS[4:00 P.M.] a. Presentation and discussion on the City's various funds and Unallocated Reserves. [Matt Benoit,City Manager] b. Texas Municipal League Annual Conference(TML)feedback and sharing. [City Council] MAIN SESSION[6:00 P.M.] I. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. l pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - Sheila Cannon, Coordinator, United Way of Montgomery County,to present 2014-15 local funding information 4. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on October 7, 2014. [Lee Woodward, City Secretary] b. Consider authorizing the City Manager to accept funding from the Texas Department of Public Safety for a 2014 Homeland Security Grant in the amount of$60,000.00. [Dr. Sherry McKibben, Neighborhood Resources Director] c. Consider authorizing the City Manager to accept the 2014 Edward Byrne Memorial Justice Assistance Grant (JAG) Program award.[Dr. Sherry McKibben, Neighborhood Resources Director] d. Consider entering into a Memorandum of Understanding (MOU) with Walker County for the Texas Community Development Block Grant Program/2011 Disaster Recovery Fund: Texas Wildfires Grant. [Dr. Sherry McKibben, Neighborhood Resources Director] e. Consider the award of a fiber installation project to Maverick Communications for the installation of fiber and conduit from Raven Nest Golf Club to Fire Station #1 and approval of Ordinance 2015-01 for budget amendment for same. [Chris Vasquez, IT Director] f. Consider purchase of hardware and services for an upgrade to the City's data and server storage infrastructure. [Chris Vasquez, IT Director] g. Consider renewal of annual contracts for phone and data services.[Chris Vasquez, IT Director] 5. STATUTORY AGENDA a. Presentation,public comment, discussion, and possible action to adopt Resolution 2015-02, authorizing the City Manager to enter into a Tender Agreement with Continental Casualty Company to fulfill the Performance Bond requirements of the Construction Contract between Legends Landscape, LLC and the City of Huntsville on Safe Routes to School (SRTS) Project 09-01-01, awarding the construction contract to Encino Landscape, LLC to complete the SRTS project construction, adopting Ordinance 2015-02 for the budget amendment for the same, and suspending the Rules of Procedure requiring a second reading. [Y. S. "Ram"Ramachandra, City Engineer] 6. MAYOR/CITY COUNCILlCITY MANAGER AND CITY ATTORNEY REPORT a. City Manager's Report 1. Updates on City construction,grants, studies,City projects, City purchases, and economic development. 7. REQUESTS FOR CITIZEN PARTICIPATION No requests were received by noon on Tuesday, October 7, 2014. 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 10. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code Chapter 551, Section 551.074 - personnel matters regarding the evaluation and job duties of City Manager Matt Benoit. [Mayor Woodward] 11. RECONVENE a. Take action, if necessary, on items addressed during Executive Session, including approval of an amendment to the contract for the City Manager. 12. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session Of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the October 14,2014 City Council A enda as posted on the City Hall bulletin board,a place convenient a id readily accessible to the general public at all times,ani I to the City's w site, huntsvilletx.gov,in compliance with Chapter 551,Texas Gov ern*nt Code. DATE OF POSTING: '0 TIME OF POSTING: k. am/� TAKEN DOWN: I LJ ood ar , ' creta I� t CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Position 4,Mayor Pro Tem Joe Emmett,Ward 1 Andy Brauninger,Position 1 � Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL MEETING AGENDA TUESDAY, OCTOBER 14, 2014 4:00 P.M.WORKSHOPS -6:00 P.M. MEETING COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOPS[4:00 P.M.] a. Presentation and discussion on the City's various funds and Unallocated Reserves. [Matt Benoit, City Manager] b. Texas Municipal League Annual Conference(TML)feedback and sharing. [City Council] MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - Sheila Cannon, Coordinator, United Way of Montgomery County,to present 2014-15 local funding information 4. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on October 7, 2014. [Lee Woodward, City Secretary] b. Consider authorizing the City Manager to accept funding from the Texas Department of Public Safety for a 2014 Homeland Security Grant in the amount of$60,000.00. [Dr. Sherry McKibben, Neighborhood Resources Director] c. Consider authorizing the City Manager to accept the 2014 Edward Byrne Memorial Justice Assistance Grant (JAG) Program award.[Dr. Sherry McKibben, Neighborhood Resources Director] d. Consider entering into a Memorandum of Understanding (MOU) with Walker County for the Texas Community Development Block Grant Program/2011 Disaster Recovery Fund: Texas Wildfires Grant. [Dr. Sherry McKibben, Neighborhood Resources Director] e. Consider the award of a fiber installation project to Maverick Communications for the installation of fiber and conduit from Raven Nest Golf Club to Fire Station #1 and approval of Ordinance 2015-01 for budget amendment for same. [Chris Vasquez, IT Director] f. Consider purchase of hardware and services for an upgrade to the City's data and server storage infrastructure. [Chris Vasquez, IT Director] g. Consider renewal of annual contracts for phone and data services.[Chris Vasquez, IT Director] 5. STATUTORY AGENDA a. Presentation,public comment, discussion, and possible action to adopt Resolution 2015-02, authorizing the City Manager to enter into a Tender Agreement with Continental Casualty Company to fulfill the Performance Bond requirements of the Construction Contract between Legends Landscape, LLC and the City of Huntsville on Safe Routes to School (SRTS) Project 09-01-01, awarding the construction contract to Encino Landscape, LLC to complete the SRTS project construction, adopting Ordinance 2015-02 for the budget amendment for the same, and suspending the Rules of Procedure requiring a second reading. [Y. S. "Ram" Ramachandra, City Engineer] 6. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. City Manager's Report 1. Updates on City construction,grants,studies, City projects, City purchases, and economic development. 7. REQUESTS FOR CITIZEN PARTICIPATION No requests were received by noon on Tuesday, October 7, 2014. 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 10. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code Chapter 551, Section 551.074 - personnel matters regarding the evaluation and job duties of City Manager Matt Benoit. [Mayor Woodward] 11. RECONVENE a. Take action, if necessary, on items addressed during Executive Session, including approval of an amendment to the contract for the City Manager. 12. ADJOURNMENT j "If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward,City Secretary,do hereby certify that a copy of the October 14,2014 City Counc 1 A nda was posted on the City Hall bulletin board,a place convenient and re dily accessible to the general public at all times,and to the City' website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Go rnm nt Code. li DATE OF POSTING: D � '� TIME OF POSTING: amcm) e o ecreta TAKEN DOWN: pm if Huntsville Housing Authority City of Huntsville 299 Martin Luther King Dr.,No. 1 Huntsville,Texas 77320 PHONE(936)294-0277 FAX(936)294-9813 HUNTSVILLE HOUSING AUTHORITY BOARD OF COMMUSSIONERS BOARD MEETING OCTOBER 14,2014 AGENDA 1. Public Comment-Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Minutes of June 17a',2014 4. Report of the Secretary 5. Review of Financials,Delinquent Rents,Waiting List,Vacancies,and Work Orders 6. Old Business-None 7. New Business- a.) Discussion and possible resolution on"Write Off of Delinquent Rent"for Year Ended 9-30-2014. Resolution 2014-10-1 b.) Discussion and Resolution on"PHAS"information that will be submitted to HUD for Year End 9-30-2007. Resolution 2014-10-2 c.) Discussion and possible resolution on accepting bid to rehab two units. Resolution 2014-10-3 d.) Discussion and possible resolution to close RAB checking account. Resolution 2014-10-4 e.) Discussion and possible resolution to update changes to the Community Room Rental Agreement. Resolution 2014-10-5 f.) Discussion and possible resolution to accept tree trimming bid. Resolution 2014-10-6 8. Adjournment I r CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF TEXAS COUNTY OF WALKER,TEXAS I,the undersigned,Dewana Harding,Executive Director of the Huntsville Housing Authority, City of Huntsville,Texas,do hereby certify that a Legal Notice was posted in words and figures,to-wit: PUBLIC NOTICE OF MEETING TAKE NOTICE THAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY,CITY OF HUNTSVILLE,WALKER COUNTY TEXAS,BOARD OF COMMISSIONERS MEETING WILL BE HELD AT 724 Thomason Street,Huntsville,Walker County,Texas,commencing on the 10 day of October,2014 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code,as amended. WITNESS MY HAND AND SEAL OF said Huntsville Housing Authority on this day of October,2014. Executive Director Huntsville Housing Authority *Note:Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority jdate v b C' of H ville, City Secretary time:posted: ),1 time posted: 14'3D p,rr , Huntsville Housing Authority City of Huntsville 299 Martin Luther King Dr.,No. 1 Huntsville,Texas 77320 PHONE(936)294-0277 FAX(936)294-9813 i I HUNTSVILLE HOUSING AUTHORITY BOARD OF COMMISSIONERS i BOARD MEETING OCTOBER 14,2014 AGENDA 1. Public Comment-Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Minutes of June 170i, 2014 4. Report of the Secretary 5. Review of Financials, Delinquent Rents, Waiting List, Vacancies, and Work Orders 6. Old Business -None 7. New Business- a.) Discussion and possible resolution on"Write Off of Delinquent Rent"for Year Ended 9-30-2014. Resolution 2014-10-1 b.) Discussion and Resolution on"PHAS" information that will be submitted to HUD for Year End 9-30-2007. Resolution 2014-10-2 c.) Discussion and possible resolution on accepting bid to rehab two units. Resolution 2014-10-3 d.) Discussion and possible resolution to close RAB checking account. Resolution 2014-10-4 e.) Discussion and possible resolution to update changes to the Community Room Rental Agreement. Resolution 2014-10-5 f.) Discussion and possible resolution to accept tree trimming bid. Resolution 2014-10-6 8. Adjournment CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF TEXAS COUNTY OF WALKER, TEXAS I,the undersigned, Dewana Harding,Executive Director of the Huntsville Housing Authority, City of Huntsville,Texas, do hereby certify that a Legal Notice was posted in words and figures,to-wit: f PUBLIC NOTICE OF MEETING i i TAKE NOTICE THAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY, CITY OF HUNTSVILLE,WALKER COUNTY TEXAS,BOARD OF COMMISSIONERS MEETING WILL BE HELD AT 724 Thomason Street, Huntsville, Walker County, Texas, commencing on the 14th day of October,2014 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code, as amended. WITNESS MY HAND AND SEAL OF said Huntsville Housing Authority on this 9th day of October, 2014. A"d Executive Director Huntsville Housing Authority *Note:Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority e ive b : C' of H sville, City Secretary time: L) b3 p date posted: 1 L4 time posted zi rr , i CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,At-Large Position 4,Chair Xr Andy Brauninger,At-Large Position 1 �c�yd,;��,e, Don H.Johnson,At-Large Position 3 Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, OCTOBER 16, 2014-8:30 AM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget amendments, including Hotel Occupancy Tax Board recommendation 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the October 16,2014,Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general pu at all times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Te Govern ent ode. DATE OF POSTING: ��( I !� TIME OF POSTING: $ e Woodward,City Secretary DATE TAKEN DOWN: i i CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor I Keith D.Olson At-Large Position 4 Chair r'9 , Andy Brauninger,At-Large Position 1 �`A Don H.Johnson,At-Large Position 3 Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA i THURSDAY, OCTOBER 16, 2014-8:30 AM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget amendments,including Hotel Occupancy Tax Board recommendation 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the October 16,2014,Finance Committee Meeting A enda was posted on the City Hall bulletin board, a place convenient and readily accessible to the eneral p is t all times, and the City's website,www.huntsvilletK.gov,in compliance with Chapter 661,Tex;Govern ent C de. DATE OF POSTING: 3 TIME OF POSTING: `� JC1 L oo war ity Secretary DATE TAKEN DOWN: 11� Huntsville Cemetery Advisory Board Mayor Mac Woodward D'Anne Crews,Chairman M Kay King Mitchell Gene Barrett d James Patton Joe Boaz °�' Dennis Reed Bernice Coleman Joyce Robinson Candyce Dixon Douglas Wright Donna Coffen Huntsville Cemetery Advisory Board Meeting THURSDAY, OCTOBER 16, 2014, 1:00 P.M. Huntsville City Hall —Conference Room, 1212 Avenue M, Huntsville, Texas Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. i 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation,discussion and/or possible action on the minutes of August 21,2014. B. Presentation, discussion and/or possible action regarding an update on the exchange of land between the Archdiocese of Galveston-Houston and the City of Huntsville. C. Presentation, discussion, and/or possible action on the historical marker for the unmarked graves. D. Presentation, discussion,and/or possible action on the purchase of medallions from the Texas Historical Commission. E. Presentation,discussion,and/or possible action on the cemetery ordinances that were placed in last month's board meeting packet. F. Presentation, discussion and/or possible action on updates from the Parks and Leisure Department: • Cemetery Operations • Cemetery Operations Budget • HOT Funds Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Adviso oard agenda for October 16,2014,was posted on the City Hall bulletin board, a place convenient and readily accessible o he general public at all times, in complia ice wit Chapter 551,Texas Government Code. Date of Posting: O I r ' Time of Posting: Taken Down: b Huntsville Cemetery Advisory Board Mayor Mac Woodward D'Anne Crews,Chairman ` Kay King Mitchell Gene Barrett James Patton d Joe Boaz �Nu Dennis Reed Bernice Coleman1% Joyce Robinson Candyce Dixon Douglas Wright Donna Coffen Huntsville Cemetery Advisory Board Meeting THURSDAY, OCTOBER 16, 2014, 1:00 P.M. Huntsville City Hall — Conference Room, 1212 Avenue M, Huntsville, Texas Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. i 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of August 21,2014. B. Presentation, discussion and/or possible action regarding an update on the exchange of land between the Archdiocese of Galveston-Houston and the City of Huntsville. C. Presentation,discussion,and/or possible action on the historical marker for the unmarked graves. D. Presentation, discussion,and/or possible action on the purchase of medallions from the Texas Historical Commission. E. Presentation, discussion, and/or possible action on the cemetery ordinances that were placed in last month's board meeting packet. F. Presentation, discussion and/or possible action on updates from the Parks and Leisure Department: • Cemetery Operations • Cemetery Operations Budget • HOT Funds Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery AdvitB and agenda for October 16, 2014,was posted on the City Hall bulletin board, a place convenient and readily accessibh general lic at all times, in complia ce wi h Chapter 551,Texas Government Code. 4By: 1 Date of Posting: 0 Time of Posting: Taken Down: it CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor David DeKerle9 and Wayne Keen,Chair qW Bill Butler John McManners elwof Charlotte Oleinik Bill Gibson Leta Reiner �� Johnny Holland Richard Yawn Jeffrey Clark David Lanoue Tom Fordyce LTC Rob McCormick Stephen Bright Michelle Bright CITY OF HUNTSVILLE, TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, OCTOBER 16, 2014 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items, projects,and proposals. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for z which no action will be discussed or taken.) I 4. ADJOURNMENT `If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the October 16,2014,City of Huntsville,Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general ublic at all times,and to the City's website, www.huntsvilletx.gov,in c mpliance with +i Chapter 551,Texas Government Code. DATE OF POSTING: ` 1 dLe TIME OF POSTING: TAKEN DOWN: odward,City ary t i I CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor � Wayne Keen Chair 6W David DeKerlegand y d� Bill Butler John McManners C:hCharlotte Oleinik Bill Gibson Leta Reiner Johnny Holland Richard Yawn Jeffrey Clark David Lanoue Tom Fordyce LTC Rob McCormick Stephen Bright Michelle Bright CITY OF HUNTSVILLE,TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, OCTOBER 16,2014 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items, projects,and proposals. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the October 16,2014,City of Huntsville,Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the gen7at all times,and to the City's website, www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: �� I 14 TIME OF POSTING: TAKEN DOWN: lo JLee dward,City Secretary CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Position 4,Mayor Pro Tem IL Joe Emmett,Ward 1 Andy Brauninger,Position 7y �„ Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 V4 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA STATE OF THE CITY ADDRESS TUESDAY, OCTOBER 21, 2014—5:30 P.M. WALKER COUNTY STORM SHELTER 445 STATE HIGHWAY 75 NORTH, HUNTSVILLE,TX 77320 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. Presentation of the annual State of the City address. 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071— consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline,or dismissal of a public officer or employee; 551.076—implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward,City Secretary,do hereby certify that a copy of the October 21,2014 'ty Council Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all time ,and to the City's web ite,www.huntsvilletx.gov, in compliance with Chaptej 551, xas Government Code. DATE OF POSTING: I TIME OF POSTING: ' Le oodward,City Secretary TAKEN DOWN: am�m j I i i i CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Position 4,Mayor Pro Tem IL Joe Emmett,Ward 1 Andy Brauninger,Position 1 ��� Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 V Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA STATE OF THE CITY ADDRESS TUESDAY, OCTOBER 21, 2014—5:30 P.M. WALKER COUNTY STORM SHELTER 445 STATE HIGHWAY 75 NORTH, HUNTSVILLE,TX 77320 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. Presentation of the annual State of the City address. *If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such dosed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071— consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline,or dismissal of a public officer or employee; 551.076—implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward,City Secretary,do hereby certify that a copy of the October 21,2014 City Council Agenda posted on the C' bulletin board,a place convenient and readily accessible to the general public at all i es,and tot s we sit ,www.hunJI in compliance with Chapter 51, xatss Government Code. DATE OF POSTING: 0kT I I, r TIME OF POSTING: ee Wo ward,City Secr ry TAKEN DOWN: b a pm CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Kv Ann Hodges, Chairperson ofMargaret Smith Jacqueline Smith LAN Una Grace Nash Michael Henderson Betsy Maloney Jaspyr Sanford Paul 011e HUNTSVILLE ARTS COMMISSION MEETING AGENDA THURSDAY,OCTOBER 23,2014, 12:00 P.M. The Wynne Home Arts Center 1428 Eleventh Street,Huntsville,TX 77340 AGENDA I. Call the meeting to order. II. Introduce Fall Intern,Megan Chapa. III. Hear citizen input. IV. Consider proposal from Huntsville Community Men's Choir. V. Hear reports: a. Chairperson's Report b. Friends of the Wynne Report: Projects C. Staff Report:New Intern, Budget, Exhibits, Classes, Events, Cultural District VI. Distribute Information: a. Letters b. Brochures c. Announcements VII Adjourn the Meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease,Cultural Services Coordinator,at(936)291-5422 two working days prior to the meeting so that appropriate arrangements can be made. *If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE -I do hereby certify that a copy of the October 23, 2014, u tsville Arts Commission Agenda was posted on the City Hall bulletin board, a place co enient nd readily accessible to the general public at all times, and to the City's website, un it a :gov, in complian a ith Chapter 551,TexasJ30Vrnment Code. Date of Posting: 10 11 1 14 Pos Time of Posting: L 5bQ r�N Le oodward, ec Taken down: r p� �j i CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Rr Ann Hodges, Chairperson Ut Margaret Smith Jacqueline Smith �vi Una Grace Nash Michael Henderson Betsy Maloney Jaspyr Sanford Paul 011e HUNTSVILLE ARTS COMMISSION MEETING AGENDA THURSDAY,OCTOBER 23,2014,12:00 P.M. The Wynne Home Arts Center 1428 Eleventh Street,Huntsville,TX 77340 AGENDA I. Call the meeting to order. II. Introduce Fall Intern, Megan Chapa. 111. Hear citizen input. IV. Consider proposal from Huntsville Community Men's Choir. V. Hear reports: a. Chairperson's Report b. Friends of the Wynne Report: Projects c. Staff Report: New Intern, Budget, Exhibits,Classes, Events,Cultural District VI. Distribute Information: a. Letters b. Brochures c. Announcements VII Adjourn the Meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease,Cultural Services Coordinator,at(936)291-5422 two working days prior to the meeting so that appropriate arrangements can be made. *If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE -I do hereby certify that a copy of the October 23, 2014, Hn ville Arts Commission Agenda was posted on the City Hall bulletin board, a place convenient a d re dily accessible to the general public at all times, and to the City's website, I f+.hun ville .g v, in compliance wi Chapter 551,Texal Goernment Code. Date of Posting: 10 t rl y PY(sted: Time of Posting: t ;CJ( ��,,, L' Woodward, Taken down: WALKER COUNTY PUBLIC SAFETY COMMUNICATIONS CENTER EXECUTIVE BOARD MEMBERS COMMISSIONER B.J. GAINES, JR., CHAIRMAN TIM PAULSEL, COMMISSIONER CRAIG SCHLICHER, VICE CHAIRMAN MATT BENOIT, CITY MANAGER JEFF DUGAS, CITY REPRESENTATIVE DEBORAH GILBERT, ASSISTANT DIRECTOR LES METZLER, DIRECTOR REGULAR SESSION OCTOBER 27, 2014 2:00 PM WALKER COUNTY COMMISSIONERS CONFERENCE ROOM 1100 UNIVERSITY AVENUE AGENDA I. CALL TO ORDER A. Announcement by the Chairman whether a quorum is present. B. Certification that public notice of meeting was given in accordance with the provisions of Section 55.1.001 et.seq. of the Texas Government Code. II. EXECUTIVE SESSION: If, during the course of the meeting covered by this notice, Walker County Public Safety Communications Center shall determine that a closed meeting of the Board is required, then such closed meeting as authorized by Texas Government Code, Chapter 551, sub-chapter D will be held by the Walker County Public Safety Communications Center at the date, hour, and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Walker County Public Safety Communications Center may conveniently meet in such closed meeting concerning any and all subjects and for any and all purposes permitted by Chapter 551, sub-chapter D, inclusive of said Texas Government Code, including but not limited to: Section 551.071 For the purpose of a private consultation between the Walker County Public Safety Communications Center and its attorney when the Board seeks attorney's advice with respect to pending or contemplated litigation settlement offers,and matters where the duty of the Walker County Public Safety Communications Center counsel to his client pursuant to the Code of Professional Responsibilities of the State Bar of Texas clearly conflicts with the Open Meeting Act. Section 551.072 For the purpose of discussion with respect to the purchase, exchange, lease or value of real property, if deliberation in an open meeting would have a detrimental effect on the position of the Board of Trustees in negotiations with a third person. Section 551.073 For the purpose of deliberation regarding prospective gifts or to deliberate a negotiated contract for prospective gift or donation to the Walker County Public Safety Communications Center or Walker County, if deliberation in an open meeting would have a detrimental effect on the position of the Walker County Public Safety Communications Center in negotiations with a third person. a Section 551.074 For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee, unless such officer or employee requests a public hearing. Section 551.076 To discuss the deployment, or specific occasions for implementation of security personnel or devices. III. RECONVENE FROM EXECUTIVE SESSION INTO OPEN SESSION FOR ANY ACTION RELATED TO ITEMS DISCUSSED IN EXECUTIVE SESSION. IV. GENERAL ITEMS A. Citizens Input V. ACTION ITEMS 1. Discuss and/or approve minutes from the meeting dated August 21, 2014 2. Discuss and accept the retirement of Les Metzler as Director of the Center 3. Discuss and approve the appointment of an Interim Director of the Center 4. Discuss and approve the job posting of the Director's position at the Center INFORMATION ITEMS A. Provide update regarding box alarms B. Citizen Input C. Media VI. ADJOURN On this October 23,2014,notice was filed with the Administrative Secretary of the County Judge,and an original copy was placed on the main entrance of the Walker County Courthouse on this said date. eborah Gilbert,Assistant Director I,the undersigned County Clerk,do hereby certify that the above notice of meeting of the above named Executive Board,is a true and correct copy of said notice,and I posted a true and correct copy of said notice on the Courthouse door of Huntsville,Texas,and at a place readily accessible to the general public at all times on October 23,2014, and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. 5 F1E FOiR POS t Jt . rlC � UL! 2 3 K'114 a ill f I�,nr i Y WALKER COUNTY PUBLIC SAFETY COMMUNICATIONS CENTER EXECUTIVE BOARD MEMBERS COMMISSIONER B.J. GAINES, JR., CHAIRMAN TIM PAULSEL, COMMISSIONER CRAIG SCHLICHER, VICE CHAIRMAN MATT BENOIT, CITY MANAGER JEFF DUGAS, CITY REPRESENTATIVE DEBORAH GILBERT, ASSISTANT DIRECTOR LES METZLER, DIRECTOR REGULAR SESSION OCTOBER 27,2014 2:00 PM WALKER COUNTY COMMISSIONERS CONFERENCE ROOM 1100 UNIVERSITY AVENUE AGENDA I. CALL TO ORDER A. Announcement by the Chairman whether a quorum is present. B. Certification that public notice of meeting was given in accordance with the provisions of Section 55.1.001 et.seq. of the Texas Government Code. I1. EXECUTIVE SESSION: If, during the course of the meeting covered by this notice, Walker County Public Safety Communications Center shall determine that a closed meeting of the Board is required, then such closed meeting as authorized by Texas Government Code, Chapter 551, sub-chapter D will be held by the Walker County Public Safety Communications Center at the date, hour, and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Walker County Public Safety Communications Center may conveniently meet in such closed meeting concerning any and all subjects and for any and all purposes permitted by Chapter 551, sub-chapter D, inclusive of said Texas Government Code, including but not limited to: Section 551.071 For the purpose of a private consultation between the Walker County Public Safety Communications Center and its attorney when the Board seeks attorney's advice with respect to pending or contemplated litigation settlement offers,and matters where the duty of the Walker County Public Safety Communications Center counsel to his client pursuant to the Code of Professional Responsibilities of the State Bar of Texas clearly conflicts with the Open Meeting Act. Section 551.072 For the purpose of discussion with respect to the purchase, exchange, lease or value of real property, if deliberation in an open meeting would have a detrimental effect on the position of the Board of Trustees in negotiations with a third person. Section 551.073 For the purpose of deliberation regarding prospective gifts or to deliberate a negotiated contract for prospective gift or donation to the Walker County Public Safety Communications Center or Walker County, if deliberation in an open meeting would have a detrimental effect on the position of the Walker County Public Safety Communications Center in negotiations with a third person. i a Section 551.074 For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee, unless such officer or employee requests a public hearing. Section 551.076 To discuss the deployment, or specific occasions for implementation of security personnel or devices. III. RECONVENE FROM EXECUTIVE SESSION INTO OPEN SESSION FOR ANY ACTION RELATED TO ITEMS DISCUSSED IN EXECUTIVE SESSION. IV. GENERAL ITEMS A. Citizens Input V. ACTION ITEMS 1. Discuss and/or approve minutes from the meeting dated August 21,2014 2. Discuss and accept the retirement of Les Metzler as Director of the Center 3. Discuss and approve the appointment of an Interim Director of the Center 4. Discuss and approve the job posting of the Director's position at the Center INFORMATION ITEMS A. Provide update regarding box alarms B. Citizen Input C. Media VI. ADJOURN On this October 23,2014,notice was filed with the Administrative Secretary of the County Judge,and an original copy was placed on the main entrance of the Walker County Courthouse on this said date. LAO, eborah Gilbert,Assistant Director I,the undersigned County Clerk,do hereby certify that the above notice of meeting of the above named Executive Board,is a true and correct copy of said notice,and I posted a true and correct copy of said notice on the Courthouse door of Huntsville, Texas,and at a place readily accessible to the general public at all times on October 23,2014,and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. F! E FOR POS G � OLI23KIN a ' r rl, Vgolwunty Texas Deputy