MIN CC 08/01/19891
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CITY COUNCIL MEETING MINUTES OF AUGUST 1, 1989 BOOK "P" 439
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 1ST DAY OF AUGUST, 1989 IN THE CITY HALL COUNCIL
CHAMBERS, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6:15 P.M.
The Council met in a regular session with the following members present:
Jane Monday 0. Eugene Barrett City officers present:
William H. Knotts, Jr. James L. Carter Gene Pipes, City Manager
Ila G. Gaines William B. Green Scott Bounds, City Attorney
William L. Hammock Percy Howard, Jr. Ruth DeShaw, City Secretary
Member absent: Gary Bell
EXECUTIVE SESSION
The Council met in an executive session at 6:15 P.M. to consider a real estate acquisition matter
for drainage improvements along Town Branch. No formal action was taken in this meeting, which adjourned at
6:35 P.M.
CITIZEN INPUT
Laura Llado
Ms. Llado advised she has some concerns about the city's amended tree policy. She said she has been
making calls, but the majority of them have never been returned. She said she appreciates the two to three
people on the city council that have bothered to return her calls. She said she appreciates Councilmember
Green's effort, as he advised her he was able to accomplish something she has been unable to accomplish for
quite a while. She said her problem has been that she is very tired of this tree issue and cannot
understand why a settlement has still not been reached that everyone is willing to accept. She said when
the city put out a copy of its policy a few weeks ago, she felt relieved that the matter was all over
because she thought the tree in her particular yard was going to be saved and she felt so much better. She
said then she was astonished to discover last week, when she got her letter and after speaking with the
city, that her tree was "not" going to be saved and the city still intended to take it. She said she
appreciates the fact that, at this point, she understands the city is now willing to negotiate with her. She
said she was told earlier, however, that the policy would not be retroactive to people who had already
signed any kind of commitment with the city. She said she wanted to go on the record to say this is not
fair and hoped if this happens to anyone else or if anyone else even questions whether or not their tree
should be taken, that the city will sit back and listen to them. She said she appreciates the fact that the
city has a policy and appreciates the effort, but feels work still needs to be work done. She asked that
they,not just proceed and not even consider that the new policy does not apply to the people who have
already signed agreements, because this is not fair. She felt the city needs to consider the reasons people
want to save their trees.
Dr. Elizabeth Delaney representing the Woodlands Association
Dr. Delaney thanked Mr. Gene Pipes, City Manager, for the correspondence he presented to her tonight
regarding the questions she raised two weeks ago. She said another question has arisen and she had hoped
that it would be addressed in the correspondence, but it still seems unclear. She said this question is the
concern that a specific individual or a cadre of individuals will not be the ones responsible for making the
decisions about the trees. She said it is their understanding that the city engineer, his staff, Mr. Pipes,
or whoever happens along practically, will be making the decisions about the trees. She felt the members of
the Woodlands Association would all rest easier if there were a specific group of people assigned that
responsibility and if perhaps they were assured these people did in fact have the skills necessary to make
decisions about the trees. She said she feels it is unfortunate that many of the residents still feel that
CITY COUNCIL MEETING MINUTES OF AUGUST 1, 1989 BOOK "P" 440
•haps they may be victimized on a personal level for having "bucked" the City Council. She said they need
Little reassurance that this won't happen and perhaps by identifying who will be making the decisions
wt the trees, everyone can be reassured.
She said she understands the City of Huntsville has a staff arborist, David Zellar. She said David
ellar is highly regarded in the community and if he were to be appointed that responsibility, she felt
verybody would feel very happy with that. She then read from the letter she just received today from Mr.
ipes regarding who will be making the decisions, as follows:
"The classification and system of guidelines prepared by the arborist gives the staff
sufficient information and direction to proceed on probably 90 percent of the cases without
incurring additional expenses of the arborist. When questions arise as to the species,
condition, or proximity of a specific tree, the staff will most assuredly consult with the
arborist for subscriptive advice. The City engineering staff, utility and street
construction supervisors and ultimately the city manager will endeavor to carefully
evaluate the circumstances regarding conflict, using the guidelines that have been
established and prudently defer to the expert when in doubt.,,
e said she appreciates this and knows this is the council's intention, but it is still unclear to them.
e said they feel whoever happens to be in one's neighborhood at the time may be the one making the
cision. She said they are also interested in uniformity in terms of how the policy is conducted and
rried out across town. She asked Mr. Pipes to respond to her in writing regarding this question.
Mr. Cherryholmes said he has talked to some fine folks over the last two and one -half months as he
corked on developing these historic tours. He said the council had a couple of samples of the brochures
o review last week. He said what he feels is most important for economic development in these tours is
hat these are structured activities- -not hit and miss. He said they are something that once one gets
nvolved, there is a certain amount of time that one is going to be able to stay in Huntsville. He said
here are indepth studies on historic Huntsville: the sites, buildings of significance, historic people,
iakwood cemetery, and prison history. He said he found a lot of interesting things; for instance in
iakwood Cemetery, James Baker's great, great grandfather is in Oakwood Cemetery, whose name was also James
aker. He said sometimes history can be slow and boring, but what he tries to do is find fascinating bits
,f information for each house, who lived there, what they had done; i.e., Mr. Ashworth was a Mayor at the
urn of the century, and things that would be interesting to people. He said he also wanted to promote,
iith these tours, the city's permanent attractions like the Prison Museum and the Sam Houston Museum. He
aid in designing these tours, the first step was how to lay out these things. He said the prison tour
tarts at the Prison Museum and ends out at the cemetery. He said he didn't want the tourists to be on
he outskirts of town, so the brochures then give them information about how to get to the other prison
snits. He said in Huntsville, with the seven area units, one can really see all phases of the Texas
penitentiary system. He said Sam Houston Memorial Museum is the beginning of the historic driving tour
rid it starts there and wraps around on a 3 1/2 mile drive and ends at the museum. He said the intent is
o try to get them to stay and go in and see the museum; Oakwood Cemetery, which is on the historic tour,
s another phase of it. He said in hospitality training in San Antonio, he learned to try to make things
ery tourist - friendly and by doing structured activity, it is something a tourist is easily able to
ollow. He said they were also taught something about cross - selling. He said if we are going to have
ourists in town for two hours, we need to offer them something else to keep them two more hours, then
ffer them something to keep them two more hours and before long, what we have is someone who may spend
he night, purchase gasoline, go to the gift shops, get some food, etc. He said these tour brochures are
esigned to promote economic development. He said one of the keys is that they are designed for easy
iscovery. He said the tours also focus on the buildings that people have restored, noting he feels it is
ood for our community to show how preservation is a very important thing and not something one should do
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CITY COUNCIL MEETING MINUTES Of AUGUST 1, 1989 BOOK "P" 441
for one's ancestors' sake, but it is something that can help the economy. He said by showing off these
homes that people have really invested in, maybe we will get more people interested, and this will be an
added benefit to Huntsville. He said several people have volunteered time to help him, a volunteer
contractor, to put this thing together. He said he thinks the Council will be very pleased with what
these tours can do for Huntsville.
Mr. Cherryholmes said Texas is investing heavily in bringing people to Texas. He said all of the
research shows that approximately 65 percent of the tourists come for historic sites and Huntsville has
those. He said we have accessibility to I -45, we have great proximity to cities between Houston and
Dallas and we have historical significance. He said for these reasons, although we are in the infancy
stages of it now, he feels Huntsville can be a major tourist destination. He said he hopes the Council
will approve these funds to to get these tour brochures out immediately.
Council Questions Concerning Citizen Input
Councilmember Knotts asked the City Manager why the city would not be retroactive with the amended
tree policy? Mr. Pipes said in the particular situation affecting Ms. Llado, she was asked to grant a
working easement so that the city can put in the line. This work would, by virtue of the piling of the
dirt and work activity, require the removing of the tree, he said. The nature of the easement was to do
as little incursion damage or disruption as possible, he noted, but there happened to be one tree on her
property, closely adjacent to the trench. He said because this is a pine tree, it would, in all
Likelihood be lost no matter what precautions are taken. In this particular situation, he said, the
easement is different from the street right-of-way in that the reason for acquiring the easement is, in
fact, to be able to utilize it to maximize the space the city has in the right -of -way and get the line put
in there. He said there is a fundamental difference in the way the policy would be applied to easements
that were specifically granted for that purpose. He said the purpose in sending out the letter
re- affirming those easements was to make sure those people who granted those easements, under the posture
of the original structure of our policy, did not wish to reconsider. Quite evidently, he said, Ms. Llado
wishes to reconsider. So, he said, at this point, the city will not go forward with the easement it had
previously acquired. He said it is too early at this point in time to define the city's alternatives, but
this is going to require the city to redesign the project. Mr. Knotts said he wouldn't hold anyone to an
easement that disagreed with current policy. Mr. Pipes said there were some individuals who granted the
easements on the condition that the city take out a couple of extra trees on their property. Mr. Knotts
said they may still be in agreement, but he doesn't understand why a person who had agreed to something
before would have to agree to something that is not agreeable today to most people. Councilmember Green
said it may be worth the Council's while to state publicly and "to go on record as saving that anyone who
in fact. granted a working easement before the policy that has now been adopted and established certainly
has the right to revoke that working easement and use whatever the new policy is to determine whether a
tree will be saved or not.11
Councilmember Carter asked about the word "retroactive," noting he did not understand, when they
made the policy, that there was any discussion whatsoever about retroactive or not retroactive. Mr. Pipes
said the staff did this as an extra precaution to make sure by going back and touching the bases again
with individuals who had previously granted the easements, that there had not been a change in position.
He said there was no discussion at any time where the council felt we could go back and retroactively
apply the policy. He said since the city had not begun the 22nd Street portion of the project, he felt it
was only good public relations to go back to ask that question and that is what the city did.
Councilmember Carter asked if the policy applies retroactively? Mr. Knotts felt the city should state
that it does apply. Mr. Pipes said in this particular situation, the only retroactive aspect is that it
was a working easement acquired in order to accomplish the project. He said he doesn't understand what
is meant by retroactive and asked if it means that the new rules apply to projects that the city has not
actually, physically done? Councilmember Carter said he also wishes to know what it means because no one
has said anything about the policy applying in the future or being retroactive or not, for easements,
CITY COUNCIL MEETING MINUTES OF AUGUST 1, 1989 BOOK 11P11 442
tc., so he wants to make sure we all know what we are talking about. He said if the policy does not
pply retroactively, he'd like to know.
Mayor Monday clarified what she is hearing everyone say is that the new policy applies to everyone
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hat is correct. Mr. Pipes said that is exactly the purpose for sending out the letters. Councilmember
aines said the problem is the word "retroactive" and that is not a good usage for this word. She said we
re simply saying that those people who granted easements before were being contacted to be sure they are
till in agreement with what they had done before, and if not, then they are not bound to that at all.
r. Pipes said that is correct and he is not sure where the word retroactive came from. Councilmember
notts said he understood Ms. Llado to say Mr. Pipes said the policy would not be retroactive to those who
ad granted easements. Mr. Pipes said he heard that too and he will visit with her tomorrow to find out
here that came from. Ms. Llado clarified that she was told her easement would stand as it was unless the
est of the people on her street were willing to stand with her and reject it. She said she was told if
hey were not, then her policy would have to stand. She said in other words, her individual desires would
of stand alone and that is what she was told. Mr. Pipes said there is obviously some difficulty created
n finding a location when a working easement for a block section has a segment out of the middle of it.
e said the staff will just have to go back and redesign. Councilmember Knotts said he is disappointed
he staff cannot get back on this until January, so it doesn't make a lot of difference now. Mayor Monday
larified for the council and staff that from now on anyone who disagrees, certainly will have the new
ides applied and everyone will have the new rules applied from this point.
FORMAL MEETING
Mayor Monday then called the formal session to order. Councilmember and Mayor Pro Tem Howard
I the invocation.
CONSIDER THE MINUTES OF THE PREVIOUS MEETINGS
Councilmember Barrett made the motion to adopt the minutes of July 11 and 18 and Councilmember
nes seconded the motion. Discussion: Councilmember Hammock corrected the minutes of July 18 to show
t he was not present at that meeting. With this correction being accepted by Councilmembers Barrett
ATTENDING CITIZEN
Ms. Matthews said it has been over a year since they came to the Council asking for its approval
the charge assigned to the Task Force. She thanked the officers and co-chairpersons who have worked
diligently and everyone who had some input into the findings. She especially thanked Don Brindley,
-Chairperson; Catherine Torrence of HADAP; Mary Klapperick as Secretary; Margarito Martinez,
- Chairperson. She said the person most valuable to the Task Force has been Dr. James Barrum, their
ecial advisor. She also thanked Ruth DeShaw for her assistance; and Mayor Monday for her leadership in
pointing the Task Force. She then introduced Dr. Barrum to review the findings and recommendations with
e Council. Ms. Matthews then passed out a copy for each of the Council.
CONSIDER FINDINGS
Dr. Barrum reviewed the findings of the Task Force, six of which they identified as being most
mportant, as follows:
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CITY COUNCIL MEETING MINUTES OF AUGUST 1, 1989 BOOK "P" 443
"1. The Huntsville community evidences, in a variety of ways, an alcohol and drug use /abuse problem.
This includes, but is not limited to:
a. the number of persons seeking help from treatment facilities and private treatment specialists;
b. a significant number of drug arrests by both county and municipal law enforcement agencies;
c. the presence of emergency room contacts related to drug overdoses;
d. employers reporting incidences of abuse resulting in treatment or disciplinary action, or both;
e. substantial violations for public intoxication and driving while intoxicated;
f. presence of 'minor in possession' offenses; and
g. a very high involvement of alcohol and /or drugs in the commission of other crimes.
112. There appears to be sufficient out- patient services available.
a. Huntsville Alcohol /Drug Abuse Program
b. Tri- County Mental Health /Mental Retardation
c. Next Step Halfway House (residential)
d. Huntsville Clinic
In addition, A.A. (Alcoholics Anonymous) and N.A. (Narcotics Anonymous) are active in the community.
113. There is no coordinated effort for alcohol and drug education in the community. The little'
education that exists appears to be done in a 'reactive' as opposed to any 'proactive' manner. it
4. Alcohol and drug education is minimal at both the youth and adult levels:
a. 'Chicken Club' chapters in the elementary schools;
b. Junior High Schools have a six week program in life Science for the 7th grade;
c. The High School program includes one and one -half weeks devoted to alcohol abuse and two weeks to
d. Youth clubs, civic, and service organizations appeared almost void of alcohol and drug education
for their members;
e. Most of the churches appear to offer a 'program' of some type on alcohol /drug education. This
means a speaker, a film, or video tape dealing with the topic;
f. The University offers several courses in the Criminal Justice Program and the Health /Physical
Education Program dealing with Alcohol and Drugs; and
g. The Walker County Sheriff's Department either sponsors or offers programs for alcohol and drug
prevention:
1. 'High on Life,' Not on Drugs;
2. 'Looking Ahead, High on Life';
3. 'Getting Big';
4. Operation 'Kick -It' - TDC;
5. 'Three Ways to Keep Your Kids Off Drugs'; and
6. Educational materials by Law Publication (Let's All Bork to Fight Drug Abuse) includes a drug
and alcohol education handbook, coloring books, and comic books.
The above mentioned programs are coordinated by Mr. Sam Prestwood as part of the Department's Crime
Prevention Program.
115. No formal process for monitoring and reporting the outcome of alcohol /drug related offense. one may
conclude in viewing the process that there appears to be a somewhat tolerable attitude toward
offenses involving alcohol while the more 'hard' drug offenses are less tolerated and pursued by the
court system.
116. Media efforts seem limited to 'public service announcement.' Again, no coordinated effort between
radio /television /newspaper seems to exist in an effort to 'carry the message. "'
CITY COUNCIL MEETING MINUTES OF AUGUST 1, 1989 BOOK "P" 444
Consider Recommendations
"Dr. Barrum then presented the Task Force's Recommendations, which he urged the Council to adopt and
implement, as follows:
"1. The creation of a newly appointed Task Force for the implementation phase. This Task Force should be
actively led by the Mayor and its membership selected by her. In addition, she should determine the
size of the working body. It is this body that will provide over the next year the focus of action
for implementing the recommendations and the networking of individuals and agencies for effective
prevention.
112. The Task Force should develop and adopt an official 'position statement.' It could include such
ideas as:
a. drug abuse is the use of any illegal drug; and
b. zero tolerance for illegal drug use.
The adoption of a position statement is crucial to providing and achieving a consistent direction for
the entire community.
"3. Appoint a Community Coordination Unit for all alcohol and drug use /abuse prevention efforts. This
unit may provide a variety of services such as referral, and a resource database on speakers,
audiovisuals, instructional materials /programs. This Unit will serve as a quality control check for
all alcohol and drug prevention efforts.
4. Designate, officially, the time period from September 1, 1989 to August 31, 1990, as Huntsville's
formalized effort to join in the National and State 'War on Drugs.'
115. This year should be characterized by a variety of activities such as initiating a 'program of
commitment' for public education, youth clubs and organizations, public health and service
organizations, law enforcement, treatment programs, churches, etc., to provide at least one major
program related to alcohol and drugs. The programs should emphasize and be consistent with the basic
position statement of the Task Force.
"6. Develop a comprehensive 'awards and incentives' program for alcohol and drug abuse prevention
activities and for drug -free behavior. This program could be directly tied to the Mayor's office by
awarding the 'Mayors' Certificate of Excellence' in a variety of different efforts.
7. Initiate a cooperative program with Huntsville Independent School District to measure annually as
best as possible the quantity, frequency, and type of drug use /abuse among our school age youth.
There are several national programs (PRIDE) that could be used to achieve this purpose or our own
survey could be developed.
"8. Develop and implement a volunteer group of citizens for the purpose of criminal case and court
monitoring. This group would be designated as an official 'Court Watchers' group. Their primary
purpose would be to help keep the victims of crime, the community at- large, and the local media
updated on the status of offenses.
I "9.
Develop other mandatory programs such as the D.W.I. Program and Defensive Driving Program for
individuals found guilty of alcohol /drug related offenses. For instance, another element of this
recommendation could consist of mandatory parental involvement in programs for parents whose children
are involved with illegal drugs (alcohol included when used below the age of 21).
1110. Encourage the staffing of our Sheriff's Department and Municipal Police Department with a full time
officer dedicated to community services and education.
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CITY COUNCIL MEETING MINUTES OF AUGUST 1, 1989 BOOK "P" 445
"11. Encourage and provide the leadership for a coordinated effort of community businesses to provide an
employee's assistance program.
1112. Encourage and provide the leadership in developing a 'Student Assistance Program' in the Huntsville
schools, as well as at Sam Houston State University.
1113. Seek formal adoption by local law enforcement agencies of a cooperative agreement to provide some
figure, not to exceed 10%, of all seized assets to community prevention and treatment of alcohol and
drug abuse. Many minorities are excluded from treatment because of lack of funds.
1114. Encourage the Huntsville Independent School District to explore the feasibility of joining programs
such as TARGET. This program is sponsored by the National Association of State High School
Associations and provides treatment coverage at a group purchase price of $1.00 per student.
Programs of this type are available upon investigation. Another element it provides is an
interactive video to aid students in learning to make decisions about alcohol and drug use. The
viewer (student) is not told what to do or not to do. Instead, as a scenario unfolds on the screen,
the viewer will respond with 'a decision' and then follow the impact or consequences of that
decision.
1115. Maintain present officers as a Coordinating Board to the new Task Force. This will serve to provide
continuity in both process and content."
Council Discussion
Councilmember Barrett commended Dr. Barrum for the terrific job he has done in getting this project
organized and for presenting it in this mariner. He felt it was a great step forward and he wanted to see
this project continued and developed. Mayor Monday expressed her appreciation to the officers and all of
the 100 plus community leaders who contributed to this effort. Dr. Barrum said specific recommendations
from specific committees will be provided should the Council wish to review those.
Mayor Monday asked the council to review this information and in a couple of weeks, the council's
recommendations will be considered. She said she wishes to share this information with the county and
school district and to get them to review it. Then she said it is hoped a core of recommendations could be
developed that each entity could support and endorse so that there will be a unified community effort.
Delores Matthews again thanked the Mayor and Council for their support. She advised the county and school
district did adopt the stated charge of the Task Force, so their support has been with the Task Force since
its creation.
CONSIDER RESOLUTION
Consider Resolution No. 89 -11 authorizing the initiation of fees for and support of a new area wide 9 -1 -1
system
Gene Pipes, City Manager, advised committees have been working for some time and the council
previously authorized the city's participation in a study program for a 9-1 -1 system, coordinated by the
H-GAC. He said last Monday the Walker County Commissioners' Court adopted a similar resolution, enacting
the surcharge of 50 cents per month for the local exchange access. He noted it will still be some time in
coming to fruition, but the costs are such that the additional fees need to be assessed at this time. He
said H -GAC has advised of their desire for the City to join with other jurisdictions in this area to
combine efforts. The caption of this resolution appears, as follows:
CITY COUNCIL MEETING MINUTES OF AUGUST 1, 1989 BOOK "P" 446
RESOLUTION NO. 89 -11
A RESOLUTION OF THE HUNTSVILLE CITY COUNCIL ESTABLISHING AN ENHANCED 9-1 -1 EMERGENCY
TELEPHONE NUMBER AND AUTHORIZING THE IMPLEMENTATION OF THE 9 -1-1 FEE AND SURCHARGE IN
HUNTSVILLE; AND AUTHORIZING PARTICIPATION IN THE H -GAC 9 -1 -1 REGIONAL PLAN IN ACCORDANCE
WITH ARTICLE 1432F OF THE TEXAS STATUTES
Ito be paid from budgeted funds
Mr. Gene Pipes, City Manager, advised the city has had a failure on the city's Case trackhoe and the
equipment has been transported to the Case dealer because of the unique nature of the damage. He said
electrolysis has deteriorated some of the internal working parts and there was additional costs related to
the oil pump. It was noted electrolysis is a condition caused by heavy minerals in the water that attack the
metals in the engine cooling system; small pin holes actually eat into the cylinder liners allowing the
water to mix with the oil. Mr. Pipes noted since this machine was previously a rental unit, this condition
probably started when the machine was first placed in service. He noted the original estimate for this
repair was $4,860 when it was thought the oil pump could be re -used; however, further inspection revealed
excessive wear in the housing and therefore the oil pump could not be rebuilt. Mr. Pipes said further
examination also showed that the engine had excessive main and rod bearing wear. The work will include
magnifluxing the C /S; vatting the block and checking the line -bore, he reported. Mr. Pipes noted the price
of the oil pump was $829.44 and the transporting cost was $165.00 and these costs were not included in the
original estimate. He noted since this is a major repair of this type of equipment, he wanted to resubmit
this item for the Council's reapproval. Councilmember Knotts made the motion to approve of these repairs
and Councilmember Hammock seconded the motion. All were in favor and the motion passed unanimously.
CONSIDER BIDS
Consider approval of bids for construction of improvements at the airport subject to F.A.A. prior approval
to Robert Lange, Inc. of Brenham. Texas in the amount of $413,096.89
Mr. Pipes advised the City did receive written confirmation from the U. S. Department of
Transportation, Federal Aviation Administration stating that the bids have been reviewed and that the award
to Robert Lange was approved by the FAA so conditional approval is not necessary. He said the six bids
ranged from the low bid of Robert Lange, Inc. to a high bid of $602,845.90. Mr. Pipes advised this work
will be for the Phase VII Airport Improvements Project, noting FAA will fund 90 percent of this project with
the city picking up 10 percent. Councilmember Knotts made the motion to approve of this bid in the amount
of $413.096.89 to Robert Lange. Inc. for the Phase VII airport improvements project and Councilmember Howard
seconded the motion. Discussion: Councilmember Knotts said he has had some individual work done by this
firm, has seen some of their construction work, and feels they are an example of the "dated work ethic," are
really good people, and do excellent work. All were in favor of this motion and it passed unanimously
Consider Tax Rate Calculation
Mr. Pipes advised the Peveto Bill requires that the city publish and provide for the council's review
the comparative analysis of the city's tax rate. He said the current rate is 38.44 cents and the calculated
effective rate will be 39.56 cents. Using the formula, he said, the three percent threshold for
advertising a tax rate increase would be 40.74 cents and the roll back rate is 46.94 cents; however, the
city certainly does not expect to achieve any of those levels.
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CITY COUNCIL MEETING MINUTES OF AUGUST 1, 1989 BOOK "P" 447
Ms. Allen, Director of Finance, and Tax Assessor /Collector, advised if a three percent increase rate
is adopted, property owners would have an actual five percent increase. She noted tax on a $50,000 value
home, at the current rate, is $192.20; at the calculated rate, it would be $197.80; and at the three percent
rate, it would be $203.70. She noted each one percent tax rate (at 93 percent collection) generates
$35,933. The revenue loss (current tax rate) is $35,148. She said assessed value for FY 88 -89 is
$395,782.440 and for FY 89 -90 is $386,378.532, or a decrease of $9,403,908. The Chief Appraiser, Mr. Grover
A. Cook, certified the total value of the 1989 appraisal roll to be $402,935,162; total exemptions to be
$16,556,630 for a total taxable value of $386,378,532. Mr. Pipes said no action is required; it is merely
provided for the Council's information.
CITY MANAGER'S REPORT --GENE PIPES
Consider a request for joint venture of sidewalk improvements under the city's C.I.P. street repair proiects
policy
Mr. Pipes presented a request from Mr. Jim Standefer for sidewalk improvements on 12th street
between University and Avenue J (north side). He said Mr. Standefer is restoring several early buildings on
12th Street between the Masonic Lodge and the Bus Station, and has asked the city if it will rebuild the
sidewalk in front of those buildings in conjunction with the planned resurfacing of the abutting street.
He said this street project is budgeted for FY 88-89. Mr. Pipes advised the city's present policy allows
property owners, who want new sidewalks in conjunction with abutting new street construction, to pay for
materials while the city provides labor in order to complete the costs for construction of sidewalks in
conjunction with street projects. Mr. Pipes said additionally, Mr. Standefer has offered to donate two
street lamps to the City to be installed there.
The Council was advised the staff is requesting that Mr. Standefer, and other property owners along
this corridor, be allowed to match costs in this way, if they desire, in order to correct and improve the
sidewalk along the north side of 12th Street from University to Avenue J. He said existing sidewalk
problems reported include no handicap access, cracked walkways, uneven infill, drainage problems in Masonic
Lodge area, gas pipe protruding from walkway, mismatch of sidewalk levels with drop -offs of up to 11 inches,
driveway cuts into walkway (from earlier bus station), and posts in the concrete. Photographs of the
present sidewalk were then passed around for the Council's review. He advised Mr. Isbell's calculations for
the cost of this sidewalk work, at contractor prices, would be approximately $43,560. He said under the
estimated cost relationship of 50:50 for materials and labor, this would require something in excess of
$21,500 to be committed by the abutting property owners on what is the north side of 12th Street between
Avenue J and University Avenue. He said Mr. Standefer needs an indication of the City Council's willingness
to do this project before he ( Standefer) asks his abutting property owners for their participation. Mr.
Pipes noted this policy had been in place for some time but had not been used. He said the city's
responsibility would be in the neighborhood of $21,000. He said there would in all likelihood be some
adjustments for the difference in labor and materials as more exact figures in the design criteria, etc. are
accomplished. He reported that Mr. Isbell has determined the design time would involve approximately 128
manhours and from the pictures, the Council can see the reason for that in that there are a number of
headwalls, ramps, and uneven conditions with which to work in that one block segment. He said in summary
that this is quite a desirable project.
Mr. Pipes clarified, however, that these estimates are for the basic gray concrete and not for paving
stones or patterns, etc. He said any additional costs, under the city's present policy, would also be borne
by the requesting party and private individuals. He said the city is not looking for a firm commitment, but
in fact, a consensus that the Council will look favorably on this type of 50:50 estimated cost share, or
something in that area, if Mr. Standefer is successful in getting adjoining property owners to participate
in their portion of the cost. He said the funds would come from general fund reserve for future allocation.
He said funds in excess of $100,000 were available for most of the year, so money is available.
CITY COUNCIL MEETING MINUTES OF AUGUST 1, 1989 BOOK "P" 448
Pavers or concrete sidewalks Consideration
Councilmember Knotts asked if the city had some understanding that it would try to do this work in
paving stones as it has on the south side of the Square rather than go back and do concrete. Mr. Pipes said
the original historical area design would go up University toward the Old Main hill and was intended to
connect that area, but he said there was no firm commitment to do anything other than the Square itself and
hose areas. Councilmember Knotts asked if we went up University Avenue would we use pavers instead of
concrete? Mr. Pipes said there is no limitation as the city can go with pavers throughout. Councilmember
Knotts felt Mr. Standefer's buildings are included in the historical effort the city is tying to accomplish
and the city should have continuity. Mayor Monday noted we have not had a request from Mr. Standefer or
anyone else in that area for the pavers as the request was just for the sidewalk. She noted, however, it
may be that if the city decided to do this and the owners then decide they want to do the pavers, they can
certainly come back and ask for an amendment to that and reconsideration for that type of sidewalk.
Councilmember Knotts said he felt the city should encourage them to have it done with pavers and that
the city should not go "half hog" on the paver idea. Mayor Monday then asked for consensus from the Council
first of all to meet the private property owners half-way and Dick up the city's share of the project in the
amount of approximately $21,000. She received a consensus from the Council to do this Secondly she asked
for a consensus for the preference to go with historical pavers. The council also gave its consensus for
pavers. Councilmember Barrett felt the city should cooperate at all costs and work with people, especially
those who are wanting to get this started. Mayor Monday noted the city appreciates the leadership role they
are taking.
(Notice from SDHPT about widening Highway 75 North
Mr. Pipes advised before discussing the widening of Highway 75 North, he has received today a news
release from the SDHPT resident engineer's office in Bryan, that there will be an overlay of Highway 75
North from 11th Street out to 400 feet north of the I -45 northbound entrance, which would go beyond the
truck stop on the feeder road just north of Ross Park and the airport. He said this overlay work has
nothing to do with the item on the agenda, but it is certainly something that will be an interim improvement
to the travel condition of Highway 75 north. He said the overlay work will be done within the next two
weeks and will provide a very good travel surface for the next year.
The Council then learned that the city has received notice recently that the SDHPT was including in
its one year letting [June, 19901, the widening to four lane, curb and gutter of Highway 75 North, five
lanes throughout from 11th Street out to the intersection of I -45. He said in order to do this, it will be
necessary to get the city's planned utility work moved up in the capital utility plan. He said Mr. Isbell
has done some figuring on this and indicates that to go from 11th Street out to and beyond the truck stop,
practically to the SDHPT with a 12 inch main [which does support the city's utility master plan], the cost
will be $592,075. He said sewer work along this same stretch will cost an additional $79,200. He said we
have something in the range of $671,000 of combined water and sewer work to get the city's utilities out of
the way of the SDHPT project and get them in place before the widening is done so that there will be no
conflict in future years. He said this will certainly be a big project for Glenn Isbell's and Boyd Wilder's
crews to undertake. He said in keeping pace with the street construction work, it is very likely this will
have to be contracted, like the Possum Walk project. He said with the Council's concurrence, the City will
take advantage of a $2,257,270 estimated cost of widening and paving five lanes for U.S. 75 North, and will
do this amount of utility work, and accelerate the construction schedule for this particular project. He
said the city is very happy the SDHPT has moved this project up as Highway 75 North is very heavily traveled
and difficult to access and exit. He noted he appreciates the SDHPT's awareness of this very important
project. He said if the city is finished with its work and out of the way by June 1, 1990, the SDHPT will
perform this important widening project.
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CITY COUNCIL MEETING MINUTES OF AUGUST 1, 1989 BOOK "P" 449
Councilmember Knotts felt the city should have a definite agreement with the SDHPT concerning this
matter before the city lets a contract for the water and sewer work. Mr. Pipes said the city will certainly
have this certified. Councilmember Carter asked about the time schedule, noting if we have this kind of
urgency and we need engineering work, as much he agrees with Mr. Knotts about the usefulness of contracting,
he felt it seems rather inefficient to him to have two engineers working at the same time for the city. Mr.
Pipes clarified he meant the capital construction crew (3 man crew) couldn't undertake a project of this
size. He said Mr. Isbell will be designing this project. He said a lot of the survey information is
already in the city's master plan. He said it is the capital construction crew work that will have to be
contracted.
Walker County Transportation Committee's Assistance
Mayor Monday said it should be pointed out here that a great deal is owed to the Walker County
Transportation Committee which was instrumental in putting all of the road road improvement needs in
priority order. She said Highway 75 North has been on this list now for the last four years and this
committee has been pushing hard for its consideration. She said this project has now come to the top and we
are able to get $2.2 million to come into Huntsville. She said while we are pleased about this, we also
recognize this committee and the cooperation of the other entities as they have come together as a unit and
have gone to the state. This has helped us a whole lot, she said, and this is one of the reasons these
dollars are coming to Huntsville. She complimented the staff in that one of the other reasons this money is
coming into Huntsville is because we have the money that we set back to utilize for just this purpose and
have the staff that has prepared the data so we are able to meet their time frame. She said there are other
cities that couldn't meet the time frame or the commitment and those dollars are just passing by them. She
said Huntsville's staff is to be congratulated because they are ready, they have been there, and there has
been a lot of progressive thinking and because of this we are going to have a $2.2 million project to
improve Highway 75 North.
Consideration of sidewalk or Bike Track to Ross Park Baseball Complex
Mayor Monday said one question that comes up concerning this project is related to the Parks Board
plan, and that is the possibility of a sidewalk or bike track for a safe way to allow young people to go to
and from the baseball codex. Mr. Pipes said the planned work of the SDHPT will take up every foot of
existing right -of -way and it will be very difficult, in some cases, to get a five lane roadway into what is
there. He said the utility work will require additional right -of -way. He said the city will be looking at
the possibility of putting in sidewalks along any major thoroughfare such as this and if at all possible,
this is something that will be incorporated into this project. He noted, however, these costs are not
factored into the $2,257,000 original construction estimate, nor are they a factor of the utility estimates.
He said any sidewalk or bike route would be at an additional cost. He said the city will keep an eye on
that in trying to structure a way in which it could be included into this project.
Smither Overpass Flashing Light
Councilmember Knotts asked about the flashing light the SDHPT discussed installing along Avenue S and
the I -45 east feeder road. Mr. Pipes said the SDHPT has indicated it will be placing a flashing sign or an
overhead flashing light to indicate a crossing there ( Smither Overpass). Mayor Monday asked the City
Manager to express the City's appreciation for this installation. Mr. Pipes noted he has already written a
thank you letter to that effect.
CONSIDER UTILITY CONSTRUCTION SCHEDULE
Review schedule of utility construction
Mr. Pipes presented this schedule for water line construction and sewer line "point repair" projects,
which will involve sewer rehabilitation work for the area inside 19th Street to 22nd Street and Sam Houston
Avenue to Normal Park, which began July 17, 1989. The water line project work will proceed a follows: 12th
CITY COUNCIL MEETING MINUTES OF AUGUST 1, 1989 BOOK "P" 450
Street (Avenue M to Avenue I); 13th Street (Avenue 0 to Sam Houston Avenue);15th Street (Avenue 0 to Avenue
Q); University Avenue (7th Street to 10th Street); and 22nd Street (Sam Houston Avenue to Normal Park). In
addition to this schedule, several other small projects were detailed for the Council for completion in the
immediate future.
Council Calendar -- Vacation /Budget Presentations
Mr. Pipes asked the Council for their input as to their expected vacation schedules so he could
coordinate the budget presentations which will have the least conflict with Council plans. He said this is
the latest we have gone for a number of years in presenting the budget. He said there have been a number of
things impacting the city's ability to get the budget finalized and submitted. He said the 19th of August
is graduation day, so a day long workshop will not be planned for that date. He said the Council can take
succeeding Tuesday nights, August 15, 22 and 29, for instance, for budget review. Councilmember Green noted
the only vacation day between summer school and the fall semester is August 26. Mr. Pipes said he will
avoid encumbering that day with the budget so that the university councilmembers can be assured of having
that day free. Mr. Pipes asked that the Council submit those calendar pages to him this evening or as soon
as possible.
MAYOR'S ACTIVITY REPORT - -JANE MONDAY
Bob Hardy - -TRA Board Appointee
Mayor Monday noted yesterday she attended the swearing in ceremony of the Governor's new appointment
to the Trinity River Authority Board, Mr. Bob Hardy of Huntsville.
State Program - -89 Children - -City Proiect
Mayor Monday advised on Saturday, under the direction of Linda Pease and Mary Ann Vaca, some 89 young
people, who were staying at the University under a state program, did a community work project for the City
of Huntsville. The project was number of pieces of artwork to be used for a number of community activities,
from HEAP, the East Texas Folk Festival, the Library, and many of the things that go on through the year in
Huntsville, she reported. She said they dedicated their time and spent the day with the city and did a very
fine job. She said she presented each of the children a certificate of appreciation. She then expressed
her appreciation to Linda Pease and Mary Ann Vaca for coordinating this project.
Consider Nomination to Appraisal District Board
Mayor Monday advised Dr. Jerry Dowling has resigned from the Appraisal District Board because he is
moving his residence to The Woodlands, although he will retain his position at Sam Houston State University.
She said he did represent the City on this board and served as Vice Chairman. She then presented, as a
replacement for Dr. Jerry Dowling, the name of Mr. Bill Nash, former Mayor. Councilmember Howard made the
motion to approve of this nomination and Councilmember Green seconded the motion All were in favor and the
motion passed unanimously.
Consider transfer of $6.000 in surplus funds -- hotel -motel occupancy tax revenue--to the Chamber of Commerce
Tourism Division for development and production of historical tour brochures
Mayor Monday presented this item on behalf of the Chamber of Commerce Tourism Division for
development and production of historical tour brochures. She said this was brought to the Council last week
for a consensus of the idea. She noted formal action is now requested for the transfer of the $6,000 in
surplus funds from the hotel-motel occupancy tax revenue for this purpose. Discussion: Councilmember
Gaines stated, in view of the fact that she has made the headlines on several occasions, she felt it was her
place to prepare a statement so that people can be aware of what happened. She said the statement is for
the purpose of outlining the sequence of events as they happened in regard to the Chamber of Commerce
project on Huntsville tours. She said this statement [as reproduced below) reflects these occurrences to
the best recollection of those involved.
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CITY COUNCIL MEETING MINUTES OF AUGUST 1, 1989 BOOK "P" 451
"In April of 1986, shortly after election to the City Council, I conferred with Scott Bounds, City
Attorney, in regard to doing business with the Chamber of Commerce since I was on the City Council. Mr.
Bounds assured me that there would be no problem with this since City Council doesn't make a determination
as to where the money is spent by the Chamber. Approximately two months ago, Scott Cherryholmes came to our
business and discussed with our shop manager, Charles McDowell, a brochure that was being considered for a
Huntsville tour. He wanted an estimate as to the cost involved so he could determine if the Chamber of
Commerce could afford to have them done. At that point, funds already allocated by the Chamber would be
used. Sometime later, Scott Cherryholmes returned to get some additional estimates on three separate
brochures from Charles McDowell. Approximately three weeks later, he returned and asked if my girls could
help with the layout of the copy; consent was given and the process was put in place. After that, Scott
Cherryholmes came to me and said that if they went forward with all three brochures, there would not be
sufficient money in the Chamber of Commerce budget to pay for them. On or about July 5, Scott Cherryholmes
asked me if the money was available and we were asked to print the brochures, would there be a problem since
I was on the Council? I told him at that time that Scott Bounds had advised me when I first went on the
Council that business with the Chamber of Commerce was not in conflict. Since this would be a special
situation, I would have to check with Scott Bounds to be certain if [same is still valid]. On Tuesday, July
18, a liaison committee of the City Council met with me and the Chamber of Commerce for an update on the
city - chamber- tourist contract; this is a quarterly meeting that we have. Scott Cherryholmes at that time
showed a mock-up of the brochure and asked if this could be discussed at City Council that night to see if
there was a consensus for money to be granted for this project. Later that day, Mayor Monday presented the
brochure mock -up proposal and the Chamber's request for monies for the project. The matter was directed to
be brought for consideration at the Council's next meeting. On Wednesday, July 19, I went to City Hall to
see Scott Bounds. I spoke with him and Gene Pipes and advised them that Scott Cherryholmes had asked if we
were asked to do the printing on the brochures, would there be any problem? I told Mr. Bounds at that time
that I needed for him to give me direction. I told him that we would hate to turn down business, but I did
not want to do anything that was not right. Both he and Gene Pipes told me that there would not be anything
wrong in doing the work. On Friday, July 28, 1989, after a story appeared in the Huntsville Item in regard
to a possible conflict of interest, I again went to Scott Bounds to reaffirm our previous conversation. Mr.
Bounds affirmed our conversation and again assured me that there was no problem. Because of my past
involvement in this project, I have filed an affidavit and will abstain from voting on this matter. This
bears my signature, the signature of Scott Bounds, Scott Cherryholmes, Charles McDowell, and Gene Pipes."
Councilmember Carter asked about the cost of printing because it is his understanding that bids were
not publicly let on this project. He asked if these cost figures represent the best purchase price. He
said he has been contacted by at least one printer in town, who is here tonight, who would like to have had
some business. Mr. Pipes said it was not publicly bid and that it should be understood this is not a city
job. Councilmenber Carter then asked if the Chamber publicly bid this print job. Mr. Cherryholmes said he
did not, noting he was the hired private contractor on this and in his experience in business, that was not
necessary. Councilmember Carter noted in business that may not be necessary, but when it is tax dollars and
public money, it is, even if it is the Tourist Council; at least that was his interpretation and he thinks
that was also the interpretation of the Attorney General and the District Attorney. He asked Mr.
Cherryholmes if he would be willing to go back and take bids on the job since there are printers in town
that would be interested.
Mr. Scott Bounds, City Attorney, said he thinks Councilmember Carter has mischaracterized the opinion
of the District Attorney. He said he will not speak for the Attorney General, and he hasn't talked to the
District Attorney, but we are not talking about tax dollars with regard to the way the Chamber operates its
business. There has been no implication that the Chamber has to bid out or comply with any local
governmental statute dealing with the expenditure of its funds, he said, and this has not been represented
by anyone. Councilmember Carter asked then if this also applies to the money the city turns over to the
Chamber. Mr. Bounds said the city contracts with the Chamber for a service. He said they provide the city
with a service which is generally outlined in the tourism contract, just like the city contracts with a firm
to construct a runway for the city at the airport. He said once the city contracts with them to provide the
CITY COUNCIL MEETING MINUTES OF AUGUST 1, 1989 BOOK "P" 452
city with that service, then they are free to spend the money in the way they deem best to accomplish that
service for the city. Councilmember Carter noted he accepts that explanation. He then turned it around,
noting tonight the city is being asked in a very specific and precise way to approve some money where we
know how it will be spent. He said it would seem to him that this is a different case since the Council
now knows how this money will be spent and is spending it. He said he would prefer that bids be taken. He
said although the Chamber's normal case blank check, as it was just described, would not require bids, he
would think this type of specific, precise, detailed expenditure, coming from the City Council, would
probably require a bid.
Mayor Monday restated the request this evening is from the Tourism Council to approve $6.000 to print
three brochures, and that is the nature of the request. Mr. Cherryholmes said in regard to the bids to
which Councilmember Carter referred, this project was an intangible project at the beginning, noting it was
really not something he felt possible to get an "apples for apples" bid. He said it is not printing, but it
is a project that has a lot more implications. He said in the paper there was a quote that he didn't feel
any other printer could handle this massive of a job of printing. He said that is not what he intended to
say. He said in printing, Kwik Kopy, the Print Shop, all local printers could print it, but as far as
having a two person art department, they [Key Print] were the only printer that had that type of capability
to do a fast track project and to take it along on a day by day basis; it just wasn't something that was
Like ordering order forms, etc., but was really much more complicated. He said after 13 years of using
Huntsville printers, he knew who could do this particular job. Councilmember Carter said he would still
argue that it bothers him, as he understands their attorney's statement, about the money the city turns over
to the Chamber. He said he would hope, however, that the Chamber goes out for bids for projects and does
business in a way to find the best price. Mr. Cherryholmes said the Chamber does find the best price.
Councilmember Carter said he understands there is not a requirement for them to do that, however, but he
would hope that they do. He said he would prefer that that had been done in this project. He said he will
probably vote against this, but he thinks it is a good project and he appreciates Mr. Cherryholmes work and
what was described to him last week as volunteer effort, although he is glad Mr. Cherryholmes is getting
some money for it. In summary, Councilmember Carter felt the Chamber should have had public bids and there
are printers in town that he knows would have liked to have had a chance. He said he appreciates the work,
but he is going to vote against the project. Mr. Cherryholmes said he is receiving $1,000 fee on this, but
in his hourly rate, he is donating three - fourths of his time and this was a major contribution on his part,
but he is happy to do it. He said from what he has received from Key Printing in services, there is a great
deal of volunteer work there as well. He said Councilmember Carter would not see that work done any cheaper
from anyone else, including himself and Key Printing.
Councilmember Green asked in regard to doing 3,000 of each brochure, how much of the cost in doing
this will be non-reoccurring and how long will 3,000 brochures last? Mr. Cherryholmes said this is a very
small amount because when we have a new product like this, we really want to work the bugs out, especially
when we are dealing with history and we have some very vague basis as to the origination of the facts. He
said one of the aspects of the design is to put something out that will make it through the end of the year.
At that time, the Tourist Council, if they choose, will allocate in their annual budget, enough money to put
this out for an annual supply, he said. At that time, when a large quantity is ordered, the price per item
is going to drop dramatically, he noted. Councilmember Green asked how much of the $6,000 will be
non - reoccurring if we printed another 6,000, 9,000 or 12,000 brochures. Mr. Cherryholmes said if we printed
another 9,000, it would cost $3,000, not $6,000. Dee McFarland of the Chamber of Commerce, said half of
that amount would be non - reoccurring. Mr. Cherryholmes said this $6,000 is a project too and there is more
to it than these printed brochures. He said the Chamber wants this to be more visitor - friendly at Oakwood
Cemetery and they are still developing information to identify different grave sites. He said they feel
they can do that and there are some other areas as far as developing signs that go on all of the
information centers all over the county that refer back to the 24 hour information center where these
brochures can be obtained free of charge. He said there is so much more in this project than just the
printing. Councilmember Green asked if any calculations have been made as to the number of visitors that it
would take, in terms of actually following through on any of these activities, before it becomes a
JI
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CITY COUNCIL MEETING MINUTES OF AUGUST 1, 1989 BOOK "P" 453
pay- for - itself type thing. Dee McFarland said each of these brochures is designed to take those people on
that tour into one of the permanent attractions- -one of the Chamber's main goals is to get visitors into one
of the attractions - -so they can help fund those attractions. She said it costs a dollar to go to the Prison
Museum; therefore, if a family of four visits the museum, it would collect $4.00 for one brochure. She said
the Tourist Council is trying to establish some way to help fund these permanent attractions that can't do
it on their own. She said there is no set fee to visit the other museums, but there is a very kind request
sign for donations at the door. Mr. Cherryholmes said the private sector has also become involved in that
McDonald's has made available four of Huntsville's best billboard spaces for tourism. He said at the
present time artwork is being designed for these billboards to promote these tours. Ms. McFarland said the
Tourist Council's intent, if this program should be funded, is to advertise these tour brochures so that
Huntsville can get all those thousands of people, families, bus loads, that come through Huntsville on a
daily basis, but never stop. She said they want to give these people some reason to stop, noting many
people are interested in the prison system and taking a tour of it. She said there is no doubt of the
historical significance of this community and the fact that people are interested. She said if they know
these kinds of tours are available, they might pull off the road. She said they will know there is no
structured time commitment for a self - guided driving tour and they know they are not out any money because
it is simply a tour brochure and we are not asking them for any dollars to get off the highway. She said
the Chamber has been very lucky to have a generous person, like Dan Leasure of MCDonald'S, to donate these
billboard spaces to them.
Mayor Monday said she is particularly indebted to Scott Cherryholmes, because for the very first time
in Huntsville, we have a solid core of historical information put together for a practical application. She
said one of the outstanding things about this brochure, is the information we now have on Oakwood Cemetery.
While it has been there, it has just never been put together where we could use it, she said, and the same
thing is true with the driving tours and the prison and historical tours. She said now that we have this
core of information, there will be a lot of uses for it. She said we can run quick leaflets off of these
interesting historical facts, advertise them, and perhaps inspire somebody to come in to town. The Chamber
can include them in its mailings as it responds to inquiries on a daily basis. She said it is a very
interesting way to use the hard core of existing information. She said there is a lot of value in what we
are doing here and we have now captured the information and it can be added to and altered, however, we can
begin to utilize it. She said it took someone going in and researching and putting it together after all of
these years. She said she is very appreciative of Scott Cherryholmes for this excellent effort.
Councilmember Carter noted since the Mayor said it can be altered, in the historic tour brochure, Mr.
Cherryholmes lists the Chamber of Commerce as an historic structure, which he does not consider historic.
Mr. Cherryholmes said he was trying to cross -sell there, noting when the tourist gets to the point where he
is going to get an additional brochure to go on the prison tour, or the Oakwood tour, he goes to the
Chamber. He said this is a visitor - friendly aspect of the brochure. Mr. Cherryholmes said the Chamber site
dates back to 1925 and he has read the research on what the Chamber has done over the years and it is
impressive to him; noting they have played a major role in Huntsville's development. Councilmember Carter
noted that is not debated, but the brochure leads people to the Chamber of Commerce building as a site on
the historic tour, when, in reality, they just go there to get the brochures.
Councilmember Barrett made the motion to authorize the $6.085 with the encouragement that bids be
used in the future. Mayor Monday asked Councilmember Barrett if he would accept an amendment to his motion
to include the words "not to exceed" $6.085 and that with the completion of the proiect that the paperwork
be provided. Councilmember Barrett accepted this amendment to his motion Councilmember Howard seconded
the motion. All were in favor except Councilmember Carter who voted "No" and Councilmember Gaines who
abstained [conflict of interest statement on file] [Note: Councilmember Bell is absent.] The motion
therefore passed by a vote of 6 to 1.
CITY COUNCIL MEETING MINUTES OF AUGUST 1, 1989 BOOK "P" 454
COUNCIL ACTION
Truck Stop Truckers /Tourists
Councilmember Carter noted the truck stop brings a great number of people to Huntsville who have a
great deal of difficulty getting from the truck stop into town because they are in trucks. He said it is
his understanding these truck drivers desire to leave their trailers at the truck stop and drive into town
with their tractors to wash clothes, go to the mall or downtown, etc. He said one problem the city has is
that it does not particularly want tractors even without their trailers driving downtown. But, he said, it
would seem to him there might still be some economic development activity to tap into there if we could get
these truckers into town. He said the Highway 75 widening project might help this if we could designate
truck routes where the tractors could drive without getting into too much difficulty with other traffic; a
shaky idea he admitted, but it is at least a possibility. Another possibility, he said, is that perhaps
Brazos Transit might run a regular route to the truck stop area, or anyone else who has transportation that
would be regular, so these truckers could get in and out of town. He said he understands there are perhaps
thousands of dollars being lost because the truckers are sitting out there and doing a lot of their
business at the truck stop; while he didn't want to hurt the truck stop, the washateria there is often
over - crowded and if they could come into town, they would not have to wait to wash clothes. He said it
might be a worthwhile consideration for the Tourist Council or anyone else who might have some ideas about
bringing that traffic on into town, to the malls, etc.
Answers to Elizabeth Delaney's Questions
Councilmember Carter said he is interested in receiving a copy of the answers to Dr. Delaney's
questions of last week. Mr. Pipes said he will be happy to provide them to him.
Water Line Repair Company -- Status of their Presentation
Councilmember Carter asked the status of the contact with the company that does water line repair
without digging up water lines. Mr. Pipes said they have been contacted and their representative
understands that the project the City is discussing in the Woodlands Neighborhood would not be applicable,
but they are going to be here on Thursday to demonstrate their particular process in other areas that may be
more appropriate. He said the city is certainly aware of the process of "pigging" lines, but they
apparently have some sort of new design on a pig. He said the staff will be happy to look at that and
report back to the Council in the process of future information should that particular process some into
practical application.
Sam Houston Recruitment
city.
Councilmember Howard advised he greeted parents and students to Sam Houston recently on behalf of the
ADJOURNMENT
Respectfully submitted,
u DeShaw, City Secretary
August 1, 1989