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MIN CC 08/02/1988C MINUTES OF THE AUGUST 2, 1988 MEETING BOOK "P11 121 b MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 26TH DAY OF JULY, 1988 IN THE CITY HALL COUNCIL CHAMBERS, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, AT 6:30 P.M. The Council met in a regular session with the following members present: Jane Monday, Mayor 0. Eugene Barrett Gary Bell James L. Carter Ila G. Gaines William B. Green William L. Hammock Percy Howard, Jr. William H. Knotts, Jr. FORMAL MEETING City Officers Present: Gene Pipes, City Manager Ruth DeShaw, City Secretary Scott Bounds, City Attorney Mayor Monday called the formal session to order at 6:30 P.M. and immediately recessed into an Executive Session to discuss pending litigation, to -wit: Acker V. City, et. at. No formal action was taken in the executive session which was concluded at 7:44 P.M. After a brief recess, the formal session was reconvened at 7:00 P.M. Councilmember Percy Howard, Jr. presented the invocation. CONSIDER THE MINUTES OF THE PREVIOUS MEETINGS Councilmember Barrett made the motion to approve the meeting notes and minutes for the meetings of INITIAL PRESENTATION OF THE FISCAL YEAR 1988 -89 PROPOSED BUDGET Mr. Gene Pipes, City Manager, then presented the proposed 1988 -89 fiscal year budget, highlighting certain areas of special interest for the Council. He noted in the coming weeks, the Council will review in greater detail each of the major segments of the budget and that the Council should become familiar with the information being presented this evening. He advised general fund will be discussed on August 2, the utility fund on August 9 and the sanitation fund on August 16 along with a final review and the public hearing. He noted formal approval is scheduled for August 23, 1988. CONSIDER ANNEXATION Councilmember Green then presented the proposed Annexation Philosophy for the Councils review. ouncilmember Green read the changes to the draft since the Council first considered it. Councilmember Bell hen suggested rewording Section 5 under Practical Considerations to say the City should "cause" the pgrading of the public infrastructure (streets, sewer and water) of annexed areas under partial assessment rograms which emphasize having those who are served pay the cost of the services provided. Councilmember Green made the motion to approve the annexation philosophy as amended and Councilmember Barrett seconded the motion. Mayor Monday suggested an additional change to Number 5 to allow for "other programs" by which the upgrading could take place so that it does not limit those upgrades to the City or partial assessments alone. Councilmember Green made a friendly amendment to the motion on the floor to insert the word MINUTES OF THE AUGUST 2, 1988 MEETING BOOK "P" 122 the cost of the services orovided.11 Councilmember Carter seconded the friendly amendment. All were in favor of the original motion on the floor, as amended and the motion passed unanimously. A copy of the amended annexation philosophy statement is on file in the City Secretary's office, dated July 26, 1988 and is available for public review. Mr. Pipes presented all of the service plans for areas previously considered, but not annexed, for he Council review. Mr. Pipes proposed a star shaped future annexation configuration for the Council's onsideration, taking areas along the major thoroughfares into the city, noting cities almost always grow irst along those lines as cities do not grow in concentric circles. He went on to discuss the various onsideration of annexation. After much review and discussion of the information presented, the Council ndicated they wished to delay any action on this matter for further review and study. MAYOR'S ACTIVITY REPORT - -JANE MONDAY Mayor Monday then nominated Sharon Camfield and David Ward to fill the expired terms of Dr. Frank it and Ms. Linda O'Banion, effective July 1, 1988. It was noted these are three year terms. COUNCIL ACTION Councilmember Knotts expressed the concerns of Dr. Holbrook, who was only informed yesterday, that the city is going to take his head -in parking spaces on Avenue 0, but not the head -in parking spaces from the business area just north of 16th Street on Avenue 0. Mr. Pipes said he has visited with Dr. Holbrook and advised him the city will not proceed with its original plan to put up the curb along this area while his building is under lease to TDC, and that the city will honor that lease arrangement. Mr. Knotts asked if the parking requirement will end with the termination of that lease, or will the city have to grandfather it from now on. Mr. Pipes said he has not concluded the matter to that point, but he plans to ask Dr. Holbrook's cooperation to install the curb in a regular standard drive -way configuration when the current Lease expires. He said there was no suitable alternative for the beauty shop on the opposite intersection as there seemed to be with Dr. Holbrook. He said the Design Engineering Department failed to notify Dr. Holbrook, the building owner, and he apologized for that shortcoming, noting the city made a mistake. Mr. Pipes said Cindy Kellgren, Building Official, will assist Dr. Holbrook in relocating those parking places elsewhere on the property, if that is possible. Councilmember Howard advised Mr. Bobbitt, Chairman of the Cemetery Board, is eager to have some of e city's engineering surveyors work with him on the cemetery property. Mr. Scott Bounds, City Attorney, id he is working with Mr. Bobbitt and at this time is waiting on some maps so the city can make some fers to him and Mr. Moore with regard to the acquisition of 10th Street right -of -way. ADJOURNMENT Fut4haDeShaw, ctful ly y ur ,�%G,�I Jr City Secretary July 26, 1988 1 I MINUTES OF THE CITY COUNCIL MEETING OF AUGUST 2, 1988 BOOK "P" 123 MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 2ND DAY OF AUGUST, 1988 IN THE CITY HALL COUNCIL CHAMBERS, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 5:30 P.M. The Council met in a regular session with the following members present: Jane Monday, Mayor 0. Eugene Barrett Gary Bell James L. Carter Ila G. Gaines William B. Green William L. Hammock Percy Howard, Jr. Member absent: William H. Knotts, Jr. City Officers Present: Gene Pipes, City Manager Scott Bounds, City Attorney Ruth DeShaw, City Secretary FORMAL SESSION CONVENED Recess to executive session to consider pending litigation Mayor Monday called to order the formal session of the Council at 5:30 P.M. and then recessed immediately into an Executive Session to discuss pending litigation, to -wit, Acker Vs. City of Huntsville. Mr. Scott Bounds, City Attorney, stated that the current status of this litigation was discussed, but no formal action was taken. FORMAL SESSION RECONVENED Mayor Monday reconvened the formal session at 6:44 P.M. The invocation was presented by Councilmember Percy Howard, Jr. There were no citizens present for input /inquiry. CONSIDER THE MINUTES OF THE PREVIOUS MEETING Councilmember Gaines made the motion to approve of the minutes of July 26 1988 and Councilmember Howard seconded the motion. All were in favor and the motion passed unanimously. ANNEXATION CONSIDERATION Discuss and consider the matters related to annexation options Mr. Pipes reviewed the following areas for annexation consideration: IH-45 /Hwy 75N; Hwy 190 /Champion International; Jenkins Road; Hwy 75S; Westridge (and possibly Sumac Road); Badger Addition; and Hwy 19 /Anders Lane. Councilmember Hammock indicated his preference for the "star" concept for annexation, which proposes to annex developing areas along all major thoroughfares into the City. He felt different points of that star could be annexed this year and the city's philosophy on its annexation plan could be made known to the public so they can plan on this and know the orderly progression for future annexations. He felt a logical place to start that would have the least impact on people and needed city services, would be on the east side of the city (Champion International) and the city could then annex to the north, taking in other parts of the star each year; perhaps taking in the Westridge area two to three years from now. He felt this plan should be discussed first before we discuss particular areas. Councilmember Green said he liked this idea and he felt the consensus of the group was in favor of the star design as it is consistent with the Council's overall philosophy and yet at the same time is a practical approach by which to implement the Council's annexation plan. Councilmember Green then put that statement in the form of a motion which was to adopt the star concept of annexation as being the most practical approach to implementing the Council's annexation philosophy and Councilmember Belt seconded the motion All were in favor and the motion passed unanimously. MINUTES OF THE CITY COUNCIL MEETING OF AUGUST 2, 1988 BOOK "P" 124 After some discussion, the Council expressed a consensus to annex the Champion International area. The second area the Council agreed to annex is the Badger Addition, consisting of 45 acres. 20 The third area selected was Hwy 19 /Anders Lane, which consists of 200 acres. 31 dwelling units two A fourth area set for annexation was the Jenkins Road area, which consists of 45 acres. 13 dwelling The Council identified these four areas for annexation consideration in 1988, noting a final ision can be made after the appropriate public hearings are held in connection with the required >xation procedures. The Council agreed to consider for annexation in 1989 the IH -45 /Hwy 75N and Hwy 75S areas. It was consensus of the Council to delay annexation of Nestridge for the next several years. Mayor Monday d the staff to look at other possible areas for annexation within the star configuration, for review by Council perhaps in February of 1989. CITY MANAGER'S REPORT - -GENE PIPES Mr. Gene Pipes, City Manager, then presented a resolution which will authorize the City to rticipate in the Houston - Galveston Area Regional 9 -1 -1 Plan and authorize the Mayor to appoint three presentatives to the County Coordinating Committee, one each representing law enforcement, fire and ergency medical services. Councilmember Howard made the motion to approve of Resolution No 88 -8 and Mr. Gene Pipes, City Manager, advised the city has experience with power outages at this plant and his has been identified as the source of some of the surges (ebbs and flows) within the distribution system n town, which has the effect of stirring up the brown water scale that may yet be remaining in the entire ystem, causing brown water in certain areas in the city. He noted the city is about to begin sandblasting, epairing and painting the 500,000 gallon storage tank at the Spring Creek Plant and the staff wishes to nclude this stand -by power while this work is being done so as to limit the overall disruption of service. r. Boyd wilder, Director of Public Utilities, advised funds in the amount of $185,000 are available for hese projects. He said there is approximately $100,000 available to do the repair work, and noted the tand -by power unit part of this project could cost in the range of $58,000. Councilmember Bell made the 1 [1 MINUTES OF THE CITY COUNCIL MEETING OF AUGUST 2, 1988 BOOK "Pit MAYOR'S ACTIVITY REPORT Consider appointments to a study committee for a review of the employee retirement program 125 Mayor Monday asked the Council for approval of the following individuals to serve on this committee: Mayor Jane Monday Councilmember Bill Green Scott Bounds Patricia Allen Boyd Wilder Lee Ann Victery Larry McDugle Judy Hunter Helen Belcher Cindy Kellgren Theo Whiteside Johnny Poteete Darnell Ashley Grace Turner Alexander Archie Harold Ramsey Tom Grisham Vindell Freeney City Council City Council Legal Finance Utilities Personnel Police Library Engineering Community Development Utilities Public Works Sanitation Customer Service Street Garage Fire Police seconded the motion. All were in favor and the motion Passed unanimously. Meeting with the Crockett City Council Mayor Monday noted on Saturday, she traveled to Crockett to meet with their city council to review Huntsville's procedures, operations and council -staff working relationships. COUNCIL ACTION Water Pressure Problems on Avenue P Councilmember Barrett asked the City to check into the water pressure problems on Avenue P. Mr. Pipes, City Manager, said he would have Mr. Boyd Wilder, Director of Public Utilities, review the problem. Need for Tarpaulins on City Trucks Councilmember Barrett also asked that the City cover its trucks when carrying loads of materials that can fall off or be blown off onto the streets. Mr. Pipes advised this can be done. RECESS TO WORK SESSION Work Session The Mayor then adjourned the formal session of the Council. After a brief recess, the Council reassembled in the scheduled work session to continue its review of the proposed fiscal year 1988 -89 budget concerning the general fund detail and the sanitation fund. ADJOURNMENT c Cly subm' ted, Ruth DeShaw, City Secretary August 2, 1988